2021/10/26 County of Riverside A COOPERATIVE AGREEMENT TO PROVIDE FIRE PROTECTION, FIRE PREVENTION, RESCUE, FIRE MARSHAL AND MEDICAL EMERGENCY SERVICES FOR THE CITY OF MENIFEEFROM:
SUBMITTAL TO THE BOARD OF SUPERVISORS
COUNTY OF RIVERSIDE, STATE OF CALIFORNIA
ITEM: 3.9
(ID# 17396)
MEETING DATE:
Tuesday, October 26, 2021
FIRE DEPARTMENT:
SUBJECT:FIRE DEPARTMENT: Approval of the Cooperative Agreement to Provide Fire
Protection, Fire Prevention, Rescue, Fire Marshal and Medical Emergency Services for the City
of Menifee for 2 years and 8 months. District 5 [$41,520,735] 100% Contract Revenue.
RECOMMENDED MOTION: That the Board of Supervisors:
1.Approve the attached Cooperative Agreement to Provide Fire Protection, Fire
Prevention, Rescue Fire Marshal and Medical Emergency Services for the City of
Menifee; and
2.Authorize the Chair of the Board to execute this Cooperative Agreement on behalf of the
County; and
3.Authorize the Fire Chief to negotiate and execute any amendments to the Exhibit "A" of
this Agreement, subject to approval-as-to-form by County Counsel.
ACTION:
10/6/2021
MINUTES OF THE BOARD OF SUPERVISORS
On motion of Supervisor Washington, seconded by Supervisor Jeffries and duly carried,
IT WAS ORDERED that the above matter is approved as recommended.
Ayes:
Nays:
Absent:
Date:
xc:
Page 1 of 3
Jeffries, Spiegel, Washington and Perez
None
Hewitt
October 26, 2021
Fire
ID# 17396
Kecia R. Harper��·�� � Deputy
3.9
_________________________________________________________________________
SUBMITTAL TO THE BOARD OF SUPERVISORS COUNTY OF RIVERSIDE,
STATE OF CALIFORNIA
FINANCIAL DATA Current Fiscal Year: Next Fiscal Year: Total Cost: Ongoing Cost
COST $ 13,206,753 $ 13,830,009 $ 41,520,735 $ N/A
NET COUNTY COST $ NIA $ N/A $ N/A $ N/A
SOURCE OF FUNDS: Contract revenue from the City of Menifee Budget Adjustment: No
subject to annual cost increase.
For Fiscal Year: 21/22-23/24
C.E.O. RECOMMENDATION:
BACKGROUND:
Summary
The City of Menifee desires to continue contracting for Fire Protection Fire Prevention, Rescue,
Fire Marshal and Medical Emergency Services with the Riverside County Fire Department, and
as such, the two agencies have reached an agreement as to the level of service to be provided
to the City. The term of this agreement is November 1, 2021 through June 30, 2024. The total
estimated contract revenue received to cover the full contract costs; with FY21/22 estimated at
$13,206,753, FY22/23 estimated at $13,830,009 and FY23/24 estimated at $14,483,972. The
revenue is subject to increase and/or decrease based on fiscal year end reconciliation of
support services with actual costs to be adjusted on the 4th Quarter Invoice sent out in August
following the fiscal year close.
The City of Menifee approved the Cooperative Agreement on September 21, 2021.
The agreement has been reviewed and approved as to form by County Counsel.
Impact on Residents and Businesses
Since the previously approved First Amendment to the Cooperative Agreement on June 29,
2021, Item #3.36, the City of Menifee requested to add one (1) Firefighter II Paramedic and two
(2) Fire System Inspectors to the Cooperative Agreement. There will be no impact on
businesses or citizens of the City of Menifee due to the additional staff requested. The original
language in the Agreement does state that the City may request an increase or decrease of
employees or services assigned to the City with one hundred twenty (120) days' written notice
to the County. All requests for changes will be evaluated by the designated Chief Officer and/or
County Fire Chief to ensure that the levels of service provided to the Community are at or above
the minimum standard requirements. Any concerns will be discussed with the City
Representative.
SUPPLEMENTAL:
Additional Fiscal Information
This contract has no general fund impact. Fire estimates receiving $13,206,753 for FY21/22,
$13,830,009 for FY22/23 and $14,483,972 for FY23/24 in revenue. The estimated contract
Page 2 of 3 ID# 17396 3.9
· ,SUBMITTAL TO THE BOARD OF SUPERVISORS COUNTY OF RIVERSIDE,
STATE OF CALIFORNIA
increase from FY20/21 to FY21/22 Cost Estimate is 1.54%. The increase is due to various rate
increases from the State Cooperative Agreement and the city requested increase in Fire
Marshal Services. Contract revenue from the City of Menifee is subject to annual cost
increases and is based on actual costs. Since the previously approved First Amendment to the
Cooperative Agreement on June 29, 2021, Item #3.36, the City of Menifee requested to add one
(1)Firefighter II Paramedic and two (2) Fire System Inspectors to the Cooperative Agreement.
Contract History and Price Reasonableness
The City of Menifee has been contracting for Riverside County Fire Service since 2009. The
previous Cooperative Agreement with the City of Menifee was approved by the Board of
Supervisors on June 11, 2019, Item #3.13. Since that time, the CalFire Cooperative rates
decreased by 24.59% in FY20/21 and were realized by the City of Menifee in the previous
contract. Contract revenue from the City of Menifee is subject to annual cost increase. Since
the previously approved First Amendment to the Cooperative Agreement on June 29, 2021,
Item #3.36, the City of Menifee requested to add one (1) Firefighter II Paramedic and two (2)
Fire System Inspectors to the Cooperative Agreement.
Melissa Cushman 10/6/2021 10/19/2021
Page 3 of 3 ID# 17396 3.9
A COOPERATIVE AGREEMENT
TO PROVIDE FIRE PROTECTION, FIRE PREVENTION, RESCUE, FIRE MARSHAL
AND MEDICAL EMERGENCY SERVICES FOR THE CITY OF MENIFEE
THIS AGREEMENT, made and entered into this2.1l'day of Do.JvW 2021, by and between the County of Riverside, a political subdivision of the State of
California, on behalf of the Fire Department (hereinafter referred to as "COUNTY"), and
the City of Menifee a duly created city (hereinafter referred to as "CITY"), whereby it is
agreed as follows:
SECTION I: PURPOSE
The purpose of this Agreement is to arrange for COUNTY, through its Cooperative
Fire Programs Fire Protection Reimbursement Agreement ("CAL FIRE Agreement") with
the California Department of Forestry and Fire Protection ("CAL FIRE"), to provide CITY
with fire protection, hazardous materials mitigation, technical rescue response, fire
marshal, medical emergency services, and public service assists (hereinafter referred to
as "Fire Services"). This Agreement is entered into pursuant to the authority granted by
Government Code sections §55600 et seq., and will provide a unified, integrated,
cooperative, regional fire protection system. COUNTY's ability to perform unde r this
Agreement is subject to the terms and conditions of the CAL FIRE Agreement.
