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2020-12-02 City Council Regular MEETING - Agenda PacketCity Council Chambers Menifee City Council
Via Zoom (see below) Regular Meeting Agenda
Menifee, CA 92586
Wednesday, December 2, 2020
5:30 PM Closed Session
6:00 PM Regular Meeting
Bill Zimmerman, Mayor
Greg August, District 1
Matthew Liesemeyer, District 2 Armando G. Villa, City Manager
Lesa Sobek, District 3 Jeffrey T. Melching, City Attorney
Dean Deines, District 4 Sarah A. Manwaring, City Clerk
AGENDA
AS A RESULT OF THE COVID-19 VIRUS, AND RESULTING ORDERS AND DIRECTION
FROM THE PRESIDENT OF THE UNITED STATES, THE GOVERNOR OF THE STATE OF
CALIFORNIA, AND THE RIVERSIDE COUNTY PUBLIC HEALTH DEPARTMENT, AS WELL
AS THE CITY OF MENIFEE EMERGENCY DECLARATION, THE PUBLIC WILL NOT BE
PERMITTED TO PHYSICALLY ATTEND THE MENIFEE MEETING TO WHICH THIS AGENDA
APPLIES. YOU MAY PARTICIPATE IN THE MEETING BY:
VIDEO:
https://cityofmenifee-us.zoom.us/j/7172119849?pwd=UWIwZjVJWEx4MmNoMWpMamlFZDUvQ T09
PHONE: (669) 900-6833, MEETING ID # 717 211 9849, PASSCODE: 164671
PUBLIC COMMENTS: EMAIL PUBLIC COMMENTS, publiccomments@cityofmenifee.us
CLOSED SESSION (5:30 P.M.)
1.CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
Government Code Paragraph (1) of subdivision (d) of Section 54956.9
City of Menifee v. All Persons Interested
Riverside County Superior Court Case No. RIC 1722064
REGULAR MEETING (6:00 P.M.)
1.CALL TO ORDER
2.ROLL CALL
3.WORDS OF INSPIRATION
3.1. Pastor Jeff Johnson, Impact Church
4.PLEDGE OF ALLEGIANCE
5.PRESENTATIONS
None
6.AGENDA APPROVAL OR MODIFICATIONS
Menifee Mayor and City Council
Regular Meeting Agenda
Wednesday, December 2, 2020
Page 2 of 5
7. PUBLIC COMMENTS (NON-AGENDA ITEMS)
This is the time for members of the public to address the Council about items which are NOT listed on the
agenda. The Ralph M. Brown Act limits the Council’s ability to respond to comments on non-agendized
matters at the time such comments are made. Each comment will be limited to three minutes on any single
item. Please submit comments to publiccomments@cityofmenifee.us.
8. COUNCILMEMBER UPDATES AND COMMENTS
9. APPROVAL OF MINUTES
9.1. Approval of Minutes of November 18, 2020
10. CONSENT CALENDAR
(All matters on the Consent Calendar are to be approved in one motion unless a Councilmember requests a
separate action on a specific item on the Consent Calendar. If an item is removed from the Consent
Calendar, it will be discussed individually and acted upon separately.)
10.1. Waiver of Reading in Full of Any and all Ordinances Listed on this Agenda and
Provide that they be read by Title Only
10.2. Warrant Register
RECOMMENDED ACTION
Ratify and approve the Voucher List dated 11/6/2020, the Payroll Register/Other
EFT’s dated 10/30/2020, 11/2/2020, 11/6/2020, 11/10/2020, 11/12/2020, 11/13/2020
which have a total budgetary impact of $3,346,624.61.
10.3. 2021 City Council Meeting Calendar
RECOMMENDED ACTION
1. Approve the cancellation of the January 6, 2021 City Council meeting, and
2. Approve the 2021 City Council Meeting Calendar.
10.4. Covenant of Improvement Requirements, Survey Monument Agreement and
Final Parcel Map 37379 for Legado Development by BLC Fleming LLC and the
Fleming Family Limited Partnership
RECOMMENDED ACTION
1. Approve Covenant of Improvement Requirements for Parcel Map 37379
(PM37379), located east of Encanto Drive, south of Rouse Road and west of
Antelope Road; and
2. Approve Survey Monument Agreement for Final PM 37379; and
3. Approve the filing of Final Map for PM 37379.
10.5. Community Facilities District Landscape Improvements, Audie Murphy Ranch
North Phase 1, Sutter Mitland 01, LLC
RECOMMENDED ACTION
Accept the Community Facilities District (CFD) landscape improvements located along
Goetz Road, Audie Murphy Road and Normandy Road within Phase 1 of Audie
Murphy Ranch North.
Menifee Mayor and City Council
Regular Meeting Agenda
Wednesday, December 2, 2020
Page 3 of 5
10.6. Southern California Edison Agreement for Design and Estimation Related to the
Relocation of Transmission Power Poles, Scott Road/Bundy Canyon Road
Widening, CIP 20-01
RECOMMENDED ACTION
1. Authorize the City Manager to execute Southern California Edison (SCE) Letter of
Agreement for Engineering and Estimation in relation to the relocation of
Transmission Power Poles for the Scott Road/Bundy Canyon Road Widening; and
2. Authorize Finance Department to issue a Purchase Order to Southern California
Edison for $115,000 to cover advance payment and other engineering costs
related to the relocation of the Power Poles.
10.7. Bucknam Infrastructure Group, Inc. Agreement to Update Pavement Management
Program
RECOMMENDED ACTION
1. Authorize the City Manager to execute a professional services agreement with
Bucknam Infrastructure Group, Inc. to update the City’s Pavement Management
Program for local, collector, major and arterial streets, in the amount not-to-exceed
$66,768; and
2. Authorize the City Manager to execute any necessary contract amendments not
exceeding 10% of the contract amount, or $6,676.80.
10.8. Agreement with LC Paving & Sealing, Inc. for the Adams Avenue Street
Improvements Phase-2, CIP 20-12
RECOMMENDED ACTION
1. Award bid and authorize the City Manager to execute Owner-Contractor
Agreement with LC Paving & Sealing, Inc. for the Adams Avenue Street
Improvement Project, CIP 20-12 in the amount of $821,463.20; and
2. Authorize the City Engineer to execute change orders(s) for unanticipated
expenditures required to execute the construction of the project, in an amount not-
to-exceed 10% of the contract amount or $82,146; and
3. Approve Budget Amendment Resolution appropriation in the amount of $50,000
from unassigned 200-Gas Tax funds; and
4. Approve transfer of $193,114.20 savings in Measure DD funds from the School
Sidewalk Missing Links project, CIP 18-05, to Adams Avenue Phase 2 project, CIP
20-12; and
5. Authorize the City Manager to execute the Utility Relocation Agreement between
the City of Menifee and Eastern Municipal Water District (EMWD) for
reimbursement of costs related to the relocation of water facilities for Adams Street
Improvements Phase 2, CIP 20-12.
ITEMS PULLED FROM CONSENT
11. PUBLIC HEARING ITEMS
11.1. Hidden Hills Development Agreement Amendment
RECOMMENDED ACTION
1. Conduct a Public Hearing; and
Menifee Mayor and City Council
Regular Meeting Agenda
Wednesday, December 2, 2020
Page 4 of 5
2. Introduce for first reading of an Ordinance approving Development Agreement
Amendment No. PLN20-0075, for the development located north of Garbani Road,
south of Craig Avenue, west of Evans Road and east of Murrieta Road, and
subject to the findings and conclusions incorporated in the staff report and
Resolution.
11.2. Community Development Block Grant Coronavirus Round 3 (CDBG-CV3)
RECOMMENDED ACTION
1. Conduct a Public Hearing; and
2. Adopt a Resolution approving the Substantial Amendment to PY 2020/2021
Annual Action Plan to include Community Development Block Grant Coronavirus
Round 3 (CDBG-CV3.)
12. DISCUSSION ITEMS
12.1. Resolution for Senior Advisory, Menifee Citizens Advisory and Measure DD
Oversight Committees
RECOMMENDED ACTION
1. Review and discuss the proposed Resolution amendments; and
2. Adopt a Resolution replacing Resolution No. 16-578, updating the composition and
appointments to the Senior Advisory Committee; and
3. Adopt a Resolution replacing Resolution No. 15-414, updating the composition and
responsibilities of the Menifee Citizens Advisory Committee; and
4. Adopt a Resolution replacing Resolution No. 17-593, updating the Measure DD
Committee guidelines.
12.2. City Insurance Coverage Membership Pool
RECOMMENDED ACTION
Review the options available to change the City’s liability and workers compensation
insurance coverage and provide direction to staff.
13. CITY ATTORNEY REPORTS
14. CITY MANAGER REPORTS
15. FUTURE AGENDA REQUESTS FROM COUNCIL MEMBERS
➢ Discuss strategy to address phase-out of illegal uses (Liesemeyer, July 18, 2018)
Target Date: TBD
➢ Workshop to discuss residential uses in EDC (Zimmerman, December 18, 2019)
Target Date: TBD
➢ WRCOG presentation on Community Choice Aggregation (Liesemeyer, February 5, 2020)
Target Date: TBD
➢ Post Pandemic Report and Update on New Technology Implementations (Deines, April
15, 2020)
Target Date: TBD
➢ Discussion to Open DIF and Assess Park Allocations (Liesemeyer, June 17, 2020)
Target Date: TBD
➢ Alarm Ordinance (Zimmerman, August 5, 2020)
Target Date: January 2021
Menifee Mayor and City Council
Regular Meeting Agenda
Wednesday, December 2, 2020
Page 5 of 5
16. ADJOURN
Decorum Policy Notes
You may submit comments on any agenda item by emailing requests to
publiccomments@cityofmenifee.us prior to the item being heard. The Council anticipates and
encourages public participation at its Council meeting, both on agenda items and during the
public comments period. While we encourage participation, we ask there be a mutual respect for
the proceedings.
Staff Reports
Materials related to an item on this agenda, including those submitted to the City Council after
distribution of the agenda packet, are available for public inspection by contacting Sarah
Manwaring, City Clerk, at (951) 672-6777 during normal business hours.
Compliance with the Americans with Disabilities Act
If you need special assistance to participate in this meeting, you should contact Sarah
Manwaring, City Clerk at (951) 672-6777. Notification 72 hours prior to the meeting will enable the
City to make reasonable arrangements to assure accessibility to this meeting.
Virtual Meeting Menifee City Council
Via Ring Central Regular Meeting Minutes
Menifee, CA 92586
Wednesday, November 18, 2020
5:00 PM Closed Session
6:00 PM Regular Meeting
Bill Zimmerman, Mayor
Greg August, District 1
Matthew Liesemeyer, District 2 Armando G. Villa, City Manager
Lesa Sobek, District 3 Jeffrey T. Melching, City Attorney
Dean Deines, District 4 Sarah A. Manwaring, City Clerk
MINUTES
CLOSED SESSION (5:00 P.M.)
Mayor Zimmerman called Closed Session to order at 5:00 P.M. Present were Councilmembers
August, Deines, Sobek, Mayor Pro Tem Liesemeyer, and Mayor Zimmerman. There were no
public comments. The City Council recessed to Closed Session for the purpose below.
1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Pursuant to Government Code Section 54957(b)(1); annual evaluation of City Manager
REGULAR MEETING (6:00 P.M.)
1. CALL TO ORDER
Mayor Zimmerman called the meeting to order at 6:07 P.M. City Attorney Jeffrey
Melching stated there was no reportable action from Closed Session.
2. ROLL CALL
Attendee Name Title Status
Bill Zimmerman Mayor Present
Greg August District 1 Present
Lesa Sobek District 3 Present (Via RingCentral)
Matt Liesemeyer District 2 Present
Dean Deines District 4 Present
3. WORDS OF INSPIRATION
Pastor Jim Edwards from Revival Christian Fellowship
4. PLEDGE OF ALLEGIANCE
Councilmember August led the flag salute.
5. PRESENTATIONS
None.
6. AGENDA APPROVAL OR MODIFICATIONS
The agenda was approved unanimously (5-0) with no modifications.
9.1
Packet Pg. 6 Minutes Acceptance: Minutes of Nov 18, 2020 6:00 PM (APPROVAL OF MINUTES)
Menifee Mayor and City Council
Regular Meeting Minutes
Wednesday, November 18, 2020
Page 2 of 7
7. PUBLIC COMMENTS (NON-AGENDA ITEMS)
City Clerk Sarah Manwaring read public comments submitted by the following.
• Edward and Donna Chavez
• Carrie Tate-Meyer on behalf of the Menifee Valley Chamber of Commerce
• Ms. Miller
• Ricky Estrada
8. COUNCILMEMBER UPDATES AND COMMENTS
Councilmember Sobek reported on the meetings and events she attended
• Cal Fire, Ben Clark Training Center
• Public Safety Committee Meeting
• Virtual Student of the Month for the Perris Unified School District
• Virtual Regional Conservation Authority (RCA) Executive Meeting
• Veteran's Memorial Clean Up
• Softball Field Dedication at Wheatfield Park
Councilmember Deines reported on the event he attended.
• Oasis Veteran's Club, Veteran's Day Celebration Parade
Mayor Pro Tem Liesemeyer reported on the meetings and events he attended.
• Public Safety Committee Meeting
• Cal Fire, Ben Clark Training Center
• Veteran's Memorial Clean Up
Mayor Pro Tem Liesemeyer thanked the City Council for their help with cleaning up the
Veteran's Memorial.
Mayor Zimmerman reported on the meetings and events he attended.
• Emergency Operations Committee Meeting
• Softball Field Dedication at Wheatfield Park
• League of California Cities Riverside Division Virtual Meeting
• Oasis Veteran's Club, Veteran's Day Parade
• Riverside County Transportation Commission (RCTC) Meeting
• League of California Cities Riverside Division Meeting for Mayors
9. APPROVAL OF MINUTES
The minutes were approved unanimously (5-0) with no modifications.
9.1. Approval of Minutes of October 21, 2020
9.2. Approval of Minutes of November 4, 2020
10. CONSENT CALENDAR
City Clerk Sarah Manwaring read public comments submitted by the following.
• Ms. Miller spoke against Item Nos. 10.8 and 10.12
9.1
Packet Pg. 7 Minutes Acceptance: Minutes of Nov 18, 2020 6:00 PM (APPROVAL OF MINUTES)
Menifee Mayor and City Council
Regular Meeting Minutes
Wednesday, November 18, 2020
Page 3 of 7
Mayor Zimmerman requested to pull Item No. 10.14.
The balance of the Consent Calendar was approved by the following vote.
RESULT: Adopted [Unanimous]
MOVER: Matt Liesemeyer
SECONDER: Dean Deines
AYES: Zimmerman, August, Sobek, Liesemeyer, Deines
10.1. Waiver of Reading in Full of Any and all Ordinances Listed on this Agenda and
Provide that they be read by Title Only
10.2. Warrant Register
ACTION
Ratified and approved the Voucher List dated 10/23/2020, the Payroll Register/Other
EFT’s dated 10/23/2020, 10/26/2020, 10/30/2020, and the Void Check listing PE
10/31/2020 which have a total budgetary impact of $1,981,862.23.
10.3. Treasurer's Report, October 2020
ACTION
Approved the Treasurer’s Report for October 2020.
10.4. Annual Report on Receipt and Use of AB 1600 Development Fees
ACTION
Received and filed the annual report on receipt and use of AB 1600 Development
Fees.
10.5. Mullin 360 Real Estate Services, LLC Agreement
ACTION
1. Approved a Professional Services Agreement between Mullin360 Real Estate
Services, LLC and the City of Menifee in the not-to-exceed amount of $60,000 for
the technical assistance and continued feasibility of the development of an auto
park in the City of Menifee, for the term of service through June 30, 2021; and
2. Authorized the City Manager to execute the Professional Services Agreement.
10.6. Asset Forfeiture Appropriation of Funds
ACTION
Approved Resolution No. 20-975 authorizing the Menifee Police Department to
appropriate asset forfeiture funds in the amount of $10,000.
10.7. Community Facilities District Annexation Deferment Agreement for Wellquest
Menifee LLC
ACTION
1. Approved an agreement with Wellquest Menifee, LLC to defer the timing for the
annexation of Plot Plan 2017-042 to the boundaries of Community Facilities
District No. 2015-2, located at the intersection of Antelope Road and Aldergate
9.1
Packet Pg. 8 Minutes Acceptance: Minutes of Nov 18, 2020 6:00 PM (APPROVAL OF MINUTES)
Menifee Mayor and City Council
Regular Meeting Minutes
Wednesday, November 18, 2020
Page 4 of 7
Drive; and
2. Authorized the City Manager to execute the agreement with Wellquest Menifee,
LLC.
10.8. Final Map and Agreements - Tract Map 36484, Audie Murphy Ranch
ACTION
1. Approved Bond Agreements for Road, Drainage, Water and Sewer Systems to
guarantee completion of required improvements associated with Tract 36484; and
2. Approved Bond Agreements for Placement of Monuments for Tracts 36484; and
3. Approved and Authorize Filing of the Final Map for Tract 36484, located west of
Goetz Road and Audie Murphy Road North for Sutter Mitland 01, LLC.
10.9. Improvement Acceptance and Bond Reduction for Tract 30812 Boulder Estates
ACTION
1. Accepted public improvements completed with the development of Tract Map (TM)
30812, a subdivision of 18.64 acres of land subdivided into 29 residential lots
located north of La Piedra Road and east of Murrieta Road; and
2. Approved the 90% Bond Reduction for TM 30812.
10.10. Public Improvements and 90% Bond Reduction for TM34406-1 Heritage Lake
Phase IV Backbone Improvements by Lennar Homes of California
ACTION
1. Accepted the public improvements located along McCall Boulevard, Briggs Road,
and Heritage Lakes Drive; and
2. Approved a 90% Bond Reduction for the public improvements consisting of road,
drainage and sewer system improvements for Tract Map (TM) 34406-1, Bond No.
80006225; and
3. Approved a 90% Bond Reduction for the public improvement consisting of storm
drain improvements for Tract Map (TM) 34406-1, Bond No. 024041136.
