2022/06/30 Searle Creative Group, LLC Amendement No. 1 to Agreement between Searle Creative Group LLC and the City of Menifee for City of Menifee: Destination Marketing Website Services* Please attached a second page for additional information to support this agreement.
CITY OF MENIFEE Agreement/contract coversheet
DATE: June 30, 2022
TO: Armando G. Villa, City Manager
CC:
Agreement Routed/Approved by City Attorney: 6/27/2022 (Via email, attached)
FROM: Kristina Hernandez, Marketing Assistant
Margarita Cornejo, Financial Services Manager
SUBJECT: Amendment No. 1 to the Professional Services Agreement between the City of Menifee
and Searle Creative Group for City of Menifee: Destination Marketing Website Services
IS THE AGREEMENT/CONTRACT WITHIN THE CITY MANAGER’S SIGNATURE AUTHORITY?
Yes – Purchase of Commodities under $50,000 Professional Services under $25,000
Change Order under $25,000 or less than 10% of original contract (supplies, equipment, services
or construction contracts)
Public Works Contract for $45,000 or less
No – City Council authorized City Manager to sign
WHY IS THIS AGREEMENT/CONTRACT NEEDED?
The agreement between the City of Menifee and Searle Creative Group LLC provides for City of Menifee: Destination
Marketing Website Services. Searle Creative will provide for a new website design/build and online marketing strategy
development for City of Menifee destination marketing website, the services include but are not limited to original design
& development for VisitMenifee.com (or other URL, TBD) website; implement new, original design built on WordPress
Department Date Initials
Gina Gonzalez, Economic Dev. Director
Regina Funderburk, Chief Financial Officer
Rochelle Clayton, Assistant City Manager
Jeffrey T. Melching, City Attorney
Stephanie Roseen, Acting City Clerk
INSURANCE REQUIREMENTS
CATEGORY APPLICABLE NOT
APPLICABLE
WAIVED EXPIRATION
DATE
General Liability 4/1/2023
Automobile Liability 4/1/2023
Worker’s Compensation N/A No Employees
Professional Liability Waived
APPROVED/REVIEWED BY RISK
MANAGEMENT (R. Cardenas, Deputy
Human Resources Director):
DocuSign Envelope ID: 20CA75B5-4519-4471-87D8-24988D16A5E2
7/6/2022
7/7/2022
7/11/2022
7/12/2022
7/12/2022
2
CMS and Online Marketing Plan, and Logo & Brand Development. The intent of this agreement is to build a new website
to effectively promote tourism in the City of Menifee.
The proposed Amendment No. 1 to the existing Professional Services Agreement should reflect the following:
• Extend the term of the agreement by 60 days from June 30, 2022 to August 30, 2022
This amendment is necessary to formally extend the term of the agreement.
WHAT IS THE TOTAL LENGTH OF THE AGREEMENT/CONTRACT?
The term of the agreement will cover the period of July 20, 2021 through June 30, 2022.
The amendment extends the term to August 30, 2022.
WHAT IS THE TOTAL DOLLAR AMOUNT OF THE AGREEMENT/CONTRACT?
The amount of the agreement will remain the same.
HOW WAS THE VENDOR/CONSULTANT/CONTRACTOR DECIDED ON?
Staff has worked with this consultant in the past. The Consultant is familiarized with the Menifee community and staff
has been satisfied with the overall performance and delivery of service provided by the consultant.
Supplies/Equipment/Maintenance/Construction Prior Contract/Experience with the City
$5,000 - $49,000 – Three Written Quotes Yes
Over $50,000 – Competitive Bidding and Formal Proposals
Public Works Projects Professional Services
Under $45,000 – Purchase Order, Contract (Prudent Judgement) Under $25,000 – City Manager
$45,000 - $174,999 – Informal Bidding Process Over $25,000 – City Council Approval
Over $175,000 – Formal Bidding Required
WHERE ARE THE FUNDS COMING FROM?
N/A Funds are already incumbered in PO 03434 of the original agreement.
WHAT GENERAL LEDGER ACCOUNT NUMBER SHOULD BE USED FOR THE PURCHASE ORDER?
N/A Funds are already incumbered in PO 03434 of the original agreement.
IS THERE SUFFICIENT BUDGET? WHAT IS THE AVAILABLE BUDGET?
N/A Funds are already incumbered in PO 03434 of the original agreement. (See attached PO Accounting
Report)
ATTACHMENTS
- CONTRACT/AMENDMENT
- CERTIFICATES OF INSURANCE
- EMAIL TO CITY ATTORNEY FOR REVIEW/APPROVAL
- EXPENDITURE STATUS REPORT (AVAILABILITY OF FUNDS)
DocuSign Envelope ID: 20CA75B5-4519-4471-87D8-24988D16A5E2