24-1491RESOLUTION NO.24-1491
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MENIFEE, CALIFORNIA, ESTABLISHING THE VETERANS AND
MILITARY FAMILIES ADVISORY COMMITTEE OF THE CITY OF
MENIFEE
WHEREAS, City committees have a primary role to encourage increased public input and
citizen participation in the determination of City policies and procedures; and
WHEREAS, the City Council recognizes committee and commission members to be
valuable resources when given the opportunity to plan and implement projects to meet real
community needs, and recognizes they are capable of making a difference with the community;
and
WHEREAS, the City Council recognizes veterans and military families to be a valuable
resource when given the opportunity to plan and implement projects to meet real community
needs, and recognizes they are capable of making a difference with the community; and
WHEREAS, on April 17, 2024, the City Council provided direction on the creation and
formation of an inclusive network of support for active service members, veterans and their
families; and
WHEREAS, the City Council recognizes a Veterans and Military Families Advisory
Committee established to serve as an advisory body to the City Council, will empower veterans
and military families, will create opportunities for their input into community projects, programs,
and events, and will provide a vehicle by which veterans become involved in a process which
enables them to have an influence and impact on issues and decisions they care about; and
WHEREAS, the City Clerk Department will hold a Biennial Committee and Commission
Recruitment in 2024 and recruit new committee members for the Veterans and Military Families
Advisory Committee with a term to begin in January 2025.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MENIFEE, CALIFORNIA,
DOES HEREBY RESOLVE, DETERMINE AND ORDER AS FOLLOWS:
Section 1. Committee Composition That the Veterans and Military Families Advisory
Committee shall consist of five at -large members; one member appointed by each member of the
City Council.
Section 2. Committee Purpose The Veterans and Military Families Advisory Committee
will promote public service and community involvement, with, for and by veterans and military
families; review proposals for programs, projects and facilities as they pertain to veterans and
military families; promote involvement in community events programs or volunteer projects; and
act in an advisory capacity to the City Council implementing veteran oriented directives related to
City projects, events and veteran and military families oriented programs.
Section 3. Committee Appointment At the first City Council meeting, commencing
January 2025, following each regular municipal election, the Mayor and Councilmembers shall
appoint their committee members as required by the Maddy Act with the benefit of
recommendations made through City staff liaisons. Committee members shall serve until their
successor is appointed and qualities. In the case of an unexpected vacancy, the appointing
Councilmember shall appoint a new committee member at the next available City Council meeting
after the application process.
Section 4. Committee Rules and Procedures That the role of the Veterans and Military
Families Advisory Committee is contained in "Exhibit A" and the Veterans and Military Families
Advisory Committee shall comply with the Ralph M. Brown Act, other applicable local and state
laws and regulations, this Resolution and City Council Policy No. 1 (Rules of Decorum).
PASSED, APPROVED AND ADOPTED this 21 st day of August 2024.
Bill Zimme ma ayor
Attest:
l
ep anie Roseen, Acting City Clerk
Approved as to form:
Je rey Melching, City tt rney
EXHIBIT A
Veterans and Military Families Advisory Committee Guidelines
1. Powers. Duties, and Responsibilities.
The Veterans and Military Families Committee shall follow the general powers, duties and
responsibilities set forth in City Council Policy No. 1, City of Menifee Municipal Code and all
other ordinances and regulations of the City of Menifee and with the laws of the State of
California:
A. Promote community involvement, with, for, and by veterans and military families.
B. Review proposals for programs, projects, and facilities as they pertain veterans
and military families.
C. Assist in the evaluation and planning of arts, recreation, and social service
programs with an emphasis on veterans and military families.
D. Review and make recommendations on matters pertaining to veterans and military
families programming and/or services to the Parks, Recreation, and Trails
Commission or City Council.
E. Promote involvement in veteran and military related community events, programs or
volunteer projects through public education, service clubs and community
organizations.
F. Act in an advisory capacity to the City Council in all other policy matters pertaining
to veterans and military families.
2. Eligibility for the Veterans and Military Families Advisory Committee and Absences
The following criteria will be considered for eligibility as a member of the Veterans and
Military Families Advisory Committee:
A. Applicants must be residents of the City of Menifee.
B. Non -active duty applicants must be a registered voter in the City of Menifee.
C. Active duty applicants must be a registered voter (but need not be a registered
voter in the City of Menifee).
D. Committee members of the Veterans and Military Families Advisory Committee
shall not be employed with the City of Menifee.
E. Committee members are required to sign that they have read and agree with Policy
No. CC-23, the City Council adopted Ethics Policy. Failure to comply could result in
removal from the committee.
F. Committee members are required to participate in AB1234 training every two years.
Failure to comply could result in removal from the committee per Policy No. CC-23.
G. Committee members are expected to be present unless excused with prior notice
to the staff liaison or Chairperson. A Committee member with three or more meeting
absences during a twelve-month period may be removed at the discretion of their
appointing Councilmember with recommendation from a majority vote of the
Committee.
3. Procedure
A. Composition
B. Support
The Veterans and Military Families Advisory Committee shall consist of five
at -large members through appointment of the City Council and may not be
members of an existing committee or commission.
The City Manager or his/her designee shall be the City Council's liaison to
the Veterans and Military Families Advisory Committee.
C. Veterans and Military Families Advisory Committee Officers
Chairperson: shall be appointed by the Veterans and Military Families
Advisory Committee members at the first meeting of the calendar year,
annually; The Chair shall facilitate the meetings of the committee and shall
insure committee items are placed on the Agenda.
2. Vice -Chair: shall be appointed by the Veterans and Military Families
Advisory Committee members at the first meeting of the calendar year,
annually; The Vice -Chair shall assist the Chair as requested and facilitate
the meetings in the absence of the Chairperson.
3. The Secretary: A City staff liaison shall act as the Committee Secretary;
The Secretary will:
Record the minutes of Veterans and Military Families Advisory
Committee meetings; and
Prepare the draft minutes and attach to the agenda for the
subsequent meeting for approval; and
The City Clerk, or their designee, will maintain records related to the
Veterans and Military Families Advisory Committee
D. Veterans and Military Families Advisory Committee Meetings
1. Veterans and Military Families Advisory Committee will meet on a regular monthly
schedule as determined by the members of the Committee and approved by the
City Council.
2. Meetings will be conducted according to the Ralph M. Brown Act.
3. Meetings may take place when a quorum is present; a quorum will be reached
when half the Veterans and Military Families Advisory Committee members plus
one are in attendance.
4. The City Council or staff liaison shall place items on the agenda according to the
necessity and/or urgency of City Council, to have items reviewed by the
Veterans and Military Families Advisory Committee.
5. Future agenda requests must be made and seconded by the committee
members.
E. Veterans and Military Families Advisory Committee Member Term Limits
1. Committee members shall serve at the pleasure of their appointing
councilmember for a two-year term.
2. There shall be no limit on the number of terms a committee member may serve.
3. At the discretion of the City Council a committee member maybe excused from
further participation, in the event it is deemed necessary for the benefit of the
Committee as a whole.
STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss
CITY OF MENIFEE )
I, Stephanie Roseen, Acting City Clerk of the City of Menifee, do hereby certify that the
foregoing City Council Resolution No. 24-1491 was duly adopted by the City Council of the City
of Menifee at a meeting thereof held on the 21st Day of August 2024 by the following vote:
Ayes:
Estrada, Deines, Karwin, Sobek, Zimmerman
Noes:
None
Absent:
None
Abstain:
None
tep anie Roseen, Acting City Clerk