SECTION 11: DESIGNATION OF FIRE CHIEF
A The County Fire Chief appointed by the Board of Supervisors, or his/her
designee (hereinafter referred to as "Chief'), shall represent COUNTY and CITY during
the period of this Agreement, and Chief shall, under the supervision and direction of the
County Board of Supervisors, have charge of the organization described in Exhibit "A",
attached hereto and made a part hereof, for the purpose of providing Fire Services as
deemed necessary to satisfy the needs of both the COUNTY and CITY, except upon
those lands wherein other agencies of government have responsibility for the same or
similar Fire Services.·
B.The COUNTY will assign an existing Chief Officer as the Fire Department
Liaison (hereinafter referred to as "Fire Liaison"). The Chief may delegate certain
authority to the Fire Liaison, as the Chiefs duly authorized designee, and the Fire Liaison
shall be responsible for directing the Fire Services provided to CITY as set forth in Exhibit "A".
C.COUNTY will be allowed flexibility in the assignment of available pe rsonnel
and equipment in order to provide the Fire Services as agreed upon herein.
OCT 2 6 2021 3.�
Cooperative Fire Agreement
City of Menifee
November 1, 2021 lo June 30, 2024
1 of9
Cooperative Fire Agreement
City of Menifee
November 1, 2021 to June 30, 2024
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SECTION III: PAYMENT FOR SERVICES
A. CITY shall annually appropriate a fiscal year budget to support the Fire
Services designated at a level of service mutually agreed upon by both parties and as set
forth in Exhibit “A” for the term of this Agreement. This Exhibit may be amended in writing
by mutual agreement by both parties or when a CITY–requested increase or reduction in
services is approved by COUNTY.
B. COUNTY provides fire personnel and services through its CAL FIRE
Agreement. In the event CITY desires an increase or decrease in CAL FIRE or COUNTY
civil service employees or services assigned to CITY as provided for in Exhibit “A,” CITY
shall provide one hundred twenty (120) days written notice of the proposed requested
increase or decrease. Proper notification shall include the following: (1) The total amount
of increase or decrease; (2) The effective date of the increase or decrease; and (3) The
number of employees, by classification, affected by the proposed increase or decrease.
If such notice is not provided, CITY shall reimburse COUNTY for relocation costs incurred
by COUNTY because of the increase or decrease, in addition to any other remedies
available resulting from the increase or decrease in services. COUNTY is under no
obligation to approve any requested increase or decrease, and it is expressly understood
by the parties that in no event will COUNTY authorize or approve CITY’s request to
reduce services below the COUNTY Board of Supervisors–approved staffing level for any
fire station, or to reduce services to the extent that the services provided under this
Agreement are borne by other jurisdictions. COUNTY shall render a written decision on
whether to allow or deny the increase or decrease within thirty (30) days of the notice
provided pursuant to this section.
C. CITY shall pay COUNTY actual costs for Fire Services pursuant to this
Agreement. COUNTY shall make a claim to CITY for the actual cost of contracted
services, pursuant to Exhibit “A,” on a quarterly basis. The COUNTY is mandated per
Government Code section §51350 for full cost recovery. CITY shall pay each claim, in
full, within thirty (30) days after receipt thereof.
D. Any changes to the salaries or expenses set forth in Exhibit “A” made
necessary by action of the Legislature, CAL FIRE, or any other public agency with
authority to direct changes in the level of salaries or expenses, shall be paid from the
funds represented as set forth in Exhibit “A.” The CITY is obligated to expend or
appropriate any sum in excess of Exhibit “A” increased by action of the Legislature, CAL
FIRE, or any other public agency with authority to direct changes. If within thirty (30) days
after notice, in writing, from COUNTY to CITY that the actual cost of maintaining the
services specified in Exhibit “A” as a result of action by the Legislature, CAL FIRE, or
other public agency will exceed the total amount specified therein, and CITY has not
agreed to make available the necessary additional funds, COUNTY shall have the right
to unilaterally reduce the services furnished under this Agreement by an appropriate
amount and shall promptly notify CITY, in writing, specifying the services to be reduced.
Any COUNTY or CAL FIRE personnel reduction resulting solely due to an increase in
employee salaries or expenses occurring after signing this Agreement and set forth in
Cooperative Fire Agreement
City of Menifee
November 1, 2021 to June 30, 2024
3 of 9
Exhibit “A” that CITY does not agree to fund, as described above, shall not be subject to
relocation expense reimbursement by CITY. If CITY desires to add funds to the total
included herein to cover the cost of increased salaries or services necessitated by actions
described in this paragraph, such increase shall be accomplished by an additional
appropriation by the City Council of CITY, and an amendment to Exhibit “A” approved by
the parties hereto.
E. Chief may be authorized to negotiate and execute any amendments to
Exhibit “A” or Exhibit “C” of this Agreement on behalf of COUNTY as authorized by the
Board of Supervisors. CITY shall designate a “Contract Administrator” who shall, under
the supervision and direction of CITY, be authorized to execute amendments to Exhibit
“A” or “C” on behalf of CITY.
F. __N/A__ [ ] (Check only if applicable, and please initial to acknowledge) Additional terms
as set forth in the attached Exhibit “B” are incorporated herein and shall additionally apply
to this agreement regarding payment of services.
G. _______ [ X ] (Check only if applicable, and please initial to acknowledge) Additional
terms as set forth in the attached Exhibit “C” are incorporated herein and shall additionally
apply to this agreement regarding payment for the Fire Engine Use Agreement.
H. _______ [ X ] (Check only if applicable, and please initial to acknowledge) Additional terms
as set forth in the attached Exhibit “D” are incorporated herein and shall additionally apply
to this agreement regarding payment for Fire Marshall Services.
I. Notwithstanding Paragraph G, as it relates to the Fire Engine Use
Agreement, herein if applicable, additional terms as set forth are incorporated herein and
shall additionally apply to this Agreement regarding payment of services. In the event
that a fire engine, owned and maintained by the CITY has a catastrophic failure, the
COUNTY Fire Chief may allow use of a COUNTY fire engine, free of charge, up to one
hundred twenty (120) days. After the initial one hundred twenty (120) days, a rental fee
will be applied to the CITY invoice for use of said COUNTY fire engine. The rental fee
shall be Two Thousand Fifty-Five Dollars ($2,055) per day or Fourteen Thousand Three
Hundred Eighty-Four Dollars ($14,384) per week.
