2022/06/09 Anser Advisory Management, LLC Profeswsional Service agreement between the City of Menifee and Anser Advisory Management, LLC for Labor Compliance Services for CIP 20-04 Palmoa Wash T5rail Improvements Project - agreement extension* Please attached a second page for additional information to support this agreement.
CITY OF MENIFEE Agreement/contract coversheet
DATE: June 9, 2022
TO: Armando G. Villa, City Manager
CC:
Agreement Routed to City Attorney: 6/9/2022 (Via email, attached)
FROM: Carlos Geronimo, Principal Engineer
Jennifer Hernandez, Management Analyst
Margarita Cornejo, Financial Services Manager
SUBJECT: Professional Services Agreement between the City of Menifee and Anser Advisory Management,
LLC for Labor Compliance Services for CIP 20-04 Paloma Wash Trail Improvements Project.
This agreement is an extension to the previous agreement that expired on December 31, 2021.
Due to the expiration it can not be amended for the additional work needed and must be
processed thru a new agreement.
IS THE AGREEMENT/CONTRACT WITHIN THE CITY MANAGER’S SIGNATURE AUTHORITY?
Yes – Purchase of Commodities under $50,000 Professional Services under $25,000
Department Date Initials
Kristen Jensen, PW Financial Analyst
Nicolas Fidler, PW Director/City Engineer
Wendy Preece, Deputy Finance Director
Regina Funderburk, Chief Financial Officer
Rochelle Clayton, Assistant City Manager
Jeffrey T. Melching, City Attorney
Stephanie Roseen, Acting City Clerk
INSURANCE REQUIREMENTS
CATEGORY APPLICABLE NOT
APPLICABLE
WAIVED EXPIRATION
DATE
General Liability 1/17/2023
Automobile Liability 1/17/2023
Worker’s Compensation 1/17/2023
Professional Liability 1/17/2023
Umbrella Liability 1/17/2023
APPROVED/REVIEWED BY RISK MANAGEMENT
(R. Cardenas, Deputy Human Resources
Director):
DocuSign Envelope ID: AA55FA98-EC21-401B-ADAA-C883B4DA8190
6/9/2022
6/9/2022
6/9/2022
6/23/2022
6/29/2022
7/7/2022
7/12/2022
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Change Order under $25,000 or less than 10% of original contract (supplies, equipment, services
or construction contracts)
Public Works Contract for $45,000 or less
No – City Council authorized City Manager to sign (Council action attached)
WHY IS THIS AGREEMENT/CONTRACT NEEDED?
The agreement between the City of Menifee and Anser Advisory Management, LLC for Labor Compliance Services
for CIP 20-04 Paloma Wash Trail Improvements Project. Anser Advisory Management, LLC will serve as the primary
contact for issues relating to labor standards for CIP 20-04 Paloma Wash Trail Improvements Project. This agreement
is an extension to the previous agreement that expired on December 31, 2021. Due to the expiration it can not be
amended for the additional work needed and must be processed thru a new agreement. This increased scope of
work and term is due to environmental concerns regarding the burrowing owl. As a result the contractor spent more
time and effort than the anticipated number of working days in the proposal. The additional time of the contractor
resulted in the additional time of the Labor and Compliance Officer to compete the project certified payroll reviews,
labor compliance interviews and other compliance efforts noted in the original scope of work. The intent of this
agreement is to complete the labor compliance monitoring and coordination between the City of Menifee and
Contractors. WHAT IS THE TOTAL LENGTH OF THE AGREEMENT/CONTRACT?
The term of the agreement will cover the period of May 1, 2022 through June 30, 2022
WHAT IS THE TOTAL DOLLAR AMOUNT OF THE AGREEMENT/CONTRACT?
$3,250.00 (Not-to-Exceed Amount)
HOW WAS THE VENDOR/CONSULTANT/CONTRACTOR DECIDED ON?
Staff completed an RFQ for qualified consultants in the Spring of 2018. Anser Advisory Management, LLC. submitted
a proposal for services and was determined qualified. For this project, staff has procured this vendor by informal
quote/proposal.
Supplies/Equipment/Maintenance/Construction Prior Contract/Experience with the City
$5,000 - $49,000 – Three Written Quotes Yes
Over $50,000 – Competitive Bidding and Formal Proposals
Public Works Projects Professional Services
Under $45,000 – Purchase Order, Contract (Prudent Judgement) Under $25,000 – City Manager
$45,000 - $174,999 – Informal Bidding Process Over $25,000 – City Council Approval
Over $175,000 – Formal Bidding Required
WHERE ARE THE FUNDS COMING FROM?
Project budget
WHAT GENERAL LEDGER ACCOUNT NUMBER SHOULD BE USED FOR THE PURCHASE ORDER?
100-4555-58086
IS THERE SUFFICIENT BUDGET? WHAT IS THE AVAILABLE BUDGET?
Yes, as of 6/9/2022 Account #100-4555-58086 has a balance of $97,675.32. (See attached Eden report and Staff report)
DocuSign Envelope ID: AA55FA98-EC21-401B-ADAA-C883B4DA8190
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ATTACHMENTS
- CONTRACT/AMENDMENT
- CERTIFICATES OF INSURANCE
- EMAIL TO CITY ATTORNEY FOR REVIEW/APPROVAL
- EXPENDITURE STATUS REPORT (AVAILABILITY OF FUNDS)
DocuSign Envelope ID: AA55FA98-EC21-401B-ADAA-C883B4DA8190