2022/07/06 Dennis Janda, Inc. Comprehensive Topographic Survey and Mapping Services for CIP 22-25 Bell Mountain Middle School Pedestrian Project* Please attached a second page for additional information to support this agreement.
CITY OF MENIFEE Agreement/contract coversheet
DATE: July 6, 2022
TO: Armando G. Villa, City Manager
CC:
Agreement Routed/Approved by City Attorney: 7/5/2022 (Via email, attached)
FROM: Margarita Cornejo, Financial Services Manager
Jennifer Hernandez, Management Analyst I
Kevin Bohne, Associate Engineer
Carlos Geronimo, Principal Engineer
SUBJECT: Professional Services Agreement between the City of Menifee and Dennis Janda, Inc. for
Comprehensive Topographic Survey and Mapping Services for CIP 22-25 Bell Mountain Middle
School Pedestrian Project.
Department Date Initials
Kristen Jensen, PW Financial Analyst
Nicolas Fidler, PW Director/City Engineer
Regina Funderburk, Chief Financial Officer
Rochelle Clayton, Assistant City Manager
Jeffrey T. Melching, City Attorney
Stephanie Roseen, Acting City Clerk
INSURANCE REQUIREMENTS
CATEGORY APPLICABLE NOT
APPLICABLE
WAIVED EXPIRATION
DATE
General Liability 9/28/2022
Automobile Liability 11/8/2022
Worker’s Compensation 7/3/2022 (Updated
certs requested)
Professional Liability 5/8/2023
APPROVED/REVIEWED BY RISK
MANAGEMENT (R. Cardenas, Deputy
Human Resources Director):
DocuSign Envelope ID: 37D7C432-7A2F-486C-9EFB-758DC34D16A8
7/6/2022
7/6/2022
7/7/2022
7/11/2022
7/12/2022
7/12/2022
2
IS THE AGREEMENT/CONTRACT WITHIN THE CITY MANAGER’S SIGNATURE AUTHORITY?
Yes – Purchase of Commodities under $50,000 Professional Services under $25,000 Change Order under $25,000 or less than 10% of original contract (supplies, equipment, services
or construction contracts)
Public Works Contract for $45,000 or less
No – City Council authorized City Manager to sign (Council action attached)
WHY IS THIS AGREEMENT/CONTRACT NEEDED?
The agreement between the City of Menifee and Dennis Janda, Inc. provides topographic survey for CIP 22-25 Bell
Mountain Middle School Pedestrian Project. Surveying services will include, but not be limited to “Basic” top face of
curb at flared section at MSJC, ADA level survey at the (15) ADA locations identified, cross-section survey at the raised
median area, locating existing monument and centerline ties, right-of-way, together with conventional topographic
survey, and prepare engineering base map to include street centerlines, right-of-way, and adjacent parcel lines together
with results of ground surveys. The City doesn’t have Staff in house to do topographic survey and this is a required
process during design phase.
WHAT IS THE TOTAL LENGTH OF THE AGREEMENT/CONTRACT?
The term of the agreement will cover the period of June 15, 2022, through December 31, 2022.
WHAT IS THE TOTAL DOLLAR AMOUNT OF THE AGREEMENT/CONTRACT?
$13,900.00 (Not-to-Exceed Amount)
HOW WAS THE VENDOR/CONSULTANT/CONTRACTOR DECIDED ON?
City has created an RFQ for On-Call Professional Engineering Service Capital Improvement Program (CIP) in May 2018.
Dennis Janda, Inc. was qualified pursuant to the RFQ completed.
Supplies/Equipment/Maintenance/Construction Prior Contract/Experience with the City
$5,000 - $49,000 – Three Written Quotes Yes
Over $50,000 – Competitive Bidding and Formal Proposals
Public Works Projects Professional Services Under $45,000 – Purchase Order, Contract (Prudent Judgement) Under $25,000 – City Manager
$45,000 - $174,999 – Informal Bidding Process Over $25,000 – City Council Approval
Over $175,000 – Formal Bidding Required
WHERE ARE THE FUNDS COMING FROM?
FY2021/22 Project Budget
WHAT GENERAL LEDGER ACCOUNT NUMBER SHOULD BE USED FOR THE PURCHASE ORDER?
526-4555-58143 (La Piedra and Bell Mountain Improvements)
IS THERE SUFFICIENT BUDGET? WHAT IS THE AVAILABLE BUDGET?
Yes, as of 7/6/2022 Account # 526-4555-58143 has a balance of $223,105.00 (see attached Eden Report)
ATTACHMENTS
DocuSign Envelope ID: 37D7C432-7A2F-486C-9EFB-758DC34D16A8
3
- CONTRACT/AMENDMENT
- CERTIFICATES OF INSURANCE
- EMAIL TO CITY ATTORNEY FOR REVIEW/APPROVAL
- EXPENDITURE STATUS REPORT (AVAILABILITY OF FUNDS)
DocuSign Envelope ID: 37D7C432-7A2F-486C-9EFB-758DC34D16A8