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2021-06-23 Planning Commision Regular MEETING - MinutesCity Council Chambers 29844 Haun Road Menifee, CA 925EG Benjamin Diederich, Chair Randy Madrid, Vice Chair Jeff LaDue, Commissioner Chris Thomas, Commissioner David White, Commissioner City of Menifee Planning Commission Regular Meeting Minutes Cheryl Kitzerow, Director Stephanie Roseen, Clerk REGULAR MEETING (6:OO PM) 1. CALL TO OROER Chair Diederich called the meeting to order at 6:02 PM. 2. ROLLCALL Present: Benjamin Diederich, Jeff LaDue, Randy Madrid, Chris Thomas, David \/Vhite Absent: None 3. PLEDGE OF ALLEGIANCE Vice Chair Madrid led the flag salute. 4. PRESENTATIONS - NONE 5. AGENDA APPROVAL OR MODIFICATIONS The agenda was approved unanimously (5-0) with no modifications. 6. PUBLIC COMMENTS (NON.AGENDA ITEMS) Deputy City Clerk Stephanie Roseen staled the Commission had received correspondence 7. APPROVALOFMINUTES 7.1 May 12,2021 Planning Commission Minutes The minutes were approved unanimously (5-0) with no modifications. 8. CONSENTCALENDAR-NONE 9. PUBLIC HEARING ITEMS 9.1 "Motte Country Plaza Gas Station, Car Wash and Chinese Bistro Relocation" - Plot Plan No. 2018-300, Conditional Use Permit Nos. 2018-301 and 2018-302 & Tentative Parcel Map No.2018-320 June 23,2O21 Page 1 of 5 City of Menifee Planning Commission \Wednesday, June 23, 2021 6:00 PM Regular Meeting MINUTES Community Development Director Cheryl Kitzerow introduced Senior Planner Ryan Fowler. Mr. Fowler provided a presentation and reported on the project location; general plan land use; zoning; pro.lect description; Plot Plan No. 2018-300; Conditional Use Permit (CUP) No. 2018-301; CUP No. 2018-302; Tentative Parcet Map No. 2018-320; project background; site layout; circulation; landscaping; architecture; public convenience and necessity; environmental determination; staff recommendations; and revised Conditions of Approval memo provided by the Engineering Department. The Commissioners inquired about the parking spaces; location of existing train carl and deflnition of minor and major development as referenced in the Engineering Conditions of Approval memo. Chair Diederich opened the public hearing at 6:23 PM. Deputy City Clerk Stephanie Roseen stated the public hearing was legally noticed and there was no correspondence received and there were no public comments. Mike Naggar, applicant representative, commented on the project improvements and memo regarding the proposed revisions to the Conditions of Approval. Applicant MaMan Alabbasi commented on the proposed project, previous work near the City, and improvements agreed upon. Mr. Alabbasi stated his concern on the proposed modified Conditions of Approval regarding ultrmate streetimprovements and agreed to the interim improvements. Commissioner Thomas inquired about the street improvements along the project frontage, asked staff for clariflcation on the revised Conditions of Approval for the future ultimate improvements and the proposed deferral agreement. Assistant City Engineer Yolanda Macalalad clarified the interim improvements and Condition of Approval for ultimate improvement fronting the parcel and the deferral agreement. Commissioner Thomas inquired about payment for the ultimate improvements by California Department of Transportation (CalTrans). Mr. Alabbasi stated concerns regarding posting securities for the ultimate improvements. Ms. Macalalad clarified that the deferral agreement stated improvement securities for the ultimate improvements would be required to be posted at the time of ultimate improvements. Mr. Alabbasi and Mr. Naggar stated their concerns with the proposed modified Conditions of Approval and asked the Commission to modify the Conditions of Approval for only the interim improvements. Chair Diederich asked if the applicant, for clarification, if they would agree to the revised Conditions of Approval per the Engineering Memo. Ivlr. Naggar and Mr. Alabbasi restated their concerns with the modified Conditions of Approval, the Transportation Uniform Mitigation Fee (TUMF), and fair share contribution fees. June 23, 2021 Page 2 of 5 City of Menifee Planning Commission Commissioner LaDue asked for clarification on the Conditions of Approval and the requirement of posting securities. Ms. lvlacalalad provided clarification on posting securities, TUMF, and fair share contributions. Assistant City Attorney Thai Phan stated if the applicant did not agree to themodified Conditions