2023/02/07 County of Riverside The County of Riverside on behalf of its Probation Department, and Post-Release Accountability and Compliance Team for Public Safety Realignment Memorandum of Understanding FY 2022-2023 (5)
THE COUNTY OF RIVERSIDE, ON BEHALF OF ITS
PROBATION DEPARTMENT, AND PARTICIPATING
POST-RELEASE ACCOUNTABILITY AND COMPLIANCE TEAM (PACT)
LOCAL LAW ENFORCEMENT AGENCIES FOR PUBLIC SAFETY REALIGNMENT
MEMORANDUM OF UNDERSTANDING
FY 2022-2023
THE COUNTY OF RIVERSIDE, ON BEHALF OF ITS PROBATION DEPARTMENT, AND
POST-RELEASE ACCOUNTABILITY AND COMPLIANCE TEAM FOR PUBLIC SAFETY REALIGNMENT MEMORANDUM OF UNDERSTANDING
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TABLE OF CONTENTS
1.0 Background .................................................................................................................... 3
2.0 Parties and Purpose ....................................................................................................... 3
3.0 Definition ....................................................................................................................... 4
4.0 Term ............................................................................................................................... 5
5.0 Amendment or Termination of MOU .......................................................................... 5
6.0 Audits ............................................................................................................................. 5
7.0 Records Retention ........................................................................................................ 6
8.0 Financial Reports ........................................................................................................... 6
9.0 Confidentiality ............................................................................................................... 6
10.0 Hold Harmless and Indemnification.............................................................................. 6
11.0 Assignment ..................................................................................................................... 7
12.0 License and Certifications .............................................................................................. 7
13.0 Compliance, Governing Law and Severability .............................................................. 7
14.0 Compensation ................................................................................................................ 8
14.1 Maximum Amount .............................................................................................. 8
14.2 Method, Time and Schedule/Condition of Payments ......................................... 8
14.3 Use of Funds ......................................................................................................... 9
14.4 Disallowance ........................................................................................................ 9
14.5 Availability of Funding.......................................................................................... 9
15.0 Notices ............................................................................................................................ 9
16.0 Merger Clause .............................................................................................................. 10
17.0 Electronic Signatures ............................................................................................ 10
SIGNATURE PAGES ................................................................................................................. 11
Exhibit A: Quarterly Financial Summary Report Template .................................................. 24
Exhibit B: PACT Invoice Template .......................................................................................... 25
Exhibit C: Distribution of Annual PACT Allocation by City .................................................... 26
Exhibit C-1: Additional Distribution of Annual PACT Allocation by City .............................. 27
Exhibit D: PACT Frequently Asked Questions ....................................................................... 28
Exhibit E: Funding & Reimbursement Policy & Guidelines for Regional PAC Teams .......... 32
THE COUNTY OF RIVERSIDE, ON BEHALF OF ITS PROBATION DEPARTMENT, AND
POST-RELEASE ACCOUNTABILITY AND COMPLIANCE TEAM FOR PUBLIC SAFETY REALIGNMENT MEMORANDUM OF UNDERSTANDING
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1.0 BACKGROUND
The Public Safety Realignment Act of 2011 (Realignment) implementation resulted in
specified convicted felons and parolees who were previously monitored by State Parole to
be supervised by the Riverside County Probation Department (hereinafter Probation). On
August 30, 2011, the Community Corrections Partnership Executive Committee (CCPEC) of
Riverside County (County) voted unanimously for the need of a county-wide law
enforcement component.
The eleven (11) city police chiefs, the Riverside County Sheriff, the Riverside County District
Attorney and Probation have built the infrastructure to support this type of critical
enforcement. The Post-release Accountability and Compliance Team (hereinafter PACT) is
a county-wide, multi-jurisdictional team composed of Probation, the Banning Police
Department, Beaumont Police Department, Blythe Police Department, Cathedral City Police
Department, Corona Police Department, Desert Hot Springs Police Department, Hemet
Police Department, Indio Police Department, Menifee Police Department, Murrieta Police
Department, Riverside Police Department, Riverside County District Attorney, and the
Riverside County Sheriff’s Department representing the seventeen Sheriff’s contract cities
within the County.