10.11. Partial Bond Reduction for Tract 32934, Single Family Residential Development
ACTION
Approved a 70% Bond Reduction for the public improvements consisting of road,
drainage, sewer system improvements for Tract Map (TM) 32934, a subdivision of
9.845 gross acres of land into 15 residential lots located at the southeast corner of La
Piedra Road and Phoebe Road, by Gordon R. Hanshaw.
10.12. Survey Monument Bond Release for Tract Map 28788, MEF Homes LLC
ACTION
Approved the release of the Survey Monument Bond for Tract Map (TM) 28788, a
subdivision of 35.94 acres of land into 123 lots for residential use, located west of
Evans Road and South of Newport Road.
9.1
Packet Pg. 9 Minutes Acceptance: Minutes of Nov 18, 2020 6:00 PM (APPROVAL OF MINUTES)
Menifee Mayor and City Council
Regular Meeting Minutes
Wednesday, November 18, 2020
Page 5 of 7
10.13. Geotechnical Investigation Services Agreement, CIP 21-13
ACTION
1. Approved the Professional Services Agreement with Leighton Consulting Inc. for
Geotechnical Investigation Services of McCall Boulevard (Encanto to Antelope)
Resurfacing Project, CIP 21-13 in the amount not-to-exceed $41,230; and
2. Authorized the City Manager to execute the agreement and any necessary
contract amendments in an amount not-to-exceed 10% of the contract amount.
10.14. This Item was Moved to Items Pulled from Consent
ITEMS PULLED FROM CONSENT
10.14. Improvement Acceptance for the Scott Road / I-215 Interchange Project, CIP 14-03
Mayor Zimmerman asked for a presentation on this item. Principal Engineer
Carlos Geronimo provided a presentation and reported on the project location,
before and after photos, project timeline, purpose of the acceptance of
improvements, and fiscal impacts. Riverside County Project Construction
Manager, Lucas Rathe, was also available for any questions.
Mr. Rathe thanked the residents, the City Council, and the City for their support
during the project.
ACTION
1. Accepted the Improvements constructed in the City’s right-of-way for the Scott
Road / I-215 Interchange Project, CIP 14-03; and
2. Authorized the City Manager to sign the Release of Maintenance form transferring
maintenance responsibility from the contractor, Guy F. Atkinson, to the City’s
Public Works Department.
RESULT: Adopted [Unanimous]
MOVER: Bill Zimmerman
SECONDER: Matt Liesemeyer
AYES: Zimmerman, August, Sobek, Liesemeyer, Deines
11. PUBLIC HEARING ITEMS
11.1. Active Transportation Plan - Final Report and Recommendations
Councilmember August left the dais at 7:04 P.M. and returned at 7:09 P.M.
Principal Engineer Carlos Geronimo introduced Tony Leonard with the Local
Government Commission, Miguel Vasquez, with Riverside University Health
System Public Health (RUHSPH) and Joe Punsalan the City's consultant with
KTUA who would assist with the presentations and were available for questions.
Mr. Leonard reported on what an Active Transportation Plan (ATP) is; project
background; project scope; and community presentations and events.
Mr. Geronimo reported on survey map results; survey summary; and
infographics.
9.1
Packet Pg. 10 Minutes Acceptance: Minutes of Nov 18, 2020 6:00 PM (APPROVAL OF MINUTES)
Menifee Mayor and City Council
Regular Meeting Minutes
Wednesday, November 18, 2020
Page 6 of 7
Mr. Punsalan reported on the proposed bikeway project; prioritization criteria; top
ten bikeway projects; proposed pedestrian projects; propensity model map; top
20 pedestrian projects; and funding sources.
Mr. Vazquez reported on Southern California Association of Governments
(SCAG) Go Human Campaign and SCAG Traffic Safety Pledge.
The City Council asked questions of staff regarding current bike paths, class of
bike lanes/routes; incidents and the SCAG Traffic Safety Pledge, and
implementation.
Mayor Zimmerman opened the public hearing at 7:17 P.M. City Clerk Sarah
Manwaring stated the public hearing was legally noticed and there was no
correspondence or public comments received. Mayor Zimmerman closed the
public hearing at 7:18 P.M.
ACTION
1. Adopted Resolution No. 20-976, approving the City’s Active Transportation Plan
(ATP) Report and Recommended Project List; and
2. Adopted Resolution No. 20-977, pledging to take action to provide pedestrian
safety in accordance with the Southern California Association of Government’s
(SCAG) Safety Model; and
3. Authorized the City Manager to accept SCAG’s Safety Pledge on behalf of the City
Council.
RESULT: Adopted [Unanimous]
MOVER: Matt Liesemeyer
SECONDER: Dean Deines
AYES: Zimmerman, August, Sobek, Liesemeyer, Deines
12. DISCUSSION ITEMS
12.1. AB 571 - Campaign Contribution Limits Update
City Clerk Sarah Manwaring reported on the background; Assembly Bill (AB)
571; other Riverside County cities decisions; and Council's options.
Mayor Pro Tem Liesemeyer inquired about regulations related to use and
transfer of campaign contributions.
Mayor Zimmerman stated enforcement by the Fair Political Practices
Commission (FPPC) is important and it would be safest to leave the contribution
limits at the state limit.
Councilmember Sobek spoke in favor of leaving it with at the state limit.
ACTION
Reviewed and discussed amended state contribution limits legislation, Assembly Bill
(AB) 571, and agreed to leave the contribution limit at the State limit.
9.1
Packet Pg. 11 Minutes Acceptance: Minutes of Nov 18, 2020 6:00 PM (APPROVAL OF MINUTES)
Menifee Mayor and City Council
Regular Meeting Minutes
Wednesday, November 18, 2020
Page 7 of 7
RESULT: Adopted [Unanimous]
MOVER: Lesa Sobek
SECONDER: Matt Liesemeyer
AYES: Zimmerman, August, Sobek, Liesemeyer, Deines
13. CITY ATTORNEY REPORTS
None.
14. CITY MANAGER REPORTS
None.
15. FUTURE AGENDA REQUESTS FROM COUNCIL MEMBERS
None.
16. ADJOURN
Mayor Zimmerman adjourned the meeting at 7:41 P.M.
_________________________
Sarah A. Manwaring, MMC
City Clerk
9.1
Packet Pg. 12 Minutes Acceptance: Minutes of Nov 18, 2020 6:00 PM (APPROVAL OF MINUTES)
CITY OF MENIFEE
SUBJECT: Warrant Register
MEETING DATE: December 2, 2020
TO: Mayor and City Council
PREPARED BY: Ann-Marie Etienne, Financial Services Manager
REVIEWED BY: Rochelle Clayton, Deputy City Manager
APPROVED BY: Armando G. Villa, City Manager
RECOMMENDED ACTION
Ratify and approve the Voucher List dated 11/6/2020, the Payroll Register/Other EFT’s dated
10/30/2020, 11/2/2020, 11/6/2020, 11/10/2020, 11/12/2020, 11/13/2020 which have a total
budgetary impact of $3,346,624.61.
DISCUSSION
The City of Menifee Municipal Code Chapter 3.16.050 requires that the City Council audit
payments of demands and directs the City Manager to issue checks. The attached Voucher List
and all corresponding invoices have been reviewed and approved for accuracy by the Financial
Services Manager and by the Deputy Finance Director Voucher List dated 11/6/2020, the
Payroll Register/Other EFT’s dated 10/30/2020, 11/2/2020, 11/6/2020, 11/10/2020, 11/12/2020,
11/13/2020 have a total budgetary impact of $3,346,624.61.
FISCAL IMPACT
As indicated above, Voucher List dated 11/6/2020, the Payroll Register/Other EFT’s
dated10/30/2020, 11/2/2020, 11/6/2020, 11/10/2020, 11/12/2020, 11/13/2020 have a total
budgetary impact of $3,346,624.61, which is included in the Fiscal Year 2020-2021 Budget.
ATTACHMENTS
1. Voucher Listing 11-06-2020
2. Payroll Register 12-2-2020
10.2
Packet Pg. 13
11/04/2020
Voucher List
City of Menifee
1
4:39:36PM
Page:vchlist
Bank code :uboc
Voucher Date Vendor Invoice PO #Description/Account Amount
46922 10/23/2020 00161 EASTERN MUNICIPAL WATER DIST.100351-02 10/7 SEPT'20 FIRE STATION #76 WATER SVCS 341.37
1,102.76SEPT'20 CSA 145 WATER SVCS101923-02 9/22
1,376.72SEPT'20 LLMD ZONE 3 WATER SVCS152572-03 10/5
1,015.52SEPT'20 LLMD ZONE3 WATER SVCS173168-03 10/5
860.04SEPT'20 LLMD ZONE 3 WATER SVCS181069-03 10/5
1,644.42SEPT'20 CSA 145 WATER SVCS181979-03 10/5
302.10SEPT'20 LLMD ZONE 38 WATER SVCS197480-04 10/5
349.68SEPT'20 LLMD ZONE 38 WATER SVCS197482-04 10/5
386.86SEPT'20 LLMD ZONE 38 WATER SVCS197483-04 10/5
1,168.62SEPT'20 CSA 145 WATER SVCS204615-02 10/5
1,757.88SEPT'20 CSA 145 WATER SVCS204616-02 10/5
1,064.54SEPT'20 LLMD ZONE 37 WATER SVCS209502-03 10/5
1,448.95SEPT'20 LLMD ZONE 3 WATER SVCS210877-03 10/5
366.61SEPT'20 LLMD ZONE 47 WATER SVCS214104-03 10/5
2,471.36SEPT'20 LLMD ZONE 3 WATER SVCS217316-03 10/6
2,362.89SEPT'20 LLMD ZONE 3 WATER SVCS218618-03 10/6
1,199.63SEPT'20 LLMD ZONE 3 WATER SVCS218620-03 10/6
2,585.02SEPT'20 LLMD ZONE 69 WATER SVCS225995-03 10/6
1,374.42SEPT'20 LLMD ZONE 69 WATER SVCS225996-03 10/6
1,712.39SEPT'20 CSA 145 WATER SVCS226312-03 10/6
506.73SEPT'20 CSA 145 ROW WATER SVCS229625-03 10/6
1,592.02SEPT'20 LLMD ZONE 77 WATER SVCS230227-03 10/6
569.90SEPT'20 LLMD ZONE 81 WATER SVCS233542-03 10/6
335.52SEPT'20 NEWPORT/HAUN STREET MEDIAN WATER234911-01 10/5
1,431.48SEPT'20 AMR ROW WATER SVCS236610-02 10/6
907.36SEPT'20 AMR ROW WATER SVCS238693-02 10/6
3,424.41SEPT'20 LLMD ZONE 3 WATER SVCS239165-02 10/6
3,446.01SEPT'20 AMR ROW WATER SVCS240232-02 10/6
2,079.05SEPT'20 LLMD ZONE 77 WATER SVCS240567-02 10/6
1,706.06SEPT'20 CSA 145 WATER SVCS35123-04 10/5
966.14SEPT'20 LLMD ZONE 3 WATER SVCS71998-03 10/7
353.34SEPT'20 LLMD ZONE 3 WATER SVCS92817-02 10/5
5,025.04SEPT'20 CSA 145 WATER SVCS95843-03 10/6
505.50SEPT'20 LLMD ZONE 3 WATER SVCS96356-03 10/6
359.50SEPT' 20 LLMD ZONE 3 WATER SVCS99479-03 10/6
1Page:
10.2.a
Packet Pg. 14 Attachment: Voucher Listing 11-06-2020 (2745 : Warrant Register)
11/04/2020
Voucher List
City of Menifee
2
4:39:36PM
Page:vchlist
Bank code :uboc
Voucher Date Vendor Invoice PO #Description/Account Amount
(Continued)Total : 48,099.84 46922 10/23/2020 00161 00161 EASTERN MUNICIPAL WATER DIST.
46923 10/23/2020 00161 EASTERN MUNICIPAL WATER DIST.CK REQ 10/19 NEW SEWER LINE PLAN REVIEW 500.00
Total : 500.00
46924 10/23/2020 00474 PRECISION AUTO GLASS WORKS CK REQ 10/5 REFUND FOR BUSINESS LICENSE OVERPAYMENT 155.00
Total : 155.00
46925 11/6/2020 01276 ADVANTAGE 147435 02687 MEASURE DD NEWSLETTER PRINTING 4,838.74
Total : 4,838.74
46926 11/6/2020 01799 AIRFORCE 1 PLUMBING HEATING &, AIR, INC 100256 02770 FIRE STATION # 76 HVAC REPAIR 3,400.00
Total : 3,400.00
46927 11/6/2020 01252 AMAZON CAPITAL SERVICES, INC.113P-7T11-FJX6 COVID-19 SUPPLIES 645.94
17.40COVID-19 SUPPLIES1G93-TNMW-6MFF
191.40OFFICE SUPPLIES1GPL-GH7N-HMDM
647.94PD MATERIALS & SUPPLIES1H97-QMKY-R3P1
234.31P/W ADMIN MATERIALS & SUPPLIES1JW7-G9G7-GGKL
46.76FLEET STREETS EQUIPMENT MAINTENANCE1K7Q-JM6X-JTRL
89.22COMM SVCS SUPPLIES1LP3-FTJR-9W6G
32.61P/W ADMIN MATERIALS & SUPPLIES1N64-KFVR-CVNM
15.59COMM SVCS SUPPLIES1NKN-D69N-NFKD
101.70CITY HALL FACILITIES MATERIALS & SUPPLIE1P3T-NDTL-KJM1
70.42OFFICE SUPPLIES1RCD-H6FV-MGCX
1,062.93FLEET SMALL TOOLS & FIELD EQUIPMENT1RT4-GCP9-W4WD
137.88COMM SVCS SUPPLIES1XCL-GC46-1NWF
23.10COMM SVCS SUPPLIES1XK4-GT4Y-LXVL
16.52SWEET TEAM SUPPLIES1YJL-JWJR-WRFX
Total : 3,333.72
46928 11/6/2020 00507 ANIMAL FRIENDS OF THE VALLEY AUG 2020 02602 AUG'20 ANIMAL FIELD SERVICES 18,750.00
02601 27,670.17AUG'20 ANIMAL FIELD SERVICESAUGUST 2020-1
Total : 46,420.17
46929 11/6/2020 01762 ANSER ADVISORY, LLC 1218 02382 JUL'20 CIP 16-07 CITYWIDE TRAFFIC SIGNA 1,539.26
02382 1,223.36AUG'20 CIP 16-07 CITYWIDE TRAFFIC SIGNA1267
2Page:
10.2.a
Packet Pg. 15 Attachment: Voucher Listing 11-06-2020 (2745 : Warrant Register)
11/04/2020
Voucher List
City of Menifee
3
4:39:36PM
Page:vchlist
Bank code :uboc
Voucher Date Vendor Invoice PO #Description/Account Amount
(Continued)Total : 2,762.62 46929 11/6/2020 01762 01762 ANSER ADVISORY, LLC
46930 11/6/2020 01849 BILLINGPARADISE 24X7, INC.GTCAP_7956091920 AUG'20 CLOSED CAPTIONING SERVICE FOR MEE 1,040.00
Total : 1,040.00
46931 11/6/2020 00915 BMW MOTORCYCLES OF RIVERSIDE 6025230/3 PD VEHICLE MAINTENANCE 1,865.36
Total : 1,865.36
46932 11/6/2020 01374 CIVILPROS COM_1002_202009 02109 SEP'20 CIP20-01 SCOTT/BUNDY CANYON RD PR 147,676.50
Total : 147,676.50
46933 11/6/2020 01516 CN ENGINEERING, INC 02616-03 02616 CN ENG- SEPT'20 RECOVERABLE ON-CALL ENGI 2,902.50
Total : 2,902.50
46934 11/6/2020 01210 CORKY'S PEST CONTROL 2505039 WEST ANNEX PEST CONTROL SVCS 85.00
59.00LAZY CREEK PEST CONTROL SVCS2505074
Total : 144.00
46935 11/6/2020 00949 CR&R INCORPORATED 0002376 02817 JUL'20 STREET SWEEPING SERVICES 4,239.88
02817 4,239.88AUG'20 STREET SWEEPING SERVICES0002401
Total : 8,479.76
46936 11/6/2020 00453 DENNIS JANDA, INC.14320 02617 DENNIS-JUL-AUG'20 ON-CALL RECOVERABLE SU 18,697.50
02700 1,450.00CIP 21-02 PROF SVCS - HAUN RD BUS SHELTE14396
Total : 20,147.50
46937 11/6/2020 00883 DHS CONSULTING, INC.1608-09 02176 JUL'20 -CIP16-08 CONSTRUCTION MGMT SVCS 7,733.37
02176 2,266.05AUG'20 CIP 16-08 CITYWIDE TRAFFIC SIGNAL1608-10
Total : 9,999.42
46938 11/6/2020 00080 DOCU-TRUST 041146 DOC STORAGE & RETRIEVAL SVCS 629.37
Total : 629.37
46939 11/6/2020 01621 DRAMA KIDS TEMECULA VALLEY CK REQ 10/27 COMM SVCS INSTRUCTOR PAYMENT 69.30
Total : 69.30
46940 11/6/2020 00765 FAMILY SERVICE ASSOC.09-2020-030 COVID-19-SENIOR MEALS FOR SEPT'20 1,000.00
3Page:
10.2.a
Packet Pg. 16 Attachment: Voucher Listing 11-06-2020 (2745 : Warrant Register)
11/04/2020
Voucher List
City of Menifee
4
4:39:36PM
Page:vchlist
Bank code :uboc
Voucher Date Vendor Invoice PO #Description/Account Amount
(Continued)Total : 1,000.00 46940 11/6/2020 00765 00765 FAMILY SERVICE ASSOC.
