2024/06/18 Fairfield by Marriot Agreement for Menifee Police Department Awards Breakfast
FAIRFIELD INN & SUITES MENIFEE, CA
MEETING ROOM CONTRACT
Name of the
Event:
Menifee Police Department Awards
Breakfast
Today’s
Date:
1.31.24
Address: 29714 Haun Road
City: Menifee State: CA Zip Code: 92586
Contact name &
email:
Sheila Lawton – Christine Booker
slawton@menifeepolice.org
cbooker@menifeepolilce.org
Telephone:
951.723.1509
Room Rental
Charge: $4500.00 room rental. (AV and
podium included in price)
Deposit
due at
Signing:
$1000.00
Meeting Space:
Regions Room
328 people theatre
style seating.
Date:
Time:
Tuesday, June 18, 2024
9:00 a.m. to 11:00 a.m.
Set up ready by 10:00 a.m.
day before.
Payment Type Additional Documents needed
Credit Card X Credit Card Application (attached) X
Cash Direct Bill Application
TERMS & CONDITIONS
*Banquet Space Guidelines- no confetti or small pieces of debris that will require detailed cleaning
of the banquet space. A diagram and event order will be sent to you for your approval before the
event. Please let us know of any changes or adjustments ahead of time (before the da y of the
event). If large set up changes are made the day of the event or if the room is left damaged or
confetti or debris are left in the room after the event a $200 fee will be charged _________ (Please
Initial)
1. ROOM RATES: All guest-room rates shown are in U.S. dollars and do not include
incidental charges, or 10% occupancy tax, and 0.00195 Tourism Assessment Tax.
2. DEPOSIT AND PAYMENT: The Customer agrees to make all payments in U.S.
dollars according to the payment terms shown on page one of this contract. All deposits
are non-refundable.
3. INCIDENTAL CHARGES: Hotel charges for incidental and related services must be
paid by the traveler prior to departure.
DocuSign Envelope ID: 80187666-E6D5-42B1-93EA-D24E2B0D387F
4. CANCELLATION: Meetings cancelled 30-60 days prior to event date will be charged
a 50% cancellation fee. Meetings cancelled within 30 days of event date will be
charged 100% cancellation charge.
5. PORTAGE: Unless otherwise shown on page one of this contract, services provided
by the Hotel do not include handling of or extraordinary storage of luggage.
6. GROUND TRANSPORTATION: Unless otherwise shown on page one of this
contract, services provided by the Hotel do not include ground transportation.
7. ALTERNATIVE ACCOMMODATIONS: The Hotel reserves the right to accommodate
the entire group or any part of the group at another Hotel of comparable or better
standards at no extra charge to the Customer regardless of the price of the alternative
accommodations.
8. NON-PERFORMANCE: The Hotel is not liable for non-performance of this contract
when such non-performance is caused, entirely or in part, by labor disputes or strikes,
accident, government regulations or restriction of travel, riots, national emergencies,
acts of God and other causes, whether specified herein or not, which are beyond the
reasonable control of the Hotel.
9. DAMAGE CLAUSE: Group agrees to assume all liability and indemnify Hotel for
expense of any damage to Hotel to the extent caused by its members. Group shall
indemnify, defend (with counsel acceptable to Hotel) and hold harmless Hotel and its
officers, directors, partners, affiliates, members and employees from and against all
demands, claims, damages to persons and/or property, losses and liabilities, including
reasonable attorney fees (collectively “Claims”) to the extent arising out of or caused by
Group’s negligence or intentional misconduct. Hotel may invoice such amount to Group
at the address shorn above, which undisputed amounts shall be paid by Group within
thirty (30) days.
Hotel shall indemnify, defend (with counsel acceptable to Group), and hold harmless
Group its officers, directors, partners, affiliates, members and employees from and
against Claims to the extent arising out of or caused by Hotel’s negligence or intention al
misconduct. Group may invoice such amount to Hotel at the address shorn above, which
undisputed amounts shall be paid by Hotel within thirty (30) days.
10. COLLECTION/ATTORNEY'S FEES: If either party fails to pay amounts due and
payable under this Agreement within thirty (30) days of request thereof, the requesting
party may engage the services of a collection agency or attorney to assist with collection,
and the party failing to timely pay amounts due shall pay all expenses incurred by the
requesting party in such collection efforts, including attorney fees, collection charges, and
expenses.
11. AUTHORITY TO SIGN: Each of the persons signing below on behalf of any party
hereby represents and warrants that s/he or it is signing with full and complete authority
DocuSign Envelope ID: 80187666-E6D5-42B1-93EA-D24E2B0D387F
to bind the party on whose behalf of whom s/he or it is signing, to each and every term
of this Agreement.
Client: __City of Menifee_____________ Hotel: ___________________________
Sign: ____________________________ Sign: ____________________________
Date: ____________________________ Date: ____________________________
DocuSign Envelope ID: 80187666-E6D5-42B1-93EA-D24E2B0D387F
Fairfield Inn & Suites Menifee
2/23/20243/5/2024