The primary mission of PACT is to work with Probation to focus on “high-risk” and “at-large”
realignment offenders that pose the most risk to public safety. PACT is dedicated to:
• Identifying and investigating “non-compliant” realignment offenders,
• Locating and apprehending “at-large” and “high-risk” realignment offenders, and
• Performing probation compliance sweeps.
Through sustained, proactive and coordinated investigations, PACT will be able to share
information, serve warrants, locate and apprehend violators, and reduce the number of
realignment offenders who abscond. The support of the PACT allows Probation more time
and resources to focus on case management, addressing treatment needs, and ensuring
compliance with Court-ordered conditions.
2.0 PARTIES AND PURPOSE
This Memorandum of Understanding (MOU) is entered into by and between Probation, the
Banning Police Department, Beaumont Police Department, Blythe Police Department,
THE COUNTY OF RIVERSIDE, ON BEHALF OF ITS PROBATION DEPARTMENT, AND
POST-RELEASE ACCOUNTABILITY AND COMPLIANCE TEAM FOR PUBLIC SAFETY REALIGNMENT MEMORANDUM OF UNDERSTANDING
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Cathedral City Police Department, Corona Police Department, Desert Hot Springs Police
Department, Hemet Police Department, Indio Police Department, Menifee Police
Department, Murrieta Police Department, Riverside Police Department, Riverside County
Sheriff’s Department Coachella, Lake Elsinore and San Jacinto stations for monetary
reimbursement from realignment funds for expenses related to their participation in PACT.
The police chief of the Murrieta Police Department is the voting member of the CCPEC and
represents the PACT local law enforcement agencies participating in this MOU, including
for receipt of notices under section 15.
The parties agree to the terms and conditions of this MOU, which will be effective
immediately and remain in effect until terminated or modified as defined in section 4.0 of
this MOU.
3.0 PROBATION OFFICER ROLE:
Probation Officers are peace officers under Penal Code section 830.5 whose authority
extends to any place in the state while engaged in the performance of the duties of their
respective employment and for the purpose of carrying out the primary function of their
employment, only as follows:
1) To conditions of parole, probation, mandatory supervision, or post-release
community supervision by any person in this state on parole, probation, mandatory
supervision, or post-release community supervision.
2) To the escape of any inmate or ward from a state or local institution.
3) To the transportation of persons on parole, probation, mandatory supervision, or
post-release community supervision.
4) To violations of any penal provisions of law which are discovered while performing
the usual or authorized duties of his or her employment.
5) To the rendering of mutual aid to any other law enforcement agency.
There must be a nexus between the conditions outlined above for the Probation Officer to
be involved in the actions of PACT. There is no provision for the Probation Officer to exercise
peace officer authority pursuant to Penal Code section 830.1.
In terms of mutual aid, unless there is an immediate threat to life (Person or Persons whose
life is in real and immediate danger from the criminal acts of others), the Probation Officer’s
assistance will be limited based on the conditions outlined and within current law.
THE COUNTY OF RIVERSIDE, ON BEHALF OF ITS PROBATION DEPARTMENT, AND
POST-RELEASE ACCOUNTABILITY AND COMPLIANCE TEAM FOR PUBLIC SAFETY REALIGNMENT MEMORANDUM OF UNDERSTANDING
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4.0 TERM
This MOU shall be effective upon execution by signature of the Chief Probation Officer of
Riverside County and the Chiefs or City Managers of each participating PACT agency or their
respective designees. The term of this MOU shall be for the Riverside County fiscal year
commencing on July 1, 2022 and ending on June 30, 2023. Thereafter, the parties will enter
into a new MOU (the “New MOU”) upon annual approval of the County’s Realignment
budget by the CCPEC; this MOU shall remain in effect until the New MOU is effective.