46941 11/6/2020 01533 FASTSIGNS TEMECULA 581-98899 CITY HALL OFFICE SUPPLIES 97.88
Total : 97.88
46942 11/6/2020 01929 FORENSIC NURSES OF SOCAL, INC 1459 02749 MENIFEE PD: FORENSIC SERVICES 1,200.00
Total : 1,200.00
46943 11/6/2020 01200 INLAND ELECTRIC INC 5767 FIRESTATION #76 FACILITY MAINTENANCE 282.90
1,220.84FIRESTATION #68 FACILITY MAINTENANCE5774
Total : 1,503.74
46944 11/6/2020 01431 JIMMY FU 419 PHOTOGRAPHY FOR CITY MARKETING 250.00
375.00PHOTOGRAPHY FOR CITY MARKETING430
Total : 625.00
46945 11/6/2020 01857 KC GRAPHICS 41633 PRINTING SVCS FOR CODE 1,187.55
Total : 1,187.55
46946 11/6/2020 01450 LOCAL GOVERNMENT COMMISSION 104727 01622 ATP PROJECT & GRANT MANAGEMENT SERVICES 427.50
Total : 427.50
46947 11/6/2020 01031 MENIFEE VALLEY TAEKWONDO ACADE CK REQ 10/27 COMM SVCS INSTRUCTOR PAYMENT 8.50
Total : 8.50
46948 11/6/2020 01576 MYERS & SONS HI-WAY SAFETY 105944 02450 ROMOLAND STREET NAME BLADE REPLACEMENTS 14,119.06
Total : 14,119.06
46949 11/6/2020 01160 PAYPRO ADMINISTRATORS PPC-152689 SEPT'20 COBRA INSURANCE 60.00
Total : 60.00
46950 11/6/2020 00252 PURCHASE POWER 0528-2038 SEP'20 SEP'20 POSTAGE REFILL 3,300.00
Total : 3,300.00
46951 11/6/2020 01212 R.J. NOBLE COMPANY 180540 P/W MATERIALS & SUPPLIES 117.20
Total : 117.20
46952 11/6/2020 00360 RIVERSIDE COUNTY, INFORMATION TECHNOLOGYIT0000004204 PD TELEPHONE SUPPLIES 1,380.09
4Page:
10.2.a
Packet Pg. 17 Attachment: Voucher Listing 11-06-2020 (2745 : Warrant Register)
11/04/2020
Voucher List
City of Menifee
5
4:39:36PM
Page:vchlist
Bank code :uboc
Voucher Date Vendor Invoice PO #Description/Account Amount
(Continued)Total : 1,380.09 46952 11/6/2020 00360 00360 RIVERSIDE COUNTY, INFORMATION TECHNOLOGY
46953 11/6/2020 01869 RSM DESIGN 20871-1 02510 CITYWIDE SIGNAGE PROGRAM 6,636.11
02510 26,617.50CITYWIDE SIGNAGE PROGRAM20932
Total : 33,253.61
46954 11/6/2020 00962 RUTAN & TUCKER, LLP 878227 AUG'20 CITY LEGAL SVCS 1,521.00
2,202.48AUG'20 CITY LEGAL SVCS878230
874.00AUG'20 CITY LEGAL SVCS878231
115.00AUG'20 CITY LEGAL SVCS878232
2,527.08AUG'20 CITY LEGAL SVCS878233
3,657.43AUG'20 CITY LEGAL SVCS878234
120.00AUG'20 CITY LEGAL SVCS878235
207.34AUG'20 CITY LEGAL SVCS878236
529.00AUG'20 CITY LEGAL SVCS878237
230.00AUG'20 CITY LEGAL SVCS878238
3,554.00AUG'20 CITY LEGAL SVCS878239
1,557.00AUG'20 CITY LEGAL SVCS878245
Total : 17,094.33
46955 11/6/2020 01318 SEARLE CREATIVE GROUP LLC 20283-COVID 02472 FY20/21 ON-CALL OUTREACH SUPPORT SERVICE 2,389.20
02472 2,392.44FY20/21 ON-CALL OUTREACH SUPPORT SERVICE20326-COVID
Total : 4,781.64
46956 11/6/2020 00484 SELECT STAFFING 8405830626 TEMP EMP SVCS PE 9/13/20 4,359.76
Total : 4,359.76
46957 11/6/2020 01236 SPICER CONSULTING GROUP LLC 0654 02819 JULY'20 SPECIAL DISTRICT ADMIN SVCS 7,970.28
02819 7,970.28AUG'20 SPECIAL DISTRICT ADMIN SVCS0665
02819 7,970.28SEP'20 SPECIAL DISTRICT ADMIN SVCS0680
Total : 23,910.84
46958 11/6/2020 01228 SUN LIFE FINANCIAL 935452 -NOV'20 NOV'20 INSURANCE PREMIUMS 25,643.73
Total : 25,643.73
46959 11/6/2020 00899 T.Y. LIN INTERNATIONAL 102009224 02748 CIP 13-03: HOLLAND RD OVERPASS DESIGN/EN 10,268.72
Total : 10,268.72
5Page:
10.2.a
Packet Pg. 18 Attachment: Voucher Listing 11-06-2020 (2745 : Warrant Register)
11/04/2020
Voucher List
City of Menifee
6
4:39:36PM
Page:vchlist
Bank code :uboc
Voucher Date Vendor Invoice PO #Description/Account Amount
46960 11/6/2020 01401 VERIZON WIRELESS INV20585997 JUL'20 VEHICLE GPS SERVICE 948.00
Total : 948.00
46961 11/6/2020 01378 VISIONARIES IMAGE COMPANY 1137 02666 FY20/21 ON-CALL VIDEO & PHOTOGRAPHY SVCS 29,886.00
Total : 29,886.00
46962 11/6/2020 01250 VULCAN MATERIALS COMPANY 72708952 P/W MATERIALS & SUPPLIES 84.83
Total : 84.83
46963 11/6/2020 00504 WALLACE & ASSOCIATES 20-06MENIFEE-20-02 02365 SEPT'20 CIP 20-02 ETHANAC & SHERMAN RD L 760.00
Total : 760.00
46964 11/6/2020 01198 WHITE HOUSE SANITATION 0000802742 OCT'20 LAZY CREEK PORTABLE RESTROOM SVCS 183.42
146.61OCT'20 LYLE MARSH PORTABLE RESTROOM SVCS0000802743
Total : 330.03
46965 11/6/2020 01524 WRIGHT SEPTIC 29291 FIRESTATION #5 FACILITY MAINTENANCE 285.00
485.00FIRESTATION #5 FACILITY MAINTENANCE29460
Total : 770.00
46966 11/6/2020 01174 ZUMAR INDUSTRIES INC 89681 02637 P/W SIGN MAINTENANCE AND REPLACEMENT 10,279.33
Total : 10,279.33
46967 11/6/2020 00555 ADAME LANDSCAPING, INC.84341 02779 FY 20/21 MAINT SVCS FOR IRRIGATION REPAI 1,030.00
02779 333.00FY 20/21 MAINT SVCS FOR IRRIGATION REPAI84348
02779 334.00FY 20/21 MAINT SVCS FOR IRRIGATION REPAI84352
02779 781.00FY 20/21 MAINT SVCS FOR IRRIGATION REPAI84430
02779 920.00FY 20/21 MAINT SVCS FOR IRRIGATION REPAI84431
02779 175.00FY 20/21 MAINT SVCS FOR IRRIGATION REPAI84531
02779 165.00FY 20/21 MAINT SVCS FOR IRRIGATION REPAI84532
02779 150.00FY 20/21 MAINT SVCS FOR IRRIGATION REPAI84533
02779 520.00FY 20/21 MAINT SVCS FOR IRRIGATION REPAI84534
02779 195.00FY 20/21 MAINT SVCS FOR IRRIGATION REPAI84735
02779 90.00FY 20/21 MAINT SVCS FOR IRRIGATION REPAI84903
02779 95.00FY 20/21 MAINT SVCS FOR IRRIGATION REPAI84904
02779 95.00FY 20/21 MAINT SVCS FOR IRRIGATION REPAI84905
02779 115.00FY 20/21 MAINT SVCS FOR IRRIGATION REPAI84906
02779 533.25FY 20/21 MAINT SVCS FOR IRRIGATION REPAI84907
6Page:
10.2.a
Packet Pg. 19 Attachment: Voucher Listing 11-06-2020 (2745 : Warrant Register)
11/04/2020
Voucher List
City of Menifee
7
4:39:36PM
Page:vchlist
Bank code :uboc
Voucher Date Vendor Invoice PO #Description/Account Amount
46967 11/6/2020 (Continued)00555 ADAME LANDSCAPING, INC.
02779 931.00FY 20/21 MAINT SVCS FOR IRRIGATION REPAI84933
02779 559.00FY 20/21 MAINT SVCS FOR IRRIGATION REPAI84934
02779 384.00FY 20/21 MAINT SVCS FOR IRRIGATION REPAI84935
02779 449.00FY 20/21 MAINT SVCS FOR IRRIGATION REPAI84936
02779 540.00FY 20/21 MAINT SVCS FOR IRRIGATION REPAI84937
02779 809.00FY 20/21 MAINT SVCS FOR IRRIGATION REPAI84998
02779 420.00FY 20/21 MAINT SVCS FOR IRRIGATION REPAI85011
02779 1,260.00FY 20/21 MAINT SVCS FOR IRRIGATION REPAI85012
02779 260.00FY 20/21 MAINT SVCS FOR IRRIGATION REPAI85235
02779 150.00FY 20/21 MAINT SVCS FOR IRRIGATION REPAI85236
02779 1,418.00FY 20/21 MAINT SVCS FOR IRRIGATION REPAI85237
02779 672.00FY 20/21 MAINT SVCS FOR IRRIGATION REPAI85267
02779 980.00FY 20/21 MAINT SVCS FOR IRRIGATION REPAI85268
02779 1,280.00FY 20/21 MAINT SVCS FOR IRRIGATION REPAI85273
02779 502.11FY 20/21 MAINT SVCS FOR IRRIGATION REPAI85461
02779 750.00FY 20/21 MAINT SVCS FOR IRRIGATION REPAI85652
02779 590.00FY 20/21 MAINT SVCS FOR IRRIGATION REPAI85653
02779 440.00FY 20/21 MAINT SVCS FOR IRRIGATION REPAI85654
02779 305.00FY 20/21 MAINT SVCS FOR IRRIGATION REPAI85655
02779 87.50FY 20/21 MAINT SVCS FOR IRRIGATION REPAI85656
02779 1,479.00FY 20/21 MAINT SVCS FOR IRRIGATION REPAI85658
Total : 19,796.86
46968 11/6/2020 00555 ADAME LANDSCAPING, INC.84902 02779 FY 20/21 MAINT SVCS FOR IRRIGATION REPAI 86.50
02779 85.00FY 20/21 MAINT SVCS FOR IRRIGATION REPAI85239
02779 85.00FY 20/21 MAINT SVCS FOR IRRIGATION REPAI85240
02779 85.00FY 20/21 MAINT SVCS FOR IRRIGATION REPAI85659
Total : 341.50
46969 11/6/2020 01812 ADAMSON POLICE PRODUCTS INV334411 02350 MENIFEE PD BALLISTIC HELMETS 1,642.13
Total : 1,642.13
46970 11/6/2020 00191 AFLAC 796109 OCT'20 INSURANCE PREMIUMS 12,454.16
Total : 12,454.16
46971 11/6/2020 01045 AHERN RENTALS, INC 22508867-001 P/W EQUIPMENT RENTAL 592.53
7Page:
10.2.a
Packet Pg. 20 Attachment: Voucher Listing 11-06-2020 (2745 : Warrant Register)
11/04/2020
Voucher List
City of Menifee
8
4:39:36PM
Page:vchlist
Bank code :uboc
Voucher Date Vendor Invoice PO #Description/Account Amount
46971 11/6/2020 (Continued)01045 AHERN RENTALS, INC
1,876.11P/W EQUIPMENT RENTAL22531540-001
Total : 2,468.64
46972 11/6/2020 01795 AIR & HOSE SOURCE, INC 395823 P/W EQUIPMENT MAINTENANCE 77.85
69.77P/W EQUIPMENT MAINTENANCE395936
Total : 147.62
46973 11/6/2020 01334 ALL STAR ELITE SPORTS 2238 SWEET TEAM MASKS FOR EMPLOYEES 870.00
Total : 870.00
46974 11/6/2020 01596 ALL STAR GLASS, INC.WTA085187 PD VEHICLE MAINTENANCE (VEH#20-09) 396.46
Total : 396.46
46975 11/6/2020 00744 ALLIED TRAFFIC & EQUIP. RENTAL 81450 P/W SIGN MAINT & REPLACEMENT 1,994.48
Total : 1,994.48
46976 11/6/2020 01872 AMBER/WARREN INC., DBA. ALTEK MEDIA GROUP15-902 AIRTIME FOR COVID-19 ANNOUNCEMENTS 750.00
Total : 750.00
46977 11/6/2020 01350 AMERIGAS PROPANE L.P.3111892325 FIRESTATION #68 PROPANE SVCS 470.29
Total : 470.29
46978 11/6/2020 01306 ANYPROMO, INC SA3315412 HATS FOR MIGHTY ME PROGRAM 264.64
Total : 264.64
46979 11/6/2020 01948 APPLEONE EMPLOYMENT SERVICES 01-5703719 CITY CLERK TEMP EMP SVCS PE 10/10/20 664.32
Total : 664.32
46980 11/6/2020 01814 ARROWHEAD FORENSICS 130965 MENIFEE PD OFFICE SUPPLIES 865.57
Total : 865.57
46981 11/6/2020 00679 AUTOZONE INC.4153198978 FLEET MATERIALS & SUPPLIES 8.68
224.12BLDG & SFTY VEHICLE MAINTENANCE5570376508
Total : 232.80
46982 11/6/2020 01746 BAY AREA DRIVING SCHOOL, INC CK REQ 10/27 COMM SVCS INSTRUCTOR PAYMENT 18.20
8Page:
10.2.a
Packet Pg. 21 Attachment: Voucher Listing 11-06-2020 (2745 : Warrant Register)
11/04/2020
Voucher List
City of Menifee
9
4:39:36PM
Page:vchlist
Bank code :uboc
Voucher Date Vendor Invoice PO #Description/Account Amount
(Continued)Total : 18.20 46982 11/6/2020 01746 01746 BAY AREA DRIVING SCHOOL, INC
46983 11/6/2020 01992 BEARE, DANNY CK REQ 11/2 PER DIEM FOR BASIC FIREARM TRAINING 122.00
Total : 122.00
46984 11/6/2020 01984 BIANCO BLINDS 2146 BLINDS FOR CITY HALL 325.00
Total : 325.00
46985 11/6/2020 00104 CITY CLERKS ASSOC OF CALIF.8752 MEMBERSHIP DUES 70.00
Total : 70.00
46986 11/6/2020 01550 COSTAR REALTY INFORMATION, INC 110826438-1 02821 COSTAR SUITE -REAL ESTATE PROPERTY SOFTW 7,278.40
Total : 7,278.40
46987 11/6/2020 01995 D'ALESSANDRO, TOMMY CK REQ 11/2 PER DIEM FOR BASIC FIREARM TRAINING 122.00
Total : 122.00
46988 11/6/2020 01996 DINH, TRONG CK REQ 11/2 PER DIEM FOR BASIC FIREARM TRAINING 122.00
Total : 122.00
46989 11/6/2020 01950 DOCUSIGN, INC.INV20847192 02720 FY20/21 DOCUSIGN SOFTWARE 4,692.00
Total : 4,692.00
46990 11/6/2020 01993 DURAN, RICARDO CK REQ 11/2 PER DIEM FOR BASIC FIREARM TRAINING 122.00
Total : 122.00
46991 11/6/2020 00161 EASTERN MUNICIPAL WATER DIST.101923-02 10/21 OCT'20 CSA 145 WATER SVCS 1,129.59
393.27OCT'20 LLMD ZONE 3 WATER SVCS231135-03 10/20
359.99OCT'20 LLMD ZONE 3 WATER SVCS231149-03 10/20
233.27OCT'20 LLMD ZONE 3 WATER SVCS231150-03 10/20
1,024.31OCT'20 HAUN RD WATER SVCS236550-01 10/20
184.85SEPT'20 AMR SPORTS PARK WATER SVCS236607-02 10/14
167.08OCT'20 LA PIEDRA/SHERMAN IRRIGATION WATE237370-01 10/20
198.35OCT'20 AMR ROW WATER SVCS238346-02 10/20
220.11OCT'20 AMR ROW IRRIGATION SVCS238455-02 10/21
51.15OCT'20 AMR ROW WATER SVCS238834-02 10/21
504.27OCT'20 AMR ROW WATER SVCS238835-02 10/20
502.99OCT'20 AMR ROW WATER SVCS238836-02 10/20
9Page:
10.2.a
Packet Pg. 22 Attachment: Voucher Listing 11-06-2020 (2745 : Warrant Register)
11/04/2020
Voucher List
City of Menifee
10
4:39:36PM
Page:vchlist
Bank code :uboc
Voucher Date Vendor Invoice PO #Description/Account Amount
46991 11/6/2020 (Continued)00161 EASTERN MUNICIPAL WATER DIST.
