2023/08/16 Eastern Municipal Water District (EMWD) Utility Relocation Agreement between the City of Menifee and Eastern Municipal Water District (EMWD) for the CIP23-05 Casa Blanca and CIP 23-06 Willows/Lake Ridge Resurfacing (pending signatures)UTILITY AGREEMENT – Eastern Municipal Water District Page 1 of 6
UTILITY RELOCATION AGREEMENT
BETWEEN THE CITY OF MENIFEE AND EASTERN MUNICIPAL WATER DISTRICT
FOR THE CIP 23-05 CASA BLANCA & CIP 23-06 WILLOWS/LAKE RIDGE RESURFACING
This Utility Relocation Agreement (“Agreement”) is entered into by and between City of Menifee (“CITY”)
and Eastern Municipal Water District (“EMWD”) whose address is 2270 Trumble, Road Perris, CA
92570
CITY proposes to improve existing Casa Blanca Neighborhood Resurfacing Project (CIP No. 23-05)
This project is located east of the 215 freeway and south of McCall Blvd. The major crossroads are
Antelope Road & Grand Avenue. This portion of the project is bounded by the following streets: Grand
Ave., Cannon Dr., Golden Hill CT., Wild Sage CT., Cliff top CT., Skeen CT., Bavaria Dr., & Corte
Magdalena. Willows/Lake Ridge Neighborhood Resurfacing Project (CIP No. 23-06) This project is located
east of the 215 freeway and south of Newport Road. The major crossroads are La Piedra Road & Menifee
Road. This portion of the project is bounded by the following streets: Watermill Ln., Bayport Ln., Meadow
Run Pl., Bridge water Lane, Crescent Bend Cir., Mill Bridge Dr.,Rosie Isle Ct., Teal Brood Dr. all in the
City of Menifee, California, hereinafter referred to as “PROJECT”. As part of this PROJECT, the existing
street will be improved. EMWD owns, operates, and maintains 8” VCP sewer pipelines, 6” ACP water
pipelines, 8” ACP water pipelines, and 12” ACP water pipelines, located within PROJECT limits. The
existing sewer manholes and water valve covers will need to be adjusted vertically.
Therefore, it is hereby mutually agreed between CITY and EMWD that:
I. WORK TO BE DONE
A. CITY shall prepare plans for vertical adjustment of sewer manholes, and water valve covers.
B. CITY shall adjust manholes, and water valve covers to proposed grade.
C. All work shall be performed substantially in accordance with EMWD’s water and sewer standards.
EMWD shall review and approve CITY’s plans prior to commencement of construction, and agrees to
permit construction in the manner approved. After approval of the plans by EMWD, changes in the
plans shall be for unforeseen conditions only unless both parties mutually agree otherwise
D. Deviations from the work described above, initiated by either CITY or EMWD, shall be agreed upon
by both parties hereto under a Revised Notice to Owner. Such Revised Notices to Owner, approved by
CITY and agreed to/acknowledged by EMWD, will constitute an approved revision and are hereby
made a part hereof. No work under said deviation shall commence prior to written execution by
EMWD of the Revised Notice to Owner. Changes in the scope of the work will require an amendment
to this Agreement in addition to the Revised Notice to Owner.
E. EMWD shall have the right to inspect the work by CITY’s contractor during the adjustment to grade of
the manholes and water valve covers. Upon completion of work by CITY, EMWD agrees to accept
ownership and maintenance of the relocated facilities.
F. EMWD shall provide inspections of adjustment to grade of the manholes and water valve covers work
performed within the contract.
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G. EMWD shall be responsible for all communication between the CITY’s contractor performing the work
and their Inspector.
H. EMWD shall provide in writing any corrective work to the CITY’s contractor. No work on EMWD
facilities will be allowed to be performed by the CITY’s contractor without an EMWD Inspector on
site.
I. EMWD shall perform inspections in a timely manner to avoid project delays.
II. LIABILITY FOR WORK
A. Costs for relocation by CITY are to include, but are not limited to, all elements of planning, design,
construction, inspection, and project closeout.