5.0 AMENDMENT OR TERMINATION OF MOU
This MOU may be amended at any time with the written concurrence of all parties. This
MOU, along with any incorporated attachments, fully expresses all understandings of the
parties concerning all matters covered and shall constitute the total MOU. No addition to,
or alteration of, the terms of this MOU whether by written or verbal understanding of the
parties, their officers, agents or employees, shall be valid unless made in the form of a
written amendment to this MOU formally approved and executed by both Probation and
each participating PACT agency. Consideration for amendment will be given upon written
notification by one party to the others. The parties will review this MOU at least annually
and modify as needed.
Any participating PACT agency can withdraw participation in this MOU with or without
cause upon thirty (30) days written notification to the other parties. Participation
withdrawal will take effect thirty (30) days following receipt of notification and terms and
conditions of this MOU continue in full force for the remaining PACT agencies.
This MOU can be terminated with or without cause by any party upon thirty (30) days
written notification to the other parties or due to unavailability of funding. Termination of
the MOU will take effect thirty (30) days following receipt of the written notice of
termination or upon effective date of funding expiration.
6.0 AUDITS
The parties agree that any duly authorized representative of the Federal, State, or local
government shall have the right to audit, inspect, copy or transcribe any pertinent records,
electronic data and documentation relating to this MOU. Any audit exception, as it relates
to this MOU, resulting from an audit conducted by any duly authorized representative of
the Federal, State, or local government shall be the responsibility of the participating PACT
THE COUNTY OF RIVERSIDE, ON BEHALF OF ITS PROBATION DEPARTMENT, AND
POST-RELEASE ACCOUNTABILITY AND COMPLIANCE TEAM FOR PUBLIC SAFETY REALIGNMENT MEMORANDUM OF UNDERSTANDING
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agencies. Any audit disallowance adjustments must be paid in full upon demand if required,
or may be withheld at the discretion of the Chief Probation Officer against amounts due to
PACT agencies under this MOU or any PACT agreement with Probation.
7.0 RECORDS RETENTION
Each party agrees to retain all records pertaining to this MOU for the period indicated in
the Riverside County Records Retention General Schedule per Board of Supervisors Policy
A-43 unless otherwise indicated by the source of funds. If, at the end of the retention
period, there is ongoing litigation or an audit involving those records, each party shall retain
the original records until the resolution of such litigation or audit.
8.0 FINANCIAL REPORTS
Four financial reports are to be submitted quarterly by each PACT partner during each fiscal
year covering the following reporting periods:
Quarter Reporting Period
1 July 1 – September 30
2 July 1 – December 31
3 July 1 – March 31
4 July 1 – June 30
The CCPEC-approved template for financial report submission is attached hereto and
incorporated herein as Exhibit A. The summary PACT report for each quarter will be
compiled and presented to CCPEC by Probation. Due dates for quarterly financial reports
are established annually by the CCPEC.
9.0 CONFIDENTIALITY
All parties agree to maintain the confidentiality of all information in accordance with all
applicable Federal, State and local laws and regulations.
10.0 HOLD HARMLESS AND INDEMNIFICATION
Each participating agency agrees to indemnify and hold the other participating agencies
harmless from any and all liability for death, injury and/or damage, actual or alleged, to
persons or property, arising out of, or resulting from negligent acts or omissions of the
indemnifying party or its employees. When Probation, PACT itself, any participating agency,
or its agents, are held liable for deaths or injuries to persons or property, each party’s
liability for contribution or indemnity for such injuries shall be based proportionately upon
THE COUNTY OF RIVERSIDE, ON BEHALF OF ITS PROBATION DEPARTMENT, AND
POST-RELEASE ACCOUNTABILITY AND COMPLIANCE TEAM FOR PUBLIC SAFETY REALIGNMENT MEMORANDUM OF UNDERSTANDING
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the contributions of each participating agency. In the event of liability imposed upon any
of the participating agencies for death, injury, and/or damage which is caused by the
negligent or wrongful act or omission of any of the parties in the performance of this MOU,
the contribution of the party or parties not directly responsible for the negligent or
wrongful act or omission shall be limited to $100.00. The party or parties directly
responsible for the negligent or wrongful acts or omissions shall indemnify, defend, and
hold the other parties harmless from any liability for death, injury and/or damage arising
out of the performance of this MOU.