1,133.71OCT'20 SPIRIT WATER SVCS239155-02 10/20
246.44OCT'20 TOWN CENTER ROW WATER SVCS240236-02 10/20
60.84OCT'20 TOWN CENTER ROW WATER SVCS240240-02 10/21
220.84OCT'20 TOWN CENTER ROW WATER SVCS240243-02 10/20
109.48OCT'20 TOWN CENTER ROW WATER SVCS240244-02 10/20
39.90SEP'20 FIRE STATION #7 WATER SVCS240865-01 10/05
172.38SEP'20 FIRE STATION #7 WATER SVCS241468-01 10/05
778.77SEP'20 FIRE STATION #7 WATER SVCS241469-01 10/05
402.12SEP'20 CITY HALL WATER SVCS246366-02 10/5
504.27OCT'20 AMR CREEK VIEW IRRIGATION WATER S247266-02 10/20
206.76OCT'20 TOWN CENTER ROW WATER SVCS249510-02 10/20
223.40OCT'20 TOWN CENTER ROW WATER SVCS249511-02 10/20
78.55SEP'20 POLICE HEADQUARTERS WATER SVC254376-01 10/05
Total : 9,146.69
46992 11/6/2020 01928 EFAX CORPORATE 3008355 SEP'20 PD VIRUTAL FAX LINES FOR TRAINING 129.50
Total : 129.50
46993 11/6/2020 01696 ELECNOR BELCO ELECTRIC, INC 01 02388 CIP 16-07 CITY WIDE TRAFFIC SIGNAL COMMU 20,284.87
Total : 20,284.87
46994 11/6/2020 01503 ETIENNE, ANN-MARIE CK REQ 11/2 PETTY CASH REIMB PE 11/2/2020 684.92
Total : 684.92
46995 11/6/2020 01503 ETIENNE, ANN-MARIE CK REQ 10/27/2020 MENIFEE PD PETTY CASH REIMB PE10/27/2020 436.78
Total : 436.78
46996 11/6/2020 01142 FRONTIER CALIFORNIA INC.323-159-1679 10/10 OCT'20 SENIOR CENTER FIOS SVCS 140.98
Total : 140.98
46997 11/6/2020 01987 GARNER HOLT EDUCATION THROUGH, IMAGINATIONCK REQ 10/28 COMM SVCS INSTRUCTOR PAYMENT 168.00
Total : 168.00
46998 11/6/2020 01310 GOLDSTAR ASPHALT PRODUCTS 16680 P/W MATERIALS & SUPPLIES 59.29
Total : 59.29
46999 11/6/2020 00908 GOSCH AUTO GROUP 2062088 CODE ENF VEHICLE MAINTENANCE (VEH#110) 19.14
10Page:
10.2.a
Packet Pg. 23 Attachment: Voucher Listing 11-06-2020 (2745 : Warrant Register)
11/04/2020
Voucher List
City of Menifee
11
4:39:36PM
Page:vchlist
Bank code :uboc
Voucher Date Vendor Invoice PO #Description/Account Amount
46999 11/6/2020 (Continued)00908 GOSCH AUTO GROUP
86.73PD VEHICLE MAINTENANCE (VEH#305)5015316
Total : 105.87
47000 11/6/2020 01060 HANK'S HARDWARE & LUMBER INC.N14972 PD FACILITIES MATERIALS & SUPPLIES 65.74
20.09FACILITIES MATERIALS & SUPPLIESN14973
Total : 85.83
47001 11/6/2020 01999 HARPER, MATTHEW CK REQ 11/2 PER DIEM FOR BASIC FIREARM TRAINING 122.00
Total : 122.00
47002 11/6/2020 00921 HD SUPPLY CONSTRUCTION SUPPLY 10012985869 P/W MATERIALS & SUPPLIES 40.99
Total : 40.99
47003 11/6/2020 00558 HDL COREN & CONE SIN004444 OCT- DEC'20 CONTRACT PROPERTY TAX SVCS 3,170.00
Total : 3,170.00
47004 11/6/2020 01734 HOME DEPOT CREDIT SERVICES 7141 10/13 SUPPLIES 470.63
Total : 470.63
47005 11/6/2020 01991 HORNER, TOM CK REQ 11/2 PER DIEM FOR BASIC FIREARM TRAINING 122.00
Total : 122.00
47006 11/6/2020 01043 IMPERIAL SPRINKLER SUPPLY 4261408-00 ROW IRRIGATION SUPPLIES 11.54
02754 2,869.34CENTENNIAL PARK IRRIGATION SUPPLIES4332866-00
Total : 2,880.88
47007 11/6/2020 01471 INFRASTRUCTURE ENGINEERING, CORPORATION13016 02440 CIP 19-06 SCOTT/MURRIETA RD TRAFFIC SIG 380.00
02469 380.00SEPT'20 CIP 20-06 & 20-07 LABOR COMPLIAN13017
Total : 760.00
47008 11/6/2020 01054 INLAND OVERHEAD DOOR 45538 FIRE STATION #7 FACILITY MAINTENANCE 298.50
280.00FIRESTATION #7 FACILITY MAINTENANCE45832
Total : 578.50
47009 11/6/2020 00225 INT'L CITY MGMT ASSOC 705676 20/21 CITY MANAGER MEMBERSHIP RENEWAL 1,400.00
Total : 1,400.00
11Page:
10.2.a
Packet Pg. 24 Attachment: Voucher Listing 11-06-2020 (2745 : Warrant Register)
11/04/2020
Voucher List
City of Menifee
12
4:39:36PM
Page:vchlist
Bank code :uboc
Voucher Date Vendor Invoice PO #Description/Account Amount
47010 11/6/2020 00746 JIM ROGERS LOCK & KEY 14656 P/W MATERIALS & SUPPLIES 36.87
74.07PD HEADQUARTERS FACILITY MAINTENANCE17793
Total : 110.94
47011 11/6/2020 01331 KOA CORPORATION JB91167-13 02624 SEPT'20 NON RECOVERABLE GRANT MANAGEMENT 3,875.00
Total : 3,875.00
47012 11/6/2020 01743 L.N. CURTIS & SONS INV417596 02355 MENIFEE PD GAS MASKS FIRST RESPONDER KIT 1,033.13
Total : 1,033.13
47013 11/6/2020 00128 LOWES 6081 10/2 SUPPLIES 1,752.38
Total : 1,752.38
47014 11/6/2020 01284 MAIN STREET SIGNS 34190 P/W SIGN MAINTENANCE & REPLACEMENT 647.97
Total : 647.97
47015 11/6/2020 01891 MATTHEW FAGAN CONSULTING, INC #2 02589 MATTHEW FAGAN -AUG'20 CEQA/ENVIRONMENTAL 2,805.00
Total : 2,805.00
47016 11/6/2020 01100 MCCALL STORAGE & CARWASH INC CK REQ 10/27/2020 P/W & COMM SVCS FLEET VEHICLE MAINT 1,000.00
Total : 1,000.00
47017 11/6/2020 00057 MENIFEE VALLEY AWARDS 20-6695 AWARD FOR EMPLOYEE APPRECIATION 93.80
Total : 93.80
47018 11/6/2020 01563 MERCHANTS BUILDING MAINTENANCE 592775 CITY HALL FACILITY MAINT 250.00
02801 4,928.00COVID-19 DISINFECTING SERVICES597233
02801 5,152.00COVID-19 DISINFECTING SERVICES597251
02801 4,704.00COVID-19 DISINFECTING SERVICES597268
Total : 15,034.00
47019 11/6/2020 00474 BEDROS DARKJIAN CK REQ 10/15/2020 REFUND DEPOSIT BASED FEE 2013-157, 2013- 9,937.86
Total : 9,937.86
47020 11/6/2020 00474 SUTTER MITLAND 01 LLC CK REQ 10/07 REFUND DEPOSIT BASED FEE IS19-026 & IS19 4,970.27
Total : 4,970.27
47021 11/6/2020 00474 RICHMOND AMERICAN CK REQ 10/14 REIMB FOR DOUBLE PYMT OF PMT20-03502-035 1,349.20
12Page:
10.2.a
Packet Pg. 25 Attachment: Voucher Listing 11-06-2020 (2745 : Warrant Register)
11/04/2020
Voucher List
City of Menifee
13
4:39:36PM
Page:vchlist
Bank code :uboc
Voucher Date Vendor Invoice PO #Description/Account Amount
(Continued)Total : 1,349.20 47021 11/6/2020 00474 00474 RICHMOND AMERICAN
47022 11/6/2020 00474 MOHAMMAD KASHANI CK REQ 10/14 REFUND OF IP18-009 & RPT17-032 1,053.75
Total : 1,053.75
47023 11/6/2020 00474 CAVENAUGH & ASSOCIATES 11/2/20 DUI SEMINAR TRAINING 620.00
Total : 620.00
47024 11/6/2020 00474 CATHERINE A VINCENT ATTORNEY A CK REQ 10/27/2020 REFUND OF SUBPOENA FEES 550.00
Total : 550.00
47025 11/6/2020 00474 D.R. HORTON CK REQ 10/14 REIMB. FOR DOUBLE PYMT OF EP20-269 521.00
Total : 521.00
47026 11/6/2020 00474 HORIZON SOLAR POWER CK REQ 10/14 REIMB FOR DOUBLE PYMT OF PMT20-03514 452.80
Total : 452.80
47027 11/6/2020 00474 DONNA CARTIER CK REQ 10/14 REIMB FOR MILITARY BANNER 135.00
Total : 135.00
47028 11/6/2020 01473 MISS APRIL'S DANCE CK REQ 10/27 COMM SVCS INSTRUCTOR PAYMENT 70.00
Total : 70.00
47029 11/6/2020 00690 MMASC 2452 MMASC MEMBERSHIP DUES 90.00
Total : 90.00
47030 11/6/2020 01605 MOBILE MODULAR MANAGEMENT CORP 300321485 MOBILE MODULAR RENTAL 102.44
Total : 102.44
47031 11/6/2020 00715 MOORE FENCE COMPANY, INC.20-7026 P/W YARD FACILITY MAINTENANCE 621.81
Total : 621.81
47032 11/6/2020 01693 NICKS, JONATHAN CK REQ 10/30 LIABILITY CLAIM FOR DAMAGES 563.12
Total : 563.12
47033 11/6/2020 01480 NORTH AMERICAN COMPANY FOR, LIFE AND HEALTH INSURANCE10/22/20 ANNUAL CITY MANAGER LIFE INSURANCE POLIC 629.00
Total : 629.00
47034 11/6/2020 01558 OCCUPATION HEALTH CENTERS, OF CALIFORNIA69147922 PRE-EMPLOYMENT TESTING SVCS 263.50
13Page:
10.2.a
Packet Pg. 26 Attachment: Voucher Listing 11-06-2020 (2745 : Warrant Register)
11/04/2020
Voucher List
City of Menifee
14
4:39:36PM
Page:vchlist
Bank code :uboc
Voucher Date Vendor Invoice PO #Description/Account Amount
(Continued)Total : 263.50 47034 11/6/2020 01558 01558 OCCUPATION HEALTH CENTERS, OF CALIFORNIA
47035 11/6/2020 01130 O'REILLY AUTO PARTS 4746-140778 FLEET STREETS VEHICLE MAINTENANCE 131.15
22.15PD VEHICLE MAINTENANCE4746-143119
22.15PD VEHICLE MAINTENANCE4746-144970
110.60FLEET EQUIPMENT MAINTENANCE4746-145798
18.48FLEET EQUIPMENT MAINTENANCE4746-146036
Total : 304.53
47036 11/6/2020 01674 PACIFIC ALARM SERVICE R-00227542 02761 NOV'20 FIRE & BURGLAR ALARM MONITORING S 110.00
Total : 110.00
47037 11/6/2020 00038 PARSAC 21-67 20/21 ANNUAL LIABILITY PROGRAM RENEWAL 882,875.00
Total : 882,875.00
47038 11/6/2020 01886 PECHANGA BAND OF LUISENO, MISSION INDIANS13651 02561 CIP 19-06 TRIBAL MONITORING SVCS SCOTT & 98.00
Total : 98.00
47039 11/6/2020 01505 PERRIS VALLEY AUTO CENTER 15009128/1 P/W VEHICLE MAINTENANCE (VEH#220) 87.06
105.97P/W VEHICLE MAINTENANCE (VEH#232)15009129/1
49.65PD VEHICLE MAINTENANCE (VEH#20-36)15009190/1
Total : 242.68
47040 11/6/2020 01065 PRUDENTIAL OVERALL SUPPLY 23043321 P/W UNIFORM LAUNDRY SVCS 120.79
132.89P/W UNIFORM LAUNDRY SVCS23046270
40.47P/W LAUNDRY SVCS23046273
132.89P/W UNIFORM LAUNDRY SVCS23049210
40.47P/W LAUNDRY SVCS23049211
132.89P/W UNIFORM LAUNDRY SVCS23052651
40.47P/W LAUNDRY SVCS23052652
132.89P/W UNIFORM LAUNDRY SVCS23055416
45.87COMM SVCS UNIFORM LAUNDRY SVCS23058832
45.87COMM SVCS UNIFORM LAUNDRY SVCS23061939
Total : 865.50
47041 11/6/2020 00473 PVP COMMUNICATIONS 127734 02506 MENIFEE PD HELMET COMMUNICATIONS KIT 3,577.88
02506 2,855.78MENIFEE PD HELMET COMMUNICATIONS KIT127885
14Page:
10.2.a
Packet Pg. 27 Attachment: Voucher Listing 11-06-2020 (2745 : Warrant Register)
11/04/2020
Voucher List
City of Menifee
15
4:39:36PM
Page:vchlist
Bank code :uboc
Voucher Date Vendor Invoice PO #Description/Account Amount
(Continued)Total : 6,433.66 47041 11/6/2020 00473 00473 PVP COMMUNICATIONS
47042 11/6/2020 00006 R&R BUSINESS SOLUTIONS 8509 PRINTING SVCS 42.96
42.96PRINTING SVCS8510
Total : 85.92
47043 11/6/2020 00013 READYREFRESH 00I0036688976 CITY HALL BOTTLE WATER SUPPLY 302.67
542.55CITY HALL BOTTLE WATER SUPPLY10J0029762325
Total : 845.22
47044 11/6/2020 01997 REVELES, CHRISTINA CK REQ 11/2 PER DIEM FOR BASIC FIREARM TRAINING 122.00
Total : 122.00
47045 11/6/2020 01491 RINCON CONSULTANTS, INC 23890 02644 JUL'20 ON-CALL PLANNING & ENVIRONMENTAL 6,965.00
Total : 6,965.00
47046 11/6/2020 00530 RIVERSIDE COUNTY CLERK CK REQ 10/27 NOE FILING FEE 50.00
Total : 50.00
47047 11/6/2020 00500 RIVERSIDE HABITAT CONSERVATION CK REQ 10/23 AUG'20 K-RAT FEES 217.50
407.50SEP'20 K-RAT FEESCK REQ 10/23
Total : 625.00
47048 11/6/2020 00456 ROGERS, ANDERSON, MALODY 64236 02786 FY 19/20 AUDIT SERVICES 6,000.00
Total : 6,000.00
47049 11/6/2020 00042 S. CALIF. ASSOC. OF GOVTS 10/23/20 SCAG ASSESSMENT DUES FY 20/21 9,644.00
Total : 9,644.00
47050 11/6/2020 01858 SAFETY-KLEEN SYSTEMS, INC 84297271 PD VEHICLE MAINTENANCE 98.94
Total : 98.94
47051 11/6/2020 01915 SIG SAUER, INC 3698014 02574 MENIFEE PD HANDGUN GRIPS 261.00
Total : 261.00
47052 11/6/2020 01453 SIGNS BY TOMORROW 25355 02659 FY20/21 PUBLIC HEARING NOTICE SIGNAGE SE 960.75
02659 720.56FY20/21 PUBLIC HEARING NOTICE SIGNAGE SE25393
15Page:
10.2.a
Packet Pg. 28 Attachment: Voucher Listing 11-06-2020 (2745 : Warrant Register)
11/04/2020
Voucher List
City of Menifee
16
4:39:36PM
Page:vchlist
Bank code :uboc
Voucher Date Vendor Invoice PO #Description/Account Amount
(Continued)Total : 1,681.31 47052 11/6/2020 01453 01453 SIGNS BY TOMORROW
47053 11/6/2020 01640 SO CAL SHORT LOAD INC 03130 P/W MATERIALS & SUPPLIES 410.00
380.00P/W MATERIALS & SUPPLIES03135
440.00P/W MATERIALS & SUPPLIES3120
470.00P/W MATERIALS & SUPPLIES3170
Total : 1,700.00
47054 11/6/2020 00046 SOUTHERN CALIFORNIA EDISON 2-30-857-8947 10/17 SEPT'20 POLICE HEADQUARTERS ELECTRICAL S 3,776.02
302.33SEPT'20 NEWPORT RD SGNL & STREETLIGHTING2-32-648-0936 10/10
88.69SEPT'20 ANTELOPE RD TC-1 SGNL SVC2-33-675-0278 10/14
133.70OCT'20 NEWPORT RD/AMR CFD 2012-1 SGNL SV2-34-392-5475 10/23
82.24OCT'20 DERBY HILL TC-1 SIGNAL SVCS2-35-338-9109 10/22
43.83OCT'20 DERBY HILL TC-1 SIGNAL SVC2-35-338-9240 10/22
417.88SEPT'20 CFD 2017-1 STREET LIGHT & IRRIGA2-36-156-2671 10/15
280.52SEPT'20 CITY SIGNAL SVCS2-36-738-8345 10/10
313.49SEPT'20 CITY SIGNALS SVCS2-36-751-2365 10/15
24.66SEPT'20 TOWN CENTER IRRIGATION SVCS2-37-161-9065 10/14
4,283.55SEPT'20 FIRE STATIONS ELECTRICAL SVC2-39-846-6326 10/14
62.10OCT'20 AMR STREET LIGHT SVC2-41-025-9733 10/22
24.81OCT'20 AMR STREET LIGHT SVC2-41-025-9790 10/22
38.40AUG'20 2017-1 TOWN CENTER TRAFFIC SIGNAL2-41-608-8649 10/13
1,333.06SEPT'20 POLICE HEADQUARTERS ELECTRICAL S2-41-909-0907 10/14
29.32SEPT'20 AMR SPORTS PARK ELECTRIC SVCS2-42-069-6999 10/14
493.81OCT'20 CENTRAL PARK ELECTRIC SVCS2-42-593-7505 10/24
41.69SEPT'20 AMR STREET LIGHT SVCS2-42-955-0510 10/7
Total : 11,770.10
47055 11/6/2020 01932 SOUTHERN CALIFORNIA NEWS GROUP 0011404931 LEGAL ADVERTISING SVCS 401.50
Total : 401.50
47056 11/6/2020 00045 STAPLES 6041 9/15 OFFICE SUPPLIES 270.78
Total : 270.78
47057 11/6/2020 00283 STATE OF CALIFORNIA, DEPARTMENT OF JUSTICE474362 SEP'20 BLOOD ALCOHOL ANALYSIS 311.00
Total : 311.00
47058 11/6/2020 01010 STC TRAFFIC, INC.4242-A 02633 AUG'20 NON-RECOVERABLE TRAFFIC ENG RVW S 5,783.50
16Page:
10.2.a
Packet Pg. 29 Attachment: Voucher Listing 11-06-2020 (2745 : Warrant Register)
11/04/2020
Voucher List
City of Menifee
17
4:39:36PM
Page:vchlist
Bank code :uboc
Voucher Date Vendor Invoice PO #Description/Account Amount
(Continued)Total : 5,783.50 47058 11/6/2020 01010 01010 STC TRAFFIC, INC.
