2022/07/06 Visionaries Image Company Professional Services Agreement between the City of Menifee and Visionaries Image Company for FY2022/23 On-Call City of Menifee Video and Photography Services for Events and Programming* Please attached a second page for additional information to support this agreement.
CITY OF MENIFEE Agreement/contract coversheet
DATE: July 6, 2022
TO: Armando G. Villa, City Manager
CC:
Agreement Routed/Approved by City Attorney: 7/5/22(Via email, attached)
FROM: Kayla Charters, Management Analyst
Margarita Cornejo, Deputy Finance Director
SUBJECT: Professional Services Agreement between the City of Menifee and Visionaries Image
Company for FY 2022/23 On-Call City of Menifee Video & Photography Services for Events
and Programming
IS THE AGREEMENT/CONTRACT WITHIN THE CITY MANAGER’S SIGNATURE AUTHORITY?
Yes – Purchase of Commodities under $50,000 Professional Services under $25,000
Change Order under $25,000 or less than 10% of original contract (supplies, equipment, services
or construction contracts)
Public Works Contract for $45,000 or less
No – City Council authorized City Manager to sign
Department Date Initials
Gina Gonzalez, Economic Dev. Director
Regina Funderburk, Chief Financial Officer
Rochelle Clayton, Deputy City Manager
Jeffrey T. Melching, City Attorney
Stephanie Roseen, Acting City Clerk
INSURANCE REQUIREMENTS
CATEGORY APPLICABLE NOT
APPLICABLE
WAIVED EXPIRATION
DATE
General Liability 8/11/2022
Automobile Liability 8/11/2022
Worker’s Compensation 7/1/2023
Professional Liability 8/11/2022
Other:
Other:
APPROVED/REVIEWED BY RISK
MANAGEMENT (R. Cardenas, Risk Manager):
DocuSign Envelope ID: 9FFDBB27-6E88-4732-9B50-E05438407231
7/6/2022
7/7/2022
7/11/2022
7/12/2022
7/12/2022
2
WHY IS THIS AGREEMENT/CONTRACT NEEDED?
The agreement between the City and Visionaries Image Company provides for the production of the City of Menifee On-Call video, aerial, and photography services for events and programming. The services include but
are not limited to create/develop professional videography, Visionaries will provide pre-production services,
production services, and post-production services as on-call needed basis.
WHAT IS THE TOTAL LENGTH OF THE AGREEMENT/CONTRACT?
The term of the agreement will cover the period of July 1, 2022 through June 30, 2023.
WHAT IS THE TOTAL DOLLAR AMOUNT OF THE AGREEMENT/CONTRACT?
$24,000 (Not-to-Exceed Amount)
HOW WAS THE VENDOR/CONSULTANT/CONTRACTOR DECIDED ON?
Staff has worked with this consultant in the past. The Consultant is familiarized with the Menifee community and staff
has been satisfied with the overall performance and delivery of service provided by the consultant.
Supplies/Equipment/Maintenance/Construction Prior Contract/Experience with the City $5,000 - $49,000 – Three Written Quotes Yes
Over $50,000 – Competitive Bidding and Formal Proposals
Public Works Projects Professional Services
Under $45,000 – Purchase Order, Contract (Prudent Judgement) Under $25,000 – City Manager
$45,000 - $174,999 – Informal Bidding Process Over $25,000 – City Council Approval
Over $175,000 – Formal Bidding Required
WHERE ARE THE FUNDS COMING FROM?
FY 22/23 Economic Development Department Budget
WHAT GENERAL LEDGER ACCOUNT NUMBER SHOULD BE USED FOR THE PURCHASE ORDER?
100-4350-52800 (Professional Services)
IS THERE SUFFICIENT BUDGET? WHAT IS THE AVAILABLE BUDGET?
Yes, as of 7/6/2022 Account #100-4350-52800 has $218,000.00 in available funds. (see attached Eden Report)
ATTACHMENTS
- CONTRACT/AMENDMENT
- CERTIFICATES OF INSURANCE
- EMAIL TO CITY ATTORNEY FOR REVIEW/APPROVAL
- EXPENDITURE STATUS REPORT (AVAILABILITY OF FUNDS)
DocuSign Envelope ID: 9FFDBB27-6E88-4732-9B50-E05438407231