11.0 ASSIGNMENT
This MOU shall not be assigned by any party hereto, either in whole or in part, without prior
written consent of the other parties. Any assignment or purported assignment of this MOU
without the prior written consent will be deemed void and of no force or effect.
12.0 LICENSE AND CERTIFICATIONS
When applicable, all parties verify upon execution of this MOU, that all work performed
pursuant to this MOU will performed by properly trained and licensed/certified staff who
possess current and valid license/certifications in compliance with any local, State, and
Federal laws.
13.0 COMPLIANCE, GOVERNING LAW, AND SEVERABILITY
The parties shall comply with all applicable Federal, State, and local laws and regulations.
In the event there is a conflict between the various applicable laws and regulations, the
parties shall comply with the more restrictive law or regulation. Any legal action related to
this MOU shall be filed only in the Superior Court for the State of California in Riverside,
California. All parties shall be obligated to attend a mediation session before a neutral
third-party mediator prior to the filing of any legal action.
If any provision in this MOU is held by a court of competent jurisdiction to be invalid, void
or enforceable, the remaining provisions will nevertheless continue in full force without
being impaired or invalidated in any way.
THE COUNTY OF RIVERSIDE, ON BEHALF OF ITS PROBATION DEPARTMENT, AND
POST-RELEASE ACCOUNTABILITY AND COMPLIANCE TEAM FOR PUBLIC SAFETY REALIGNMENT MEMORANDUM OF UNDERSTANDING
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14.0 COMPENSATION
14.1 Maximum Amount:
Maximum allowable costs for FY2022-2023 under this MOU shall not exceed
$4,596,000.00 or as approved by CCPEC for each annual fiscal year’s budget. Annual
allocations assigned to each PACT agency are detailed in Exhibit C & C-1, attached
hereto and incorporated herein.
14.2 Method, Time and Schedule/Condition of Payments:
Within thirty (30) days of the end of each month in which services were rendered,
each participating PACT agency will prepare and submit to Probation’s Accounts
Payable, via email Acctspayable@rivco.org, a reimbursement claim/journal entry for
services and expenditures performed and incurred during the month. Using the
invoice template, attached hereto and incorporated herein as Exhibit B, claim
documentation will include, but is not limited to, an invoice with an itemized
expenditure summary of Salaries & Benefits and Services & Supplies; and copies of
timesheets, pay registers, and vendor invoices or receipts, as applicable.
Upon review and approval, Probation shall process each claim within fifteen (15)
business days. The corresponding payment voucher will be forwarded to the County
Auditor-Controller’s office for processing. Invoices will be held beyond the fifteen (15)
business days when an annual fiscal year realignment budget has not been approved
by the CCPEC and the Riverside County Board of Supervisors. Upon approval by both
governing bodies, held invoices will be released to the Auditor-Controller’s office for
processing.
Each year, estimates for the month ending June 30 should be provided to Probation
by June 20 with the final invoice due July 31 or next available working day.
If PACT ceases provision of services for any period, then no payment will apply for that
period. Probation will reimburse participating PACT agencies for services provided in
accordance with the terms and conditions contained herein.
Additional clarifications on the reimbursement process are provided as part of the
Frequently Asked Questions, attached hereto and incorporated herein as Exhibit D.
