2018-05-15 Measure DD Oversight Committee Regular MEETING - MinutesCity of Menifee
Measure DD Oversight Committee
Meeting Minutes
City Hall Council Chambers
29714 Haun Road
Menifee, CA 92586
May 15,2018
4:00 P.M. Meeting
1. CALLTOORDER
Chair Michael Cano called the meeting to order at 4:02 p.m
2. ROLL CALL
3. FLAG SALUTE
4. PRESENTATIONS
None.
5. AGENDA APPROVAL OR MODIFICATION
Committee Members King Ma, Cano, Agner, and Samuelson stated their opinions and
frustrations with receiving the meeting materials late and with the cancellation of the April
meeting. The committee requested that staff provide the materials at least three (3) days
prior to the meeting date so the committee can review the documentation and prepare
questions for staff. Mr. Wyman stated that staff finished the PowerPoint that afternoon and
wanted to present it to the Committee and be avarlable to answer any questions
6. APPROVAL OF MEETING MINUTES
6.1. February 13, 2018 Regular Meeting Minutes
The Minutes of February 1 3, 201 8 were approved by all members present at the
February 13, 2018 meeting.
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Deputy City Clerk Jennifer Atlen called roll. Present were: Brian Agner, Michael Cano, Arthur
King Ma, Nancy Randolph, and Edward Samuelson
7. DISCUSSION ITEMS
7.1 . Review and Discuss Fiscal Year 2018/19 Proposed Measure DD Budget
Acting Assistant City Manager Jeff Wyman stated the Budget Workshop will go
before the Council on May 24, 2018.
Acting Finance Director Wendy Preece presented the PowerPoint regarding the
Fiscal Year 2018119 proposed budget. Ms. Preece reported on Fiscal Year
201612017 revenues and expenditures and noted the audited fund balance
amount as of June 30, 2017. Ms. Preece also reported on the Fiscal Year
201712018 revenue budget and the total budgeted revenues. She gave an
overview of the public safety services and road and traffic improvements funded
by Measure DD. Ms. Preece summarized the Fiscal Year 201812019 proposed
revenue budget.
City Manager Armando Villa provided an update of Measure DD funded
completed projects and projects coming up for construction. Mr. Villa also gave
an overview of the City's expenditure plan noting that the plan is an estimate, as
cost of services typically increase over time.
Committee Member King Ma asked if the public safety service numbers include
the recently requested increases by the Fire and Police Departments. Ms. Preece
stated the totals in the PowerPoint reflect the increases.
Committee Chair Cano inquired about the additional Police and Fire positions
funded by Measure DD. Police Lieutenant Scott Forbes reported on the staffing
additions noting that Menifee will be getting another dedicated motor police
officer soon. Fire Division Chief Geoff Pemberton stated Measure DD has funded
a medic squad and municipal staffing.
Committee Vice Chair Samuelson asked what happens to the funds since all the
police positions have not been filled. Mr. Wyman stated any unspent funds go
into the fund balance account at the end of the fiscal year.
Committee Member Agner asked what services the fund balance money is spent
on. City Manager Villa stated monies in the fund balance can be spent on any
Measure DD services.
The Committee inquired about the figures for the police positions and how
Measure DD funds are categorized, Lt. Forbes stated the total figure includes the
position plus the equipment. Ms. Preece stated funds for road improvements that
are not completed by the end of the fiscal year roll over to the next year and
Measure DD funds are categorized into their own account.
Committee Member Agner noted that at a previous meeting he was told that
Measure DD did not fund the Police Sub-Station however the PowerPoint details
that it did. Mr. Wyman noted that after some research' it was found that a portion
of the sub-station was funded by Measure DD.
City of Menifee Measure DD Oversight Committee Minutes
May 15,2018 Page 2
City Manager Villa stated that part of the expenditure plan is to complete public
infrastructure projects and to employ more code enforcement officers. Building
Official Colin McNie stated he currently has two (2) full time code officers and one
(1) acting code officer to cover over 700 active cases. Mr. McNie stated Measure
DD will fund three (3) new positions so there will be one (1) code officer per
district with one (1) code manager.
