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2020-12-02 City Council Item No. 12.1 Committee Resolution Amendments Presentation Regular MEETING - Additional Meeting MaterialsCommittee Resolution Amendments Stephanie Roseen, Deputy City Clerk •Committee’s Roles •Increase Public Input and Citizen Participation •Advise and make recommendations to the City Council •Plan and Implement Projects Background •Current City Committees •Senior Advisory •Menifee Citizens Advisory •Measure DD Oversight 1 Consistency, Best Practices, Transparency, and Improved Processes The proposed amendments will update the Committee Resolutions for: 2 Proposed Amendment Senior Advisory Committee (SAC) •Composition: Five Members Section 1. Committee Composition That the composition of the Senior Advisory Committee shall consist of up to seven (7)five members is hereby established; five four members appointed by Mayor and each Councilmember from their respective district and one appointed, at-large, by the Mayor. and two at large members appointed by the Mayor and City Council 3 Proposed Amendments Senior Advisory Committee (SAC) •Appointment: Bi-Annually in January, following the Regular Municipal Election, and application process 4 Proposed Amendments Senior Advisory Committee (SAC) •Purpose: Clarification –Senior Oriented Directives 5 Proposed Amendments Senior Advisory Committee (SAC) •Eligibility Requirements: Must be registered voter in the City & reside in the district of appointing Councilmember 6 Proposed Amendments Measure DD Oversight Committee •Appointment: Bi-Annually in January, following the Regular Municipal Election, and application process 7 Proposed Amendments Measure DD Oversight Committee •Regular Meetings: Two Regular Meetings; Special Meetings as needed 8 Proposed Amendments Measure DD Oversight Committee •Terms and Term Limits: Two-Year Terms and No Term Limits 9 Measure DD –Powers, Duties, Responsibilities 10 Form 700 Filers Political Reform Act •Prohibits a public officials from using their positions toinfluencegovernmentaldecisionsinawaythatprovidesafinancialinteresttothem Council Code of Ethics (CC-23) •Councilmembers are prohibited from using their official positions toinfluencegovernmentdecisionsinwhichtheyhaveafinancialinterestorwheretheyhaveanorganizationalresponsibilityorapersonalrelationshipthatwouldpresentaconflictofinterest 11 Attendance Requirements Committee Members are expected to be present unless excused with prior notice to the staffliaisonorChairperson.A Committee Member with two unexcused (Measure DD)or three unexcused (Senior Advisory)meeting absences during a twelve-month period may beremoved: [OPTION 1]at the discretion of the appointing Councilmember. [OPTION 2]at the discretion of their appointing Councilmember with recommendation from amajorityvoteoftheCommittee. [OPTION 3]at the close of the meeting during which the final absence occurs and the vacancy shallbefilledaccordingtotheMaddyAct. Proposed Resolution verbiage and Council options 12 Proposed Amendments Menifee Citizens Advisory Committee (MCAC) •Composition: Removal of Youth Advisory Committee; Six Member Committee 13 Proposed Amendments Menifee Citizens Advisory Committee (MCAC) •Terms and Term Limits: Two-Year Terms; No Term Limits 14 Proposed Amendments Menifee Citizens Advisory Committee (MCAC) •Regular Meetings: Three Regular Meetings; March, August, and January 15 Proposed Amendments Menifee Citizens Advisory Committee (MCAC) •Purpose and Responsibilities: Addition of Citizen of the Year Review and Selection 16 •Required to attend the bi- annual AB1234 training •Required to acknowledge receipt of the City Council Code of Ethics •Future agenda requests procedure Amendments for Consistency to all Resolutions •Removal of Committee’s ability to establish their own procedural rules •Committee Officers •Chair and Vice Chair •Secretary 17 Local Appointment List –Menifee 2020 18 •Notice all Commission and Committee appointments annually •Regular and ongoing Commissions and Committees •Dates of appointment and term expiration •Terms which will expire during the next calendar year •Eligibility requirements •Notice all unexpected vacancies •Increase public transparency of appointments to be made by the City Council •Allow the public an opportunity to participate in their government Maddy Act –Government Code 54972 19 Bi-Annual Committee & Commission Recruitment •Recruitment Process for Staff •Notice vacancies in November of even numbered years •Collect applications •Verify eligibility requirements are met •Provide applications to Mayor and Councilmembers •Appointments scheduled for the first meeting held in January, following the regular municipal election. 20 1.Review and discuss the proposed Resolution Amendments; and 2.Adopt a Resolution replacing Resolution No. 16-578, updating the composition and appointments to the Senior Advisory Committee; and 3.Adopt a Resolution replacing Resolution No. 15-414, updating the composition and responsibilities of the Menifee Citizens Advisory Committee; and 4.Adopt a Resolution replacing Resolution No. 17-593, updating the Measure DD Oversight Committee guidelines. Recommended Action 21 Senior Advisory Responsibilites AB1234 Training and Code of Ethics Future Agenda Requests Committees to Follow CC Policy No. 1 Committee Officer Amendments