2022/07/07 Ardurra Group, Inc. Labor Compliance Services for CIP 22-08 (Normandy Pedestrian Improvements Project)* Please attached a second page for additional information to support this agreement.
CITY OF MENIFEE Agreement/contract coversheet
DATE: July 7, 2022
TO: Armando G. Villa, City Manager
CC:
Agreement Routed to City Attorney: 6/9/2022 (Via email, attached)
FROM: Carlos Geronimo, Principal Engineer Diego Guillen, Associate Engineer
Jennifer Hernandez, Management Analyst Margarita Cornejo, Deputy Finance Director
SUBJECT: Professional Services Agreement between the City of Menifee and Ardurra Group Inc. for Labor
Compliance Services for CIP 22-08 (Normandy Pedestrian Improvements Project)
IS THE AGREEMENT/CONTRACT WITHIN THE CITY MANAGER’S SIGNATURE AUTHORITY?
Yes – Purchase of Commodities under $50,000 Professional Services under $25,000
Change Order under $25,000 or less than 10% of original contract (supplies, equipment, services
or construction contracts)
Public Works Contract for $45,000 or less
No – City Council authorized City Manager to sign (Council action attached)
Department Date Initials
Kristen Jensen, PW Financial Analyst
Nicolas Fidler, PW Director/City Engineer
Regina Funderburk, Chief Financial Officer
Rochelle Clayton, Assistant City Manager
Jeffrey T. Melching, City Attorney
Stephanie Roseen, Acting City Clerk
INSURANCE REQUIREMENTS
CATEGORY APPLICABLE NOT APPLICABLE WAIVED EXPIRATION DATE
General Liability 1/17/2023
Automobile Liability 1/17/2023
Worker’s Compensation 1/17/2023
Professional Liability 1/17/2023
Umbrella Liability 1/17/2023
APPROVED/REVIEWED BY RISK MANAGEMENT
(R. Cardenas, Deputy Human Resources
Director):
DocuSign Envelope ID: C2D5F8A6-0550-4C9F-AAC7-DF973644D174
7/14/2022
7/19/2022
7/21/2022
7/25/2022
7/25/2022
7/26/2022
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WHY IS THIS AGREEMENT/CONTRACT NEEDED?
The agreement between the City of Menifee and Ardurra Group Inc. for Labor Compliance Services for CIP 22-08
Normandy Road Pedestrian Improvements Project. Ardurra Group Inc. will serve as the primary contact for issues
relating to labor standards for CIP 22-08 Normandy Road Pedestrian Improvements Project. Services will include,
but are not limited to, verifying contractor’s eligibility through the State Contractor’s Licensing Board, provide contractor labor compliance handouts, and provide project reports that meet DIR/State requirements. The intent of
this agreement is to complete the labor compliance monitoring and coordination between the City of Menifee and
Contractors.
WHAT IS THE TOTAL LENGTH OF THE AGREEMENT/CONTRACT?
The term of the agreement will cover the period of July 1, 2022 through June 30, 2023
WHAT IS THE TOTAL DOLLAR AMOUNT OF THE AGREEMENT/CONTRACT?
$5,446.00 (Not-to-Exceed Amount)
HOW WAS THE VENDOR/CONSULTANT/CONTRACTOR DECIDED ON?
Staff completed an RFQ for qualified consultants in the Spring of 2018. Ardurra Group Inc. submitted a proposal for
services and was determined qualified. For this project, staff has procured this vendor by informal quote/proposal.
Supplies/Equipment/Maintenance/Construction Prior Contract/Experience with the City
$5,000 - $49,000 – Three Written Quotes Yes
Over $50,000 – Competitive Bidding and Formal Proposals
Public Works Projects Professional Services
Under $45,000 – Purchase Order, Contract (Prudent Judgement) Under $25,000 – City Manager
$45,000 - $174,999 – Informal Bidding Process Over $25,000 – City Council Approval
Over $175,000 – Formal Bidding Required
WHERE ARE THE FUNDS COMING FROM?
FY22/23 Project budget WHAT GENERAL LEDGER ACCOUNT NUMBER SHOULD BE USED FOR THE PURCHASE ORDER?
220-4555-58125
IS THERE SUFFICIENT BUDGET? WHAT IS THE AVAILABLE BUDGET?
Yes, as of 7/7/2022 Account # 220-4555-58125 has a balance of $100,190.00. (See attached Eden report and Staff
report)
ATTACHMENTS
- CONTRACT/AMENDMENT
- CERTIFICATES OF INSURANCE
- EMAIL TO CITY ATTORNEY FOR REVIEW/APPROVAL
- EXPENDITURE STATUS REPORT (AVAILABILITY OF FUNDS)
DocuSign Envelope ID: C2D5F8A6-0550-4C9F-AAC7-DF973644D174