2022/06/29 Rincon Consultants, Inc. Preparation of IS/MND, Technical Studies, and Related Services for the Trumble Road Pit Restoration Project (GP22‐019/CQA22‐0012)* Please attached a second page for additional information to support this agreement.
CITY OF MENIFEE Agreement/contract coversheet
DATE: June 29, 2022
TO: Armando G. Villa, City Manager
CC:
Agreement Routed to City Attorney: 6/27/2022 (Via email, attached)
FROM: Margarita Cornejo, Financial Services Manager
Molly Binnall, Management Analyst
SUBJECT: Professional Services Agreement between the City of Menifee and Rincon Consultants, Inc.
preparation of IS/MND, Technical Studies, and Related Services for the Trumble Road Pit
Restoration Project (GP22‐019/CQA22‐0012)
Department Date Initials
Cheryl Kitzerow, Community Development Director
Regina Funderburk, Chief Financial Officer
Rochelle Clayton, Assistant City Manager
Jeffrey T. Melching, City Attorney
Stephanie Roseen, Acting City Clerk
Developer Initial Deposit
Have We Received Developer
Initial Deposit?
Date Received Initial
Molly Binnall, Management Analyst Yes or No
INSURANCE REQUIREMENTS
CATEGORY APPLICABLE NOT
APPLICABLE
WAIVED EXPIRATION DATE
General Liability 2/1/2023
Automobile Liability 2/1/2023
Worker’s Compensation 2/1/2023
Umbrella Liability 2/1/2023
Professional Liability 2/1/2023
APPROVED/REVIEWED BY RISK
MANAGEMENT (R. Cardenas, Deputy
Human Resources Director):
DocuSign Envelope ID: E522FAA1-63A8-42D4-B029-6E29CC9645A0
7/13/2022
7/21/2022
7/25/2022
7/25/2022
7/26/2022
2
IS THE AGREEMENT/CONTRACT WITHIN THE CITY MANAGER’S SIGNATURE AUTHORITY?
Yes – Purchase of Commodities under $50,000 Professional Services under $25,000
Change Order under $25,000 or less than 10% of original contract (supplies, equipment, services or
construction contracts)
Public Works Contract for $45,000 or less
No (CEQA Contract) – City Council authorized City Manager to sign (Council action attached) Per Resolution No.
21-1073 approved at the September 15, 2021, City Council meeting, the City Manager is authorized to execute agreements with approved environmental firms to provide on-call environmental and planning consulting
services for privately funded development projects.
WHY IS THIS AGREEMENT/CONTRACT NEEDED?
Rincon Consultants, Inc. shall render technical studies including, air quality and greenhouse gas emissions, noise
study, and trip generation memorandum; CEQA document preparation including, administrative draft IS/MND,
public review draft IS/MND, Final IS/MND; and project management and meetings hearings.
Rough Grading Permit No. 22‐019 is a proposal for rough grading and restoration of 7.8 acres of an open pit located
at 25675 Trumble Road. Rough grading and restoration of 9 acres of the same open pit was previously approved
under Grading Permit No. 17‐087R (Planning Case No. 2017‐361) in 2018. Note that there is overlap of the two
project footprints. The previous Grading Permit No. 17‐087R included 5,000 cubic yards (cy) of cut and 207,000 cy
of fill. This new proposal (GP 22‐019) proposes an additional 500 cy of cut and 239,000 cy of fill. No soil would be
exported from the project site. To provide such services in a detailed, accurate and in compliance with CEQA
requirements.
WHAT IS THE TOTAL LENGTH OF THE AGREEMENT/CONTRACT?
The term of the agreement will cover the period of July 1, 2022 through June 30, 2023.
WHAT IS THE TOTAL DOLLAR AMOUNT OF THE AGREEMENT/CONTRACT?
$48,220.00 (Not‐to‐Exceed Amount)
HOW WAS THE VENDOR/CONSULTANT/CONTRACTOR DECIDED ON?
In the spring of 2019, the City’s Community Development Department issued a competitive Request for
Qualifications (RFQ) for qualified firms to provide various on‐call Professional Planning Services. A
Selection/Evaluation Committee comprised of internal Community Development (Planning) staff evaluated and
ranked each proposal on the following criteria: qualifications of the firm, proposed team and organization, past
experience and references, and project management system, and an On‐Call List resulting from the RFQ was
approved at the June 19, 2019 City Council meeting.
The proposal has been evaluated by Community Development staff for completeness in meeting the requested
services, cost proposals, project team, and past experience. Staff recommends moving forward with engaging
Rincon Consultants Inc. for the project.
Supplies/Equipment/Maintenance/Construction Prior Contract/Experience with the City
$5,000 ‐ $49,000 – Three Written Quotes Yes
Over $50,000 – Competitive Bidding and Formal Proposals
Public Works Projects Professional Services
Under $45,000 – Purchase Order, Contract (Prudent Judgement) Under $25,000 – City Manager
$45,000 ‐ $174,999 – Informal Bidding Process over $25,000 – City Council Approval
Over $175,000 – Formal Bidding Required
DocuSign Envelope ID: E522FAA1-63A8-42D4-B029-6E29CC9645A0
3
WHERE ARE THE FUNDS COMING FROM?
Funding is coming from the approved FY 2022/23100 Planning Department Budget
WHAT GENERAL LEDGER ACCOUNT NUMBER SHOULD BE USED FOR THE PURCHASE ORDER?
100‐4330‐52846 (Professional Services Recoverable ‐ CEQA)
IS THERE SUFFICIENT BUDGET? WHAT IS THE AVAILABLE BUDGET?
As of 6/29/22 Account #100‐4330‐52846 (Professional Services Recoverable ‐ CEQA) in FY22/23 has a balance of
$2,000,000.00 (see attached Eden Report)
ATTACHMENTS
‐ CONTRACT/AGREEMENT
‐ CERTIFICATES OF INSURANCE
‐ EMAIL TO CITY ATTORNEY FOR REVIEW/APPROVAL
‐ EXPENDITURE STATUS REPORT (AVAILABILITY OF FUNDS)
DocuSign Envelope ID: E522FAA1-63A8-42D4-B029-6E29CC9645A0