of Approval, the Commission had the option to continue the itemto a later date to allow time for the applicant and City staff to review the Conditionsof Approval. Ms. Phan also provided clarification on the purpose ofthe defenal agreement. Commissioner Thomas and Vice Chair Madrid stated their concern regarding the future requirement to post securities at an unknown amount. Ms. Phan and Ms. Kitzerow provided clarification regarding the deferral agreement and options provided to the applicant for the project to move fonrard. Mr. Alabbasi stated he would like to have the Commission's approval with striking Condition of Approval No. 1 71 , but stated they were not in favor of continuing the item to a future date. The Commission inqurred about the memo with revised Conditions of Approval. Ms. Macalalad stated the revisions were for clarification purposes only regarding timing of the deferral agreement. Ms. Macalalad provided clarification on Condition of Approval No. 172 and 84 as modified. Chair Diederich closed the public hearing at7:22 PM. Vice Chair Madrid stated he was in favor of approving the item as presented by staff or approving a continuance. Commissioner Thomas commented on the reasons he was in favor of approving the item as presented by staff. Commissioner LaDue stated he agreed with Commissioner Thomas's statement. June 23, 2021 Page 3 of 5 City of Menifee Planning Commission Mr. Alabbasi asked for the Commission's approval, modifying Condition ofApproval No. 171 to state that only the interim improvements are required. Chair Diederich stated the Commission would ask for a continuance to allow staff timewith the applicant. Mr. Alabbasi stated he was not in favor of the item beingcontinued and would be in favor of the item, as presented, to obtain approval. Commissioner Thomas clarified that the City was only asking for improvements on Parcel 2. Ms. Macalalad stated the City could have asked for frontage improvements on Parcel 1 also, however in effort to work wrth the developer for the project to move forward, the City agreed to not require Parcel 1 improvements. ACTION Adopted Resolution No. PC21-533, adopting a Mitigated Negative Declaration for Plot Plan No. 2018-300, Conditional Use Permit No.2018-301, Conditional Use Permit No. 2018-302 and Tentative Parcel Map No. 2018-320 (TPM 37992). MOVER: Jeff LaDue SECONDER: Chris Thomas AYES: LaDue, Thomas, White, Madrid, Diederich NAYS: None REGUSE: None ACTION Adopted Resolution No. PC21-534, approving Plot Plan No.2018-300 and revised Conditions of Approval as presented by staff. MOVER: David White SECONDER: Rand lvladrid ACTION Adopted Resolution No. PC21-535, approving Conditional Use Permit No.2018- 302. MOVER: Randy Madrid SECONDER: Chris Thomas ACTION Adopted Resolution No. PC2'l-536, approving Conditional Use Permit No. 201 8- 301. MOVER: Jeff LaDue SECONDER: Chris Thomas AYES: LaDue, Thomas, White, Nladrid, Diederich NAYS: None RECUSE: None ACTION Adopted Resolution No. PC21-537, approving Tentative Parcel Map No.2018-320 (TPM No. 37992) and revised Conditions of Approval as presented by staff. MOVER: Randy Madrid SECONDER: Chris Thomas June 23,2021 Page 4 of 5 AYES: LaDue, Thomas, White, Madrid, Diederich NAYS: None RECUSE: None AYES: LaDue, Thomas, White, Madrid, Diederich NAYS: None RECUSE: None City of Menifee Planning Commission AYES: LaDue, Thomas, White, Madrid, Diederich NAYS: None RECUSE: None DISCUSSION ITEMS - None COMMUNITY DEVELOPMENT OIRECTOR COMMENTS Community Development Director Cheryl Kitzerow provided an update on the new businesses coming to the City of Menifee, announced there would be an Environmental Scoping Meeting on Tuesday, June 29, 2021, al City Hall at 6:00 PM, and stated there would be an Environmental Justice Policies Meeting on Wednesday, June 30, 2021, at the Motte Country Museum. Ms. Kitzerow also stated the Housing Element Draft was available for public review from June 15, 2021 through July 15, 2021 and the City would be hosting an lndependence Day event on June 26,2021 . 12. COMMISSIONER REPORTS ON COMMITTEE ACTIVITIES None. 13. FUTURE AGENDA REQUESTS FROM PLANNING COMMISSIONERS Community Development Director Cheryl Kitzerow stated the previous future agenda item request was scheduled to be presented to the Commission at the July 14, 2021 meeting. 14. ADJOURN Chair Diederich adjourned the meeting at 7:33 PM. Stephanie Roseen, CMC Deputy City Clerk June 23,2021 Page 5 of 5 City of Menifee Planning Commission 10. 1',t.