B. The adjustment of manholes, and adjustment of water valve covers will be relocated at EMWD’s
expense and shall include all EMWD staff, consultant, inspection, and contractor costs.
III. PERFORMANCE OF WORK
A. CITY will administer the construction contract to adjust the manholes and water valves to grade on CIP
23-05 Casa Blanca & CIP 23-06 Willows/Lake Ridge Improvement plans. CITY will provide
construction management and inspection as well.
B. EMWD shall have access to all phases of the facilities being adjusted by the CITY, as described in
Section I above, for the purpose of inspection to ensure that the work is in accordance with the
specifications contained in the PROJECT Construction Contract, however, all questions regarding the
work being performed by CITY will be directed to CITY’s Engineer for their evaluation and reply to
the question. EMWD shall retain the right to make final decisions that impact their facilities.
C. Engineering services for locating, making of surveys, preparation of plans, specifications, estimates,
supervision, and inspection are to be furnished by CITY.
D. Pursuant to Public Works Case No. 2001-059 determination by the California Department of Industrial
Relations dated October 25, 2002, work performed by the CITY’s contractor is a public work under the
definition of Labor Code Section 1720(a) and is therefore subject to prevailing wage requirement.
E. Work performed directly by EMWD’s employees falls within the exception of Labor Code Section
1720(a)(1) and does not constitute a public work under Section 1720(a)(2) and is not subject to
prevailing wages.
IV. PAYMENT FOR WORK
A. EMWD shall be solely responsible for costs associated with adjustment of manholes and water valves.
In the event additional work becomes necessary to complete this work, EMWD shall bear full financial
responsibility for all costs associated with the additional work.
B. As indicated under Section III, Performance of Work, EMWD will perform plan check and
construction inspection activities of facilities. The actual costs incurred by EMWD in its performance
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of said work will be paid by EMWD.
C. It is understood and agreed that CITY will not pay for any betterment or increase in capacity of
EMWD’s facilities in the new location.
D. Detailed records from which the billing is compiled shall be retained by CITY for a period of three
years from the date of the final payment and will be available for audit by CITY and/or Federal
auditors. EMWD agrees to comply with Contract Cost Principles and Procedures as set forth in 48
CFR, Chapter 1, Part 31, et seq., 23 CFR, Chapter 1, Part 645.
E. As indicated under Section III, Performance of Work, CITY will: design, prepare plans, prepare
specifications, oversee and inspect all work. CITY shall perform the work at EMWD expense.
F. 90% of the reimbursements will be paid by EMWD to the CITY within the first 60 days after bids have
opened.
V. GENERAL CONDITIONS
A. If CITY’s PROJECT which precipitated this Agreement is canceled or modified so as to eliminate the
necessity of work described herein, CITY will notify EMWD in writing and CITY reserves the right to
terminate this Agreement by Amendment. The Amendment shall provide mutually acceptable terms
and conditions for terminating this Agreement and reconciling outstanding costs/reimbursements due.
B. CITY shall prepare all documentation and obtain any and all environmental clearances as necessary for
the relocated facilities, including but not limited to compliance with requirements imposed under the
National Environmental Protection Act (NEPA) and the California Environmental Quality Act
(CEQA).
C. CITY represents and warrants that this Agreement is not subject to 23 CFR 635.410, the Buy America
provisions.
D. EMWD and CITY each hereby agree to indemnify, defend, and hold harmless the other party and their
respective directors, officials, officers, employees, and agents from and against any claims, actions,
damages, and liabilities arising out of or in any manner connected with the activities governed by this
Agreement due to any negligent acts, errors, or omissions or willful misconduct of the indemnifying
party performed in connection with such party's duties and obligations hereunder.
E. The undersigned individuals hereby warrant and represent that they each have full legal authority to
sign this Agreement and bind the respective party hereto.
F. This Agreement will be construed and interpreted under, and governed and enforced according to the
laws of the State of California.
