2022/06/23 Helix Environmental, Inc. Amendment No. 2 to Professional Service Agreement between the City of Menifee and Helix Environmental, Inc. for CIP 1701 Evans Park CEQA Services* Please attached a second page for additional information to support this agreement.
CITY OF MENIFEE Agreement/contract coversheet
DATE: June 23, 2022
TO: Armando G. Villa, City Manager
CC:
Agreement Routed to City Attorney: 6/21/2022 (Via email, attached)
FROM: Margarita Cornejo, Financial Services Manager
Bryce Howell, Park/Landscape Maintenance Manager
SUBJECT: Amendment No. 2 to Professional Service Agreement between the City of Menifee and Helix Environmental, Inc. for CIP 17-01 Evans Park CEQA Services.
IS THE AGREEMENT/CONTRACT WITHIN THE CITY MANAGER’S SIGNATURE AUTHORITY?
Yes – Purchase of Commodities under $50,000 Professional Services under $25,000
Change Order under $25,000 or less than 10% of original contract (supplies, equipment, services
or construction contracts)
Public Works Contract for $45,000 or less
No – City Council authorized City Manager to sign (Council action attached)
Department Date Initials
Jonathan Nicks, Community Services Director
Wendy Preece, Deputy Finance Director
Regina Funderburk, Chief Financial Officer
Rochelle Clayton, Assistant City Manager
Jeffrey T. Melching, City Attorney
Stephanie Roseen, Acting City Clerk
INSURANCE REQUIREMENTS
CATEGORY APPLICABLE NOT
APPLICABLE
WAIVED EXPIRATION
DATE
General Liability 4/1/2023
Automobile Liability 4/1/2023
Worker’s Compensation 4/1/2023
Professional Liability 4/1/2023
APPROVED/REVIEWED BY RISK MANAGEMENT
(R. Cardenas, Deputy Human Resources Director):
DocuSign Envelope ID: 1E8AAF9E-52B1-43F9-B01B-F413F46C3B7C
6/23/2022
6/23/2022
6/29/2022
7/7/2022
7/8/2022
7/12/2022
2
WHY IS THIS AGREEMENT/CONTRACT NEEDED?
Amendment No. 2 to the proposed agreement reflects additional scope of work, including but not limited to,
additional nesting bird survey services that includes documented an active bird nest as part of the pre-construction
bird survey described in Task 4 of the previous augment, dated March 2, 2022, this task provides for authorization
to conduct up to three additional site for each follow up survey, to determine the status of the nest and to document when the nest is no longer active. HELIX will provide the results of the additional survey(s) through brief email
updates.
WHAT IS THE TOTAL LENGTH OF THE AGREEMENT/CONTRACT?
The term of the agreement will remain the same.
WHAT IS THE TOTAL DOLLAR AMOUNT OF THE AGREEMENT/CONTRACT?
The amount will remain the same.
HOW WAS THE VENDOR/CONSULTANT/CONTRACTOR DECIDED ON?
A Request for Proposal was processed in April 2021 by reaching out to environmental consulting firms on the CIP
Environmental Services short-list. The City’s current short-list is derived from the competitive Request for
Qualifications process completed in 2018.
Supplies/Equipment/Maintenance/Construction Prior Contract/Experience with the City
$5,000 - $49,000 – Three Written Quotes Yes
Over $50,000 – Competitive Bidding and Formal Proposals
Public Works Projects Professional Services
Under $45,000 – Purchase Order, Contract (Prudent Judgement) Under $25,000 – City Manager
$45,000 - $174,999 – Informal Bidding Process over $25,000 – City Council Approval
Over $175,000 – Formal Bidding Required
WHERE ARE THE FUNDS COMING FROM?
Project Budget
WHAT GENERAL LEDGER ACCOUNT NUMBER SHOULD BE USED FOR THE PURCHASE ORDER?
N/A, an existing PO already exists encumbering funds.
Purchase Oder #03256 IS THERE SUFFICIENT BUDGET? WHAT IS THE AVAILABLE BUDGET?
N/A. Amendment No. 2 reflects additional scope of work, but will not change the existing contract compensation
amount. The existing contract has been issued a corresponding Purchase Order (PO) encumbering funds.
ATTACHMENTS
- CONTRACT/AMENDMENT
- CERTIFICATES OF INSURANCE
- EMAIL TO CITY ATTORNEY FOR REVIEW/APPROVAL
- PO ACCOUNTING REPORT BY VENDOR NAME (PO 03256)
DocuSign Envelope ID: 1E8AAF9E-52B1-43F9-B01B-F413F46C3B7C