2022/07/07 MIG, Inc. Amendment No. 1 to Professional Services Agreement Menifee Village Specific Plan Amendment (SPA) CEQA Technical Peer Reviews of Environmental Studies and Mitigated Negative Declaration (MND) or EIR Addendum (Amendment No. 1)* Please attached a second page for additional information to support this agreement.
CITY OF MENIFEE Agreement/contract coversheet
DATE: July 7, 2022
TO: Armando G. Villa, City Manager
CC:
Agreement Routed to City Attorney: 11/24/2021 (Via email, attached)
FROM:
Margarita Cornejo, Deputy Finance Director
Molly Binnall, Management Analyst
SUBJECT: Amendment No. 1 to the Professional Services Agreement between the City of Menifee and
MIG, Inc. for Menifee Village Specific Plan Amendment (Spa) CEQA Technical Peer Reviews
of Environmental Studies and Mitigated Negative Declaration (MND) or EIR Addendum
IS THE AGREEMENT/CONTRACT WITHIN THE CITY MANAGER’S SIGNATURE AUTHORITY?
Yes – Purchase of Commodities under $50,000 Professional Services under $25,000
Change Order under $25,000 or less than 10% of original contract (supplies, equipment, services or
construction contracts)
Public Works Contract for $45,000 or less
Department Date Initials
Cheryl Kitzerow, Community Development Director
Regina Funderburk, Chief Financial Officer
Rochelle Clayton, Assistant City Manager
Jeffrey T. Melching, City Attorney
Stephanie Roseen, Acting City Clerk
INSURANCE REQUIREMENTS
CATEGORY APPLICABLE NOT
APPLICABLE
WAIVED EXPIRATION DATE
General Liability 8/31/2022
Automobile Liability 8/31/2022
Worker’s Compensation 8/31/2022
Umbrella Liability 8/31/2022
Professional Liability 8/31/2022
APPROVED/REVIEWED BY RISK
MANAGEMENT (R. Cardenas, Deputy
Human Resources Director):
DocuSign Envelope ID: CBE854E9-FF6E-4C79-BA72-2FA3D3A2FD84
7/11/2022
7/11/2022
7/11/2022
7/12/2022
7/12/2022
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No (CEQA Contract) – City Council authorized City Manager to sign (Council action attached) Per Resolution No.
21-1073 approved at the September 15, 2021, City Council meeting, the City Manager is authorized to execute
agreements with approved environmental firms to provide on-call environmental and planning consulting
services for privately funded development projects.
WHY IS THIS AGREEMENT/CONTRACT NEEDED?
The proposed Amendment No. 1 to the existing Professional Services Agreement should reflect the following:
• Modify the Term of Services through June 30, 2023, to allow for the scope of work to be completed.
This amendment is necessary to formally extend the term of service as it relates to the as it relates to the Menifee
Village Specific Plan Amendment (Spa) CEQA Technical Peer Reviews of Environmental Studies and Mitigated
Negative Declaration (MND) or EIR Addendum (see project description below).
MIG, Inc shall render peer review of the previously completed technical studies will need to be completed and
based on the complexity of the proposed development for the project, depending on the findings/outcome of the
peer review, either a Mitigated Negative Declaration (MND) or an Environmental Impact Report (EIR) Addendum
will need to be completed. To ensure objectivity and protect public interest, the City shall select consultant(s) in the preparation of CEQA documents and related studies, for projects within the City boundaries. Accordingly, staff
has solicited and received project specific proposals from qualified firms in the preparation of technical studies
and an IS-MND and/or EIR for the Menifee Village Specific Plan Project.to provide such services in a detailed,
accurate and in compliance with CEQA requirements.
WHAT IS THE TOTAL LENGTH OF THE AGREEMENT/CONTRACT?
The term of the agreement will cover the period of July 7, 2021 through June 30, 2023.
WHAT IS THE TOTAL DOLLAR AMOUNT OF THE AGREEMENT/CONTRACT?
N/A The amount remains the same.
HOW WAS THE VENDOR/CONSULTANT/CONTRACTOR DECIDED ON?
In the spring of 2019, the City’s Community Development Department issued a competitive Request for
Qualifications (RFQ) for qualified firms to provide various on-call Professional Planning Services. A
Selection/Evaluation Committee comprised of internal Community Development (Planning) staff evaluated and
ranked each proposal on the following criteria: qualifications of the firm, proposed team and organization, past
experience and references, and project management system, and an On-Call List resulting from the RFQ was
approved at the June 19, 2019 City Council meeting.
The proposal has been evaluated by Community Development staff for completeness in meeting the requested
services, cost proposals, project team, and past experience. Staff recommends moving forward with engaging
MIG, Inc. for the project.
Supplies/Equipment/Maintenance/Construction Prior Contract/Experience with the City
$5,000 - $49,000 – Three Written Quotes Yes
Over $50,000 – Competitive Bidding and Formal Proposals
Public Works Projects Professional Services
Under $45,000 – Purchase Order, Contract (Prudent Judgement) Under $25,000 – City Manager
$45,000 - $174,999 – Informal Bidding Process over $25,000 – City Council Approval
Over $175,000 – Formal Bidding Required
DocuSign Envelope ID: CBE854E9-FF6E-4C79-BA72-2FA3D3A2FD84
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WHERE ARE THE FUNDS COMING FROM?
Funds are already encumbered in PO #03391
WHAT GENERAL LEDGER ACCOUNT NUMBER SHOULD BE USED FOR THE PURCHASE ORDER?
N/A amount remains the same
IS THERE SUFFICIENT BUDGET? WHAT IS THE AVAILABLE BUDGET?
N/A amount remains the same. Funds previously encumbered in PO # 03391
ATTACHMENTS
- CONTRACT/AMENDMENT
- CERTIFICATES OF INSURANCE
- EMAIL TO CITY ATTORNEY FOR REVIEW/APPROVAL
- PURCHASE ORDER ACCOUNTING REPORT FOR #03391
- STAFF REPORT (APPROVAL OF ORIGINAL AGREEMENT)
DocuSign Envelope ID: CBE854E9-FF6E-4C79-BA72-2FA3D3A2FD84