2022-02-19 City Council Regular MEETING - MinutesCity Council Ghambers
29844 Haun Road
Menifee, CA 92586
Bill Zimmerman, Mayor
Bob Karuvin, District {
Matthew Liesemeyer, District 2
Lesa Sobek, District 3
Dean Deines, District 4
Menifee City Council
Regular Meeting llrinutes
Wednesday, January 19, 2022
5:00 PM Closed Session
6:00 PM Regular Meeting
Armando G. Villa, City Manager
Jeffrey T. Melching, City Attorney
Sarah A. Manwaring, City Clerk
,|
CLOSED SESSION (5:00 PM)
Mayor Zimmerman called closed session to order at 5:00 PM. Present were Councilmembers
Karwin, Liesemeyer, Sobek, Mayor Pro Tem Deines, and Mayor Zimmerman. The City Council
recessed to closed session for the purpose listed below.
PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Pursuant to Government Code Section 54957(b)(1); evaluation of City Manager
REGULAR MEETING (6:00 PM)
1. CALLTOORDER
Mayor Zimmerman called the meeting to order at 6:03 PM. Mayor Zimmerman, on behalf of
the City Attorney, stated there was no reportable action from closed session.
2. ROLL CALL
Present: Dean Deines, Bob Karwin, Matthew Liesemeyer, Lesa Sobek, Bill Zimmerman
Absent: None
WORDS OF INSPIRATION
3.1 Pastor Bob Warning - Crossway Menifee
PLEDGE OF ALLEGIANCE
Eastern Municipal Water District's Division Four Board Director Jeff Armstrong led the
flag salute.
5, PRESENTATIONS
5.1 2021 Outstanding Citizen of the Year- Dawn Smith
Mayor Zimmerman introduced the Outstanding Citizen of the Year, Dawn Smith. The
City Council reported on Ms. Smith's contributions and thanked herfor dedication and
service to the community.
January 19 , 2022
Page 1 of I
3.
4.
Menifee Mayor and City Council
,MENIFEE
-.t
o O^-
-:
MINUTES
5.2 Business Spotlight - Pete's Music and Guitar Shop
Economic Development Director Gina Gonzalez introduced the Business Spotlight
program and Pete's Music and Guitar Shop. Ms. Gonzales reported on Pete's
Surowski's contributions to the community and shared a short video. The City Council
thanked Mr. Surowski for his support to the City.
Eastern Municipal Water District's (EMWD) Division Four Board Director
Jeff Armstrong introduced the item and himself to the City Council. EMWD General
Manager Joe Mouawad provided a presentation and reported on EMWD's key projects
such as. Perris ll Desalter, Murrieta Road Transmission Pipeline, and the Quail Valley
Subarea 4 Sewerage Feasibility Study and Sewer System Backbone Preliminary
Design; California's current drought conditions; EMWD's current water use efficiency
status; EMWD 's response to current drought conditions; and the EMWD newsletter
for the City.
The City Council asked questions regarding the Murrieta Road closure and
coordination with the school district, residential traffic concerns; closure signage; cost
of imported water verses the desalter; and timing for Quail Valley improvements.
The City Councilthanked It/ r. Mouawad for his presentation
5.4 Community Services Update
Community Services Manager Mariana Mitchell and Community Services Director
Jonathan Nicks provided a presentation and reported on the temporary facility
closures and program activity postponements; upcoming events; parks in progress;
Lazy Creek Recreation Center update; and Park Ranger updates.
The City Council inquired about the state's organic waste requirement, potential dog
park location in Sun City, and potential parks in Sun City.
5.5 Police Department Update
Menifee Police Chief Pat Walsh provided a presentation and report on the calls for
service; response times; arrests; traffic collisions; traffic citations; crimes against
person; crimes against property; crimes against society; code enforcement; Post-
Release Accountability Compliance Team (PACT); Community Behavioral health
Assessment Team (CBAT); homeless liaison officer, and school threats.
The City Council inquired about the school threats; BTS, LLC property; student
resource officers; Homeless Point in Time (PlT) count; and the Post-Release
Accountability and Compliance Team (PACT) visits.
6. AGENDA APPROVAL OR MODIFICATIONS
The agenda was approved unanimously (5-0) with no modifications
January 19, 2022
Page 2 of 9
Menifee Mayor and City Council
Ms. Smith thanked the City Council and her family for their support.
5.3 EMWD Projects Update
7 PUBLTC COMMENTS (NON-AGENOA TTEMS)
None.
