2022/06/27 Michael Baker International, Inc. CDBG and CDBG-CV (Coronavirus) Program Rental Mortgage Assistance Program (RMAG)* Please attached a second page for additional information to support this agreement.
CITY OF MENIFEE Agreement/Contract Coversheet
DATE: June 27, 2022
TO: Armando G. Villa, City Manager
CC:
Agreement Routed/Approved By City Attorney: June 27, 2022 (Via email, attached)
FROM: Margarita Cornejo, Financial Services Manager
Edna Lebron, Sr. Management Analyst SUBJECT: Professional Services Agreement between the City of Menifee and Michael Baker International for CDBG and
CDBG-CV (Coronavirus) Program Rental Mortgage Assistance Program (RMAG)
IS THE AGREEMENT/CONTRACT WITHIN THE CITY MANAGER’S SIGNATURE AUTHORITY?
Yes – Purchase of Commodities Under $50,000 Professional Services under $25,000
Change Order under $25,000 or less than 10% of original contract (supplies, equipment, services
or construction contracts)
Public Works Contract for $60,000 or less
No – City Council authorized City Manager to sign (Council action attached)
Department Date Initials
Cheryl Kitzerow, Community Development Director
Orlando Hernandez, Planning Manager (Cheryl Out of
Office)
Regina Funderburk, Chief Financial Officer
Rochelle Clayton, Deputy City Manager
Jeffrey T. Melching, City Attorney
Stephanie Roseen, Acting City Clerk
INSURANCE REQUIREMENTS
CATEGORY APPLICABLE NOT
APPLICABLE
WAIVED EXPIRATION DATE
General Liability 8/30/2021 (new
certificate requested)
Automobile Liability 8/30/2021 (new
certificate requested)
Worker’s Compensation 8/30/2021 (new
certificate requested)
Professional Liability 8/30/2021 (new
certificate requested)
Other: ________________
APPROVED/REVIEWED BY RISK
MANAGEMENT (R. Cardenas, Risk Manager):
DocuSign Envelope ID: DD6710D7-F499-4562-8AD5-61F7939A2E7E
6/27/2022
6/27/2022
6/28/2022
6/28/2022
6/28/2022
8/30/2022
8/30/2022
8/30/2022
8/30/2022
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WHY IS THIS AGREEMENT/CONTRACT NEEDED?
The agreement between the City of Menifee and Michael Baker International shall provide for professional consulting services specifically concentrated on technical support to the CDBG-CV (Coronavirus) Rental
Mortgage Assistance Program (RMAG) which provide direct financial assistance to income eligible Menifee
households, to support outstanding rent or mortgage payments. Michael Baker’s services shall provide the
following:
• Receive and review RMAG Application forms and make sure that applicants submit all the required
documentation and information based on the Checklist
• Prepare the intake and summary of information based on the application & other submittals
• Verify information for eligibility, i.e., do they reside in Menifee or Sun City; determine if applicant
needs rental or mortgage assistance, calculate household income, etc..
• If application is missing other information, coordinate with applicant to complete all requirements.
• Upon complete compliance and satisfaction of required documents and information, we determine
if applicant is eligible to receive a grant award.
• Submit and coordinate with City regarding recommendation of the grant award
WHAT IS THE TOTAL LENGTH OF THE AGREEMENT/CONTRACT?
The term of the agreement will be from March 1, 2022 through June 30, 2022
WHAT IS THE TOTAL DOLLAR AMOUNT OF THE AGREEMENT/CONTRACT?
$18,000 (Not-to-Exceed Amount)
HOW WAS THE VENDOR/CONSULTANT/CONTRACTOR DECIDED ON?
On January 14, 2021, the City issued a competitive Request for Proposals (RFP) inviting proposals from qualified
professional consultants.The City received four proposals from qualified firms. The proposals were evaluated by
a panel of three City staff representing the Planning Department and the Police Department. Staff evaluated
and ranked each proposal on the following criteria: qualifications of the firm, proposed team and organization,
propoed project approach and fee proposal. Following review and scoring of the proposals and panel interviews,
Michael Baker International ranked the highest.
Michael Baker has also provide a specific proposal for support of the RMAG Program. Staff has reviewed the
proposal for completeness/cost reasonability and recommends engaging Michael Baker for such services.
Supplies/Equipment/Maintenance/Construction Prior Contract/Expericence with the City
$5,000 - $49,000 – Three Written Quotes Yes
Over $50,000 – Competitive Bidding and Formal Proposals
Public Works Projects Professional Services
Under $60,000 – Purchase Order, Contract (Prudent Judgement) Under $25,000 – City Manager
$60,000 - $199,999 – Informal Bidding Process Over $25,000 – City Council Approval
Over $200,000 – Formal Bidding Required
WHERE ARE THE FUNDS COMING FROM?
Funding is coming from the approved FY 2019/20 CDBG-CV (Coronavirus) Program (Fund 481) funds
WHAT GENERAL LEDGER ACCOUNT NUMBER SHOULD BE USED FOR THE PURCHASE ORDER?
481-1920-57100 (Public Services)
DocuSign Envelope ID: DD6710D7-F499-4562-8AD5-61F7939A2E7E
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IS THERE SUFFICIENT BUDGET? WHAT IS THE AVAILABLE BUDGET?
Yes, as of 6/27/2022 Account #481-1920-57100 (Public Services (CV) has a balance of $199,757.01 (see attached Eden Report)
ATTACHMENTS
- CONTRACT/AMENDMENT
- SAM.GOV CHECK REGISTRATION/VERIFICATION (PLEASE NOTE THIS CONTRACT IS
FUNDED WITH FEDERAL FUNDS AND WILL THEREFORE REQUIRES CONSULTANT BE
REGISTERED AND IN GOOD STANDING PRIOR TO CONTRACT EXECUTION
- CERTIFICATES OF INSURANCE (UPDATED CERTIFICATES REQUESTED)
- EMAIL TO CITY ATTORNEY FOR REVIEW/APPROVAL
- EXPENDITURE STATUS REPORT (AVAILABILITY OF FUNDS)
DocuSign Envelope ID: DD6710D7-F499-4562-8AD5-61F7939A2E7E