J. Notwithstanding Paragraph H, as it relates to Fire Marshal services herein,
if applicable, additional terms as set forth are incorporated herein and shall additionally
apply to this agreement regarding Fire Marshal services. In the event the CITY elects not
to use Fire Marshal services outlined in Paragraph H (Exhibit D), the services must be
provided by the COUNTY Office of the Fire Marshal pursuant to Health and Safety Code
sections 13145 and 13146 at a cost to the owner as outlined in COUNTY Ordinance No.
671(Establishing Consolidated Fees For Land Use and Related Functions).
Cooperative Fire Agreement
City of Menifee
November 1, 2021 to June 30, 2024
4 of 9
SECTION IV: INITIAL TERM AND AMENDMENT
A. The term of this Agreement shall be from November 1, 2021, to June 30,
2024.
B. One (1) year prior to the date of expiration of this Agreement, CITY shall
give COUNTY written notice of whether CITY intends to enter into a new Agreement with
COUNTY for Fire Services and, if so, whether CITY intends to request a change in the
level of Fire Services provided under this Agreement.
SECTION V: TERMINATION
During the term of this Agreement, this Agreement may only be terminated by the
voters of either the COUNTY or the CITY pursuant to Government Code §55603.5.
SECTION VI: COOPERATIVE OPERATIONS
All Fire Services contemplated under this Agreement shall be performed by both
parties to this Agreement working as one unit; therefore, personnel and/or equipment
belonging to either CITY or COUNTY may be temporarily dispatched elsewhere from time
to time for mutual aid.
SECTION VII: MUTUAL AID
Pursuant to Health and Safety Code sections 13050 et seq., when rendering
mutual aid or assistance, COUNTY may, at the request of CITY, demand payment of
charges and seek reimbursement of CITY costs for personnel, equipment use, and
operating expenses as funded herein, under authority given by Health and Safety Code
sections 13051 and 13054. COUNTY, in seeking said reimbursement pursuant to such
request of CITY, shall represent the CITY by following the procedures set forth in Health
and Safety Code section 13052. Any recovery of CITY costs, less actual expenses, shall
be paid or credited to the CITY, as directed by CITY.
In all such instances, COUNTY shall give timely notice of the possible application
of Health and Safety Code sections 13051 and 13054 to the officer designated by CITY.
SECTION VIII: SUPPRESSION COST RECOVERY
As provided in Health and Safety Code section 13009, Riverside County
Ordinance No. 787, section 5.E.2., and California Fire Code, COUNTY may bring an
action for collection of suppression costs of any fire caused by negligence, violation of
law, or failure to correct noticed fire safety violations. Additionally, COUNTY may bring
action for collection to any person who negligently, intentionally or in violation of law
causes an emergency response, including, but not limited to, a traffic accident, spill of
toxic or flammable fluids or chemicals is liable for the costs of securing such emergency,
including those costs pursuant to Government Code section 53150, et seq., as may be
Cooperative Fire Agreement
City of Menifee
November 1, 2021 to June 30, 2024
5 of 9
amended from time to time. When using CITY equipment and personnel under the terms
of this Agreement, COUNTY may bring such actions for collection of costs incurred by
CITY and the COUNTY. In such a case CITY appoints and designates COUNTY as its
agent in said collection proceedings. In the event of recovery, COUNTY shall apportion
the recovered amount via the annual Cost Allocation Plan. This recovery does not include
CITY resources outside of this Cooperative Agreement. Those resources would require
the CITY to obtain cost recovery directly.
In all such instances, COUNTY shall give timely notice of the possible application
of Health and Safety Code section 13009 to the officer designated by CITY.
SECTION IX: PROPERTY ACCOUNTING
All personal property provided by CITY and by COUNTY for the purpose of
providing Fire Services under the terms of this Agreement shall be marked and accounted
for in such a manner as to conform to the standard operating procedure established by
the COUNTY for the segregation, care, and use of the respective property of each.
SECTION X: FACILITY
CITY shall provide Fire Station(s), strategically located to provide standard
response time within the City of Menifee from which fire operations shall be conducted.
If the Fire Station(s) are owned by the CITY, the CITY shall maintain the facilities at CITY’s
cost and expense. In the event CITY requests COUNTY to undertake repairs or
maintenance costs or services, the costs and expenses of such repairs or maintenance
shall be reimbursed to COUNTY through the Support Services Cost Allocation, or as a
direct Invoice to the CITY.
SECTION XI: INDEMNIFICATION AND HOLD HARMLESS
To the fullest extent permitted by applicable law, COUNTY shall and does agree
to indemnify, protect, defend and hold harmless CITY, its agencies, districts, special
districts and departments, their respective directors, officers, elected and appointed
officials, employees, agents and representatives (collectively, "Indemnitees") for, from
and against any and all liabilities, claims, damages, losses, liens, causes of action, suits,
awards, judgments and expenses, attorney and/or consultant fees and costs, taxable or
otherwise, of any nature, kind or description of any person or entity, directly or indirectly
arising out of, caused by, or resulting from (1) the Services performed hereunder by
COUNTY, or any part thereof, (2) the Agreement, including any approved amendments
or modifications, or (3) any negligent act or omission of COUNTY, its officers, employees,
subcontractors, agents, or representatives (collectively, "Liabilities"). Notwithstanding
the foregoing, the only Liabilities with respect to which COUNTY’s obligation to indemnify,
including the cost to defend, the Indemnitees does not apply is with respect to Liabilities
resulting from the negligence or willful misconduct of an Indemnitee, or to the extent such
claims do not arise out of, pertain to or relate to the Scope of Work in the Agreement.
Cooperative Fire Agreement
City of Menifee
November 1, 2021 to June 30, 2024
6 of 9
To the fullest extent permitted by applicable law, CITY shall and does agree to
indemnify, protect, defend and hold harmless COUNTY, its agencies, departments,
directors, officers, agents, Board of Supervisors, elected and appointed officials and
representatives (collectively, "Indemnitees") for, from and against any and all liabilities,
claims, damages, losses, liens, causes of action, suits, awards, judgments and expenses,
attorney and/or consultant fees and costs, taxable or otherwise, of any nature, kind or
description of any person or entity, directly or indirectly arising out of, caused by, or
resulting from (1) the services performed hereunder, by CITY, or any part thereof, (2) the
Agreement, including any approved amendments or modifications, or (3) any negligent
act or omission of CITY its officers, employees, subcontractors, agents, or
representatives (collectively, "Liabilities"). Notwithstanding the foregoing, the only
Liabilities with respect to which CITY’s obligation to indemnify, including the cost to
defend, the Indemnitees does not apply is with respect to Liabilities resulting from the
negligence or willful misconduct of an Indemnitee, or to the extent such claims do not
arise out of, pertain to or relate to the Scope of Work in the Agreement.
