2022/07/07 Leighton Consulting, Inc. Geotechnical Material Testing Services for CIP 22-08 (Normandy Pedestrian Improvements Project)* Please see attached a second page for additional information to support this agreement.
CITY OF MENIFEE
Agreement/contract coversheet
DATE: July 7, 2022
TO: Armando G. Villa, City Manager
CC:
Agreement Routed to City Attorney: 6/7/2022 (Via email, attached)
FROM: Carlos Geronimo, Principal Engineer Diego Guillen, Associate Engineer
Jennifer Hernandez, Management Analyst
Margarita Cornejo, Deputy Finance Director
SUBJECT: Professional Services Agreement between the City of Menifee and Leighton Consulting Inc. for Geotechnical
Material Testing Services for CIP 22-08 (Normandy Pedestrian Improvements Project)
IS THE AGREEMENT/CONTRACT WITHIN THE CITY MANAGER’S SIGNATURE AUTHORITY?
Yes – Purchase of Commodities under $50,000 Professional Services under $25,000
Change Order under $25,000 or less than 10% of original contract (supplies, equipment, services
or construction contracts)
Public Works Contract for $45,000 or less
No – City Council authorized City Manager to sign (Council action attached)
Department Date Initials
Kristen Jensen, PW Financial Analyst
Nicolas Fidler, PW Director/City Engineer
Regina Funderburk, Chief Financial Officer
Rochelle Clayton, Assistant City Manager
Jeffrey T. Melching, City Attorney
Stephanie Roseen, Acting City Clerk
INSURANCE REQUIREMENTS
CATEGORY APPLICABLE NOT
APPLICABLE
WAIVED EXPIRATION
DATE
General Liability 2/14/2023
Automobile Liability 2/14/2023
Worker’s Compensation 9/1/2022
Umbrella Liability 2/14/2023
Professional Liability 2/14/2023
APPROVED/REVIEWED BY RISK MANAGEMENT
(R. Cardenas, Deputy Human Resources Director):
DocuSign Envelope ID: 9FCE8B24-61A6-446B-A101-CEF39E25E2AA
7/14/2022
7/18/2022
7/21/2022
7/25/2022
7/25/2022
7/26/2022
WHY IS THIS AGREEMENT/CONTRACT NEEDED?
The agreement between the City of Menifee and Leighton Consulting Inc. provides material testing and geotechnical services for CIP 22-08 Normandy Pedestrian Improvements Project. Leighton Consulting Inc. shall
provide Comprehensive Geotechnical Material Testing Services which may include but not limited to,
attendance at a pre-construction onsite meeting, perform part-time, as-needed, observation and testing of
trench/headwall backfill, subgrade soil, AB, and AC compaction during construction, collect representative
samples of HMA, aggregated base and subgrade soil and perform laboratory testing for compaction-maximum
density testing (ASTM D698, CTM308), collect representative samples of concrete for headwall for compressive
strength testing (ASTM C39), office project management and quality control of field and laboratory testing, and
final summary report documenting the laboratory test results.
WHAT IS THE TOTAL LENGTH OF THE AGREEMENT/CONTRACT?
The term of the agreement will cover the period of July 1, 2022, through June 30, 2023
WHAT IS THE TOTAL DOLLAR AMOUNT OF THE AGREEMENT/CONTRACT?
$13,319.00 (Not-to-Exceed Amount)
HOW WAS THE VENDOR/CONSULTANT/CONTRACTOR DECIDED ON?
City has created an RFQ for On-Call Professional Engineering Service Capital Improvement Program (CIP) in May 2018.
Leighton Consulting Inc. was qualified pursuant to the RFQ completed.
Supplies/Equipment/Maintenance/Construction Prior Contract/Experience with the City $5,000 - $49,000 – Three Written Quotes Yes
Over $50,000 – Competitive Bidding and Formal Proposals
Public Works Projects Professional Services
Under $45,000 – Purchase Order, Contract (Prudent Judgement) Under $25,000 – City Manager
$45,000 - $174,999 – Informal Bidding Process over $25,000 – City Council Approval
Over $175,000 – Formal Bidding Required
WHERE ARE THE FUNDS COMING FROM?
FY 22/23 Budget (Normandy Pedestrian Improvements Project).
The budget transfer for these funds is still underway."
WHAT GENERAL LEDGER ACCOUNT NUMBER SHOULD BE USED FOR THE PURCHASE ORDER?
220-4555-58125 IS THERE SUFFICIENT BUDGET? WHAT IS THE AVAILABLE BUDGET?
Yes, as of 7/7/2022 Account #220-4555-58125 has a balance of $100,190.00 (See attached Eden report and Staff
report)
ATTACHMENTS
- CONTRACT/AMENDMENT
- CERTIFICATES OF INSURANCE
- EMAIL TO CITY ATTORNEY FOR REVIEW/APPROVAL
- EXPENDITURE STATUS REPORT (AVAILABILITY OF FUNDS)
DocuSign Envelope ID: 9FCE8B24-61A6-446B-A101-CEF39E25E2AA