47059 11/6/2020 01994 STEINHOUSER, KEVIN CK REQ 11/2 PER DIEM FOR BASIC FIREARM TRAINING 122.00
Total : 122.00
47060 11/6/2020 01053 SUN CITY HARDWARE 6726777 8/31 COMM SVCS & P/W SUPPLIES 652.00
Total : 652.00
47061 11/6/2020 01754 SUPERIOR READY MIX CONCRETE, L.P.148340 P/W MATERIALS & SUPPLIES 463.33
Total : 463.33
47062 11/6/2020 01846 SYSCO RIVERSIDE, INC 220887118 SUPPLIES FOR COVID-19 102.64
Total : 102.64
47063 11/6/2020 00098 THE GAS COMPANY 008 125 8251 8 10/22 OCT'20 CSA 145 GAS SVCS 9.81
15.78OCT'20 WEST ANNEX/SR. CTR GAS SVCS064 825 8334 8 10/22
21.38OCT'20 NORTH ANNEX GAS SVCS069 025 8387 8 10/22
19.13OCT'20 POLICE DEPT (BLDG A) GAS SVCS091 934 9672 7 10/22
60.57OCT'20 POLICE DEPT (BLDG B) GAS SVCS186 436 1021 7 10/22
Total : 126.67
47064 11/6/2020 00854 THE LLOYD PEST CONTROL CO, INC 7197928 SEP'20 P/W PEST CONTROL SVCS 70.00
99.00SEP'20 PD HQ PEST CONTROL SVCS7198251
Total : 169.00
47065 11/6/2020 01085 THE SHERWIN-WILLIAMS CO 5460-2 GRAFFITI ABATEMENT SUPPLIES 33.54
Total : 33.54
47066 11/6/2020 01998 THOMAS, TYQUAN CK REQ 11/2 PER DIEM FOR BASIC FIREARM TRAINING 122.00
Total : 122.00
47067 11/6/2020 01064 TRI STATE MATERIALS INC 92458 P/W MATERIALS & SUPPLIES 100.21
Total : 100.21
47068 11/6/2020 00430 UNION BANK, N.A.1227334 AUG'20 ACCT MGMT SVCS 291.67
Total : 291.67
47069 11/6/2020 00189 VERIZON WIRELESS 9861871384 CITY MOBILE DEVICE CHARGES AUG'20 5,703.82
17Page:
10.2.a
Packet Pg. 30 Attachment: Voucher Listing 11-06-2020 (2745 : Warrant Register)
11/04/2020
Voucher List
City of Menifee
18
4:39:36PM
Page:vchlist
Bank code :uboc
Voucher Date Vendor Invoice PO #Description/Account Amount
47069 11/6/2020 (Continued)00189 VERIZON WIRELESS
4,659.27SEP'20 PD MOBILE CHARGES9863440916
4,989.57CITY MOBILE DEVICE CHARGES SEP'209863956512
Total : 15,352.66
47070 11/6/2020 01425 VIDEO APPROACH 2020-00047 02471 MENIFEE DAILY COVID-19 UPDATES 2,500.00
02471 1,620.00MENIFEE DAILY COVID-19 UPDATES2020-00049
02471 2,000.00MENIFEE DAILY COVID-19 UPDATES2020-00052
02471 3,649.00MENIFEE DAILY COVID-19 UPDATES2020-00057
Total : 9,769.00
47071 11/6/2020 00976 VIRTUAL PROJECT MANAGER LLC 12-2480 VIRTUAL PROJECT MANAGER 500.00
Total : 500.00
47072 11/6/2020 00787 WAGEWORKS, INC.INV2353063 SEP'20 FSA MONTHLY PREMIUM 547.00
Total : 547.00
47073 11/6/2020 00270 WEST COAST LIGHTS & SIRENS INC 20556 02425 RETROFIT UNDERCOVER VEHICLE 4,894.36
Total : 4,894.36
47074 11/6/2020 00143 WRCRCA CK REQ 10/23 AUG 2020 - MSHCP FEES 218,846.00
262,492.74SEP 2020 - MSHCP FEESCK REQ 10/23
Total : 481,338.74
Bank total : 2,087,291.37 153 Vouchers for bank code :uboc
2,087,291.37Total vouchers :Vouchers in this report 153
18Page:
10.2.a
Packet Pg. 31 Attachment: Voucher Listing 11-06-2020 (2745 : Warrant Register)
Date Paid by:Payee Description Amount
10/30/2020 ACH City Payroll Payroll Period 10/10/2020 - 10/23/2020 121,376.00
11/2/2020 ACH City Payroll Payroll Period 10/24/2020 - 11/2/2020 6,167.04
11/13/2020 ACH City Payroll Payroll Period 10/24/2020 - 11/6/2020 654,920.04
11/13/2020 ACH ICMA Payroll Period 10/24/2020 - 11/6/2020 32,765.50
TOTAL PAYROLL:815,228.58$
Date Paid by:Payee Description Amount
11/2/2020 ACH PayPros Credit Card Processing Fees 15,185.72
11/6/2020 ACH CALPERS - Medical Nov-20 228,880.85
11/10/2020 Wire Wilmington Trust WRCOG Street Light Program Debt Payment 60,301.61
11/12/2020 ACH CALPERS - Retirement Payroll Period 9/26/2020 - 10/9/2020 59,867.62
11/12/2020 ACH CALPERS - Retirement Payroll Period 9/26/2020 - 10/9/2020 79,868.86
TOTAL OTHER EFT'S:444,104.66$
TOTAL PAYMENTS:1,259,333.24$
Payroll Register, Taxes and Other EFT's/Wires
City of Menifee
December 2, 2020
10.2.b
Packet Pg. 32 Attachment: Payroll Register 12-2-2020 (2745 : Warrant Register)
CITY OF MENIFEE
SUBJECT: 2021 City Council Meeting Calendar
MEETING DATE: December 2, 2020
TO: Mayor and City Council
PREPARED BY: Sarah Manwaring, City Clerk
REVIEWED BY: Sarah Manwaring, City Clerk
APPROVED BY: Armando G. Villa, City Manager
RECOMMENDED ACTION
1. Approve the cancellation of the January 6, 2021 City Council meeting, and
2. Approve the 2021 City Council Meeting Calendar.
DISCUSSION
In years past, the City Council has cancelled the first City Council meeting held in January.
During the holiday season it can be difficult to prepare the required documentation and receive
approvals for agenda items when often staff, consultants and developers have taken that time
off. This year the first City Council meeting is January 6.
Per the Menifee Municipal Code, City Council Regular meetings are held on the first and third
Wednesday of each month starting at 6 p.m. Attached is the full meeting calendar for 2021.
Although staff does not see any other foreseeable conflicts with the 2021 schedule, it is a good
idea for Council to review the 2021 calendar for any necessary cancelations or rescheduling.
City Council may cancel or reschedule a meeting at any time throughout the year for any
reason; and Special meetings and Emergency meetings may be scheduled as needed.
10.3
Packet Pg. 33
City of Menifee Staff Report
2021 CC Meeting Calendar
December 2, 2020
Page 2 of 2
Holidays and Observances:
Jan 1 New Year's Day
Jan 18 Martin Luther King Jr. Day
Feb 1 First Day of Black History Month
Feb 14 Valentine's Day
Feb 15 Presidents' Day
Mar 1 First Day of Women's History Month
Mar 17 St. Patrick's Day
Apr 4 Easter Sunday
Apr 5 Easter Monday
Apr 15 Tax Day
May 5 Cinco de Mayo
May 9 Mother's Day
May 31 Memorial Day
Jun 19 Juneteenth
Jun 20 Father's Day
Jul 4 Independence Day
Jul 5 'Independence Day' observed
Sep 6 Labor Day
Oct 11 Columbus Day
Oct 31 Halloween
Nov 2 Election Day
Nov 11 Veterans Day
Nov 25 Thanksgiving Day
Nov 26 Black Friday
Nov 26 Native American Heritage Day
Dec 24 'Christmas Day' day off
Dec 24 Christmas Eve
Dec 25 Christmas Day
Dec 31 'New Year's Day' day off
Dec 31 New Year's Eve
*Red = Federal Holidays/City Holidays Observed
FISCAL IMPACT
There is no fiscal impact.
ATTACHMENTS
1. 2021 Council Meeting Schedule
10.3
Packet Pg. 34
2021 CITY COUNCIL MEETING SCHEDULE
Date of Meeting
January 6, 2021
January 20, 2021
February 3,2021
February 17, 2021
March 3, 2021
March 17, 2021
April 7, 2021
April 21, 2021
May 5, 2021
May 19, 2021
June 2, 2021
June 16, 2021
July 7, 2021
July 21, 2021
August 4, 2021
August 18, 2021
September 1, 2021
September 15, 2021
October 6, 2021
October 20, 2021
November 3, 2021
November 17, 2021
December 1, 2021
December 15, 2021
10.3.a
Packet Pg. 35 Attachment: 2021 Council Meeting Schedule (2755 : 2021 CC Meeting Calendar)
CITY OF MENIFEE
SUBJECT: Covenant of Improvement Requirements, Survey Monument
Agreement and Final Parcel Map 37379 for Legado
Development by BLC Fleming LLC and the Fleming Family
Limited Partnership
MEETING DATE: December 2, 2020
TO: Mayor and City Council
PREPARED BY: Yolanda Macalalad, Assistant City Engineer
REVIEWED BY: Yolanda Macalalad, Assistant City Engineer
APPROVED BY: Armando G. Villa, City Manager
RECOMMENDED ACTION
1. Approve Covenant of Improvement Requirements for Parcel Map 37379 (PM37379),
located east of Encanto Drive, south of Rouse Road and west of Antelope Road; and
2. Approve Survey Monument Agreement for Final PM 37379; and
3. Approve the filing of Final Map for PM 37379.
DISCUSSION
The attached Tentative Parcel Map (TPM) 37379 is a proposed subdivision of 184.76 gross
acres of land into four large parcels for ownership and conveyance purposes and is located east
of Encanto Drive, south of Rouse Road and west of Antelope Road.
On October 13, 2017, the Property Owners, BLC Fleming LLC and The Fleming Family Limited
Partnership submitted an application to the City for approval of the Tentative Parcel Map under
Case No. 2017-337 (or TPM 37379). The Property Owners are now requesting the filing of the
final map for TPM 37379.
On December 11, 2019, the City of Menifee Planning Commission conditionally approved TPM
37379. The Conditions of Approval (COA) require prior to recordation of a final map, the
construction and dedication to City, of certain public improvements and easements for the
orderly future development of the parcel map. The COA provide that such construction and
dedication can be deferred, pursuant to a written agreement approved by the City. The
recommended Covenant of Improvement Requirements is the agreement that will satisfy such
condition. Staff and the City Attorney reviewed the agreement and determined it meets the
parcel map conditions and is consistent with City policies and regulation.
10.4
Packet Pg. 36
City of Menifee Staff Report
Agreement, Survey Monument and Final Parcel Map 37379
December 2, 2020
Page 2 of 2
Additionally, the Subdivision Map Act requires that survey monuments are placed or guaranteed
for placement prior to recordation of a final map. The Property Owner entered into a Survey
Monument Agreement with the City and posted the required security for correct placement of
survey monuments. Staff reviewed the agreement and determined it meets City policies and
regulations.
Staff determined that the Project Conditions required prior to final map recordation of TPM
37379 have been satisfied.
FISCAL IMPACT
There is no impact to the general fund, the property owner paid the fees and deposits required
to pay for the preparation and review of the Covenant Agreement, the Survey Monument
Agreement, and Final Parcel Map.
ATTACHMENTS
1. EXHIBIT - PM 37379
2. Covenant of Improvement Requirements (Parcel Map 37379)
3. PM 37379 Survey Monument Agreement
10.4
Packet Pg. 37
PARCEL 1
PARCEL 2 SHERMANROADSUNSHINECOURTBRADYLANETRUMBLEROADMYLESCOURTTRENASLANELOT "C"
LOT "B"
TRAC
T
M
A
P
N
O.
1
9
7
8
1
MB 18
6/
3
1-
4
0
LOT "A"
LOT "D"
LOT "F"
REMOL
A
F
A
R
M
S
NO. 14
MB 16/3
6
-
3
8
1452
1453
1483
1482
1481
1451
1450
1420
1421
NW 1/4
SEC. 2
2 NE 1/4
SEC. 2
2
LOT "G"
1422
LOT "E"
PARCEL 4
PARCEL 3
215 FREEWAYEXHIBIT A
10.4.a
Packet Pg. 38 Attachment: EXHIBIT - PM 37379 (2751 : Agreement, Survey Monument and Final Parcel Map 37379)
10.4.b
Packet Pg. 39 Attachment: Covenant of Improvement Requirements (Parcel Map 37379) (2751 : Agreement, Survey Monument and Final Parcel Map 37379)
10.4.b
Packet Pg. 40 Attachment: Covenant of Improvement Requirements (Parcel Map 37379) (2751 : Agreement, Survey Monument and Final Parcel Map 37379)
10.4.b
Packet Pg. 41 Attachment: Covenant of Improvement Requirements (Parcel Map 37379) (2751 : Agreement, Survey Monument and Final Parcel Map 37379)
10.4.b
Packet Pg. 42 Attachment: Covenant of Improvement Requirements (Parcel Map 37379) (2751 : Agreement, Survey Monument and Final Parcel Map 37379)
10.4.b
Packet Pg. 43 Attachment: Covenant of Improvement Requirements (Parcel Map 37379) (2751 : Agreement, Survey Monument and Final Parcel Map 37379)
10.4.b
Packet Pg. 44 Attachment: Covenant of Improvement Requirements (Parcel Map 37379) (2751 : Agreement, Survey Monument and Final Parcel Map 37379)
10.4.b
Packet Pg. 45 Attachment: Covenant of Improvement Requirements (Parcel Map 37379) (2751 : Agreement, Survey Monument and Final Parcel Map 37379)
10.4.b
Packet Pg. 46 Attachment: Covenant of Improvement Requirements (Parcel Map 37379) (2751 : Agreement, Survey Monument and Final Parcel Map 37379)
10.4.b
Packet Pg. 47 Attachment: Covenant of Improvement Requirements (Parcel Map 37379) (2751 : Agreement, Survey Monument and Final Parcel Map 37379)
10.4.b
Packet Pg. 48 Attachment: Covenant of Improvement Requirements (Parcel Map 37379) (2751 : Agreement, Survey Monument and Final Parcel Map 37379)
10.4.b
Packet Pg. 49 Attachment: Covenant of Improvement Requirements (Parcel Map 37379) (2751 : Agreement, Survey Monument and Final Parcel Map 37379)
10.4.b
Packet Pg. 50 Attachment: Covenant of Improvement Requirements (Parcel Map 37379) (2751 : Agreement, Survey Monument and Final Parcel Map 37379)
10.4.b
Packet Pg. 51 Attachment: Covenant of Improvement Requirements (Parcel Map 37379) (2751 : Agreement, Survey Monument and Final Parcel Map 37379)
10.4.b
Packet Pg. 52 Attachment: Covenant of Improvement Requirements (Parcel Map 37379) (2751 : Agreement, Survey Monument and Final Parcel Map 37379)
10.4.c
Packet Pg. 53 Attachment: PM 37379 Survey Monument Agreement (2751 : Agreement, Survey Monument and Final Parcel Map 37379)
10.4.c
Packet Pg. 54 Attachment: PM 37379 Survey Monument Agreement (2751 : Agreement, Survey Monument and Final Parcel Map 37379)
10.4.c
Packet Pg. 55 Attachment: PM 37379 Survey Monument Agreement (2751 : Agreement, Survey Monument and Final Parcel Map 37379)
10.4.c
Packet Pg. 56 Attachment: PM 37379 Survey Monument Agreement (2751 : Agreement, Survey Monument and Final Parcel Map 37379)
10.4.c
Packet Pg. 57 Attachment: PM 37379 Survey Monument Agreement (2751 : Agreement, Survey Monument and Final Parcel Map 37379)
10.4.c
Packet Pg. 58 Attachment: PM 37379 Survey Monument Agreement (2751 : Agreement, Survey Monument and Final Parcel Map 37379)
CITY OF MENIFEE
SUBJECT: Community Facilities District Landscape Improvements,
Audie Murphy Ranch North Phase 1, Sutter Mitland 01, LLC
MEETING DATE: December 2, 2020
TO: Mayor and City Council
PREPARED BY: Chet Robinson, Associate Engineer
REVIEWED BY: Yolanda Macalalad, Assistant City Engineer
APPROVED BY: Armando G. Villa, City Manager
RECOMMENDED ACTION
Accept the Community Facilities District (CFD) landscape improvements located along Goetz
Road, Audie Murphy Road and Normandy Road within Phase 1 of Audie Murphy Ranch North.
DISCUSSION
Audie Murphy Ranch is a master planned community in the western portion of the City of
Menifee. Audie Murphy Ranch North is on the north side of Newport Road and consists of two
phases. Phase 1 is the area between the Salt Creek Channel and the previous alignment of
Newport Road (currently Normandy Road) as shown on the attached location map.
The street improvements within Phase 1 of Audie Murphy Ranch North included widening of
Goetz Road and construction of Audie Murphy Road and Normandy Road. The street
improvements were previously approved and accepted by the City of Menifee. The landscape
improvements along Goetz Road, Audie Murphy Road, and Normandy Road will be
maintained by the City’s Community Facilities District (CFD) 2012-1. The landscape
improvements are included in City of Menifee construction plans IP16-021L and IP16-022L
and the area of the landscaping is shown on the attached location map.
The developer of Audie Murphy Ranch, Sutter Mitland 01, LLC, completed the required
described landscape improvements, and is now requesting acceptance by the City for
inclusion into the City CFD 2012-1 maintenance responsibility. Staff reviewed the request and
has determined that the landscape improvements have been fully completed to City
specifications and approved plans, and the developer has satisfied the required minimum one-
year maintenance.
