Memo_Cover_Sheet_-_Kimley_Horn* Please attached a second page for additional information to support this agreement.
CITY OF MENIFEE Agreement/contract coversheet
DATE: June 23, 2022
TO: Armando G. Villa, City Manager
CC:
Agreement Routed to City Attorney: 6/23/2022 (Via email, attached)
FROM: Margarita Cornejo, Financial Services Manager
Molly Binnall, Management Analyst
SUBJECT: Professional Services Agreement between the City of Menifee and Kimley Horn for Preparation of
an Initial Study and Mitigated Negative Declaration (IS/MND), Technical Studies and Related
Services for DEV2022-010, a Proposed Industrial Business Park.
Department Date Initials
Cheryl Kitzerow, Community Development Director
Regina Funderburk, Chief Financial Officer
Rochelle Clayton, Assistant City Manager
Jeffrey T. Melching, City Attorney
Stephanie Roseen, Acting City Clerk
Developer Initial Deposit
Have We Received Developer
Initial Deposit?
Date Received Initial
Molly Binnall, Management Analyst Yes or No
INSURANCE REQUIREMENTS
CATEGORY APPLICABLE NOT
APPLICABLE
WAIVED EXPIRATION DATE
General Liability 4/1/2023
Automobile Liability 4/1/2023
Worker’s Compensation 4/1/2023
Umbrella Liability 4/1/2023
Professional Liability 4/1/2023
APPROVED/REVIEWED BY RISK
MANAGEMENT (R. Cardenas, Deputy
Human Resources Director):
DocuSign Envelope ID: 223DC5E3-DA29-44BC-986F-80BE58FF2422
7/11/2022
7/12/2022
7/18/2022
7/21/2022
7/21/2022
X 6/7/2022
2
IS THE AGREEMENT/CONTRACT WITHIN THE CITY MANAGER’S SIGNATURE AUTHORITY?
Yes – Purchase of Commodities under $50,000 Professional Services under $25,000
Change Order under $25,000 or less than 10% of original contract (supplies, equipment, services or
construction contracts)
Public Works Contract for $45,000 or less
No (CEQA Contract) – City Council authorized City Manager to sign (Council action attached) Per Resolution No. 21-
1073 approved at the September 15, 2021 City Council meeting, the City Manager is authorized to execute agreements with approved environmental firms to provide on-call environmental and planning consulting services
for privately funded development projects.
WHY IS THIS AGREEMENT/CONTRACT NEEDED?
Kimley Horn shall render Preparation of an Initial Study and Mitigated Negative Declaration (IS/MND), Technical Studies
and Related Services for DEV2022-010, a Proposed Industrial Business Park. This project proposes to develop 15.47 gross
acres (14.81 AC net) with the construction of three (3) industrial warehouse buildings (30,873 SF, 81,129 SF, and 164,680
SF respectively) within the Northern Gateway Economic Development Corridor. Related onsite improvements include
paving, parking, landscaping, drainage, and access improvements. A total of 180 parking stalls are provided, exceeding
the minimum amount of parking required by 6 spaces. There is an existing residential structure and related
improvements on one of the four parcels that comprise the development area. Said improvements are proposed to be
removed to facilitate development of the site. The end user for each proposed building has not been determined.
(“Project”). To conduct its review and analysis of the Project, the City is required to conduct an environmental analysis
(“CEQA Analysis”) as required by the California Environmental Quality Act, Public Resources Code section 21000 et seq.,
and its implementing guidelines found at Title 14 of the California Code of Regulations section 15000 et seq.
To move forward with the Project, the following technical studies will be prepared by the consultant, including, but are
not limited to: Mobilization, Prepare Project Description, Technical Studies, Prepare Administrative Draft IS/MND,
Distribute Draft IS/MND, Prepare Final IS/MND, and Project Management/Meetings. This agreement is necessary for
Kimley-Horn to provide such services in a detailed, accurate and in compliance with CEQA requirements.
WHAT IS THE TOTAL LENGTH OF THE AGREEMENT/CONTRACT?
The term of the agreement will cover the period of June 1, 2022, through June 30, 2024
WHAT IS THE TOTAL DOLLAR AMOUNT OF THE AGREEMENT/CONTRACT?
$169,600.00 (Not-to-Exceed Amount)
HOW WAS THE VENDOR/CONSULTANT/CONTRACTOR DECIDED ON?
In the spring of 2019, the City’s Community Development Department issued a competitive Request for Qualifications
(RFQ) for qualified firms to provide various on-call Professional Planning Services. A Selection/Evaluation Committee comprised of internal Community Development (Planning) staff evaluated and ranked each proposal on the following
criteria: qualifications of the firm, proposed team and organization, past experience and references, and project
management system, and an On-Call List resulting from the RFQ was approved at the June 19, 2019, City Council meeting.
The proposal has been evaluated by Community Development staff for completeness in meeting the requested services,
cost proposals, project team, and experience. Staff recommends moving forward with engaging Kimley-Horn & Associates
for the project.
DocuSign Envelope ID: 223DC5E3-DA29-44BC-986F-80BE58FF2422
3
Supplies/Equipment/Maintenance/Construction Prior Contract/Experience with the City
$5,000 - $49,000 – Three Written Quotes Yes
Over $50,000 – Competitive Bidding and Formal Proposals
Public Works Projects Professional Services
Under $45,000 – Purchase Order, Contract (Prudent Judgement) Under $25,000 – City Manager
$45,000 - $174,999 – Informal Bidding Process over $25,000 – City Council Approval
Over $175,000 – Formal Bidding Required
WHERE ARE THE FUNDS COMING FROM?
Funding is coming from the approved FY 2021/22 Planning Department Budget
WHAT GENERAL LEDGER ACCOUNT NUMBER SHOULD BE USED FOR THE PURCHASE ORDER?
100-4330-52846 (Professional Services Recoverable - CEQA)
IS THERE SUFFICIENT BUDGET? WHAT IS THE AVAILABLE BUDGET?
Yes, as of 6/23/2022 Account #100-4330-52846 (Professional Services Recoverable - CEQA) in FY 21/22 has a
balance of $599,288.77 (see attached Eden Report).
ATTACHMENTS
- CONTRACT/AMENDMENT
- CERTIFICATES OF INSURANCE
- EMAIL TO CITY ATTORNEY FOR REVIEW/APPROVAL
- EXPENDITURE STATUS REPORT (AVAILABILITY OF FUNDS)
- STAFF REPORT 9/15/2021
- FULLY EXECUTED DEVELOPERS’ REIMBURSEMENT AGREEMENT
DocuSign Envelope ID: 223DC5E3-DA29-44BC-986F-80BE58FF2422