SECTION XII: AUDIT
A. COUNTY and CITY agree that their designated representative shall have
the right to review and to copy any records and supporting documentation of the other
party hereto pertaining to the performance of this Agreement. COUNTY and CITY agree
to maintain such records for possible audit for a minimum of three (3) years after final
payment, unless a longer period of records retention is stipulated or as required by law,
and to allow the auditor(s) of the other party access to such records during normal
business hours. COUNTY and CITY agree to a similar right to audit records in any
subcontract related to performance of this Agreement. (E.g., Gov. Code, §8546.7).
B. Each party shall bear its own costs in performing a requested audit.
SECTION XIII: DISPUTES
CITY shall select and appoint a “Contract Administrator” who shall, under the
supervision and direction of CITY, be available for contract resolution or policy
intervention with COUNTY, when, upon determination by the Chief that a situation exists
under this Agreement in which a decision to serve the interest of CITY has the potential
to conflict with COUNTY interest or policy. Any dispute concerning a question of fact
arising under the terms of this Agreement which is not disposed of within a reasonable
period of time by the CITY and COUNTY employees normally responsible for the
administration of this Agreement shall be brought to the attention of the Chief Executive
Officer (or designated representative) of each organization for joint resolution. For
purposes of this provision, a “reasonable period of time” shall be ten (10) calendar days
or less. CITY and COUNTY agree to continue with the responsibilities under this
Agreement during any dispute. Disputes that are not resolved informally by and between
CITY and COUNTY representatives may be resolved, by mutual agreement of the parties,
through mediation. Such mediator will be jointly selected by the parties. The costs
associated with mediator shall be shared equally among the participating parties. If the
Cooperative Fire Agreement
City of Menifee
November 1, 2021 to June 30, 2024
7 of 9
mediation does not resolve the issue(s), or if the parties cannot agree to mediation, the
parties reserve the right to seek remedies as provided by law or in equity. The parties
agree, pursuant to Battaglia Enterprises v. Superior Court (2013) 215 Cal.App.4th 309,
that each of the parties are sophisticated and negotiated this agreement and this venue
at arm’s length. Pursuant to this Agreement, the parties agree that venue for litigation
shall be in the Superior Court of Riverside County. Should any party attempt to defeat this
section and challenge venue in Superior Court, the party challenging venue stipulates to
request the Court change venue to San Bernardino County and shall not ask for venue in
any other County.
Any claims or causes of actions, whether they arise out of unresolved disputes as
specified in this section or claims by third parties that are made against the COUNTY,
shall be submitted to the Office of the Clerk of the Board for the County of Riverside in a
timely manner. For claims made against the COUNTY that involve CAL FIRE employees,
to the extent permissible under the COUNTY’s contract with CAL FIRE, the claims will be
forwarded on to CAL FIRE for processing.
SECTION XIV: ATTORNEYS’ FEES
If CITY fails to remit payments for services rendered pursuant to any provision of
this Agreement, COUNTY may seek recovery of fees through litigation, in addition to all
other remedies available.
In the event of litigation between COUNTY and CITY to enforce any of the
provisions of this Agreement or any right of either party hereto, the unsuccessful party to
such litigation agrees to pay the prevailing party’s costs and expenses, including
reasonable attorneys’ fees, all of which shall be included in and as a part of the judgment
rendered in such litigation.
SECTION XV: DELIVERY OF NOTICES
Any notices to be served pursuant to this Agreement shall be considered delivered
when deposited in the United States mail and addressed to:
COUNTY OF RIVERSIDE CITY OF MENIFEE
Riverside County Fire Chief City Manager
210 West San Jacinto Avenue City of Menifee
Perris, CA 92570 29714 Haun Road
Menifee, CA 92586
Provisions of this section do not preclude any notices being delivered in person to
the addresses shown above. Delivery in person shall constitute service hereunder,
effective when such service is made.
Cooperative Fire Agreement
City of Menifee
November 1, 2021 to June 30, 2024
8 of 9
SECTION XVI: ELECTRONIC SIGNATURE
This Agreement may be executed in any number of counterparts, each of which will be
an original, but all of which together will constitute one instrument. Each party of this
Agreement agrees to the use of electronic signatures, such as digital signatures that meet
the requirements of the California Uniform Electronic Transactions Act ((“CUETA”) Cal.
Civ. Code §§ 1633.1 to 1633.17), for executing this Agreement. The parties further agree
that the electronic signatures of the parties included in this Agreement are intended to
authenticate this writing and to have the same force and effect as manual
signatures. Electronic signature means an electronic sound, symbol, or process attached
to or logically associated with an electronic record and executed or adopted by a person
with the intent to sign the electronic record pursuant to the CUETA as amended from time
to time. The CUETA authorizes use of an electronic signature for transactions and
contracts among parties in California, including a government agency. Digital signature
means an electronic identifier, created by computer, intended by the party using it to have
the same force and effect as the use of a manual signature, and shall be reasonably relied
upon by the parties. For purposes of this section, a digital signature is a type of "electronic
signature" as defined in subdivision (i) of Section 1633.2 of the Civil Code.
SECTION XV: ENTIRE CONTRACT
This Agreement contains the whole contract between the parties for the provision
of Fire Services. It may be amended or modified upon the mutual written consent of the
parties hereto where in accordance with applicable state law. This Agreement does NOT
supplement other specific agreements entered into by both parties for equipment or
facilities, and excepting those equipment or facilities agreements, this Agreement cancels
and supersedes any previous agreement for the same or similar services.
