2023-08-16 City Council Regular MEETING - MinutesCity Council Chambers C,%T„ o� . Menifee City Council
29844 Haun Road Regular Meeting Minutes
Menifee, CA 92586
ENIFE Wednesday, August 16, 2023
5:00 PM Closed Session
Bill Zimmerman, Mayor 6:00 PM Regular Meeting
Bob Karwin, District 1 `
Rick Estrada, District 2 Armando G. Villa, City Manager
y Jeffrey T. Melching, City Attorney
Lesa Sobek, District MINUTES Stephanie Roseen, Acting Clerk
Dean Deines, District 4
CLOSED SESSION (5:00 PM)
1. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION:
Significant Exposure to Litigation (Gov. Code Section 54956.9(d)(2) or (3)):One
Case
Mayor zimmerman called the Closed Session meeting to order at 5:O0pm. Present
were Councilmembers Deines, Estrada, and Sobek, Mayor Pro Tern Karwin, and
Mayor Zimmerman. The City Council recessed into closed session at 5:OOpm for the
purpose listed below.
Mayor Zimmerman called the Closed Session meeting to order at 5:OOpm. Present were
Councilmembers Deines, Estrada, and Sobek, and Mayor Pro Tern Karwin and Mayor
Zimmerman.The City Council recessed into closed session.
REGULAR MEETING (6:00 PM)
Mayor Zimmerman called the regular meeting to order at 6:02pm
CALL TO ORDER
Mayor Zimmerman opened the Regular Meeting at 6:02pm
City Attorney Jeff Melching stated there was nothing to report out of closed session.
2. ROLL CALL
Present: Bill Zimmerman, Bob Karwin, Ricky Estrada, Lesa Sobek, Dean Deines
Absent: None
3. WORDS OF INSPIRATION
3.1 Pastor Lennertz — Eagle Ridge Church
4. PLEDGE OF ALLEGIANCE
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Menifee Business Owner Tom Crunk led the flag salute.
5. PRESENTATIONS
5.1 Citizen of the Month — Nathalie Gagliano
Mayor Pro Tern Karwin introduced Natalie Gagliano and her volunteer work advocating
for animals. The City Council thanked her for all she does in the community.
5.2 Business Spotlight — Ready. Set. Game!
Mayor Zimmerman introduced Gina Gonzalez. Ms. Gonzalez introduced the business
and business owners Tim and Avie Baron, and thanked them for being a part of the
Menifee community.
5.3 National Preparedness Month Proclamation
Mayor introduced Management Analyst Vanessa Barrera. Ms. Barrera introduced
CERT and CERT member David Foust, who accept the proclamation for National
Preparedness Month. on behalf of CERT.
Councilmembers Sobek and Deines encouraged residents to attend CERT and get
certified to be prepared for emergencies.
5.4 Community Services Update
Community Services Manager Mariana Mitchell presented a short video recapping
summer activities. Councilmember Sobek asked about the Cool Center at the Senior
Center.? Ms. Mitchell stated, yes it is activated as a cooling center when temperatures
are over 95 degrees.
6. AGENDA APPROVAL OR MODIFICATIONS
The agenda was approved unanimously (5-0) with no modifications
7. PUBLIC COMMENTS (NON -AGENDA ITEMS)
The Following public speakers addressed the City Council:
• Tony LoPiccolo, Southwest Riverside CrimeStoppers
• Matthew Hunter
8. COUNCILMEMBER UPDATES AND COMMENTS
Councilmember Deines did not have anything to report.
Councilmember Estrada reported on the meetings and events he attended.
• MilVet care package assembly
• Bureau of land Management tour in Canyon Lake.
Councilmember Sobek reported on the meetings and events she attended.
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• You Matter Collaboration
• City of Menifee football camp,
• Riverside County habitat Conservation Agency board meeting
• DR Horton ribbon cutting
• Menifee Citizens Academy
• CALFire precession to mortuary. She gave her deepest condolences to CALFire, their
friends and loved ones.
Councilmember Sobek announced that Menifee Hawaiian Ono is having fundraiser for victims
in Hawaii on Friday, August 18, 2023.
Mayor Pro Tern Karwin reported on the meetings and events he attended.
