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17-593RESOLUTION NO. 17-593 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MENIFEE, CALIFORNIA, ESTABLISHING THE MEASURE DD OVERSIGHT COMMITTEE OF THE CITY OF MENIFEE WHEREAS, the City Council is desirous of encouraging citizens of all ages in the community to participate in and serve on city advisory committees; and WHEREAS, City committees have a primary role to encourage increased public input and citizen participation in the determination of City policies and procedures; and WHEREAS, the City Council recognizes Committee and Commission members to be a valuable resource when given the opportunity to plan and implement projects to meet real community needs, and recognizes seniors are capable of making a difference with the community; and WHEREAS, the City Council recognizes an Oversight Committee established to serve as an advisory body to the City Council, will empower residents, will create opportunities for their input into community projects, programs, and events, and will provide a vehicle by which the residents can become involved in a process which enables them to have an influence and impact on issues and decisions they care about. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MENIFEE, CALIFORNIA, DOES HEREBY RESOLVE, DETERMINE AND ORDER AS FOLLOWS: Section 1. That an Oversight Advisory Committee consisting of five (5) members is hereby established. Section 2. That the purpose of the Menifee Oversight Advisory Committee shall be to promote public service and community involvement, with, for and by residents, to review, monitor, and oversee the appropriation of sales tax proceeds from measure DD and to recommend the use of sales tax proceeds from Measure DD, and act in an advisory capacity to the City Council in all other policy matters pertaining to Measure DD funds. Section 3. That membership on the Oversight . Committee shall occur through appointment by the Mayor and Council with the benefit of recommendations made through City staff liaisons. Each City Council member in his/her sole discretion shall appoint one Committee Member in their respective district. Each City Council member may determine whether or not to utilize the application process in making such appointment. At the time of his or her appointment, and during his or her tenure of office, each committee member shall reside within the City of Menifee and in the district of the Council Member that has appointed them. Section 4. That each Committee Member shall serve at the pleasure of his/her appointing City Council member, for the same term as that Council member and until the Committee Member's successor is appointed and qualifies. At the first City Council meeting in January following each regular municipal election, each City Council member shall make his/her Committee Member appointment of a resident that resides within the Council Member's district. There shall be a limit of two terms an Oversight Committee Member may serve. Section 5. That the Oversight Committee shall establish its own procedural rules which shall comply with the Ralph M. Brown Act, other applicable local and state laws and regulations, this Resolution and City Council Policy No. 1 (Rules of Decorum). Section 6. That the following are the Powers and Duties of the Oversight Committee: 5.1 That the Menifee Oversight Committee shall review, monitor and oversee the appropriation of sales tax proceeds from Measure DD and make recommendations to Council, implementing the use of sales tax proceeds from Measure DD. 5.2 The role of the Menifee Oversight Committee as contained in "Exhibit A", is hereby approved. Section 6. The City Manager is hereby authorized to do all things necessary to implement this resolution. PASSED, APPROVED AND ADOPTED ON February 1, 2017. ~~ Neil:Wlflter, Mayor Attest: Approved as to form: EXHIBIT A Menifee Measure DD Oversight Committee Guidelines 1. Powers. duties. and responsibilities. The Menifee Oversight Committee shall be empowered to establish and maintain written policy and rules and have the following general powers, duties and responsibilities consistent with the City of Menifee, Municipal Code and all other ordinances and regulations of the City of Menifee and with the laws of the State of California: A Promote community involvement, with, for, and by residents of the City of Menifee. 8. Review, monitor and oversee the appropriation of sales tax proceeds from Measure DD. C. Make recommendations to Council implementing the use of sales tax proceeds from Measure DD. D. Act in an advisory capacity to the City Council in all other policy matters pertaining to Measure DD funds. 2. Eligibility for the Measure DD Oversight Committee. The following criteria will be considered for eligibility as a member of the Measure DD Committee: A Applicants must be residents of the City of Menifee and registered voters. Applicants will be eligible for appointment in the district they reside in, or may be appointed by the Mayor as an at-large representative. 8. The Measure DD Committee shall consist of five members through appointment by the Mayor and each Councilmember. C. Membership is open to all residents meeting the above criteria. D. Members of the Measure DD Oversight Committee shall not hold any paid office or employment with the City of Menifee. E. Failure of a regular member to attend three consecutive regular meetings of the Measure DD Oversight Committee without the consent of the Measure DD Oversight Committee shall be deemed to constitute the retirement of such member and the position declared vacant. 3. Procedure A Composition of the Measure DD Oversight Committee 1. The number of members of the Measure DD Oversight Committee shall be five (5) persons, 4 district represented members, and 1 at-large member. 2. The Measure DD Oversight Committee shall be composed of a cross- section of the community's population. B. Support 1. The City Manager or his/her designee shall be the City Council's liaison to the Measure DD Oversight Committee. C. Measure DD Oversight Committee Officers 1. Chairperson: shall be elected by the Measure DD Oversight Committee members each January to begin office on February 1, annually; The Chair shall facilitate the meetings of the Committee and shall insure committee items are placed on the agenda. 2. Vice-Chair: shall be elected by the Measure DD Oversight Committee members each January to begin office on February 1, annually; The Vice- Chair shall assist the Chair as requested and facilitate the meetings in the absence of the Chairperson. 3. The Secretary: A City staff liaison shall act as the Committee Secretary; The Secretary will: • Record the minutes of Measure DD Oversight Committee meetings • Format and send meeting minutes to the Chair for distribution to _ committee for approval • The City Clerk will maintain records related to the Measure DD Oversight Committee D. Measure DD Oversight Committee Meetings 1. The Measure DD Oversight Committee will meet at least two times per year, once before the approval of the fiscal year budget and once at mid-year. The exact date and time will be determined by the members of the Committee and approved by the City Council. 2. Meetings will be conducted according to the Ralph M. Brown Act. 3. Meetings may take place when a quorum is present; a quorum will be reached when half the Measure DD Oversight Committee members plus one are in attendance. 4. The City Council or staff liaison shall place items on the agenda according to the necessity and/or urgency of Council to have items reviewed by the Measure DD Oversight Committee. 5. Measure DD Oversight Committee members may request agenda items through the Chair for upcoming meetings. E. Measure DD Oversight Committee Member Term Limits 1. Committee members hold two (2) year terms and a limit of two terms to allow for greater participation by all interested parties. 2. At the discretion of the City Council, a Committee member may be excused from further participation, in the event it is deemed necessary for the benefit of the Committee as a whole. 3. Measure DD Oversight Committee members are expected to be present unless excused with prior notice to the staff liaison or Chairperson. A Committee member with three (3) consecutive unexcused meeting absences may be replaced at the discretion of the City Council. 4. In the event a member is unable or unwilling to continue participation in regularly scheduled activities, alternate members will be appointed by the Councilmember for that district, or the Mayor for the at-large position, to assume regular member status. Neil R. Winter Mayor Matthew Liesemeyer Mayor Pro Tem Greg August Council member Lesa A. Sobek Councilmember John V. Denver Council member 29714 Haun Road Menifee, CA 92586 Phone 951.672.6777 Fax 951.679.3843 ww.cityofmenifee.us STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF MENIFEE ) I, Sarah A. Manwaring, City Clerk of the City of Menifee, do hereby certify that the foregoing Resolution No. 17-593 was duly adopted by the City Council of the City of Menifee at a meeting thereof held on the 1 tst day of February, 2017 by the following vote: Ayes: Noes: Absent: August, Denver, Liesemeyer, Sobek, Winter None None Abstain: None