.
10.5
Packet Pg. 59
City of Menifee Staff Report
Goetz, Audie Murphy, and Normandy Road Improvements
December 2, 2020
Page 2 of 2
FISCAL IMPACT
There is no impact to the City General Fund. The developer paid the necessary fees and
deposits in preparing and reviewing the request for acceptance of the landscape improvements.
The operation and maintenance of the landscape improvements will be funded by special
district taxes that will be collected from this development for being included within the
boundaries of CFD 2012-1.
ATTACHMENTS
1. Location Map
10.5
Packet Pg. 60
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THE RANCH HOUSE
TR. 31822-1
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AUDIE MURPHY RANCH NORTH - IP16-021lL & IP16-022L
PLOT DATE: November 16, 2020310 NORTH JOY STREET CORONA, CA 92879
T: 951.737.1124 F: 951.737.6551
CFD LANDSCAPE MAINTENANCE
PREPARED FOR BROOKFIELD RESIDENTIAL
3200 Park Center Drive, Ste 1000, Costa Mesa, CA 92626
IP16-022L
POC 2 & 3
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IP16-021L
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10.5.a
Packet Pg. 61 Attachment: Location Map (2747 : Goetz, Audie Murphy, and Normandy Road Improvements)
CITY OF MENIFEE
SUBJECT: Southern California Edison Agreement for Design and
Estimation Related to the Relocation of Transmission Power
Poles, Scott Road/Bundy Canyon Road Widening, CIP 20-
01
MEETING DATE: December 2, 2020
TO: Mayor and City Council
PREPARED BY: Carlos Geronimo, Principal Engineer
REVIEWED BY: Jeff Wyman, Assistant City Manager
APPROVED BY: Armando G. Villa, City Manager
RECOMMENDED ACTION
1. Authorize the City Manager to execute Southern California Edison (SCE) Letter of
Agreement for Engineering and Estimation in relation to the relocation of Transmission
Power Poles for the Scott Road/Bundy Canyon Road Widening; and
2. Authorize Finance Department to issue a Purchase Order to Southern California Edison
for $115,000 to cover advance payment and other engineering costs related to the
relocation of the Power Poles.
DISCUSSION
The Scott Road and Bundy Canyon Road project, Capital Improvement Project (CIP) 20-01,
proposes to widen the existing two-lane road to four lanes (two on each direction), ten-foot
shoulders and a fourteen-foot double left turn striped center median. The project starts at the
intersection of Scott Road and Haun Road and ends at the intersection of Bundy Canyon Road
and Sunset Avenue (limit with City of Wildomar).
Due to the significant expansion of the proposed roadway footprint, the improvements will affect
70 power poles that belong to Southern California Edison (SCE) along the entire alignment of
the project. As part of their franchise agreement, SCE is required to relocate their facilities at
their own cost where the City has “prior rights,” and the City would need to cover the costs of
relocation of power poles where SCE has prior rights. Prior rights refer to the City’s
establishment of its right-of-way (ROW) prior to the construction of SCE facilities inside the
ROW. The City’s consultant for the project, Civil-Pros, and SCE conducted a “prior rights” study
over the entire alignment of the proposed road and determined that of the 70 affected power
poles, SCE has prior rights for 31 power poles and therefore, the City is liable to relocate those
31 poles at its own cost.
10.6
Packet Pg. 62
City of Menifee Staff Report
Scott Road Widening - SCE Relocation Design Agreement
December 2, 2020
Page 2 of 2
The relocation efforts include preliminary design and estimates that are prepared by SCE’s
engineering staff. The City has contacted SCE and requested that this work be prepared in a
timely manner in order to meet the project’s schedule for relocation of the power poles. In order
to start the design and estimates for the relocation work, SCE requests an advance payment for
$75,000. This payment will go towards the design and estimation efforts, and final amounts will
be determined once the plans are completed. As stated in the Letter of Agreement provided by
SCE, if actual costs incurred exceed the amount of the engineering advance payment, it is the
City’s responsibility to pay the difference. If the actual costs incurred are less than the
engineering advance payment, SCE will deduct the actual costs and refund the difference to the
City.
In order to cover any final design and estimation costs beyond the $75,000 advance payment,
city staff recommends that a Purchase Order (PO) for $115,000 be prepared to cover for these
costs.
The construction costs for the relocation of the power poles are not included in the design and
estimation costs. The construction costs will be determined once the design and estimation is
completed by SCE.
FISCAL IMPACT
The funds to pay SCE for design and estimation related costs are budgeted in the following
Fiscal Year 2020-21 account:
Fund Name Account Number Available Funds
410-Bundy Cyn/Scott RD
Road Widening
410-4555-58083 $519,814
ATTACHMENTS
1. SCE Request for Engineering Advance
10.6
Packet Pg. 63
Cindy Quinn
Construction & Technical
Support - Project Management
Project Manager
May 20, 2020
Carlos Geronimo
City of Menifee
29844 Haun Road
Menifee, CA 92586
Project Location: Menifee and Wildomar
Dear Carlos Geronimo:
Subject: Request for Engineering Advance
Project ID # 2116
Southern California Edison Company (“SCE”) requires an engineering advance in the amount of $75,000.00 to
proceed with the following activities: designing a relocation plan for SCE’s Transmission and Distribution
facilities affected by your project, preparing a cost estimate for the proposed relocation plan, and related
activities (hereinafter, “Design and Estimation”).
You agree to pay to SCE the actual costs incurred in the course of Design and Estimation, recognizing that the
actual costs may differ from the amount above. If this project is cancelled, SCE will calculate the actual costs
SCE has incurred through the date of cancellation and provide you with a final invoice. If the actual costs
exceed the amount of the engineering advance, you agree to pay SCE the difference. If the actual costs are
less than the engineering advance, SCE will deduct the actual costs from the engineering advance, and will
refund the difference to you. If the project is not cancelled, any unused funds from the engineering advance
will be applied to the total actual cost of the project.
Please issue your payment in the above-described amount payable to Southern California Edison, and forward
it to the Accounts Receivable address indicated on the enclosed Invoice, or follow the instructions on the
Invoice for making a wire or ACH payment.
Please return a countersigned copy of this letter agreement to my office at the following address: 12353
Hesperia Rd, Victorville, CA 92395.
Page 1 of 212353 Hesperia Rd
Victorville, CA 92395
(760) 217-1487
cindy.quinn@sce.com
DocuSign Envelope ID: 7EC332CB-039B-462E-B322-FE39DE500FD7
10.6.a
Packet Pg. 64 Attachment: SCE Request for Engineering Advance (2752 : Scott Road Widening - SCE Relocation Design Agreement)
Cindy Quinn
Construction & Technical
Support - Project Management
Project Manager
I have read and understood the above letter agreement, and acknowledge and agree to the terms herein as
an authorized representative of City of Menifee.
By: Date:
Title:
Applicant Signature
Print Name
CC: Lauren Huson, project file.
I will be managing your project; therefore, if I may be of assistance to you, please do not hesitate to telephone
me at (760) 217-1487. Please notify me immediately if the project is delayed, cancelled, or if there are
changes in building plans, work schedules or completion dates.
Sincerely,
Cindy Quinn
Project Manager
Construction & Technical Support - Project Management
Page 2 of 2
DocuSign Envelope ID: 7EC332CB-039B-462E-B322-FE39DE500FD7
10.6.a
Packet Pg. 65 Attachment: SCE Request for Engineering Advance (2752 : Scott Road Widening - SCE Relocation Design Agreement)
CITY OF MENIFEE
SUBJECT: Bucknam Infrastructure Group, Inc. Agreement to Update
Pavement Management Program
MEETING DATE: December 2, 2020
TO: Mayor and City Council
PREPARED BY: Run Chen, Senior Engineer
REVIEWED BY: Jeff Wyman, Assistant City Manager
APPROVED BY: Armando G. Villa, City Manager
RECOMMENDED ACTION
1. Authorize the City Manager to execute a professional services agreement with Bucknam
Infrastructure Group, Inc. to update the City’s Pavement Management Program for local,
collector, major and arterial streets, in the amount not-to-exceed $66,768; and
2. Authorize the City Manager to execute any necessary contract amendments not
exceeding 10% of the contract amount, or $6,676.80.
DISCUSSION
The City of Menifee Pavement Management Program (PMP) was developed to assist City
personnel in maintaining current and accurate data of the City street network condition, thereby
providing a helpful tool in developing cost-effective pavement maintenance strategies.
Availability of such resource will allow City staff effectively and efficiently address the City’s
pavement needs using limited fiscal resources. Over the past 12 years since its 2008 inception,
the PMP has been updated regularly to ensure new additions or modifications to the City
Roadway Network are incorporated, including pavement conditions, designation of accurate
Pavement Condition Index (PCI), and prioritization of road maintenance based on budget
availability.
As the City of Menifee population continues to grow, brought mostly by new development, the
City street network system continues to expand accordingly. This growth necessitates a regular
update of the PMP to create necessary capital street maintenance and rehabilitation projects to
ensure the street network is kept at optimum condition at all times. Periodic updates include the
capturing of new construction and roadway improvements, and funding changes. To stay up to
date, the PMP requires reassessment of approximately 325 miles of local, major and arterial
streets every four years. Arterial streets have additional interim updates every two years.
10.7
Packet Pg. 66
City of Menifee Staff Report
Pavement Management Program Services Agreement
December 2, 2020
Page 2 of 3
In the 2018 PMP update, the resulting final report dated January 15, 2019 focused on the
arterial and collector street network. The 2021 PMP update will survey approximately 325
centerline miles of arterial, collector and residential local streets. To reduce costs, the update
will utilize GIS imaging files developed in the 2018 PMP update, and then incorporate roads
added to the City’s road network since 2018. The final 2021 PMP Report will make
recommendation for road maintenance and rehabilitation projects for the five-year FY 2021-
2026 plan, utilizing a weighted average Pavement Condition Index (PCI) rating of 80 (Good)
over the entire road network.
To summarize, the 2021 PMP Report will cover the following:
- Evaluation and update of Major and Arterial street network
- Update street data and work history
- Update Pavement Condition Index
- Update Budget Analysis and Pavement Improvement Report
- Update PMP GIS and map
- Update the City Roadway database in PMP software (PaverTM)
- Provide training to City staff
The City issued a Request for Proposal (RFP) on August 20, 2020 to various Traffic
Engineering consultants for the provision of professional engineering services for the PMP
Update. Three proposals were received on September 10, 2020. Prospective consultants were
directed to submit their proposals separate from their costs. The firms that submitted proposals
are as follows:
Firm Name
Bucknam Infrastructure, Inc.
Fugro USA Land, Inc.
Applied Research Associates, Inc.
A panel of three public works staff reviewed the proposals and rated the responses on the
following five categories: (1) qualification of the firm, (2) proposed team and organization, (3)
past experience and references, (4) project management system, and (5) proposal
presentation. Price was not a factor in the initial scoring of the proposals. A summary of the
review panel scoring is as follows:
Firm Score (105)
Bucknam Infrastructure Group 93.33
Applied Research Associates, Inc. 91.00
Fugro USA Land, Inc. 67.50
10.7
Packet Pg. 67
City of Menifee Staff Report
Pavement Management Program Services Agreement
December 2, 2020
Page 3 of 3
Once all proposals were reviewed and scored, the sealed envelopes of the top ranked firms
were opened. City staff conducted an independent estimate of the proposed scope of work for
the 2021 PMP and determined the expected cost would be about $80,970. Bucknam
Infrastructure’s cost proposal is $66,768. Since the cost proposal is below the City’s
independent estimate, no fee negotiations were conducted. The table below is for reference
only and shows the price proposals from each of the firms:
Firm Cost Proposal
Bucknam Infrastructure Group $66,768
Applied Research Associates, Inc. $228,800
Fugro USA Land, Inc. $99,735
The contract with scope of work and fee schedule are provided as an attachment.
FISCAL IMPACT
The fiscal impact is $66,768 or up to $73,444.80 with the contingency. Funding for this project
is included in the FY 20/21 budget in the following account:
Fund 320: Capital Projects
Description Account Total Amount
320 – Capital Projects:
Professional Services
320-4551-52800 $120,000
ATTACHMENTS
1. AGREEMENT (BUCKNAM)(PMP Support Services)
10.7
Packet Pg. 68
2671/031858-0001
7630376.2 a09/14/20
CITY OF MENIFEE
PROFESSIONAL SERVICES AGREEMENT
FY 20/21 PAVEMENT MANAGEMENT PROGRAM SUPPORT SERVICES
THIS PROFESSIONAL SERVICES AGREEMENT (“Agreement”) is made and effective
this _____ day of _____, 2020 (“Effective Date”) by and between the CITY OF MENIFEE, a
California municipal corporation, (“City”) and Bucknam Infrastructure Group, a California S-
Corporation (“Consultant”). City and Consultant may sometimes herein be referred to individually
as a “Party” and collectively as the “Parties.”
SECTION 1. SERVICES.
Subject to the terms and conditions set forth in this Agreement, Consultant shall provide to
City the services described in the Scope of Services, attached hereto as Exhibit A and incorporated
herein by this reference (the “Services”). Consultant will perform subsequent task orders as
requested by the Contract Administrator (as defined below), in accordance with the Scope of
Services. In the event of a conflict in or inconsistency between the terms of this Agreement and
Exhibit A, this Agreement shall prevail.
1.1 Term of Services. The term of this Agreement shall begin on November 18, 2020
and shall end on December 31, 2021 unless the term of this Agreement is otherwise terminated or
extended as provided for in Section 8. The time provided to Consultant to complete the Services
required by this Agreement shall not affect City’s right to terminate this Agreement, as provided
for in Section 8.
1.2 Standard of Performance. Consultant represents and warrants that Consultant is a
provider of first class work and services and Consultant is experienced in performing the Services
contemplated herein and, in light of such status and experience, Consultant shall perform the
Services required pursuant to this Agreement in the manner and according to the standards
observed by a competent practitioner of the profession in which Consultant is engaged in the
geographical area in which Consultant practices its profession and to the sole satisfaction of the
Contract Administrator.
1.3 Assignment of Personnel. Consultant shall assign only competent personnel to
perform the Services pursuant to Agreement. In the event that City, in its sole discretion, at any
time during the term of this Agreement, desires the reassignment of any such persons, Consultant
shall, immediately upon receiving notice from City of such desire of City, reassign such person or
persons.
1.4 Time. Consultant shall devote such time to the performance of the Services
pursuant to this Agreement as may be reasonably necessary to satisfy Consultant’s obligations
hereunder.
1.5 Authorization to Perform Services. Consultant is not authorized to perform any of
the Services or incur any costs whatsoever under the terms of this Agreement until receipt of
authorization from the Contract Administrator.
10.7.a
Packet Pg. 69 Attachment: AGREEMENT (BUCKNAM)(PMP Support Services) (2728 : Pavement Management Program Services Agreement)
2671/031858-0001
7630376.2 a09/14/20 -2-
SECTION 2. COMPENSATION.
City hereby agrees to pay Consultant a sum not to exceed SIXTY SIX THOUSAND
SEVEN HUNDRED SIXTY EIGHT DOLLARS AND ZERO ($66,768.00) not withstanding
any contrary indications that may be contained in Consultant’s proposal, for the Services to be
performed and reimbursable costs incurred under this Agreement. In the event of a conflict
between this Agreement and Exhibit A, regarding the amount of compensation, this Agreement
shall prevail. City shall pay Consultant for the Services rendered pursuant to this Agreement at
the time and in the manner set forth herein. The payments specified below shall be the only
payments from City to Consultant for the Services rendered pursuant to this Agreement.
Consultant shall submit all invoices to City in the manner specified herein. Except as specifically
authorized in advance by City, Consultant shall not bill City for duplicate services performed by
more than one person.
2.1 Invoices. Consultant shall submit invoices monthly during the term of this
Agreement, based on the cost for the Services performed and reimbursable costs incurred prior to
the invoice date. Invoices shall contain the following information:
a. Serial identifications of progress bills; i.e., Progress Bill No. 1 for the first
invoice, etc.;
b. The beginning and ending dates of the billing period;
c. A “Task Summary” containing the original contract amount, the amount of
prior billings, the total due this period, the balance available under this Agreement, and the
percentage of completion;
d. At City’s option, for each item in each task, a copy of the applicable time
entries or time sheets shall be submitted showing the name of the person performing the
Services, the hours spent by each person, a brief description of the Services, and each
reimbursable expense;
e. The total number of hours of work performed under this Agreement by
Consultant and each employee, agent, and subcontractor of Consultant performing the
Services hereunder necessary to complete the Services described in Exhibit A;
f. Receipts for expenses to be reimbursed;
g. The Consultant Representative’s signature.
Invoices shall be submitted to:
City of Menifee
Attn: Accounts Payable
29844 Haun Road
Menifee, CA 92586
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2.2 Monthly Payment. City shall make monthly payments, based on invoices received,
for the Services satisfactorily performed, and for authorized reimbursable costs incurred. City
shall have thirty (30) days from the receipt of an invoice that complies with all of the requirements
above to pay Consultant.
2.3 Final Payment. City shall pay the last ten percent (10%) of the total amount due
pursuant to this Agreement within sixty (60) days after completion of the Services and submittal
to City of a final invoice, if all of the Services required have been satisfactorily performed.
2.4 Total Payment. City shall not pay any additional sum for any expense or cost
whatsoever incurred by Consultant in rendering the Services pursuant to this Agreement. City
shall make no payment for any extra, further, or additional service pursuant to this Agreement.
In no event shall Consultant submit any invoice for an amount in excess of the
maximum amount of compensation provided above either for a task or for the entirety of the
Services performed pursuant to this Agreement, unless this Agreement is modified in writing prior
to the submission of such an invoice.
2.5 Hourly Fees. Fees for the Services performed by Consultant on an hourly basis
shall not exceed the amounts shown on the fee schedule included with Exhibit A.
2.6 Reimbursable Expenses. Reimbursable expenses are included within the maximum
amount of this Agreement.
2.7 Payment of Taxes. Consultant is solely responsible for the payment of employment
taxes incurred under this Agreement and any federal or state taxes.