COUNCILMEMBER UPDATES AND COMMENTS
Councilmember Karwin reported on the meetings and events he attended
o Town Hall at Sun City Coordinating Council. Groundbreaking for Menifee Justice Center. OliveGarden Grand Opening and Ribbon Cutting. Friends of the Sun City Library Conversation
Western Riverside Council of Government (WRCOG) Executive Team Joint
Session with the Technical Advisory Committee (TAC)
Ground Breaking for Menifee Justice Center
. Meeting with Senator Rosalia Ochoa Bogho Riverside Transit Agency (RTA) Retirement of Larry Rubioo Santa's Workshop and Spark of Loveo Poki Bowl Grand Openingo Emotional and Well-being Discussion. January 2022 Student ofthe Month. Ground Breaking for Menifee Justice Centerr Olive Garden Grand Opening and Ribbon Cuttingo Rotary Club. Meeting on Menifee Better Together Meeting. Menifee lnterfaith Council Meeting. CalCities League Riverside Division Meeting
Mayor Pro Tem Deines reported on the meetings and events he attended
. RTA Board Meetingo Focus Group Meeting for Animal Friends of the Valley Joint Powers Authority
(JPA)o Olive Garden Grand Opening and Ribbon Cutting. Groundbreaking for MenifeeJustice Centero CalCities League Riverside Division Meeting
Mayor Zimmerman reported on the meetings and events he attended
o Neighbors Monthly Business Mixero MSJC Board Meeting. Santa's Workshop and Spark of Love. Poki Bowl Grand Opening. Special Holiday Music Event at Central Park
I
January 19, 2022
Page 3 of IMenifee Mayor and City Council
Councilmember Liesemeyer reported on the meetings and the events he attended.
Councilmember Sobek reported on the meetings and events she attended.
. Boys and Girls Club BreaKast. Menifee lnterfaith Council Meeting. Emolional and Well-being Discussion. TownHall at Sun City Coordinating Council. CalCities League Riverside Division Meeting. Riverside County Transportation Commission (RCTC) Meetingo Rotary Club. Groundbreaking for Menifee Justice Centero Olive Garden Grand Opening and Ribbon Cuttingo CalCities Mayor's Collaborative Meeting.
Mayor Zimmerman stated the grand opening for Liberty High School would take place
on Saturday, January 21,2022.
9. APPROVAL OF MINUTES
The minutes were approved unanimously (5-0) with no modifications
9.1 December 9, 2021 Special llinutes9.2 December 15, 2021 Minutes
10. CONSENT CALENDAR
Councilmember Liesemeyer requested to pull item nos. 10, 1 5 and 10.20.
The balance of the consent calendar was approved by the following vote
MOVER: Lesa Sobek
SECONDER: Dean Deines
AYES: Deines, Karwin, Liesemeyer, Sobek, Zimmerman
NAYS: None
REGUSE: None
10.1 Waiver of Reading
ACTION
1 . Waived the reading in full of any and all Ordinances listed on this agenda and
provided that they be read by title only.
10.2 lrilonthly Public Safety Reports
ACTION
1. Received and filed
10.3 Warrant Register
January 19,2022
Page 4 of 9
Menifee Mayor and City Council
Councilmember Sobek inquired about a CalTrans draft letter regarding the trash on
freeway corridors. Mayor Zimmerman and Public Works Director Nick Fidler provided
an update.
ACTION
1 . Ratified and approved the Voucher Lists dated 1210312021 , 1211712021 , and
1212312021, the Payroll Register/Other EFT's dated 1112212021, 1112412021,
11t26t2021, 12t02t2021,12t03t2021, 12t0812021, 12tO912021, 12t10t2021,
1211712021, 1212212021, and 1212312021, and the Void Check Listing PE
1113012021 and 1213112021 which had a total budgetary impact of
$12,001,474.52.
1O.4 Treasurer's Report, October 2021
ACTION
10.5
10.6
10.9
1. Approved the Treasurer's Report for October 2021
CalRecycle Edible Food Recovery Grant Application
ACTION
1. Approved and authorized the City Manager or his designee to execute all
necessary agreements and other grant related documents thereof to the
Department of Resources, Recycling, and Recovery (CalRecycle); and
2. Adopted Resolution No.22-1114, authorizing the City of Menifee to submit a
cooperative application with Menifee Valley Community Cupboard for the
CalRecyle Edible Food Recovery Grant.
Fiscal Year 2021122 Memorandum of Understanding Amendment with the Menifee
Valley Chamber of Commerce
ACTION
1. Adopted Resolution No. 22-1 1 15, updating the list of activities, information and
training programs, events, and promotional products in connection with the
Menifee Valley Chamber of Commerce for liscal year 2021122.