The Committee Members inquired about the fees received for parking citations
and funding and cost for code positions. Lt. Forbes explained the fee structure for
a moving violation citation noting that a very small percentage of the fee is
allocated to the City. Mr. McNie stated the majority of the administrative citation
fines come back to the City. Ms. Preece stated that Measure DD will fund the
new code positions and the current positions are funded out of the General Fund.
She explained that the numbers reflected in the PowerPoint are for the salaries
and benefits.
Committee Member Agner expressed his concerns with Measure DD funding the
labor for the new code positions. Mr. Agner stated there needs to be a strategy
so that when Measure DD funds can no longer fund the positions they will not
have to be eliminated.
Committee Vice Chair Samuelson suggested waiting until after the November
election to hire the new positions. City Manager Villa stated after the City Council
reviews the budget in June of 2018, staff will have more information on the status
of Measure DD funds.
Commrttee Member Agner inquired about funding for the code enforcement
vehicles. Mr. McNie stated grants will fund the code enforcement vehicles.
Committee Chair Cano asked what measures staff is taking in the case that
Measure DD is repealed. Mr, Villa stated he could work with Fire and Police to
develop a plan to reduce costs in the event that Measure DD is repealed.
Committee Chair Cano asked Fire and Police what type of costs could be
reduced and how the departments would be impacted. Chief Pemberton and Lt.
Forbes both stated that response times would be impacted and explained the
types of costs their departments would need to cut if Measure DD is repealed.
City Manager Villa stated the City is still feeling the impacts of not receiving the
vehicle licensing fees (VLF) money. He explained that the City must invest in the
infrastructure to entice businesses to our Clty and increase sales tax dollars.
Committee Member King Ma suggested hiring a consultant to help forecast sales
tax revenues and build a fiscally responsible budget. Mr. Villa stated it is difficult
to forecast the future expenditures, however when the two (2) overpasses are
fully operational, there will be more opportunities for economic growth. Ms.
Preece added that the Economic Development Department works on bringing in
retail and businesses to the City. Mr, Wyman stated that the Economic
Development Corridor (EDC) has been designated for commercial uses which
will assist with sales tax.
City of Menifee Measure DD Oversight Committee Minutes
May 15,2018 Page 3
Committee Chair Cano asked if staff has contacted other cities to discuss an
enterprise zone. Mr. Villa stated the neighboring cities currently do meet in a joint
effort to discuss job creation and growth.
Committee Chair Cano asked the Committee if they received enough information
to provide a recommendation to the City Council or if they would like to email him
their recommendations. The Commiltee Members all agreed that they will forward
their recommendations to the Chair. Committee Member Randolph stated this is
her first meeting and she is satisfied with the knowledge she has received. Mr.
Wyman stated if a Committee Member needs more information he is available to
answer questions. The Committee's recommendations will be presented to
Council at a future City Council meeting.
Committee Member Agner stated he is concerned with spending Measure DD
funding on labor for new positions and he would like to see the revenues and
expenditures for Measure DD funding publicized. Committee Vice Chair
Samuelson stated he would like to see the PowerPoint materials made public.
Mr. Wyman stated the documents will be uploaded to the Measure DD website
page.
8. STAFF COMMENTS
None.
9. COMMITTEE MEMBER COMMENTS
City Manager Villa referenced the Menifee Matters Magazine noting that there is a great
publication regarding Measure DD funding. Committee Member Agner noted the article
references parks as one of the services funded by Measure DD and that is not correct and
suggested making that correction on future documentation.
IO. FUTURE AGENDA ITEMS
None.
11. ADJOURNMENT
Je r Allen, Deputy City Clerk
City of Menifee Measure DD Oversight Committee Minutes
May 15,2018 Page 4
Committee Chair Cano adjourned the meeting at 5:24 p.m.