• WRCOG meeting,
• Rotary Meeting
• Chamber of Commerce Wake Up Menifee
• citizens academy
Mayor Pro Tern Karwin announced that he will be hosting a Town Hall Meeting
at Ridgemoor Elementary School on September 25, 2023 at 6pm and invited all residents to
attend.He also announced that he will be performing at the Arts Council Hot Summer Nights on
Saturday, August 19, 2023 at 7pm outside between Breakfast Club and Bushfire Kitchen.
Mayor Pro Tern Karwin gave thanks to Engineering and Public Works Director Nick Fidler and
his stafft for getting the bike and pedestrian path on Normandy Road in front of the new
middleschool prior to school starting.
Mayor Zimmerman
• Murrieta Temecula Group meeting
• Fodie Friday,
• Community Partners Meeting,
• Temecula State of the City
• Rotary meeting
• MilVet care package assembly
9. APPROVAL OF MINUTES
9.1 August 2, 2023 City Council Minutes
The August 2, 2023 minutes were approved unanimously (5-0) with no modifications.
10. CONSENT CALENDAR
10.1 Waiver of Reading
RECOMMENDED ACTION
1. Waive the reading in full of any and all Ordinances listed on this agenda and
provide that they be read by title only.
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ACTION:
Adopted
1. Waive the reading in full of any and all Ordinances listed on this agenda and
provide that they be read by title only.
MOVER: Lesa Sobek
SECONDER: Ricky Estrada
AYES: None
NAYS: None
RECUSE: Zimmerman, Karwin, Estrada, Sobek, Deines
10.2 Warrant Register
RECOMMENDED ACTION
1. Ratify and approve the Voucher Lists dated 07/14/2023 and 07/21/2023 and the
Payroll Register/Other EFTs dated 07/21/2023, which have a total budgetary
impact of $3,996,155.26.
10.3 Treasurer's Report
RECOMMENDED ACTION
1. Receive and file the Treasurer's Report as of June 30, 2023
10.4 Monthly Public Safety Reports
RECOMMENDED ACTION
1. Receive and file.
10.5 Second Reading and Adoption of Municipal Code Amendment, Title 8, Buildings and
Construction Code
RECOMMENDED ACTION
1. Adopt an Ordinance amending Title 8 of the Menifee Municipal Code to modify
appendices included in Sections 8.04.010, 8.05.010, 8.12.010, and 8.16.010 of
the 2022 California Building Standards Code.
Menifee Mayor and City Council August 16, 2023
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10.6 National Opiate Litigation Settlement Fund Allocation
RECOMMENDED ACTION
1. Authorize the City Manager, or his designee, to program the National Opiate
Litigation Settlement Funds received through June 30, 2023, for prevention
education and intervention programs reaching vulnerable populations including
homeless and at -risk youth residing within the City; and
2. Adopt a Budget Amendment Resolution approving an increase in revenue and
appropriation of expenditures in the amount of $59,322.16 to the project
account as assigned by the Finance Department for the use of the funds
received from the Janssen and Distributors Settlements, and the National
Opioid Abatement Trust.
10.7 Senate Bill 821 Bicycle and Pedestrian Facilities Program Grant for Fiscal Year
2023/2024
RECOMMENDED ACTION
1. Accept Fiscal Year 2023/2024 Riverside County Transportation Commission
Senate Bill 821 Bicycle and Pedestrian Facilities Program Grant funds for the
Paloma Wash Pedestrian Bridge Project; and
2. Adopt a Budget Amendment Resolution appropriating $690,120 in revenues and
expenditures in the Grant Fund (Fund 301) for the Paloma Wash Pedestrian
Bridge Project; and
3. Authorize the City Manager, or his designee, to execute all necessary
agreements and other grant -related documents as necessary to receive the
Senate Bill 821 Bicycle and Pedestrian Facilities Program Grant.
10.8 Agreements with Mind and Mill LLC, Geographics Inc., and Tripepi Smith Inc. for On -
Call Photography Services
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute Professional Services
Agreements with Mind and Mill LLC, Geographics Inc., and Tripepi Smith and
Associations Inc. for On -Call Photography Services in an amount not -to -exceed
$5,000 for Fiscal Year (FY) 2023/2024 and $5,000 for FY 2024/2025; and
2. Authorize the City Manager to approve three, one-year renewals in an amount
not -to -exceed $5,000 annually.