10.7 Accela, lnc. License Agreement Amendment
10.8
ACTION
1. Approved a Purchase Order (PO) for five additional Accela user licenses in fiscal
year 2O2112022 in the amount of $9,958.66; and
2. Authorized an additional amount up to $15,000 per year to accommodate the
number of licenses needed to support City staff groMh; and
3. Authorized the City Manager to execute all necessary documents.
QuestMedia and Supplies lnc., Contract Addendum No.2
ACTION
1. Approved and authorized the City Manager to execute addendum no. 2 with Quest
Media and Supplies lnc., authorizing up to an additional $20,000 per year for the
three-year term of the existing enterprise backup agreement.
Post Rrelease Accountability and Compliance Team Fiscal Year
2021 -2zuemor andum of Understanding
ACTION
1 r rthorized the Citv [Vlanao o a lVlemoran
January 19,2022
Page 5 of 9
Menifee Mayor and City Council
r or desionee to enler i dum of
Understanding (MOU) with the County of Riverside, on behalf of its Probation
Department and Post Release Accountability and Compliance Team (PACT) for
Public Safety Realignment.
10.10 Fiscal Year2021 12022 Police Department Fleet Vehicles Purchase Revisions
ACTION
Approved and authorized the City Manager to close out the unused portion of the
previously approved purchase order, and create a new purchase order for six
vehicles from the State of California Contract Vendor Wondries/National Auto
Fleet Group based on the attached quotes for a not-to-exceed amount of
$400,000 including tax and delivery, and using account number 115-491 1- 53155;
and
Allowed the purchase to be made under the cooperative purchasing (piggyback)
agreement as permitted under the Menifee Municipal Code Section 3.12.070 (6)
with Sourcewell Contract No. 120716-NAF, thereby exempting the purchase
under the competitive bidding process; and
Authorized the City Manager to execute the required documents and approve any
future change orders due to limited availability, or unavailability of vehicles.
10.11 Weslern Riverside Council of Governments' Joint Powers Agreement Amendment
ACTION
1. Approved the amendment to the Western Riverside Council of Governments' Joint
Powers Agreement.
10.12 Housing Element Change of Zone Ordinance
ACTION
'1. Adopted Ordinance 2022-333, approving Change ofZone No. PLN21-0021.
10.13 Quarterly Change Order/Contract Amendments and CEQA Professional Services
Agreements Report
ACTION
1. Received and filed quarterly change orders, contract amendments, and CEQA
related professional services agreements report for the period of October 1, 2021
through December 31,2021 .
Agreement for Lines A and B Storm Drains and Appurtenances for Oak Hills
Development by Woodside 05S, LP.
2
3
ACTION
l.Approved and authorized the City Manager to execute a Cooperative
Agreement with Riverside County Flood Control and Water Conservation District
and Woodside 05S, LP for the construction, ownership, operation, and
maintenanceof the La Ladera Road Storm Drain, Stage 3 and the Salt Creek -
Ridgemoor Road Storm Drain, Stage 4, and Appurtenances.
Agreement with Kimley-Horn and Associates, lnc., for the Menifee Local Roadway
Safety Plan
January 19, 2022
Page 6 of I
10.14
10.1 5
Menifee Mayor and City Council
Councilmember Liesemeyer inquired about how the Local Roadway Safety Plan will
integrate with the General Plan. Public Works Director Nick Fidler provided an
explanation.
ACTION
1. Awarded bid and authorized the City Manager to execute a Professional Services
Agreement with Kimley-Horn and Associates, lnc. for preparation of the Menifee
Local Roadway Safety Plan in the amount not{o-exceed of $98,604.27.
MOVER: Matthew Liesemeyer
SECONDER: Lesa Sobek
AYES: Deines, Karwin, Liesemeyer, Sobek, Zimmerman
NAYS: None
RECUSE: None
1 0. 16 Premier/Menifee Lakes Resurfacing lmprovement Project Acceptance
ACTION
1. Accepted the improvements for Premier/Menifee Lakes Resurfacing
lmprovement Project, located east of lnterstate 215 and south of Newport Road;
and
2. Authorized the City Clerk's Office to file the Notice of Completion for
Premier/Menifee Lakes Resurfacing lmprovement Project, Capital lmprovement
Project No. ClP2l -15, with the Riverside County Recorder's Office.
10.17 Agreement with KOA Corporation for Design of the Menifee Road Resurfacing Project
ACTION
1. Awarded bid and authorized the City Manager to execute a Professional Services
Agreement with KOA Corporation for design services of the Menifee Road
Resurfacing Project, Capital lmprovement Project No. C\P22-O6, in the amount
not-to-exceed of $94,901.71 .
10.18 Valley Boulevard Widening Project Agreements
ACTION
1. Awarded bid and authorized the City Manager to execute a Professional Services
Agreement with Dokken Engineering for Civil Engineering Design and
Environmental Services for the Valley Boulevard Widening Project, Capital
lmprovement Project No. C\P22-O2, in the not-to-exceed amount of
$1 ,244,031.81 ; and
2. Awarded bid and authorized the City Manager to execute a Professional Services
Agreement with Dennis Janda, lnc. for surveying services for the pro.iect in the
not-to-exceed amount of $44,000.