THE COUNTY OF RIVERSIDE, ON BEHALF OF ITS PROBATION DEPARTMENT, AND
POST-RELEASE ACCOUNTABILITY AND COMPLIANCE TEAM FOR PUBLIC SAFETY REALIGNMENT MEMORANDUM OF UNDERSTANDING
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14.3 Use of Funds:
PACT agencies shall not use any funds received pursuant to this MOU for any other
program, project, or purpose. The parties shall not use realignment funds to supplant
by claiming reimbursement from Probation for any costs which have been paid by
another source of revenue. The parties agree not to use funds received pursuant to
this MOU, either directly or indirectly, for purposes of obtaining funds under any other
program without prior written approval of Probation. Additional guidelines for use of
funds received pursuant to this MOU are provided in the Funding and Reimbursement
Policy and Guidelines for Regional PAC Teams as developed by the Association of
Riverside County Chiefs of Police and Sheriff (ARCCOPS) in cooperation with
Probation, attached hereto and incorporated herein as Exhibit E. Any revisions by
ARCCOPS to the guidelines will supersede the attached exhibit.
14.4 Disallowance:
In the event a party receives payment for services pursuant to this MOU which is later
disallowed for nonconformance with the terms and conditions herein by Probation,
the party shall promptly refund the disallowed amount to Probation upon request, or
at its option, Probation may offset the amount disallowed from any payment due to
the party under any PACT agreement with Probation.
14.5 Availability of Funding:
Probation’s obligation for payment under this MOU is contingent upon the availability
of funds from which payment can be made.
15.0 NOTICES
All notices, claims, correspondence, reports, and/or statements authorized or required by
this MOU shall be addressed for each location as follows:
Riverside County Probation Department
Probation Administration
Administrative Services Manager III – Fiscal Services Division
P.O. Box 833
Riverside, CA 92502
(951) 955-2983
THE COUNTY OF RIVERSIDE, ON BEHALF OF ITS PROBATION DEPARTMENT, AND
POST-RELEASE ACCOUNTABILITY AND COMPLIANCE TEAM FOR PUBLIC SAFETY REALIGNMENT MEMORANDUM OF UNDERSTANDING
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Post-release Accountability and Compliance Team
Tony Conrad, Chief of Police
Murrieta Police Department
2 Town Square
Murrieta, CA 92562
(951) 461-6358
tconrad@murrietaca.gov
All notices shall be deemed effective when they are made in writing, addressed as indicated
above, and deposited in the United States mail. Any notices, correspondence, reports,
and/or statements authorized or required by this MOU addressed in any other fashion will
not be acceptable.
16.0. MERGER CLAUSE
This MOU, including any attachments or exhibits, constitutes the entire agreement of the
parties with respect to its subject matter and supersedes all prior and contemporaneous
representations, proposals, discussions and communications, whether oral or in writing,
including the FY22-23 MOU.
17.0. ELECTRONIC SIGNATURES
Each party of this MOU agrees to the use of electronic signatures, such as digital
signatures that meet the requirements of the California Uniform Electronic Transactions
Act ((“CUETA”) Cal. Civ. Code §§ 1633.1 to 1633.17), for executing this MOU. The parties
further agree that the electronic signature(s) included herein are intended to
authenticate this writing and to have the same force and effect as manual signatures.