2.8 Payment upon Termination. In the event that City or Consultant terminates this
Agreement pursuant to Section 8, City shall compensate Consultant for all outstanding costs and
reimbursable expenses incurred for Services satisfactorily completed and for reimbursable
expenses as of the date of written notice of termination. Consultant shall maintain adequate logs
and timesheets in order to verify costs and reimbursable expenses incurred to that date.
SECTION 3. FACILITIES AND EQUIPMENT.
Except as otherwise provided, Consultant shall, at its sole cost and expense, provide all
facilities and equipment necessary to perform the services required by this Agreement. City shall
make available to Consultant only physical facilities such as desks, filing cabinets, and conference
space, as may be reasonably necessary for Consultant’s use while consulting with City employees
and reviewing records and the information in possession of City. The location, quantity, and time
of furnishing those facilities shall be in the sole discretion of City. In no event shall City be
required to furnish any facility that may involve incurring any direct expense, including but not
limited to computer, long-distance telephone or other communication charges, vehicles, and
reproduction facilities.
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SECTION 4. INSURANCE REQUIREMENTS.
Before beginning any work under this Agreement, Consultant, at its own cost and expense,
shall procure the types and amounts of insurance checked below and provide Certificates of
Insurance, indicating that Consultant has obtained or currently maintains insurance that meets the
requirements of this section and which is satisfactory, in all respects, to City. Consultant shall
maintain the insurance policies required by this section throughout the term of this Agreement.
The cost of such insurance shall be included in Consultant’s compensation. Consultant shall not
allow any subcontractor, consultant or other agent to commence work on any subcontract until
Consultant has obtained all insurance required herein for the subcontractor(s) and provided
evidence thereof to City. Verification of the required insurance shall be submitted and made part
of this Agreement prior to execution. Consultant acknowledges the insurance policy must cover
inter-insured suits between City and other Insureds.
4.1 Workers’ Compensation. Consultant shall, at its sole cost and expense, maintain
Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance for any and all
persons employed directly or indirectly by Consultant pursuant to the provisions of the California
Labor Code. Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance
shall be provided with limits of not less than ONE MILLION DOLLARS ($1,000,000.00) per
accident, ONE MILLION DOLLARS ($1,000,000.00) disease per employee, and ONE MILLION
DOLLARS ($1,000,000.00) disease per policy. In the alternative, Consultant may rely on a self-
insurance program to meet those requirements, but only if the program of self-insurance complies
fully with the provisions of the California Labor Code. Determination of whether a self-insurance
program meets the standards of the California Labor Code shall be solely in the discretion of the
Contract Administrator. The insurer, if insurance is provided, or Consultant, if a program of self-
insurance is provided, shall waive all rights of subrogation against City and its officers, officials,
employees, and authorized volunteers for loss arising from the Services performed under this
Agreement.
4.2 Commercial General and Automobile Liability Insurance.
a. General requirements. Consultant, at its own cost and expense, shall
maintain commercial general and automobile liability insurance for the term of this Agreement in
an amount not less than ONE MILLION DOLLARS ($1,000,000.00) per occurrence, combined
single limit coverage, for risks associated with the Services contemplated by this Agreement, TWO
MILLION DOLLARS ($2,000,000.00) general aggregate, and TWO MILLION
DOLLARS ($2,000,000.00) products/completed operations aggregate. If a Commercial General
Liability Insurance or an Automobile Liability Insurance form or other form with a general
aggregate limit is used, either the general aggregate limit shall apply separately to the Services to
be performed under this Agreement or the general aggregate limit shall be at least twice the
required occurrence limit. Such coverage shall include but shall not be limited to, protection
against claims arising from bodily and personal injury, including death resulting therefrom, and
damage to property resulting from the Services contemplated under this Agreement, including the
use of hired, owned, and non-owned automobiles.
b. Minimum scope of coverage. Commercial general coverage shall be at least
as broad as Insurance Services Office Commercial General Liability occurrence form CG 0001.
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Automobile coverage shall be at least as broad as Insurance Services Office Automobile Liability
form CA 0001 Code 2, 8, and 9. No endorsement shall be attached limiting the coverage.
c. Additional requirements. Each of the following shall be included in the
insurance coverage or added as a certified endorsement to the policy:
a. The insurance shall cover on an occurrence or an accident basis, and
not on a claims-made basis.
b. Any failure of Consultant to comply with reporting provisions of the
policy shall not affect coverage provided to City and its officers, employees, agents,
and volunteers.
4.3 Professional Liability Insurance.
a. General requirements. Consultant, at its own cost and expense, shall
maintain for the period covered by this Agreement professional liability insurance for licensed
professionals performing the Services pursuant to this Agreement in an amount not less than ONE
MILLION DOLLARS ($1,000,000) covering the licensed professionals’ errors and omissions.
Any deductible or self-insured retention shall be shown on the Certificate. If the deductible or
self-insured retention exceeds TWENTY-FIVE THOUSAND DOLLARS ($25,000), it must be
approved by City.
b. Claims-made limitations. The following provisions shall apply if the
professional liability coverage is written on a claims-made form:
a. The retroactive date of the policy must be shown and must be no
later than the commencement of the Services.
b. Insurance must be maintained and evidence of insurance must be
provided for at least five (5) years after the expiration or termination of this
Agreement or completion of the Services, so long as commercially available at
reasonable rates.
c. If coverage is canceled or not renewed and it is not replaced with
another claims-made policy form with a retroactive date that precedes the Effective
Date of this Agreement, Consultant must provide extended reporting coverage for
a minimum of five (5) years after the expiration or termination of this Agreement
or the completion of the Services. Such continuation coverage may be provided by
one of the following: (1) renewal of the existing policy; (2) an extended reporting
period endorsement; or (3) replacement insurance with a retroactive date no later
than the commencement of the Services under this Agreement. City shall have the
right to exercise, at Consultant’s sole cost and expense, any extended reporting
provisions of the policy, if Consultant cancels or does not renew the coverage.
d. A copy of the claim reporting requirements must be submitted to
City prior to the commencement of the Services under this Agreement.
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4.4 All Policies Requirements.
a. Acceptability of insurers. All insurance required by this Section is to be
placed with insurers with a Bests’ rating of no less than A:VII and admitted in California.
b. Verification of coverage. Prior to beginning the Services under this
Agreement, Consultant shall furnish City with Certificates of Insurance, additional insured
endorsement or policy language granting additional insured status complete certified copies of all
policies, including complete certified copies of all endorsements. All copies of policies and
certified endorsements shall show the signature of a person authorized by that insurer to bind
coverage on its behalf. The Certificate of Insurance must include the following reference: FY
20/21 PAVEMENT MANAGEMENT PROGRAM SUPPORT SERVICES. The name and
address for Additional Insured endorsements, Certificates of Insurance and Notice of Cancellation
is: City of Menifee, 29844 Haun Road, Menifee, CA 92586. City must be endorsed as an
additional insured for liability arising out of ongoing and completed operations by or on behalf of
Consultant.
c. Notice of Reduction in or Cancellation of Coverage. Consultant shall
provide written notice to City within ten (10) working days if: (1) any of the required insurance
policies is terminated; (2) the limits of any of the required polices are reduced; or (3) the deductible
or self-insured retention is increased.
d. Additional insured; primary insurance. City and its officers, employees,
agents, and authorized volunteers shall be covered as additional insureds with respect to each of
the following: liability arising out of the Services performed by or on behalf of Consultant,
including the insured’s general supervision of Consultant; products and completed operations of
Consultant, as applicable; premises owned, occupied, or used by Consultant; and automobiles
owned, leased, or used by Consultant in the course of providing the Services pursuant to this
Agreement. The coverage shall contain no special limitations on the scope of protection afforded
to City or its officers, employees, agents, or authorized volunteers. The insurance provided to City
as an additional insured must apply on a primary and non-contributory basis with respect to any
insurance or self-insurance program maintained by City. Additional insured status shall continue
for one (1) year after the expiration or termination of this Agreement or completion of the Services.
A certified endorsement must be attached to all policies stating that coverage is
primary insurance with respect to City and its officers, officials, employees, and volunteers, and
that no insurance or self-insurance maintained by City shall be called upon to contribute to a loss
under the coverage.
e. Deductibles and Self-insured Retentions. Consultant shall obtain the
written approval of City for the self-insured retentions and deductibles before beginning any of the
Services.
During the term of this Agreement, only upon the prior express written
authorization of the Contract Administrator, Consultant may increase such deductibles or self-
insured retentions with respect to City, its officers, employees, agents, and volunteers. The
Contract Administrator may condition approval of an increase in deductible or self-insured
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retention levels with a requirement that Consultant procure a bond guaranteeing payment of losses
and related investigations, claim administration, and defense expenses that is satisfactory in all
respects to each of them.
f. Subcontractors. Consultant shall include all subcontractors as insureds
under its policies or shall furnish separate certificates and certified endorsements for each
subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated
herein.
g. Variation. The Contract Administrator may, but is not required to, approve
in writing a variation in the foregoing insurance requirements, upon a determination that the
coverage, scope, limits, and forms of such insurance are either not commercially available, or that
City’s interests are otherwise fully protected.
4.5 Remedies. In addition to any other remedies at law or equity City may have if
Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent
and within the time herein required, City may, at its sole option, exercise any of the following
remedies, which are alternatives to other remedies City may have and are not the exclusive remedy
for Consultant’s breach:
a. Obtain such insurance and deduct and retain the amount of the premiums
for such insurance from any sums due under this Agreement;
b. Order Consultant to stop work under this Agreement or withhold any
payment that becomes due to Consultant hereunder, or both stop work and withhold any
payment, until Consultant demonstrates compliance with the requirements hereof; and/or
c. Terminate this Agreement.
SECTION 5. INDEMNIFICATION.
5.1 Indemnification for Professional Liability. Where the law establishes a
professional standard of care for performance of the Services, to the fullest extent permitted by
law, Consultant shall indemnify, protect, defend (with counsel selected by City), and hold harmless
City and any and all of its officers, employees, officials, volunteers, and agents from and against
any and all claims, losses, costs, damages, expenses, liabilities, liens, actions, causes of action
(whether in tort, contract, under statute, at law, in equity, or otherwise) charges, awards,
assessments, fines, or penalties of any kind (including reasonable consultant and expert fees and
expenses of investigation, costs of whatever kind and nature and, if Consultant fails to provide a
defense for City, the legal costs of counsel retained by City) and any judgment (collectively,
“Claims”) to the extent same are caused in whole or in part by any negligent or wrongful act, error,
or omission of Consultant, its officers, agents, employees, or subcontractors (or any entity or
individual that Consultant shall bear the legal liability thereof) in the performance of professional
services under this Agreement.
5.2 Indemnification for Other than Professional Liability. Other than in the
performance of professional services and to the full extent permitted by law, Consultant shall
indemnify, protect, defend (with counsel selected by City), and hold harmless City, and any and
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all of its officers, employees, officials, volunteers, and agents from and against any and all Claims,
where the same arise out of, are a consequence of, or are in any way attributable to, in whole or in
part, the performance of this Agreement by Consultant or by any individual or entity for which
Consultant is legally liable, including but not limited to officers, agents, employees or
subcontractors of Consultant.
5.3 Limitation of Indemnification for Design Professionals. Notwithstanding any
provision of this Section 5 to the contrary, design professionals are required to defend and
indemnify City only to the extent permitted by Civil Code Section 2782.8. The term “design
professional” as defined in Section 2782.8, is limited to licensed architects, licensed landscape
architects, registered professional engineers, professional land surveyors, and the business entities
that offer such services in accordance with the applicable provisions of the California Business
and Professions Code.
5.4 Limitation of Indemnification. The provisions of this Section 5 do not apply to
claims occurring as a result of City’s sole or active negligence. The provisions of this Section 5
shall not release City from liability arising from gross negligence or willful acts or omissions of
City or any and all of its officers, officials, employees, and agents acting in an official capacity.
SECTION 6. STATUS OF CONSULTANT.
6.1 Independent Contractor. At all times during the term of this Agreement, Consultant
shall be an independent contractor and shall not be an employee of City. City shall have the right
to control Consultant only insofar as the results of the Services rendered pursuant to this
Agreement and assignment of personnel pursuant to Subparagraph 1.3; however, otherwise City
shall not have the right to control the means by which Consultant accomplishes the Services
rendered pursuant to this Agreement. The personnel performing the Services under this
Agreement on behalf of Consultant shall at all times be under Consultant’s exclusive direction and
control. Consultant shall not at any time or in any manner represent that it or any of its officers,
employees, or agents is in any manner officers, officials, employees, or agents of City. Consultant
shall not incur or have the power to incur any debt, obligation, or liability whatever against City,
or bind City in any manner. Except for the fees paid to Consultant as provided in this Agreement,
City shall not pay salaries, wages, or other compensation to Consultant for performing the Services
hereunder for City. City shall not be liable for compensation or indemnification to Consultant for
injury or sickness arising out of performing the Services hereunder. Notwithstanding any other
City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Consultant and any
of its employees, agents, and subcontractors providing services under this Agreement shall not
qualify for or become entitled to any compensation, benefit, or any incident of employment by
City, including but not limited to eligibility to enroll in the California Public Employees
Retirement System (“PERS”) as an employee of City and entitlement to any contribution to be
paid by City for employer contributions and/or employee contributions for PERS benefits.
SECTION 7. LEGAL REQUIREMENTS.
7.1 Governing Law. The laws of the State of California shall govern this Agreement.
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7.2 Compliance with Applicable Laws. Consultant and any subcontractor shall comply
with all applicable local, state, and federal laws and regulations applicable to the performance of
the work hereunder. Consultant shall not hire or employ any person to perform work within City
or allow any person to perform the Services required under this Agreement unless such person is
properly documented and legally entitled to be employed within the United States. Any and all
work subject to prevailing wages, as determined by the Director of Industrial Relations of the State
of California, will be the minimum paid to all laborers, including Consultant’s employee and
subcontractors. It is understood that it is the responsibility of Consultant to determine the correct
scale. The State Prevailing Wage Rates may be obtained from the California Department of
Industrial Relations (“DIR”) pursuant to California Public Utilities Code, Sections 465, 466, and
467 by calling 415-703-4774. Appropriate records demonstrating compliance with such
requirement shall be maintained in a safe and secure location at all times, and readily available at
City’s request. Consultant shall indemnify, defend, and hold City and its elected and appointed
boards, members, officials, officers, agents, representatives, employees, and volunteers harmless
from and against any liability, loss, damage, cost or expenses (including but not limited to
reasonable attorneys’ fees, expert witness fees, court costs, and costs incurred related to any
inquiries or proceedings) arising from or related to (i) the noncompliance by Consultant or any
party performing the Services of any applicable local, state, and/or federal law, including, without
limitation, any applicable federal and/or state labor laws (including, without limitation, the
requirement to pay state prevailing wages and hire apprentices); (ii) the implementation of Section
1781 of the Labor Code, as the same may be amended from time to time, or any other similar law;
and/or (iii) failure by Consultant or any party performing the Services to provide any required
disclosure or identification as required by Labor Code Section 1781, as the same may be amended
from time to time, or any other similar law. It is agreed by the Parties that, in connection with
performance of the Services, including, without limitation, any and all public works (as defined
by applicable law), Consultant shall bear all risks of payment or non-payment of prevailing wages
under California law and/or the implementation of Labor Code Section 1781, as the same may be
amended from time to time, and/or any other similar law. Consultant acknowledges and agrees
that it shall be independently responsible for reviewing the applicable laws and regulations and
effectuating compliance with such laws. Consultant shall require the same of all subcontractors.
7.3 Licenses and Permits. Consultant represents and warrants to City that Consultant
and its employees, agents, and any subcontractors have all licenses, permits, qualifications, and
approvals of whatsoever nature that are legally required to practice their respective professions.
Consultant represents and warrants to City that Consultant and its employees, agents, and
subcontractors shall, at their sole cost and expense, keep in effect at all times during the term of
this Agreement any licenses, permits, and approvals that are legally required to practice their
respective professions. In addition to the foregoing, Consultant and any subcontractors shall obtain
and maintain during the term of this Agreement valid Business Licenses from City.
SECTION 8. TERMINATION AND MODIFICATION.
8.1 Termination. City may cancel this Agreement at any time and without cause upon
written notification to Consultant.
8.2 Termination by Consultant. Consultant may cancel this Agreement upon 30 days’
written notice to City.
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8.3 Consequences of Termination. In the event of termination, Consultant shall be
entitled to compensation for the Services performed up to the date of termination; City, however,
may condition payment of such compensation upon Consultant delivering to City any or all
documents, photographs, computer software, video and audio tapes, and other materials provided
to Consultant or prepared by or for Consultant or City in connection with this Agreement.
8.4 Extension. City may, in its sole and exclusive discretion, extend the end date of
this Agreement beyond that provided for in Subsection 1.1. Any such extension shall require a
written amendment to this Agreement, as provided for herein. Consultant understands and agrees
that, if City grants such an extension, City shall have no obligation to provide Consultant with
compensation beyond the maximum amount provided for in this Agreement. Similarly, unless
authorized by the Contract Administrator, City shall have no obligation to reimburse Consultant
for any otherwise reimbursable expenses incurred during the extension period.
8.5 Amendments. The Parties may amend this Agreement only by a writing signed by
all the Parties.
8.6 Assignment and Subcontracting. City and Consultant recognize and agree that this
Agreement contemplates personal performance by Consultant and is based upon a determination
of Consultant’s unique personal competence, experience, and specialized personal knowledge.
Moreover, a substantial inducement to City for entering into this Agreement was and is the
professional reputation and competence of Consultant. Consultant may not assign this Agreement
or any interest therein without the prior written approval of the Contract Administrator. Consultant
shall not subcontract any portion of the performance contemplated and provided for herein, other
than to the subcontractors noted in Consultant’s proposal, without prior written approval of the
Contract Administrator. In the event that key personnel leave Consultant’s employ, Consultant
shall notify City immediately.
8.7 Survival. All obligations arising prior to the expiration or termination of this
Agreement and all provisions of this Agreement allocating liability between City and Consultant
shall survive the expiration or termination of this Agreement.
