2022/07/12 Stantec Consulting Services, Inc. On-Call Planning (Environmental Review) Services* Please attached a second page for additional information to support this agreement.
CITY OF MENIFEE
Agreement/contract coversheet
DATE: July 12, 2022
TO: Armando G. Villa, City Manager
CC:
Agreement Approved by City Attorney: 6/20/2022 (Via email, attached)
FROM: Margarita Cornejo, Financial Services Manager
Molly Binnall, Management Analyst
SUBJECT: Professional Services Agreement between the City of Menifee and Stantec Consulting Services Inc. for
On-Call Planning (Environmental Review) Services
IS THE AGREEMENT/CONTRACT WITHIN THE CITY MANAGER’S SIGNATURE AUTHORITY?
Yes – Purchase of Commodities under $50,000 Professional Services under $25,000
Change Order under $25,000 or less than 10% of original contract (supplies, equipment, services or
construction contracts)
Public Works Contract for $45,000 or less
No – City Council authorized City Manager to sign (Council action attached)
Department Date Initials
Cheryl Kitzerow, Community Development Director
Regina Funderburk, Chief Financial Officer
Rochelle Clayton, Assistant City Manager
Jeffrey T. Melching, City Attorney
Stephanie Roseen, Acting City Clerk
INSURANCE REQUIREMENTS
CATEGORY APPLICABLE NOT
APPLICABLE
WAIVED EXPIRATION DATE
General Liability 5/1/2023
Automobile Liability 5/1/2023
Worker’s Compensation 5/1/2023
Professional Liability 10/1/2022
Umbrella Liability 5/1/2023
APPROVED/REVIEWED BY RISK
MANAGEMENT (R. Cardenas, Deputy
Human Resources Director):
DocuSign Envelope ID: 0B7DDB7E-FFA7-41DF-85BA-9B065AEBCBDA
7/21/2022
7/21/2022
7/25/2022
7/25/2022
7/26/2022
2
WHY IS THIS AGREEMENT/CONTRACT NEEDED?
The Agreement between the City of Menifee and Stantec Consulting Group, Inc. provides for FY 22/23 On-Call
Planning (Environmental Review) Services for the Community Development Department. Stantec Consulting
Group will provide environmentally based services that include, but are not limited to; Traffic Studies, Initial Site
Assessments, Processing Applications for various types of projects (residential, commercial-industrial, mixed use),
and Biological Resources Services, including but not limited: Biological Resource-Related CEQA Documents and
Technical Reports.
WHAT IS THE TOTAL LENGTH OF THE AGREEMENT/CONTRACT?
The term of the agreement will cover the period of July 1, 2022 through June 30, 2023.
WHAT IS THE TOTAL DOLLAR AMOUNT OF THE AGREEMENT/CONTRACT?
$7,500.00 (Not-to-Exceed Amount)
HOW WAS THE VENDOR/CONSULTANT/CONTRACTOR DECIDED ON?
Stantec Consulting Group Inc., formerly known as Paleo Solutions, has been providing services to the Community
Development Department since FY 2019/20. The services are still needed by the Department and staff has been
satisfied with the Consultant’s overall performance.
Supplies/Equipment/Maintenance/Construction Prior Contract/Experience with the City
$5,000 - $49,000 – Three Written Quotes Yes
Over $50,000 – Competitive Bidding and Formal Proposals
Public Works Projects Professional Services
Under $45,000 – Purchase Order, Contract (Prudent Judgement) Under $25,000 – City Manager
$45,000 - $174,999 – Informal Bidding Process over $25,000 – City Council Approval
Over $175,000 – Formal Bidding Required
WHERE ARE THE FUNDS COMING FROM?
Funding is coming from the approved FY 2022/23 Planning Department Budget
WHAT GENERAL LEDGER ACCOUNT NUMBER SHOULD BE USED FOR THE PURCHASE ORDER?
100-4330-52825 (Professional Services Recoverable)
IS THERE SUFFICIENT BUDGET? WHAT IS THE AVAILABLE BUDGET?
As of 7/13/2022 Account #100-4330-52825 (Professional Services Recoverable) in FY21/22 has a balance of
$401,000 (see attached Eden Report)
ATTACHMENTS
- CONTRACT/AMENDMENT
- CERTIFICATES OF INSURANCE
- EMAIL TO CITY ATTORNEY FOR REVIEW/APPROVAL
- EXPENDITURE STATUS REPORT (AVAILABILITY OF FUNDS)
DocuSign Envelope ID: 0B7DDB7E-FFA7-41DF-85BA-9B065AEBCBDA
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Correction FY22/23
3
DocuSign Envelope ID: 0B7DDB7E-FFA7-41DF-85BA-9B065AEBCBDA