2022/07/06 Video Approach Contract Coversheet for FY22/23 On-Call Video and Photography Services for Events and Programming for the Menifee Business Spotlight Program* Please attached a second page for additional information to support this agreement.
CITY OF MENIFEE Agreement/contract coversheet
DATE: July 6, 2022
TO: Armando G. Villa, City Manager
CC:
Agreement Routed to City Attorney: 7/6/2022 (Via email, attached)
FROM: Margarita Cornejo, Deputy Finance Director
Kayla Charters, Management Analyst
SUBJECT: Professional Services Agreement between the City of Menifee and Video Approach for FY
2022/23 On- Call Video and Photography Services for Events and Programming for the
Menifee Business Spotlight Program.
IS THE AGREEMENT/CONTRACT WITHIN THE CITY MANAGER’S SIGNATURE AUTHORITY?
Yes – Purchase of Commodities under $50,000 Professional Services under $25,000
Change Order under $25,000 or less than 10% of original contract (supplies, equipment, services
or construction contracts)
Public Works Contract for $45,000 or less
No – City Council authorized City Manager to sign (Council action attached)
Department Date Initials
Gina Gonzalez, Economic Dev. Director
Regina Funderburk, Chief Financial Officer
Rochelle Clayton, Deputy City Manager
Jeffrey T. Melching, City Attorney
Stephanie Roseen, Acting City Clerk
INSURANCE REQUIREMENTS
CATEGORY APPLICABLE NOT
APPLICABLE
WAIVED EXPIRATION
DATE
General Liability 8/11/2022
Automobile Liability 8/11/2022
Worker’s Compensation 7/1/2023
Professional Liability 8/11/2022
APPROVED/REVIEWED BY RISK
MANAGEMENT (R. Cardenas, Risk Manager):
DocuSign Envelope ID: B5BA54A8-BB74-481A-97A3-BAFA64114A9A
7/6/2022
7/7/2022
7/7/2022
7/8/2022
7/12/2022
2
WHY IS THIS AGREEMENT/CONTRACT NEEDED?
The agreement between the City of Menifee and Video Approach shall provide On-Call Video Production Services for City
of Menifee Business Spotlight Program, a business recognition program designed to create awareness about the variety
of local businesses and their contributions to the Menifee community and region. Video Approach will provide Pre-
Production Services, Production Services, and Post-Production Services for the Business Spotlight Program. WHAT IS THE TOTAL LENGTH OF THE AGREEMENT/CONTRACT?
The term of the agreement will cover the period of July 1, 2022 through June 30, 2023
WHAT IS THE TOTAL DOLLAR AMOUNT OF THE AGREEMENT/CONTRACT?
$17,640.00 (Not-to-Exceed Amount)
HOW WAS THE VENDOR/CONSULTANT/CONTRACTOR DECIDED ON?
Staff has worked with this consultant in the past. The Consultant is familiarized with the Menifee community and staff
has been satisfied with the overall performance and delivery of service provided by the consultant.
Supplies/Equipment/Maintenance/Construction Prior Contract/Experience with the City
$5,000 - $49,000 – Three Written Quotes Yes
Over $50,000 – Competitive Bidding and Formal Proposals
Public Works Projects Professional Services
Under $45,000 – Purchase Order, Contract (Prudent Judgement) Under $25,000 – City Manager
$45,000 - $174,999 – Informal Bidding Process over $25,000 – City Council Approval
Over $175,000 – Formal Bidding Required
WHERE ARE THE FUNDS COMING FROM?
Funding is coming from the approved FY 2022/23 Economic Development Budget
WHAT GENERAL LEDGER ACCOUNT NUMBER SHOULD BE USED FOR THE PURCHASE ORDER?
100-4350-52800 (Professional Services) IS THERE SUFFICIENT BUDGET? WHAT IS THE AVAILABLE BUDGET?
Yes, as of 7/6/2022 Account #100-4350-52800 has a balance of $218,000.00 (see attached Eden Report)
DocuSign Envelope ID: B5BA54A8-BB74-481A-97A3-BAFA64114A9A