Electronic signature means an electronic sound, symbol, or process attached to or
logically associated with an electronic record and executed or adopted by a person with
the intent to sign the electronic record pursuant to the CUETA as amended from time to
time. Digital signature means an electronic identifier, created by computer, intended by
the party using it to have the same force and effect as the use of a manual signature, and
shall be reasonably relied upon by the parties. For purposes of this section, a digital
signature is a type of "electronic signature" as defined in subdivision (i) of Section 1633.2
of the Civil Code
THE COUNTY OF RIVERSIDE, ON BEHALF OF ITS PROBATION DEPARTMENT, AND
POST-RELEASE ACCOUNTABILITY AND COMPLIANCE TEAM FOR PUBLIC SAFETY REALIGNMENT MEMORANDUM OF UNDERSTANDING
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THE COUNTY OF RIVERSIDE, ON BEHALF OF ITS PROBATION DEPARTMENT, AND
POST-RELEASE ACCOUNTABILITY AND COMPLIANCE TEAM FOR PUBLIC SAFETY REALIGNMENT MEMORANDUM OF UNDERSTANDING
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EXHIBIT B
PACT INVOICE TEMPLATE
INVOICE:
DATE:
DUE DATE:
Bill to:
RIVERSIDE COUNTY PROBATION DEPARTMENT
FISCAL UNIT ADMIN SVC MGR
PO BOX 833
RIVERSIDE, CA 92502
PACT (Month) Invoice
Total Price
PACT Reimbursement for (Month)Services
1)
2)
Total Due -$
Please remit payment to:
(Provide city information)
(City Logo/ Letterhead)
Supplies (receipts attached)
Description: Invoice Type:
Title DateSignature
I, the undersigned, hereby certify the above claim submitted for reimburesement are true and correct Realignment expenditures in accordance
with the Memorandum of Understanding (MOU) between the Riverside County Probation Department and the Post-release Accountability and
Compliance Team (PACT).
Description
Salaries and Benefits (Period: MM/DD/YR-MM/DD/YR)
Documentation with invoice includes copies of timesheets for billing period and verification of salary and benefits rates charged. Please note,
for confidentiality purpose, original timesheets and any further verification of employees compensation will be on file with the City of (City
Name), Human Resources Department and available to an authorized auditing official for review.
________________________
(City Name)
THE COUNTY OF RIVERSIDE, ON BEHALF OF ITS PROBATION DEPARTMENT, AND
POST-RELEASE ACCOUNTABILITY AND COMPLIANCE TEAM FOR PUBLIC SAFETY REALIGNMENT MEMORANDUM OF UNDERSTANDING
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EXHIBIT C
DISTRIBUTION OF ANNUAL PACT ALLOCATION BY CITY FY22-23
EAST
City of Cathedral City (Sergeant) $270,000.00*
City of Cathedral City $216,500.00
City of Coachella $216,500.00
City of Desert Hot Springs $216,500.00
City of Indio $216,500.00
City of Blythe $216,500.00
WEST
City of Corona $216,500.00
City of Corona (Corporal) $238,000.00
City of Riverside (Sergeant) $270,000.00*
CENTRAL
City of Banning $216,500.00
City of Beaumont $216,500.00
City of Hemet (Sergeant) $270,000.00*
City of Lake Elsinore $216,500.00
City of Menifee $216,500.00
City of Murrieta $216,500.00
City of San Jacinto $216,500.00
Total Annual Pact Allocation FY22/23 $3,646,000.00
*PACT agencies with sergeants assigned to the teams receive $270,000 each. PACT agencies
without sergeants assigned to the teams receive $216,500, and corporal receives $238,000 as
dictated by the approved ARCCOPS memorandum (Exhibit E) revised October 2020.
THE COUNTY OF RIVERSIDE, ON BEHALF OF ITS PROBATION DEPARTMENT, AND
POST-RELEASE ACCOUNTABILITY AND COMPLIANCE TEAM FOR PUBLIC SAFETY REALIGNMENT MEMORANDUM OF UNDERSTANDING
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EXHIBIT C-1
ADDITIONAL DISTRIBUTION OF ALLOCATION FOR
ONE-TIME AND ONGOING COSTS BY CITY FY22/23
EAST Vehicles* Host Agency O&M**
City of Cathedral City (Sergeant) $50,000 $50,000
City of Cathedral City $50,000
City of Coachella $50,000
City of Desert Hot Springs $50,000
City of Indio $50,000
City of Blythe $50,000
WEST
City of Corona $50,000
City of Corona (Corporal) $50,000
City of Riverside (Sergeant) $50,000 $50,000
CENTRAL
City of Banning $50,000
City of Beaumont $50,000
City of Hemet (Sergeant) $50,000 $50,000
City of Lake Elsinore $50,000
City of Menifee $50,000
City of Murrieta $50,000
City of San Jacinto $50,000
Summary of Costs $800,000 150,000
Total Additional PACT Allocation FY22/23 $950,000
*PACT agencies to receive a one-time vehicle allocation of $50,000 per person (FY22/23 ONLY).