[Signature Provisions on following page]
(SEAL)
COUNTY OF RIVERSIDE
Dated: __ O_CT_2_6__,;2a;..;;;..0:.:.21 __ _ By: KtVi.,_,,.___, ...s. �L thair, Board of Superviors
ATTEST:
KECIA HARPER Clerk of the Board
KAREN SPIEGEL
APPROVED AS TO FORM: GREGORY P. PRIAMOS, County Counsel
By�/}1�
By:�/C..�
MELISSA R. CUSHMAN Deputy County Counsel
(SEAL)
,,.. -/IRI I Co11nl)' f-c· ... ,_, nu .. COOl'EM.111"EAGRF.EM£NT11-:MPUTE (YJ(Jl'l!/IATll"EIICi/iElfJ.tF.NnTfMPT.1111-:0HH'f:RAnl'J-: AGll>:J-:Jllr:NT!0!/0]/6dr>a
Coope"""'9 Fite Agreement City al Menifee Mwember 1, 2021 to June 30, 2024
110,11
$13,206,753
$13,830,009
$14,483,972
$41,520,735TOTAL CITY BUDGET ESTIMATE FOR FY2021/2022 THRU FY2023/2024
FISCAL YEAR 2022/2023
FISCAL YEAR 2023/2024
EXHIBIT "A"
CITY BUDGETED COST ESTIMATE
FISCAL YEAR 2021/2022
MEDICAL EMERGENCY FOR THE CITY OF MENIFEE
DATED JULY 1, 2021 FOR FY2021/2022 THRU FY2023/2024
TO THE COOPERATIVE AGREEMENT TO PROVIDE
FIRE PREVENTION, RESCUE, FIRE MARSHAL AND
CAPTAINS CAPTAIN
MEDICS ENGINEERS ENGINEER
MEDICS FF II FFII
MEDICS TOTALS
STA. #5
Medic Engine 450,542 2 396,564 2 399,919 2 1,247,026 6
STA. #7
Medic Engine 450,542 2 396,564 2 399,919 2 1,247,026 6
Medic Squad 396,564 2 226,431 1 399,919 2 1,022,915 5
STA. #68
Medic Engine 450,542 2 396,564 2 399,919 2 1,247,026 6
STA. #76
Medic Engine 450,542 2 396,564 2 399,919 2 1,247,026 6
*(Medic Truck City)225,271 1 396,564 2 347,662 2 599,879 3 1,569,376 8
*(Medic Truck County)*0 2 *0 1 *0 1 4
Fixed Relief 225,271 1 198,282 1 199,960 1 623,513 3
Vacation Relief 225,271 1 254,658 1 452,862 2 399,919 2 1,332,711 6
SUBTOTALS 2,477,982 254,658 2,577,668 679,293 347,662 3,199,355 9,536,619
13 1 14 3 3 16 50
263,060 263,060 1
FIRE SAFETY SUPERVISOR (PCN 00130512)173,935 173,935 1
161,564 161,564 1
141,812 425,437 3
SUBTOTAL $1,023,996 56
ESTIMATED SUPPORT SERVICES (Fire Cost Allocation Plan)
Administrative/Operational (Schedule A)16,082 820,195 51
Volunteer Program (Schedule B)5,504 5,504 1
Medic Program (Schedule C)10,648 Medic FTE and 1,370 per Defib 221,177 20
ECC Support (Schedule E)28.12 per Call and 18,529 per Station 395,985
Fleet Support (Schedule F)65,330 293,987 4.5
Comm/IT Support (Schedule G)41.21 per Call and 27,160 per Station 580,357
Hazmat Support (Schedule I)1,096 per Call and 4,468 per Station 43,869
2,361,073
140,065
36,250 145,000 4
13,206,753
4.0 Fire Stations 51.00 Assigned Staff
11,448 Number of Calls 0.00 Battalion Chief Support
20 Assigned Medic FTE **51.00 Total Assigned Staff
6 Monitors/Defibs
4 Hazmat Stations
22 Number of Hazmat Calls
*Truck at St. #76 split funded with Riverside County and City of Menifee.
DIRECT CHARGES
FIRE ENGINE USE AGREEMENT each engine
ESTIMATED CITY BUDGET
FIRE SAFETY INSPECTOR (PCN 00131567)
per assigned Staff **
Per Entity Allocation
per Fire Suppression Equip
SUPPORT SERVICES SUBTOTAL
SUBTOTAL STAFF
BATTALION CHIEF each
FIRE SAFETY SPECIALIST (PCN 00130629)
Add a two (2) Fire Safety Inspector per City's letter dated
Add FFII Medic per city letter Dated May 18, 2021
*See notation below for estimate assumptions
EXHIBIT "A"
TO THE COOPERATIVE AGREEMENT TO PROVIDE
FIRE PREVENTION, RESCUE, FIRE MARSHAL AND
MEDICAL EMERGENCY FOR THE CITY OF MENIFEE
DATED JULY 1, 2021 FOR FY2021/2022
FY21/22 EXHIBIT "A"
CITY OF MENIFEE
Page 2 of 7
SUPPORT SERVICES (Fire Cost Allocation Plan)
Administrative & Operational Services
Finance Procurement
Training Emergency Services
Data Processing Fire Fighting Equip.
Accounting Office Supplies/Equip.
Personnel
Volunteer Program - Support staff, Workers Comp, and Personal Liability Insurance
FY 21/22 POSITION SALARIES TOP STEP (per assumptions below)
316,514 36,250
312,336 16,082
263,060 5,504
225,271 10,648
254,658 1,370
198,282 78,644
226,431 18,529
173,831 28.12
199,960 65,330
173,935 27,160
161,564 41.21
141,812 1,442
83,148 418.92
94,600 4,468
179,773 COUNTY DEPUTY FIRE MARSHAL 1,095.74
1,891
520230 522340 Station Budgeted Maint-Building and Improvement
520300 522360 Maint-Extermination
520320 522380 Maint-Critical Systems
520800 522410 Maint-Health & Safety
520805 522860 Medical Supplies
520830 522890 Pharmaceuticals
520840 523220 Licenses And Permits
520845 523680 Office Equip Non Fixed Assets
521380 526700 Rent-Lease Building
521440 529500 Electricity
521540 529510 Heating Fuel
521660 529550 Water
521680 537240 Interfnd Exp-Utilities
522310 542060 Capital Improvements Facilities
Maint-Kitchen Equipment
Maint-Office Equipment
Maint-Telephone
Maint-Underground Tanks
Maint-Building and Improvement
Household Expense
Appliances
Laundry Services
Household Furnishings
Trash
Maint-Copier Machines
- Estimated Support Services based on assumptions above
FY 21/22 DIRECT BILL ACCOUNT CODES
Cellular Phone
Pager Service
Telephone Service
HAZMAT CALLS
HAZMAT VEHICLE REPLACEMENT
*Cost Assumptions:
- All Salaries based on FINAL Salary, Pay Differentials, and Operating Expenses Schedule FY 2021-2022 Dated January 12, 2021
- Benefits and Admin Fee based on Staff Benefit Rate Matrix FY 2021-22 dated February 2021 - Prelim
- Direct cost of benefits (COBEN) is based on 1st Qtr AO-17 data.
FIRE SYSTEMS INSPECTOR FACILITY STATION
OFFICE ASSISTANT III FACILITY FTE
SECRETARY I HAZMAT STATION
FF II/MEDIC FLEET SUPPORT
FIRE SAFETY SUPERVISOR COMM/IT STATION
FIRE SAFETY SPECIALIST COMM/IT CALLS
ENG BATT DEL
ENG/MEDIC ECC STATION
FF II ECC CALLS
BAT CHIEF VOL DEL
CAPT MEDIC FTE
CAPT MEDIC MEDIC MONITORS/DEFIBS REPLACEMENT
Hazmat Program - Support staff, operating costs, and vehicle replacement
DEPUTY CHIEF FIRE ENGINE
DIV CHIEF SRVDEL
Emergency Command Center Support - Dispatch services costs
Communications / IT Support - Support staff, communications, radio maintenance, computer
support functions
Facility Support - Facility maintenance staff with associated operating costs.