G. This Agreement contains the entire agreement between the parties regarding the subject matter of this
Agreement. No subsequent agreement, representation, or promise made by either party hereto, or by or
to any employee, officer, agent or representative of either party, will be of any effect unless it is in
writing and executed by the party to be bound thereby. No person is authorized to make, and by
execution hereof each of the parties acknowledges that no person has made, any representation,
warranty, guaranty, or promise except as set forth herein; and no such agreement, statement,
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representation, or promise that is not contained herein will be valid or binding on any of the parties.
H. This Agreement may be executed simultaneously in one or more counterparts, each of which will be
deemed an original, but all of which together will constitute one and the same instrument. For purposes
of this Agreement, facsimile and electronic signatures will be deemed to be original signatures.
I. Each of the parties has reviewed this Agreement and each has had the opportunity to have its respective
counsel review and revise this Agreement. Any rule of construction to the effect that ambiguities are to
be resolved against the drafting party will not apply in the interpretation of this Agreement or any
amendments or exhibits thereto. In this Agreement the neuter gender includes the feminine and
masculine, and singular number includes the plural, and the words “person” and “party” include
corporation, partnership, firm, trust, or association wherever the context so requires. The recitals and
captions of the sections and subsections of this Agreement are for convenience and reference only, and
the words contained therein will in no way be held to explain, modify, amplify or aid in the
interpretation, construction or meaning of the provisions of this Agreement.
J. If any part, term or provision of this Agreement is held by a court of competent jurisdiction to be illegal
or in conflict with any law, the validity of the remaining provisions will not be affected, and the rights
and obligations of the Parties will be construed and enforced as if this Agreement did not contain the
particular part, term or provision held to be invalid.
VI. COST ESTIMATES AND WAIVERS
Please refer to Attachment A for quantities and reimbursement fees.
Reimbursement Agreement
Description EMWD CITY
Design
Adjust manholes and water
valves to grade.
CITY’s responsibility.
City’s cost to EMWD
Waived
Construction
Adjust manholes to grade Quantity = 84 EA CITY’s responsibility.
EMWD to reimburse CITY
for Construction
Adjust water valve covers
to grade and paint blue or
purple.
Quantity = 96 EA CITY’s responsibility.
EMWD to reimburse CITY
for Construction
TOTAL
Agency Estimate Costs:
Description EMWD CITY
Design Review Adjust manholes and water
valves to grade.
EMWD’s responsibility
EMWD’s cost to City
Waived
Inspection Fees Adjust manholes and water
valves to grade.
EMWD’s responsibility
EMWD’s cost to City
Waived
TOTAL $ Waive** $ Waive**
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**EMWD and City agree to waive all design reviews, encroachment permits, and inspection fees.
**THE ACTUAL REIMBURSEMENT COST TO CITY BY EMWD FOR ITS SHARE OF THE
ABOVE-DESCRIBED WORK SHALL BE DETERMINED AT COMPLETION OF WORK.
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IN WITNESS WHEREOF, the above parties have executed this Agreement the day and year above written.
CITY OF MENIFEE: EASTERN MUNICIPAL WATER DISTRICT:
By By
Name Date Name Date
Title Title
APPROVAL RECOMMENDED:
By By
Name Date Name Date
Title Title
DocuSign Envelope ID: B578D402-7E9F-40AB-96EF-683BD9C1651E
City Attorney
8/16/2023
City Manager
City Clerk
8/16/2023
Jeffrey T. Melching
Sarah A. Manwaring
________
Date
By____________________________________
Name_________________________________
Title_________________________________
Armando G. Villa
8/16/2023
DocuSign Envelope ID: B578D402-7E9F-40AB-96EF-683BD9C1651E
DocuSign Envelope ID: B578D402-7E9F-40AB-96EF-683BD9C1651E
DocuSign Envelope ID: B578D402-7E9F-40AB-96EF-683BD9C1651E
DocuSign Envelope ID: B578D402-7E9F-40AB-96EF-683BD9C1651E