2023/07/13 Fairfield by Marriot Contract for SWEET Teams Event for October 12, 2023 FAIRFIELD INN & SUITES MENIFEE, CA
MEETING ROOM CONTRACT
Name of the
Event:
SWEET TEAM_Fall Event Today’s
Date:
5/25/23
Address: 29844 Haun Rd
City: Menifee State: CA Zip Code: 92586
Contact name &
email:
Molly Binnall
mbinnall@cityofmenifee.us
Telephone:
Fax: 951-723-3733
Room Rental
Charge: $3000.00 (50% off)
Deposit
due at
Signing:
$3000.00
Meeting Space:
Regions Ballroom
Date:
Time:
Thursday, October 12, 2023
12PM- 1:30PM
(Set up at 10AM)
Payment Type Additional Documents needed
Credit Card X Credit Card Application (attached) X
Cash Direct Bill Application
TERMS & CONDITIONS
*Banquet Space Guidelines- no confetti or small pieces of debris that will require detailed cleaning
of the banquet space. A diagram and event order will be sent to you for your approval before the
event. Please let us know of any changes or adjustments ahead of time (before the day of the
event). If large set up changes are made the day of the event or if the room is left damaged or
confetti or debris are left in the room after the event a $200 fee will be charged _________ (Please
Initial)
1. ROOM RATES: All guest-room rates shown are in U.S. dollars and do not include
incidental charges, or 10% occupancy tax, and 0.00195 Tourism Assessment Tax.
2. DEPOSIT AND PAYMENT: The Customer agrees to make all payments in U.S.
dollars according to the payment terms shown on page one of this contract.
3. INCIDENTAL CHARGES: Hotel charges for incidental and related services must be
paid by the traveler prior to departure.
DocuSign Envelope ID: DAED5FC4-90D3-4385-A5E7-00772B7E7FB0DocuSign Envelope ID: F5EBF6B1-142D-49E4-964B-417860A7C12A
4. CANCELLATION: Meetings cancelled 30-60 days prior to event date will be charged
a 50% cancellation fee. Meetings cancelled within 30 days of event date will be
charged 100% cancellation charge.
5. PORTAGE: Unless otherwise shown on page one of this contract, services provided
by the Hotel do not include handling of or extraordinary storage of luggage.
6. GROUND TRANSPORTATION: Unless otherwise shown on page one of this
contract, services provided by the Hotel do not include ground transportation.
7. ALTERNATIVE ACCOMMODATIONS: The Hotel reserves the right to accommodate
the entire group or any part of the group at another Hotel of comparable or better
standards at no extra charge to the Customer regardless of the price of the alternative
accommodations.
8. NON-PERFORMANCE: The Hotel is not liable for non-performance of this contract
when such non-performance is caused, entirely or in part, by labor disputes or strikes,
accident, government regulations or restriction of travel, riots, national emergencies,
acts of God and other causes, whether specified herein or not, which are beyond the
reasonable control of the Hotel.
9. DAMAGE CLAUSE: Group agrees to assume all liability and indemnify Hotel for
expense of any damage to Hotel caused by its members. Hotel may charge Group’s
Master Account or directly bill Group for all such charges. Group shall indemnify, defend
and hold harmless Hotel and its officers, directors, partners, affiliates, members and
employees from and against all demands, claims, damages to persons and/or property,
losses and liabilities, including reasonable attorney fees (collectively “Claims”) arising
out of or cause by Group’s negligence or intentional misconduct.
10. COLLECTION/ATTORNEY'S FEES: If Hotel retains the services of a collection
agency or attorney to assist in the collection of any amounts due under this agreement,
Organization will pay all expenses incurred b y Hotel in such collection efforts, including
attorney fees, collection charges, and expenses.
11. AUTHORITY TO SIGN: Each of the persons signing below on behalf of any party
hereby represents and warrants that s/he or it is signing with full and complete authority
to bind the party on whose behalf of whom s/he or it is signing, to each and every term
of this Agreement.
Client: ___________________________ Hotel: ___________________________
Sign: ____________________________ Sign: ____________________________
Date: ____________________________ Date: ____________________________
DocuSign Envelope ID: DAED5FC4-90D3-4385-A5E7-00772B7E7FB0
7/12/2023
Elizabeth Hunt
DocuSign Envelope ID: F5EBF6B1-142D-49E4-964B-417860A7C12A
Armando G. Villa
7/13/2023