Battalion Chief Support - Pooled BC coverage for Cities/Agencies that do not include BC staffing
as part of their contracted services.
Fleet Support - Support staff, automotive costs, vehicle/engine maintenance, fuel costs
Medic Program - Support staff, Training, Certification, Case Review & Reporting, Monitor/
Defibrillator replacement cycle.
FY21/22 EXHIBIT "A"
CITY OF MENIFEE
Page 3 of 7
CAPTAINS CAPTAIN
MEDICS ENGINEERS ENGINEER
MEDICS FF II FFII
MEDICS TOTALS
STA. #5
Medic Engine 473,069 2 416,393 2 419,915 2 1,309,377 6
STA. #7
Medic Engine 473,069 2 416,393 2 419,915 2 1,309,377 6
Medic Squad 416,393 2 237,752 1 419,915 2 1,074,060 5
STA. #68
Medic Engine 473,069 2 416,393 2 419,915 2 1,309,377 6
STA. #76
Medic Engine 473,069 2 416,393 2 419,915 2 1,309,377 6
*(Medic Truck City)236,535 1 416,393 2 365,045 2 629,873 3 1,647,845 8
*(Medic Truck County)*0 2 *0 1 *0 1 4
Fixed Relief 236,535 1 208,196 1 209,958 1 654,689 3
Vacation Relief 236,535 1 267,391 1 475,505 2 419,915 2 1,399,346 6
SUBTOTALS 2,601,882 267,391 2,706,551 713,257 365,045 3,359,323 10,013,450
13 1 14 3 3 16 50
276,213 276,213 1
FIRE SAFETY SUPERVISOR (PCN 00130512)177,414 177,414 1
164,796 164,796 1
144,649 433,946 3
SUBTOTAL $1,052,368 56
ESTIMATED SUPPORT SERVICES (Fire Cost Allocation Plan)
Administrative/Operational (Schedule A)16,886 861,204 51
Volunteer Program (Schedule B)5,779 5,779 1
Medic Program (Schedule C)11,180 Medic FTE and 1,439 per Defib 232,235 20
ECC Support (Schedule E)29.52 per Call and 19,455 per Station 415,784
Fleet Support (Schedule F)68,597 308,686 4.5
Comm/IT Support (Schedule G)43.27 per Call and 28,518 per Station 609,374
Hazmat Support (Schedule I)1,151 per Call and 4,691 per Station 46,063
2,479,127
140,065
36,250 145,000 4
13,830,009
4.0 Fire Stations 51.00 Assigned Staff
11,448 Number of Calls 0.00 Battalion Chief Support
20 Assigned Medic FTE **51.00 Total Assigned Staff
6 Monitors/Defibs
4 Hazmat Stations
22 Number of Hazmat Calls
DATED JULY 1, 2021 FOR FY2022/2023
SUBTOTAL STAFF
BATTALION CHIEF each
EXHIBIT "A"
TO THE COOPERATIVE AGREEMENT TO PROVIDE
FIRE PREVENTION, RESCUE, FIRE MARSHAL AND
MEDICAL EMERGENCY FOR THE CITY OF MENIFEE
FIRE SAFETY SPECIALIST (PCN 00130629)
*See notation below for estimate assumptions
SUPPORT SERVICES SUBTOTAL
DIRECT CHARGES
per Fire Suppression Equip
FIRE SAFETY INSPECTOR (PCN 00131567)
per assigned Staff **
Per Entity Allocation
FIRE ENGINE USE AGREEMENT each engine
ESTIMATED CITY BUDGET
*Truck at St. #76 split funded with Riverside County and City of Menifee.
FY22/23 EXHIBIT "A"
CITY OF MENIFEE
Page 4 of 7
SUPPORT SERVICES (Fire Cost Allocation Plan)
Administrative & Operational Services
Finance Procurement
Training Emergency Services
Data Processing Fire Fighting Equip.
Accounting Office Supplies/Equip.
Personnel
Volunteer Program - Support staff, Workers Comp, and Personal Liability Insurance
FY 22/23 POSITION SALARIES TOP STEP (per assumptions below)
332,340 36,250
327,953 16,886
276,213 5,779
236,535 11,180
267,391 1,439
208,196 82,576
237,752 19,455
182,523 29.52
209,958 68,597
177,414 28,518
164,796 43.27
144,649 1,514
84,811 439.86
96,492 4,691
183,369 COUNTY DEPUTY FIRE MARSHAL 1,150.52
1,986
- Projected increase of 5% to Safety & 2% Non-Safety Staff and 5% Support Services from previous FY21/22.
520230 522340 Station Budgeted Maint-Building and Improvement
520300 522360 Maint-Extermination
520320 522380 Maint-Critical Systems
520800 522410 Maint-Health & Safety
520805 522860 Medical Supplies
520830 522890 Pharmaceuticals
520840 523220 Licenses And Permits
520845 523680 Office Equip Non Fixed Assets
521380 526700 Rent-Lease Building
521440 529500 Electricity
521540 529510 Heating Fuel
521660 529550 Water
521680 537240 Interfnd Exp-Utilities
522310 542060 Capital Improvements Facilities
Medic Program - Support staff, Training, Certification, Case Review & Reporting, Monitor/
Defibrillator replacement cycle.
Battalion Chief Support - Pooled BC coverage for Cities/Agencies that do not include BC staffing
Hazmat Program - Support staff, operating costs, and vehicle replacement
as part of their contracted services.
Fleet Support - Support staff, automotive costs, vehicle/engine maintenance, fuel costs
Emergency Command Center Support - Dispatch services costs
Communications / IT Support - Support staff, communications, radio maintenance, computer
support functions
Facility Support - Facility maintenance staff with associated operating costs.
DEPUTY CHIEF FIRE ENGINE
DIV CHIEF SRVDEL
BAT CHIEF VOL DEL
CAPT MEDIC FTE
CAPT MEDIC MEDIC MONITORS/DEFIBS REPLACEMENT
ENG BATT DEL
ENG/MEDIC ECC STATION
FF II ECC CALLS
FF II/MEDIC FLEET SUPPORT
FIRE SAFETY SUPERVISOR COMM/IT STATION
FIRE SAFETY SPECIALIST COMM/IT CALLS
HAZMAT CALLS
HAZMAT VEHICLE REPLACEMENT
*Cost Assumptions:
FIRE SYSTEMS INSPECTOR FACILITY STATION
OFFICE ASSISTANT III FACILITY FTE
SECRETARY I HAZMAT STATION
- All Salaries based on FINAL Salary, Pay Differentials, and Operating Expenses Schedule FY 2021-2022 Dated January 12, 2021
- Benefits and Admin Fee based on Staff Benefit Rate Matrix FY 2021-22 dated February 2021 - Prelim
- Direct cost of benefits (COBEN) is based on 1st Qtr AO-17 data.
