2022/06/13 Searle Creative Group, LLC FY 22/23 On-Call Marketing Services (Economic Development Department)* Please attached a second page for additional information to support this agreement.
Senior
CITY OF MENIFEE Agreement/contract coversheet
DATE: June 13, 2022
TO: Armando G. Villa, City Manager
CC:
Agreement Routed/Approved by City Attorney: 6/9/22 (Via email, attached)
FROM: Kayla Charters, Senior Management Analyst
Margarita Cornejo, Financial Services Manager
SUBJECT: Professional Services Agreement between the City of Menifee and Searle Creative for FY
22/23 On-Call Marketing Services (Economic Development Department)
IS THE AGREEMENT/CONTRACT WITHIN THE CITY MANAGER’S SIGNATURE AUTHORITY?
Yes – Purchase of Commodities under $50,000 Professional Services under $25,000
Change Order under $25,000 or less than 10% of original contract (supplies, equipment, services
or construction contracts)
Public Works Contract for $45,000 or less
No – City Council authorized City Manager to sign
Department Date Initials
Gina Gonzalez, Economic Dev. Director
Wendy Preece, Deputy Finance Director
Regina Funderburk, Chief Financial Officer
Rochelle Clayton, Deputy City Manager
Jeffrey T. Melching, City Attorney
Stephanie Roseen, Acting City Clerk
INSURANCE REQUIREMENTS
CATEGORY APPLICABLE NOT
APPLICABLE
WAIVED EXPIRATION
DATE
General Liability 4/1/2023
Automobile Liability 4/1/2023
Worker’s Compensation Requested
Waived
Professional Liability Requested
Waived
APPROVED/REVIEWED BY RISK
MANAGEMENT (R. Cardenas, Deputy
Human Resources Director):
DocuSign Envelope ID: 1DFA40D3-0794-4E9B-9FF4-AEF132EE1BD2
6/14/2022
6/14/2022
6/30/2022
7/7/2022
7/8/2022
7/12/2022
2
WHY IS THIS AGREEMENT/CONTRACT NEEDED?
The agreement between the City of Menifee and Searle Creative Group LLC provides for FY 22/23 On-Call Marketing
Services for the Economic Development Department. Searle Creative will provide services that include, but not limited
to, the creation of professional and symbiotic branding marketing needs such as, but not limited to: advertisements,
marketing materials, logo creation, and promotional items.
WHAT IS THE TOTAL LENGTH OF THE AGREEMENT/CONTRACT?
The term of the agreement will cover the period of July 7, 2022 through July 30, 2023.
WHAT IS THE TOTAL DOLLAR AMOUNT OF THE AGREEMENT/CONTRACT?
$15,000 (Not-to-Exceed Amount)
HOW WAS THE VENDOR/CONSULTANT/CONTRACTOR DECIDED ON?
Staff has worked with this consultant in the past. The Consultant is familiarized with the Menifee community and staff
has been satisfied with the overall performance and delivery of service provided by the consultant.
Supplies/Equipment/Maintenance/Construction Prior Contract/Experience with the City
$5,000 - $49,000 – Three Written Quotes Yes
Over $50,000 – Competitive Bidding and Formal Proposals
Public Works Projects Professional Services
Under $45,000 – Purchase Order, Contract (Prudent Judgement) Under $25,000 – City Manager
$45,000 - $174,999 – Informal Bidding Process Over $25,000 – City Council Approval
Over $175,000 – Formal Bidding Required
WHERE ARE THE FUNDS COMING FROM?
FY 22/23
WHAT GENERAL LEDGER ACCOUNT NUMBER SHOULD BE USED FOR THE PURCHASE ORDER?
100-4350-52800 (Professional Services)
IS THERE SUFFICIENT BUDGET? WHAT IS THE AVAILABLE BUDGET?
Yes, as of 7/1/2022 Account #100-4350-52800 has $18,572.00 in available funds. (see attached Eden Report)
ATTACHMENTS
- CONTRACT/AMENDMENT
- CERTIFICATES OF INSURANCE
- EMAIL TO CITY ATTORNEY FOR REVIEW/APPROVAL
- EXPENDITURE STATUS REPORT (AVAILABILITY OF FUNDS)
DocuSign Envelope ID: 1DFA40D3-0794-4E9B-9FF4-AEF132EE1BD2
Correction Term of the Agreement is July 1, 2022 to June 30, 2023.
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