20-982RESOLUTION NO. 20-982
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MENIFEE,
CALIFORNIA, REPLACING RESOLUTION NO. 17-593, UPDATING THE
MEASURE DD OVERSIGHT COMMITTEE GUIDELINES
WHEREAS, City committees have a primary role to encourage increased public input and
citizen participation; and
WHEREAS, the City Council recognizes Committee and Commission Members to be a
valuable resource when given the opportunity to plan and implement projects to meet real
community needs; and
WHEREAS, on February 1, 2017 the City Council adopted Resolution No. 17-593;
establishing the Measure DD Oversight Committee; and
WHEREAS, there is a need to update the Measure DD Committee Guidelines,
standardizing all Committee guidelines; and
WHEREAS, commencing January 2021, following each regular municipal election and per
the Maddy Act requirements, the Mayor and Councilmembers shall make their Committee
appointments.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MENIFEE, CALIFORNIA,
DOES HEREBY RESOLVE, DETERMINE AND ORDER AS FOLLOWS:
Section 1. Committee Composition The composition of the Measure DD Oversight
Committee shall consist of five members; four members appointed by each Councilmember from
their respective district and one appointed at-large, by the Mayor. At the time of his or her
appointment, and during his or her tenure of office, each Committee Member shall reside within
the City of Menifee and in the district of the Councilmember that has appointed them.
Section 2. Committee Purpose To promote public service and community involvement,
with, for and by residents, to review, monitor, and oversee the appropriation of sales tax proceeds
and previous expenditures from Measure DD and to make recommendations to the City Council
that the proposed use of sales tax proceeds from Measure DD is consistent with the purpose of
Measure DD.
Section 3. Committee Appointment At the first City Council meeting following each
regular municipal election, commencing January 2021, the Mayor and Councilmembers shall
appoint their Committee Members as required by the Maddy Act with the benefit of
recommendations made through City staff liaisons. Committee Members shall serve until their
successor is appointed and qualifies. In the case of an unexpected vacancy, the appointing
Councilmember or Mayor shall appoint a new Committee Member at the next available Council
Meeting following the application process.
Section 4. Committee Rules and Procedures That the Oversight Committee shall
comply with the Ralph M. Brown Act, other applicable local and state laws and regulations, this
Resolution and City Council Policy No. 1 (Rules of Decorum) and the Oversight Committee
guidelines as outlined in “Exhibit A”.
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PASSED, APPROVED AND ADOPTED on this 2 day of December 2020.
_______________________________
Bill Zimmerman, Mayor
Attest:
_____________________________
Sarah A. Manwaring, City Clerk
Approved as to form:
_____________________________
Jeffrey T. Melching, City Attorney
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EXHIBIT A
Menifee Measure DD Oversight Committee Guidelines
1. Powers, Duties, and Responsibilities.
The Menifee Oversight Committee shall follow the general powers, duties and
responsibilities set forth in City Council Policy No. 1, City of Menifee Municipal Code and all
other Ordinances and regulations of the City of Menifee and with the laws of the State of
California:
A. Promote community involvement, with, for, and by residents.
B. Review, monitor and oversee the appropriation of sales tax proceeds and previous
expenditures from Measure DD.
C. Make recommendations to the City Council that the proposed use of sales tax
proceeds from Measure DD is consistent with the purpose of Measure DD.
2. Eligibility for the Measure DD Oversight Committee
The following criteria will be considered for eligibility as a member of the Measure DD
Committee:
A. Applicants must be registered voters and residents of the City of Menifee.
B. Members of the Measure DD Oversight Committee shall not hold any paid office
or employment with the City of Menifee.
C. Committee Members are required to sign that they have read and agree with the
City Council adopted Ethics Policy. Failure to comply could result in removal from
the Committee.
D. Committee Members are required to submit a Statement of Economic Interest
(Form 700.)
E. Committee Members are required to attend bi-annual AB1234 training. Failure to
comply could result in removal from the Committee per Policy No. CC-23.
3. Procedure
A. Composition of the Measure DD Oversight Committee
1. The Measure DD Oversight Committee consists of five members: four
district-represented members appointed by each Councilmember, and one
at-large member appointed by the Mayor.
B. Support
1. The City Manager or his/her designee shall be the City Council’s liaison to
the Measure DD Oversight Committee.
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C. Measure DD Oversight Committee Officers
1. Chairperson: shall be appointed by the Measure DD Oversight Committee
members each January to begin office on February 1, annually; The Chair
shall facilitate the meetings of the Committee and shall insure committee
items are placed on the agenda.
2. Vice-Chair: shall be appointed by the Measure DD Oversight Committee
members each January to begin office on February 1, annually; The Vice-
Chair shall assist the Chair as requested and facilitate the meetings in the
absence of the Chairperson.
3. The Secretary: A City staff liaison shall act as the Committee Secretary;
The Secretary will:
▪ Record the minutes of Measure DD Oversight Committee meetings;
and
▪ Format and send meeting minutes to the committee for approval;
and
▪ The City Clerk, or their designee, will maintain records related to the
Measure DD Oversight Committee
D. Measure DD Oversight Committee Meetings
1. The Measure DD Oversight Committee will hold two regular meetings per year;
one time prior to the approval of the fiscal year budget and once prior to the
mid-year budget review. The Committee may hold other special meetings as
needed. The exact date and time will be determined by the members of the
Committee.
2. Meetings will be conducted according to the Ralph M. Brown Act.
3. Meetings may take place when a quorum is present; a quorum will be reached
when half the Measure DD Oversight Committee members plus one are in
attendance.
4. The City Council or staff liaison shall place items on the agenda according to
the necessity and/or urgency of Council to have items reviewed by the Measure
DD Oversight Committee.
5. Future agenda requests may be made and seconded by one of the Measure
DD Oversight Committee Members.
6. Measure DD Oversight Committee Members are expected to be present
unless excused with prior notice to the staff liaison or Chairperson. A
Committee Member with one unexcused meeting absence during a twelve-
month period may be removed at the close of the meeting during which the
absence occurs and the vacancy shall be filled according to the Maddy Act.
E. Measure DD Oversight Committee Member Term Limits
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1. Committee Members representing their district and the Mayor may serve two-
year terms.
2. There shall be no limit to the amount of terms a Committee Member may serve.
3. At the discretion of the City Council, a Committee member may be excused
from further participation, in the event it is deemed necessary for the benefit of
the Committee as a whole.
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STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss
CITY OF MENIFEE )
I, Sarah A. Manwaring, City Clerk of the City of Menifee, do hereby certify that the
foregoing Resolution No. 20-982 was duly adopted by the City Council of the City of
Menifee at a meeting thereof held on the 2nd day of December 2020 by the following vote:
Ayes: Deines, Liesemeyer, Sobek, Zimmerman
Noes:
Absent: August
Abstain:
_______________________________
Sarah A. Manwaring, City Clerk
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