2020-12-16 City Council Item No. 11.13 Capital Improvement Program Time Extension Amendments to Existing Contract Agreements Presentation Regular MEETING - Additional Meeting MaterialsConsent Item 11.13
Capital Improvement Program Time
Extension Amendments to Existing Contract
Agreements
Carlos E. Geronimo
Principal Engineer
December 16, 2020
Discussion:
The following four CIP projects require amendments to consultant agreements in order to complete final
design and administrative procedures required to close out the projects. Staff is recommending
contract/agreement amendments for the following existing agreements:
•CIP 16-07 Traffic Signal Interconnect (West): The construction of this project is substantially complete;
the amendment to Anser Advisory, is required in order to monitor and ensure the newly installed
communications system works correctly and to prepare the necessary project close out documents
required by Caltrans since the project uses federal funds.
•CIP 19-03 Antelope Road Raised Safety Median: The design is complete and the amendment to STC
Traffic, Inc. for contract term extension is to provide design support once the project is under
construction.
•CIP 20-04 Paloma Wash Trail Improvements: The design is nearing completion, and Riverside County
review and approval is pending. Additional schedule for the contract with KOA Corporation is needed to
support response to Riverside County comments.
•CIP 20-06 and 20-07 Traffic Signals for Menifee Rd/ Holland Rd and Menifee Rd/ Camino Cristal:The
construction of the project is complete; the amendment with Infrastructure Engineering Corp. is needed
to wrap up the Labor Compliance monitoring and submit a final report.
CIP 16-07 Traffic Signal Interconnect (West):
Project Status:
•Project is substantially completed.
All equipment has been installed.
•Contractor, Construction Manager,
and Designer are working on some
line of sight/communication
issues.
•Project is expected to be
completed by the end of this
month.
CIP 19-03 Antelope Road Raised Safety Median:
•This project receives federal grant funds through the Highway Safety Improvement
Program (HSIP) Cycle 9.
•Project is administered by Caltrans and subject to federal requirements and
approvals.
Project Timeline:
8/31/2018: HSIP Cycle 9 Application Submitted
12/27/2018: Received successful letter from Caltrans
3/26/2019: Received Federal Project Number from Caltrans
11/7/2019:Received Preliminary Engineering (PE) Phase authorization to proceed
11/14/2019: RFP for Design services issued
11/26/2019: Program Supplemental Agreement executed
12/19/2019: RFP responses due
2/19/2020: Design Contract Awarded
10/23/2020: Design Completed (obtained Environmental, design, and ROW approvals)
11/10/2020: Submitted Authorization to use Construction Funds
June 2021: Expected to receive Construction Authorization
August 2021:Estimated Start Construction
November 2021:Estimated End Construction
CIP 20-04 Paloma Wash Trail Improvements:
•This project uses State Grant funds through SB 821, the Bicycle and
Pedestrian Facilities Program
•City obtained the grant funds on August 28, 2019
•Design Agreement was awarded on December 4, 2019 to KOA, Inc.
Project Status:
•Design is 100% completed.
•Working to obtain approval from EMWD water connections and Flood
Control for Encroachment Permit
•Construction is estimated to start in April 2021
•Construction is estimated to end on July 2021
CIP 20-06 and 20-07 Traffic Signals for Menifee Rd/
Holland Rd and Menifee Rd/ Camino Cristal:
Project Status:
•Construction is completed
•Notice of Construction Completion is scheduled for January 20, 2021
Council Meeting