FY 22/23 DIRECT BILL ACCOUNT CODE
Cellular Phone
Pager Service
Telephone Service
Household Expense
Appliances
Maint-Telephone
Maint-Underground Tanks
Maint-Building and Improvement
Laundry Services
Household Furnishings
Trash
Maint-Copier Machines
Maint-Kitchen Equipment
Maint-Office Equipment
FY22/23 EXHIBIT "A"
CITY OF MENIFEE
Page 5 of 7
CAPTAINS CAPTAIN
MEDICS ENGINEERS ENGINEER
MEDICS FF II FFII
MEDICS TOTALS
STA. #5
Medic Engine 496,723 2 437,212 2 440,911 2 1,374,846 6
STA. #7
Medic Engine 496,723 2 437,212 2 440,911 2 1,374,846 6
Medic Squad 437,212 2 249,640 1 440,911 2 1,127,763 5
STA. #68
Medic Engine 496,723 2 437,212 2 440,911 2 1,374,846 6
STA. #76
Medic Engine 496,723 2 437,212 2 440,911 2 1,374,846 6
*(Medic Truck City)248,361 1 437,212 2 383,297 2 661,367 3 1,730,238 8
*(Medic Truck County)*0 2 *0 1 *0 1 4
Fixed Relief 248,361 1 218,606 1 220,456 1 687,423 3
Vacation Relief 248,361 1 280,761 1 499,280 2 440,911 2 1,469,314 6
SUBTOTALS 2,731,976 280,761 2,841,879 748,920 383,297 3,527,289 10,514,122
13 1 14 3 3 16 50
290,023 290,023 1
FIRE SAFETY SUPERVISOR (PCN 00130512)180,962 180,962 1
168,091 168,091 1
147,542 442,625 3
SUBTOTAL $1,081,701 56
ESTIMATED SUPPORT SERVICES (Fire Cost Allocation Plan)
Administrative/Operational (Schedule A)17,731 904,265 51
Volunteer Program (Schedule B)6,068 6,068 1
Medic Program (Schedule C)11,739 Medic FTE and 1,511 per Defib 243,847 20
ECC Support (Schedule E)31.00 per Call and 20,428 per Station 436,573
Fleet Support (Schedule F)72,027 324,121 4.5
Comm/IT Support (Schedule G)45.43 per Call and 29,944 per Station 639,843
Hazmat Support (Schedule I)1,208 per Call and 4,926 per Station 48,366
2,603,083
140,065
36,250 145,000 4
14,483,972
4.0 Fire Stations 51.00 Assigned Staff
11,448 Number of Calls 0.00 Battalion Chief Support
20 Assigned Medic FTE **51.00 Total Assigned Staff
6 Monitors/Defibs
4 Hazmat Stations
22 Number of Hazmat Calls
EXHIBIT "A"
TO THE COOPERATIVE AGREEMENT TO PROVIDE
FIRE PREVENTION, RESCUE, FIRE MARSHAL AND
MEDICAL EMERGENCY FOR THE CITY OF MENIFEE
DATED JULY 1, 2021 FOR FY2023/2024
*See notation below for estimate assumptions
SUBTOTAL STAFF
BATTALION CHIEF each
FIRE SAFETY SPECIALIST (PCN 00130629)
SUPPORT SERVICES SUBTOTAL
DIRECT CHARGES
per Fire Suppression Equip
FIRE SAFETY INSPECTOR (PCN 00131567)
per assigned Staff **
Per Entity Allocation
FIRE ENGINE USE AGREEMENT each engine
ESTIMATED CITY BUDGET
*Truck at St. #76 split funded with Riverside County and City of Menifee.
FY23/24 EXHIBIT "A"
CITY OF MENIFEE
Page 6 of 7
SUPPORT SERVICES (Fire Cost Allocation Plan)
Administrative & Operational Services
Finance Procurement
Training Emergency Services
Data Processing Fire Fighting Equip.
Accounting Office Supplies/Equip.
Personnel
Volunteer Program - Support staff, Workers Comp, and Personal Liability Insurance
FY 23/24 POSITION SALARIES TOP STEP (per assumptions below)
348,957 36,250
344,350 17,731
290,023 6,068
248,361 11,739
280,761 1,511 MEDIC MONITORS/DEFIBS REPLACEMENT
218,606 86,705
249,640 20,428
191,649 31.00
220,456 72,027
180,962 29,944
168,091 45.43
147,542 1,590
86,507 461.86
98,422 4,926
187,036 COUNTY DEPUTY FIRE MARSHAL 1,208.05
2,085
- Projected increase of 5% to Safety & 2% Non-Safety Staff and 5% Support Services from previous FY22/23
520230 522340 Station Budgeted Maint-Building and Improvement
520300 522360 Maint-Extermination
520320 522380 Maint-Critical Systems
520800 522410 Maint-Health & Safety
520805 522860 Medical Supplies
520830 522890 Pharmaceuticals
520840 523220 Licenses And Permits
520845 523680 Office Equip Non Fixed Assets
521380 526700 Rent-Lease Building
521440 529500 Electricity
521540 529510 Heating Fuel
521660 529550 Water
521680 537240 Interfnd Exp-Utilities
522310 542060 Capital Improvements Facilities
Medic Program - Support staff, Training, Certification, Case Review & Reporting, Monitor/
Defibrillator replacement cycle.
Battalion Chief Support - Pooled BC coverage for Cities/Agencies that do not include BC staffing
Hazmat Program - Support staff, operating costs, and vehicle replacement
as part of their contracted services.
Fleet Support - Support staff, automotive costs, vehicle/engine maintenance, fuel costs
Emergency Command Center Support - Dispatch services costs
Communications / IT Support - Support staff, communications, radio maintenance, computer
support functions
Facility Support - Facility maintenance staff with associated operating costs.
DEPUTY CHIEF FIRE ENGINE
DIV CHIEF SRVDEL
BAT CHIEF VOL DEL
CAPT MEDIC FTE
CAPT MEDIC
ENG BATT DEL
ENG/MEDIC ECC STATION
FF II ECC CALLS
FF II/MEDIC FLEET SUPPORT
FIRE SAFETY SUPERVISOR COMM/IT STATION
FIRE SAFETY SPECIALIST COMM/IT CALLS
HAZMAT CALLS
HAZMAT VEHICLE REPLACEMENT
*Cost Assumptions:
FIRE SYSTEMS INSPECTOR FACILITY STATION
OFFICE ASSISTANT III FACILITY FTE
SECRETARY I HAZMAT STATION
- All Salaries based on FINAL Salary, Pay Differentials, and Operating Expenses Schedule FY 2021-2022 Dated January 12, 2021
- Benefits and Admin Fee based on Staff Benefit Rate Matrix FY 2021-22 dated February 2021 - Prelim
- Direct cost of benefits (COBEN) is based on 1st Qtr AO-17 data.