**Host PACT agencies to receive $50,000 a year to offset Operations and Maintenance costs.
THE COUNTY OF RIVERSIDE, ON BEHALF OF ITS PROBATION DEPARTMENT, AND
POST-RELEASE ACCOUNTABILITY AND COMPLIANCE TEAM FOR PUBLIC SAFETY REALIGNMENT MEMORANDUM OF UNDERSTANDING
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Exhibit D
Frequently Asked Questions
1. Year End:
a. What is a year-end estimate claim and what needs to be included?
i. A year-end estimate claim allows Probation to encumber funds for
payment from the current fiscal year into the beginning of the next to
cover expenditures incurred during the month of June and have a record
that the final submittal is pending.
ii. If funds are not encumbered to cover final year-end claims and a claim is
submitted, the reimbursement may be charged against the PACT agency’s
allocation for the next fiscal year.
iii. To submit a year-end estimate claim form:
1. Use the Invoice Template (Exhibit B) provided,
2. In the location on the form for listing the month/year of the claim,
please mark as the June Estimate,
3. Based on remaining annual funds and use of funds to date generate
estimated expenditures for the month of June;
4. Attach any advance approvals for services/supply/equipment
purchases, and
5. Submit estimate to Probation no later than June 20 of each year.
b. What if the claim for actual year-end expenditures is not submitted before the
County’s year-end submission deadline?
i. If the claim for actual year-end expenditures is not received by the
deadline, Probation will process payment to the PACT agency using the
estimate provided.
ii. When the claim is received (after the deadline), if expenditures exceed the
estimate, Probation will process payment for the difference and the
difference will be paid from any rollover funds. If the expenditures are less
than the estimate, the PACT agency is required to refund the overpayment
back to Probation.
THE COUNTY OF RIVERSIDE, ON BEHALF OF ITS PROBATION DEPARTMENT, AND
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c. What documentation is needed to include major purchases in the year-end
estimate?
i. To include year-end expenditures that will not complete processing in the
current fiscal year, the submitting PACT agency needs to provide proof of
intent to purchase the major item, such as vehicles.
ii. Proof of intent to purchase can be represented by approval documents
from a City Council, an approved purchase order, an approved requisition,
or a copy of the documents used by the City to encumber funds in their
own fiscal year budget allowing Probation sufficient documentation to
encumber funds to reimburse the submitting PACT agency.
d. What if the estimate is overstated?
i. If any unused funds are remaining after the final year-end reimbursement
claim is submitted (prior to year-end deadline), the funds will be released
for use within Realignment.
2. Staff Substitution for Another PACT Agency
a. What is the process to submit claims when substituting PACT staff by another
police department due to staff shortages?
i. The Police Department providing the staff substitution must bill the PACT
Agency suffering the staff shortage.
ii. The PACT Agency suffering the staff shortage will then submit their
monthly claim to Probation. The claim should include back-up
documentation reflecting invoices and payment to the substituting Police
Department for staff services rendered. Any back-up documentation
provided by the substituting Police Department (such as timesheets)
should be included in the monthly claim.
iii. PACT Agencies cannot bill against another PACT Agency’s allocation.
3. Mileage Claims
a. What documentation is required to submit for mileage claims?
i. A mileage log reflecting record of what miles are used for PACT specific
duties is sufficient back-up for a mileage claim.
b. What if a vehicle is 100% PACT?
THE COUNTY OF RIVERSIDE, ON BEHALF OF ITS PROBATION DEPARTMENT, AND
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i. Fuel reimbursement statements reflecting the vehicle’s mileage use over
the course of the fiscal year is sufficient back-up for mileage
reimbursement.