ACTION:
Adopted
1. Approve and authorize the City Manager to execute Professional Services
Agreements with Mind and Mill LLC, Geographics Inc., and Tripepi Smith and
Associations Inc. for On -Call Photography Services in an amount not -to -exceed
$5,000 for Fiscal Year (FY) 2023/2024 and $5,000 for FY 2024/2025; and
2. Authorize the City Manager to approve three, one-year renewals in an amount
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not -to -exceed $5,000 annually
MOVER: Lesa Sobek
SECONDER: Ricky Estrada
AYES: Karwin, Sobek, Deines
NAYS: Zimmerman
RECUSE: None
10.9 Agreement with CLIPA, LLC for Holiday Lighting and Decorating Services
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Contract Services
Agreement with CLIPA, LLC in the amount not -to -exceed $45,250 for Fiscal
Year 2023/2024 for holiday lighting and decorating services; and
2. Authorize the City Manager to execute four, one-year extensions at the City's
discretion and contingent on availability of the corresponding budget.
Councilmember Sobek asked Ms. Mitchell about the other offerings for the holidays.
Ms. Mitchell stated that those items would come back to Council at a later date. The
City Council approved the item by the following vote.
ACTION:
Adopted
1. Approve and authorize the City Manager to execute a Contract Services
Agreement with CLIPA, LLC in the amount not -to -exceed $45,250 for Fiscal
Year 2023/2024 for holiday lighting and decorating services; and
2. Authorize the City Manager to execute four, one-year extensions at the City's
discretion and contingent on availability of the corresponding budget.
MOVER: Lesa Sobek
SECONDER: Dean Deines
AYES: Zimmerman, Karwin, Estrada, Sobek, Deines
NAYS: None
RECUSE: None
10.10 Agreement with Info -Tech Research Group Service for Information Technology
Department Research and Advisory Services
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute an Agreement with Info -
Tech Research Group for Information Technology research and advisory
services for three years, extending through Fiscal Year 2025/2026 for a total
amount not -to -exceed $192,776; and
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2. Authorize the purchase to be made under the Cooperative Purchasing
(piggyback) Agreement as permitted under the Menifee Municipal Code Section
3.12.070(6) through California Multiple Award Schedules (CMAS) No 3-19-70-
3685A.
10.11 Agreement Amendment with SDI Presence LLC for As -Needed Professional
Information Technology Support Services
RECOMMENDED ACTION
1 Approve and authorize the City Manager to execute Amendment No. 1 to the
Professional Services Agreement with SDI Presence LLC in an amount not -to -
exceed $12,000 for Fiscal Year 2022/2023 for as -needed professional
Information Technology support services, for a revised total of $45,333.
10.12 Bid Award and Agreement with Copp Contracting, Inc. for Construction Services for
the Casa Blanca and Willows / Lake Ridge Community Resurfacing Projects, Capital
Improvement Program Nos. 23-05 and 23-06
RECOMMENDED ACTION
1. Award bid and authorize the City Manager to execute a Contractor Services
Agreement with Copp Contracting, Inc. to perform construction services for the
Casa Blanca and Willows / Lake Ridge Community Resurfacing Projects,
Capital Improvement Program (CIP) Nos. 23-05 and 23-06 in an amount not -to -
exceed $2,243,502.85; and
2. Authorize the City Manager to execute the Utility Relocation Agreement with
Eastern Municipal Water District for reimbursement costs associated with the
relocation of water facilities.
10.13 Acceptance of Public Improvements and 90% Release of Security for Tract Map
36485-2, Audie Murphy Ranch, by Sutter Mitland 01, LLC
RECOMMENDED ACTION
1. Accept the public improvements for streets, drainage, water, sewer and survey
monuments for Tract Map 36485-2, Audie Murphy Ranch, located east of Goetz
Road and north of Audie Murphy Road South; and
2. Authorize the City Engineer to release posted securities per the City's Standard
Policies.
Councilmember Sobek pulled Item No. 10.9 for separate discussion and vote. The balance of
the Consent Calendar was approved by the following vote.
ACTION:
Adopted as Part of Consent
MOVER: Lesa Sobek
SECONDER: Bob Karwin
AYES: Zimmerman, Karwin, Estrada, Sobek, Deines
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NAYS: None
RECUSE: None
11. PUBLIC HEARING ITEMS
12. DISCUSSION ITEMS
12.1 Community Facilities District 2021-2, Sumac Ridge, Issuance of Special Tax Bonds
RECOMMENDED ACTION
1. Adopt a resolution authorizing the issuance of Community Facilities District
2021-2, Sumac Ridge, special tax bonds and the execution and delivery of
documents in connection with Community Facilities District 2021-2, Sumac
Ridge, located north of Scott Road at Lindenberger Road.