FY 23/24 DIRECT BILL ACCOUNT CODE
Cellular Phone
Pager Service
Telephone Service
Household Expense
Appliances
Maint-Telephone
Maint-Underground Tanks
Maint-Building and Improvement
Laundry Services
Household Furnishings
Trash
Maint-Copier Machines
Maint-Kitchen Equipment
Maint-Office Equipment
FY23/24 EXHIBIT "A"
CITY OF MENIFEE
Page 7 of 7
Exhibit “C”
CITY OF MENIFEE
Page 1 of 2
EXHIBIT “C”
TO THE COOPERATIVE AGREEMENT
TO PROVIDE FIRE PROTECTION, FIRE PREVENTION, RESCUE, FIRE MARSHAL
AND MEDICAL EMERGENCY SERVICES FOR THE CITY MENIFEE
DATED NOVEMBER 1, 2021
PAYMENT FOR SERVICES
ADDITIONAL SERVICES
FIRE ENGINE USE AGREEMENT
Station 5
Engine E5, RCO No. 06-801 $ 36,250.00
Station 7
Engine E7, RCO No. 19-804 $ 36,250.00
Station 68
Engine E68, RCO No. 15-839 $ 36,250.00
Station 76
Engine E76, RCO No. 15-845 $ 36,250.00
$ 155,000.00
The Fire Engine Use Agreement is utilized in the event that a fire engine(s)
which was initially purchased by the CITY, and then the CITY elects to have the COUNTY
take responsibility of said fire engine(s). The Fire Engine Use Agreement guarantees the
CITY the use of this fire engine(s), the COUNTY network of equipment, and resources of
the COUNTY.
This fire engine(s) shall be used as an integrated unit for Fire Services as
set forth in this Cooperative Agreement between the COUNTY and CITY, and shall be
stationed primarily in the CITY. The change in ownership of the fire engine does not
waive or supersede any responsibilities of the CITY pursuant to this agreement. This
exhibit is strictly to further detail for the CITY, the responsibilities and costs associated
within the Cooperative Agreement between the COUNTY and CITY; therefore, the Fire
Engine Use Agreement is inseparable.
Exhibit “C”
CITY OF MENIFEE
Page 2 of 2
The CITY will have the option of transferring title of said fire engine(s) to the
COUNTY. If the CITY transfers title of said fire engine(s) to the County, the County will
take ownership of the said fire engine(s), and the County will maintain insurance on said
fire engine(s). If the CITY opts to maintain ownership and title of said fire engine(s), the
CITY will maintain insurance on said fire engine(s). Proof of Insurance is to be provided
to the COUNTY.
The COUNTY will ensure a working fire engine(s) is available for the CITY
at all times under this agreement. All capital improvements and/or betterments to the fire
engine(s) listed above, will be the responsibility and paid for by the owner of said fire
engine(s). All other maintenance and repairs to the fire engine(s) listed above, will be the
responsibility and paid for by the COUNTY under this Agreement.
When the Riverside County Fire Department Fleet personnel determine the
fire engine(s) listed above is due for replacement, the COUNTY will purchase a new fire
engine(s); and, the owner of the old fire engine(s) may survey said fire engine(s) or
reallocate as a second roll response fire engine.
The annual cost for this service is calculated at 1/20 of the replacement
cost. The current replacement cost is $725,000. If this Agreement is entered into mid-
year, the annual cost will be prorated accordingly.
The CITY may opt out of this Agreement at any time in writing and the costs
will be prorated accordingly by fiscal year. No refunds will be provided for any prior
payments. If the fire engine(s) have been titled to the COUNTY and the fire engine(s) are
still within their useful life cycle, the ownership will not revert back to the CITY unless the
entire Cooperative Agreement is terminated.
Exhibit “D”
CITY OF MENIFEE
Page 1 of 2
EXHIBIT “D”
TO THE COOPERATIVE AGREEMENT
TO PROVIDE FIRE PROTECTION, FIRE PREVENTION, FIRE MARSHAL, RESCUE
AND MEDICAL EMERGENCY SERVICES FOR THE CITY OF MENIFEE
DATED NOVEMBER 1, 2021
PAYMENT FOR ADDITIONAL SERVICES
OFFICE OF THE FIRE MARSHAL AGREEMENT
The Fire Marshal Agreement is utilized in the event a CITY elects to fund
locally direct COUNTY Fire Marshal personnel at the CITY to perform the duties of the
Office of the Fire Marshal. These duties include:
For conformance with applicable laws, codes and regulations concerning fire
protection and life safety -
• Review Planning and Development Cases for the CITY
• Review and inspection of construction development for the CITY
• State mandated Fire/Life Safety Inspections in accordance with Health and Safety
Code 13146.1, 13146.2, 13146.3, 13217 and 13235
• Review, Permitting and Inspection of Special Events
• Investigation of fire safety complaints
• Meeting with development applicants and customers
Administrative activities -
• Creation and maintenance of forms for review and inspection of construction
development and fire/life safety inspections.
• Provide information to customers on CITY Ordinances and Standards for
construction
• Creation and maintenance of Information Bulletins, Technical Policies and
Standards for Fire Protection in the CITY
• Provide recommendations on updating CITY Ordinances and Standards in regards
to fire/life safety
In the event CITY desires an increase in the Office of the Fire Marshal duties services
provides, CITY shall provide sixty (60) days written notice of the proposed increase in
services. COUNTY is under no obligation to approve any requested increase.
COUNTY shall render a written decision on whether to allow or deny the increase
within thirty (30) days of the notice provided pursuant to this section.
It is the CITY responsibility to provide funding for all direct operating supplies for each
position in accordance with COUNTY requirements and/or standards. These supplies
include, but are not limited to:
• Vehicle and regular maintenance
• Training
• Office space, furniture, Code & Standard reference books, and general & field
supplies
Exhibit “D”
CITY OF MENIFEE
Page 2 of 2
• All IT and Communication tools (such as cell phone, computer, etc.)
• Uniform costs
All costs including salaries and benefits will be included in each quarterly invoice as
outlined in the Cooperative Agreement.
The CITY may opt out of this Exhibit and eliminate funding for locally direct
COUNTY Fire Marshal personnel at the CITY in writing with a minimum notice of one
hundred and twenty (120) days. The costs will be prorated accordingly by services
provided and fiscal year.
It is the responsibility of the CITY to obtain cost recovery for the Fire Marshal
services provided by these personnel for the CITY.
Contract Cities\EXHIBIT D ~ Fire Marshal Services\Template Exhibit D - 20180215.docx