THE COUNTY OF RIVERSIDE, ON BEHALF OF ITS PROBATION DEPARTMENT, AND
POST-RELEASE ACCOUNTABILITY AND COMPLIANCE TEAM FOR PUBLIC SAFETY REALIGNMENT MEMORANDUM OF UNDERSTANDING
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4. Staff Time
a. Can vacation, sick, and compensation time earned be paid?
i. Yes, vacation, sick, and compensation time earned while performing PACT
duties can be paid.
ii. Detailed tracking of when the time is earned and when it is paid will need
to be provided as back-up to the claim. The tracking is necessary to ensure
no duplication of payment is requested (i.e. reimbursement for
compensation time on one pay period and on the next pay period
requesting reimbursement for time-off using those same backed
compensation time hours). A tracking sheet can be provided upon request.
iii. PACT Agencies that allow their officers to ‘sell back’ their compensation
time at the end of the year can claim those hours as part of their
reimbursement. Detailed tracking reflecting that the compensation time
is earned while performing PACT duties must be submitted as back-up.
b. Our police department uses electronic timesheets. Is a report from the timesheet
system acceptable back-up?
i. Yes, a report from the timesheet system is acceptable as long as it reflects
when the employee approved their timesheet and when the supervisors
counter-approved their timesheets.
THE COUNTY OF RIVERSIDE, ON BEHALF OF ITS PROBATION DEPARTMENT, AND
POST-RELEASE ACCOUNTABILITY AND COMPLIANCE TEAM FOR PUBLIC SAFETY REALIGNMENT MEMORANDUM OF UNDERSTANDING
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Exhibit E
FUNDING AND REIMBURSEMENT POLICY AND GUIDELINES
FOR REGIONAL P.A.C. TEAMS
Rev. 10/2020
I.PURPOSE: The purpose of this policy is to set forth standardized procedures for oversight and
funding of personal assigned to Regional PAC Teams.
II. ORGANIZATION: Each regional PAC Team will establish a governing board including on command-
level representative from each participating agency.
A.The regional governing board will provide operational and financial support and oversight
to the regional team.
B.The regional board may also determine when a financial need merits a request for
additional funding to one of the funding entities (CCPEC or ARCCOPS).
III.MEMBERSHIP: PAC Team membership is open to all law enforcement agencies who are members
of ARCCOPS. The voting membership of ARCCOPS shall determine which agencies will receive
funding.
A.Agencies interested in participating and receiving reimbursement shall submit a request to
the ARCCOPS voting membership.
1.ARCCOPS will determine agency participation and reimbursement as requested
based on available funding and regional needs.
IV.FUNDING & REIMBURSEMENT: Funding for PACT personal is provided through the Community
Corrections Partnership Executive Committee (CCPEC) and the Riverside County allocation of AB-
109 mitigation grant (Cal Chief’s).
A.Participating PAC Team agencies may submit for reimbursement for direct costs associated
with deploying personnel dedicated to the PACT Team.
B.Reimbursement will be limited to the following:
THE COUNTY OF RIVERSIDE, ON BEHALF OF ITS PROBATION DEPARTMENT, AND
POST-RELEASE ACCOUNTABILITY AND COMPLIANCE TEAM FOR PUBLIC SAFETY REALIGNMENT MEMORANDUM OF UNDERSTANDING
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1. Actual cost of all salary, benefits, paid leave and overtime paid to agency employees
for work while assigned and working for a PAC Team.
2. Mileage (at the published IRS rate) for miles traveled using an agency vehicle for
travel to, from and during PAC Team activities.
C. Total reimbursement shall not exceed $216,500 per fiscal year for each police officer or
detective assigned; $238,000 per fiscal year for corporal assigned; and $270,000 per fiscal
year for each sergeant assigned to supervise a PAC Team.
D. Participating agencies shall submit detailed expenditure claims on a monthly basis to the
appropriate funding entity (CCPEC via County Probation or ARCCOPS via city of Corona).