Lauri Lockwood presented the item and the history of the process so far. she
introduced Shane Spicer who reported on bond issuance and the project and
development summary, and financing overview. Brandon Kfoury reported on the
issuance of the bonds, financing details, and tentative schedule.
ACTION:
Adopted
1. Adopt a resolution authorizing the issuance of Community Facilities District
2021-2, Sumac Ridge, special tax bonds and the execution and delivery of
documents in connection with Community Facilities District 2021-2, Sumac
Ridge, located north of Scott Road at Lindenberger Road.
MOVER: Bob Karwin
SECONDER: Lesa Sobek
AYES: Zimmerman, Karwin, Estrada, Sobek, Deines
NAYS: None
RECUSE: None
12.2 League of California Cities Annual Conference, General Assembly Voting Delegate
Appointments
RECOMMENDED ACTION
1. Appoint two Councilmembers as voting delegate and alternate at the League of
California Cities Annual Conference, General Assembly scheduled for
September 22, 2023, in Sacramento; and
2. Authorize the City Clerk to complete and return the voting delegate/alternate
form to the League of California Cities.
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Mayor Pro Tern Karwin announced that he will not be able to attend the conference
after alll, leaving Council Sobek the only eligible Councilmember to be appointed as
the City's delegate. The City Council agreed to the appointment by the following vote.
ACTION:
Adopted
1. Appoint two Councilmembers as voting delegate and alternate at the League of
California Cities Annual Conference, General Assembly scheduled for
September 22, 2023, in Sacramento; and
2. Authorize the City Clerk to complete and return the voting delegate/alternate
form to the League of California Cities.
MOVER: Bill Zimmerman
SECONDER: Dean Deines
AYES: Zimmerman, Karwin, Estrada, Sobek, Deines
NAYS: None
RECUSE: None
12.3 Resident Resources Liaison
RECOMMENDED ACTION
1. Review and discuss resources available to residents about local, county, state,
and federal community services programs and benefits.
Mariana Mitchell presented item. Ms. Mitchell reported on in -person resources. online
resources, additional resources.
deines asked what veterans services are offered at senior center. Mitchell said that
they refer veterans to resources.
city council spoke about seniors getting information without internet.
Sobek suggested highlighting resources in Meniere matters.
Karwin said that any residents can get help finding available programs and grants.
thought about a single person who could help lead them.
Estrada: make everyone at city hall a liaison?
Zimmerman, opportunity on Menifee tv. short commercial with information for seniors.
Deines, it would be hard to have one person with all information. One manual with all
information.
Karwin, path to vertical application with state and county. here is portal for these
agencies.
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sobek, resources change once it is printed. Love the idea of peg channel. what types
of questions does the reception get
armando stated he doesn't know what questions are asked.
sobek need data and then use resources we have.
Armando said task front counter staff with keeping track of questions asked.
12.4 Teen Drivers Safety Education Programs
RECOMMENDED ACTION
1. Discuss and provide direction to staff on teen drivers safety education
programs within the community.
Lt. Barbieri presented item. Reported on the goals of police department and what they
do to reduce teen traffic accidents, programs and campaigns. He outlined the every
15 minutes program and impact teen drivers programs.
Sobek, ITD, street racing included? not specifically, but it includes distracted and
reckless driving.
Sobek, can this be presented at education summit? staff said yes. she supports ITD
and would like to see EFM come back.
Karwin, cost? most in -kind donations. depends on how involved we make it. What
would you need to find out cost to bring back.
Estrada, EFM, what kind of reaction do you get? application process, nominated by
teachers and parents, response from kids and parents are crying.
Estrada, ITD? utilize school resource officers, make it available to everyone and can
hold it at city hall in the evenings or a weekend day.
armando, we have officers with experience and can get started after speaking with
school district.
deines, in favor of ITD
Zimmerman, agreed.
Sobek thanked police.
13. CITY ATTORNEY REPORTS
nothing
14. CITY MANAGER REPORTS
nothing
15. FUTURE AGENDA REQUESTS FROM COUNCIL MEMBERS
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Deines, veterans committee status?
zimmerman, can we can get it on the list?
16. ADJOURN
8:03pm
in honor of firefighters.
zimmerman, put something together for them he in menifee?
rah'A. Manwaring`
v,A-
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