10.19 Menifee Road/La Piedra Road Traffic Signal and the Murrieta Road/Rouse Road
Traffic Signal Agreement
ACTION
1. Awarded bid and authorized the City Manager to execute an Owner-Contractor
Aqreement with Calp in the amount of $982,106.50 to
Menifee Mayor and City Council
romax Enqineerinq perform
January 19, 2022
Page 7 of 9
10.20 Resolution of lntention to Establish Underground Utilities District No.2022-1
Councilmember Liesemeyer asked Public Works Director Nick Fidler to highlight the
Underground Utilities District project.
ACTION
1. Adopted Resolution No. 22-1117, a Resolution of lntention to establish
Underground Utility District No. 2022-1, located on Goetz Road near Vista Way,
and to set a public hearing for February 16,2022.
MOVER: Matthew Liesemeyer
SECONDER: Dean Deines
10.21 Security lmprovement Bond Reduction, Tract Map 36485-1 by Sutter Mitland 01, LLC
ACTION
1. Accepted the public road/drainage, water system and sewer system
improvements for Tract tt/ap (TI\I) 36485-1, located northeast of Newport Road
and Goetz Road; and
2. Approved the 90% bond reduction for road/drainage, water system, and sewer
system improvements in TM 36485-1 ; and
3. Approved the release of the survey monument bond for TIt/ 36485-1 .
10.22 Streetscape Landscape lmprovements Acceptance, Honeyrun Road, Parcel Map
31822-F by Sutler Mitland 01 LLC
ACTION
1. Accepted the streetscape landscape improvements on Honeyrun Road
associated with the Audie Murphy Ranch Tract Map (TM) 31822-F, located eastof
Goetz Road and north of Audie Murphy Road North.
CivilPros for the Scott/Bundy Canyon Road Widening Project Agreement Amendment
ACTION
Approved and authorized the City Manager to execute amendment no. 3 to the
professional services agreement with CivilPros, lnc. for the Bundy
Canyon/Scott Road Widening Project, Capital lmprovement Project No. ClP20-01,
in the not-to-exceed amount of $520,900, and extend the term of services through
June 30,2024.
January 19,2022
Page 8 of I
10 23
AYES: Deines, Karwin, Liesemeyer, Sobek, Zimmerman
NAYS: None
RECUSE: None
Menifee Mayor and City Council
construction of two traffic signal improvement projects at Menifee Road and La
Piedra Road, Capital lmprovement Project No. ClP21-07, and Murrieta Road and
Rouse Road, Capital lmprovement Project No. ClP21- 10; and
2. Approved Resolution No. 22-1116, appropriating additional funding in the total
amount of $276,028 from DIF Citywide-Circulation Fund No. 526 available fund
balance.
11. PUBLIC HEARING ITEMS. NONE
12, DISCUSSION ITEMS
12.1 Annual Comprehensive Financial Report (ACFR) for Fiscal Year End June 30, 202'l
Assistant City Manager Rochelle Clayton introduced the item, Financial Services
Manager Ann-Marie Etienne, Deputy Finance Director Wendy Preece and City
Consultant Scott Mano. Mr. Mano provided a presentation and reported on the City's
responsibilities; auditors responsibility; and the auditor's option.
Ms, Etienne provided a presentation and reported on the three sections to the financial
statements; funds; funds revenue; funds expenditures; fund revenues; fund balances;
general fund expenditures; general fun fund balance; capital assets; completed capital
projects; and the award for excellence in financial reports.
ACTION
1. Received and filed the Annual Comprehensive Financial Report (ACFR) and other
audit reports for the fiscal year end June 30, 2021.
,I3. CITY ATTORNEY REPORTS
None
14. CITY MANAGER REPORTS
City Manager Armando Villa reported on the effects of COVID at City Hall and the
closure andintroduced the City's new Management Analyst Rebekah Kramer and Public
lnformation and Legislative Affairs Officer Philip Southard.
I5. FUTURE AGENDA REQUESTS FROM COUNCIL MEMBERS
Councilmember Liesemeyer asked for a future agenda item to add to the Capital
lmprovementProjects (ClP). City Manager Armando Villa and Public Works Director Nick
Fidler informed theCity Council a mid-year CIP discussion would be brought to the City
Council in the near future.
16. AOJOURN
Mayor Zimmerman adjourned the meeting at 8:22 PM
anie Rosee , CMC
Deputy City Clerk
January 19, 2022
Page 9 of 9
Menifee Mayor and City Council