8.8 Options upon Breach by Consultant. If Consultant materially breaches any of the
terms of this Agreement, City’s remedies shall include, but not be limited to, any or all of the
following:
a. Immediately terminate this Agreement;
b. Retain the plans, specifications, drawings, reports, design documents, and
any other work product prepared by Consultant pursuant to this Agreement;
c. Retain a different consultant to complete the Services described in
Exhibit A; and/or
d. Charge Consultant the difference between the cost to complete the Services
described in Exhibit A that is unfinished at the time of breach and the amount that City
would have paid Consultant pursuant to Section 2 if Consultant had completed the
Services.
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SECTION 9. KEEPING AND STATUS OF RECORDS.
9.1 Records Created as Part of Consultant’s Performance. All reports, data, maps,
models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications, records,
files, or any other documents or materials, in electronic or any other form that Consultant prepares
or obtains pursuant to this Agreement and that relate to the matters covered hereunder shall be the
property of City. Consultant hereby agrees to deliver those documents to City upon the expiration
or termination of this Agreement. It is understood and agreed that the documents and other
materials, including but not limited to those described above, prepared pursuant to this Agreement
are prepared specifically for City and are not necessarily suitable for any future or other use. Any
use of such documents for other projects by City shall be without liability to Consultant. City and
Consultant agree that, until final approval by City, all data, plans, specifications, reports, and other
documents are confidential and will not be released to third parties without prior written consent
of both Parties unless required by law.
9.2 Licensing of Intellectual Property. This Agreement creates a non-exclusive and
perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs,
rights of reproduction, and other intellectual property embodied in plans, specifications, studies,
drawings, estimates, test data, survey results, models, renderings, and other documents or works
of authorship fixed in any tangible medium of expression, including but not limited to, physical
drawings, digital renderings, or data stored digitally, magnetically, or in any other medium, which
are prepared or caused to be prepared by Consultant under this Agreement (“Documents and
Data”). Consultant shall require all subcontractors to agree in writing that City is granted a non-
exclusive and perpetual license for any Documents and Data the subcontractor prepares under this
Agreement. Consultant represents and warrants that Consultant has the legal right to license any
and all Documents and Data. Consultant makes no such representation and warranty in regard to
Documents and Data which were prepared by design professionals other than Consultant or
provided to Consultant by the City. City shall not be limited in any way in its use of the Documents
and Data at any time, provided that any such use not within the purposes intended by this
Agreement shall be at City’s sole risk.
9.3 Consultant’s Books and Records. Consultant shall maintain any and all ledgers,
books of account, invoices, vouchers, canceled checks, and other records or documents evidencing
or relating to charges for the Services or expenditures and disbursements charged to City under
this Agreement for a minimum of three (3) years, or for any longer period required by law, from
the date of final payment to Consultant under this Agreement. All such records shall be maintained
in accordance with generally accepted accounting principles and shall be clearly identified and
readily accessible.
9.4 Inspection and Audit of Records. Any records or documents that Section 9.3 of
this Agreement requires Consultant to maintain shall be made available for inspection, audit,
and/or copying at any time during regular business hours, upon oral or written request of City.
Under California Government Code Section 8546.7, if the amount of public funds expended under
this Agreement exceeds TEN THOUSAND DOLLARS ($10,000.00), this Agreement shall be
subject to the examination and audit of the State Auditor, at the request of City or as part of any
audit of City, for a period of three (3) years after final payment under this Agreement.
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SECTION 10. MISCELLANEOUS PROVISIONS.
10.1 Attorneys’ Fees. If either Party to this Agreement brings any action, including an
action for declaratory relief, to enforce or interpret the provision of this Agreement, the prevailing
Party shall be entitled to reasonable attorneys’ fees and expenses including costs, in addition to
any other relief to which that Party may be entitled; provided, however, that the attorneys’ fees
awarded pursuant to this Section shall not exceed the hourly rate paid by City for legal services
multiplied by the reasonable number of hours spent by the prevailing Party in the conduct of the
litigation. The court may set such fees in the same action or in a separate action brought for that
purpose.
10.2 Applicable Law; Venue. The internal laws of the State of California shall govern
the interpretation and enforcement of this Agreement. In the event that either Party brings any
action against the other under this Agreement, the Parties agree that trial of such action shall be
vested exclusively in Riverside County.
10.3 Severability. If any provision of this Agreement is held invalid, the remainder of
this Agreement shall not be affected thereby and all other parts of this Agreement shall
nevertheless be in full force and effect.
10.4 Section Headings and Subheadings. The section headings and subheadings
contained in this Agreement are included for convenience only and shall not limit or otherwise
affect the terms of this Agreement.
10.5 No Implied Waiver of Breach. The waiver of any breach of a specific provision of
this Agreement does not constitute a waiver of any other breach of that term or any other term of
this Agreement.
10.6 Successors and Assigns. The provisions of this Agreement shall inure to the benefit
of and shall apply to and bind the successors and assigns of the Parties.
10.7 Consultant Representative. All matters under this Agreement shall be handled for
Consultant by Peter Bucknam (“Consultant’s Representative”). The Consultant’s Representative
shall have full authority to represent and act on behalf of Consultant for all purposes under this
Agreement. The Consultant’s Representative shall supervise and direct the Services, using his
best skill and attention, and shall be responsible for all means, methods, techniques, sequences,
and procedures and for the satisfactory coordination of all portions of the Services under this
Agreement.
10.8 City Contract Administration. This Agreement shall be administered by a City
employee, Run Chen, Senior Engineer (“Contract Administrator”). All correspondence shall be
directed to or through the Contract Administrator or his designee. The Contract Administrator
shall have the power to act on behalf of City for all purposes under this Agreement. Unless
otherwise provided in this Agreement, Consultant shall not accept direction or orders from any
person other than the Contract Administrator or his designee.
10.9 Notices. Any written notice to Consultant shall be sent to:
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Bucknam Infrastructure Group
Attn: Peter Bucknam
3548 Seagate Way, Suite 230
Oceanside, CA 92056
Any written notice to City shall be sent to the Contract Administrator at:
City of Menifee
29844 Haun Road
Menifee, CA 92586
Attn: Run Chen, Senior Engineer
with a copy to:
City Clerk
City of Menifee
29844 Haun Road
Menifee, CA 92586
10.10 Professional Seal. Where applicable in the determination of the Contract
Administrator, the first page of a technical report, first page of design specifications, and each page
of construction drawings shall be stamped/sealed and signed by the licensed professional
responsible for the report/design preparation. The stamp/seal shall be in a block entitled “Seal and
Signature of Registered Professional with report/design responsibility,” as in the following
example.
__________________________________________
Seal and Signature of Registered Professional with
report/design responsibility.
10.11 Rights and Remedies. Except with respect to rights and remedies expressly
declared to be exclusive in this Agreement, the rights and remedies of the Parties are cumulative
and the exercise by either Party of one or more of such rights or remedies shall not preclude the
exercise by it, at the same or different times, of any other rights or remedies for the same default
or any other default by the other Party.
10.12 Integration. This Agreement, including the scope of services attached hereto and
incorporated herein as Exhibit A, represents the entire and integrated agreement between City and
Consultant and supersedes all prior negotiations, representations, or agreements, either written or
oral. The terms of this Agreement shall be construed in accordance with the meaning of the
language used and shall not be construed for or against either Party by reason of the authorship of
this Agreement or any other rule of construction which might otherwise apply.
10.13 Counterparts. This Agreement may be executed in multiple counterparts, each of
which shall be an original and all of which together shall constitute one agreement.
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10.14 Execution of Contract. The persons executing this Agreement on behalf of each of
the Parties hereto represent and warrant that (i) such Party is duly organized and existing, (ii) they
are duly authorized to execute and deliver this Agreement on behalf of said Party, (iii) by so
executing this Agreement, such Party is formally bound to the provisions of this Agreement, and
(iv) that entering into this Agreement does not violate any provision of any other Agreement to
which said Party is bound.
10.15 Nondiscrimination. Consultant covenants that, by and for itself, its heirs, executors,
assigns, and all persons claiming under or through them, that in the performance of this Agreement
there shall be no discrimination against or segregation of, any person or group of persons on
account of any impermissible classification including, but not limited to, race, color, creed,
religion, sex, marital status, sexual orientation, national origin, or ancestry.
10.16 No Third Party Beneficiaries. With the exception of the specific provisions set
forth in this Agreement, there are no intended third-party beneficiaries under this Agreement and
no such other third parties shall have any rights or obligations hereunder.
10.17 Nonliability of City Officers and Employees. No officer, official, employee, agent,
representative, or volunteer of City shall be personally liable to Consultant, or any successor in
interest, in the event of any default or breach by City or for any amount which may become due to
Consultant or to its successor, or for breach of any obligation of the terms of this Agreement.
10.18 No Undue Influence. Consultant declares and warrants that no undue influence or
pressure is used against or in concert with any officer or employee of City in connection with the
award, terms or implementation of this Agreement, including any method of coercion, confidential
financial arrangement, or financial inducement. No officer or employee of City shall receive
compensation, directly or indirectly, from Consultant, or from any officer, employee, or agent of
Consultant, in connection with the award of this Agreement or any work to be conducted as a result
of this Agreement.
10.19 No Benefit to Arise to City Employees. No member, officer, or employee of City,
or their designees or agents, and no public official who exercises authority over or has
responsibilities with respect to this Agreement during his/her tenure or for one (1) year thereafter,
shall have any interest, direct or indirect, in any agreement or sub-agreement, or the proceeds
thereof, for the Services to be performed under this Agreement.
[Signatures on Following Page]
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IN WITNESS WHEREOF, the Parties hereto have executed and entered into this
Agreement as of the Effective Date.
CITY OF MENIFEE
Armando G. Villa, City Manager
Attest:
Sarah A. Manwaring, City Clerk
Approved as to Form:
Jeffrey T. Melching, City Attorney
CONSULTANT
Peter Bucknam, President
Peter Bucknam, Secretary
[Corporation must have two signatures]
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2671/031858-0001
7630376.2 a09/14/20 EXHIBIT A
EXHIBIT A
SCOPE OF SERVICES
Comprehensive Pavement Management Program Support Services in the amount not to exceed
SIXTY SIX THOUSAND SEVEN HUNDRED SIXTY EIGHT DOLLARS AND ZERO
($66,768.00) as further detailed in the following pages.
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2671/031858-0001
7630376.2 a00/00/00 EXHIBIT A
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2671/031858-0001
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10.7.a
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CITY OF MENIFEE
SUBJECT: Agreement with LC Paving & Sealing, Inc. for the Adams
Avenue Street Improvements Phase-2, CIP 20-12
MEETING DATE: December 2, 2020
TO: Mayor and City Council
PREPARED BY: Diego Guillen, Associate Engineer
REVIEWED BY: Jeff Wyman, Assistant City Manager
APPROVED BY: Armando G. Villa, City Manager
RECOMMENDED ACTION
1. Award bid and authorize the City Manager to execute Owner-Contractor Agreement with
LC Paving & Sealing, Inc. for the Adams Avenue Street Improvement Project, CIP 20-12
in the amount of $821,463.20; and
2. Authorize the City Engineer to execute change orders(s) for unanticipated expenditures
required to execute the construction of the project, in an amount not-to-exceed 10% of
the contract amount or $82,146; and
3. Approve Budget Amendment Resolution appropriation in the amount of $50,000 from
unassigned 200-Gas Tax funds; and
4. Approve transfer of $193,114.20 savings in Measure DD funds from the School Sidewalk
Missing Links project, CIP 18-05, to Adams Avenue Phase 2 project, CIP 20-12; and
5. Authorize the City Manager to execute the Utility Relocation Agreement between the
City of Menifee and Eastern Municipal Water District (EMWD) for reimbursement of
costs related to the relocation of water facilities for Adams Street Improvements Phase
2, CIP 20-12.
DISCUSSION
The project improvements consist of widening the existing road, addition of curb, gutter,
sidewalk, pedestrian ramps and residential driveway approaches. The pedestrian and driveway
improvements will be done on both sides of Adams Avenue within the project limits. The project
will also remove and replace the existing roadway within the project limits. The road will be re-
striped and additional signage will be installed. The length of the project along Adams Avenue
is approximately 1,600 linear feet and will improve approximately 39,648 sf (0.91 acre).
10.8
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City of Menifee Staff Report
LC Paving & Sealing Inc. Agreement
December 2, 2020
Page 2 of 5
The City’s Capital Improvement Program (CIP) staff have been working with Eastern Municipal
Water District (EMWD) in order to relocate existing water utilities that are in direct conflict with
the proposed project. EMWD owns and maintains all water and sewer appurtenances along
Adams Avenue. Through research and coordination with EMWD it was determined that the city
has prior easement rights that supersede EMWD’s; therefore, EMWD is 100% liable for any
relocation costs associated with this project. The attached utility relocation agreement details
the scope of the relocation efforts and mechanisms to reimburse the City for the work to
relocate EWMD’s facilities.
The Project will include the following streets for resurfacing:
Adams Avenue Street Improvement Phase 2
Road Name From To
Adams Avenue Watson Road 3rd Street
As required by the California Public Contract Code (CPCC), the Project was advertised twice.
An electronic bid opening for the above-mentioned project was held on October 14, 2020 at
3:00 pm. Below are the results of the bid opening. A total of nine bids were received as follows:
Bidders (Lowest to
Highest)
Bid Schedule #1
(Non Water items)
Bid Schedule #2
(Water items only) Total Bid Amount
Engineer’s Estimate $950,400.00 $62,000.00 $1,012,400.00
LC Paving & Sealing
Inc. $783,905.20 $37,558.00 $821,463.20
Copp Contracting Inc. $692,429.20 $143,600.00 $836,029.20
Onyx Paving $858,000.00 $101,000.00 $959,000.00
Hardy & Harper $824,011.26 $139,543.00 $963,554.26
IE General $856,904.00 $110,050.00 $966,954.00
Vance Corporation $931,935.00 $54,050.00 $985,985.00
All American Asphalt $875,573.00 $113,864.00 $989,437.00
R.J. Noble Company $930,119.00 $92,640.00 $1,022,759.00
Tryco General $1,679,140.00 $60,500.00 $1,739,640.00
City Staff reviewed the lowest bid from LC Paving & Sealing, Inc and determined that their bid
meets all of the requirements of the contract documents for responsiveness and responsibility.
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City of Menifee Staff Report
LC Paving & Sealing Inc. Agreement
December 2, 2020
Page 3 of 5
Construction management and inspection, including material testing and labor compliance, will
be performed by a city consultant. Construction costs for the project are attached and outlined
below as follows:
Construction Contract: $821,463.20
Construction Contingency: $82,146.00
Consultant Labor Compliance: $14,280.00
Construction Management/Inspection $15,000.00
Materials Testing/Geotechnical $13,200.00
Total Construction Cost: $946,089.20
The available funds from the approved FY 2020-21 budget for the construction phase of this
project is $702,975.00 in various accounts. Including inspections and contingencies, the actual
project cost as noted above is $946,089.20, which leaves a deficit of $243,114.20.
Recommendations for funding this project are listed in the Financial Impact Section.
Tentative Project Schedule:
Anticipated Construction Start Date: January 4, 2020
Estimated Construction Completion Date: March 9, 2021*
Estimated Council Acceptance Date: April 7, 2021
*Assumes no delays due to weather or unforeseen conditions.
Staff recommends awarding construction contract to LC Paving & Sealing Inc. and authorize the
City Engineer to execute change orders not to exceed 10% of contract amount.
ENVIRONMENTAL IMPACT
The proposed use has been determined to be Categorically Exempt (“Existing Facilities”) under
the California Environmental Quality Act (CEQA) and CEQA Guidelines, Section 15301. Class 1
consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration
of existing public or private structures, facilities, or topographical features, involving negligible or
no expansion of use beyond that existing at the time of the lead agency’s determination. Class 1
includes the following example of a project that would be exempt under this section: (c) [minor
alterations to] Existing highways and streets, sidewalks, gutters, bicycle and pedestrian trails,
and similar facilities (this includes road grading for the purpose of public safety). The project is
for the resurfacing, restriping, and addition of signage of an existing paved road. The proposed
improvement is a negligible expansion of the existing use. The improvements described above
are considered repair and maintenance to existing streets or similar facilities. The project is
exempt per Section 15301.
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City of Menifee Staff Report
LC Paving & Sealing Inc. Agreement
December 2, 2020
Page 4 of 5
The proposed project is also exempt under the general rule that CEQA applies only to projects
which have the potential for causing a significant effect on the environment. Where it can be
seen with certainty that there is no possibility that the activity in question may have a significant
effect on the environment, the activity is not subject to CEQA (Section 15061(b)(3). There is no
possibility that the activity in question will have a significant effect on the environment because
the proposed project is occurring in an area that is heavily disturbed and is not environmentally
sensitive.
FISCAL IMPACT
The available funds from the approved FY 2020-21 budget for the construction phase of this
project is $702,975 in various accounts. Including inspections and contingencies, the actual
project cost is $946,089.20, which leaves a funding gap of $243,114.20.
To prevent any delays in moving forward with the project, staff has reviewed other existing
funding available to cover the funding gap and identified the following available funds:
Fund Account #
Available Fund Balance:
savings and unassigned
funds
105-4555-58063 School Sidewalk
Missing Links (Measure DD) $228,090.00
200- Gas Tax $50,000.00
City Staff obtained full support from the Measure DD Oversight Committee at its meeting held
on November 18, 2020 to re-allocate $193,114.20 in Measure DD fund savings from the School
Sidewalk Missing Links projects, CIP 18-05, to cover most of the funding gap for the Adams
Avenue Phase 2 project. City Staff recommends the City Council to approve the reallocation of
these funds as recommended by the Measure DD Oversight Committee.
In addition, City staff recommends City Council approval to appropriate $50,000 of Gas Tax
unassigned fund balance to cover the funding gap for the Adams Avenue Phase 2 project.
This request will modify the approved FY 2020-21 CIP Budget to the following:
Description Account # Available Transfers and
Appropriation Total
CDBG: Adams Ave.
Improvements-Phase II 481-1920-58096 $254,072.00 $254,072.00
CDBG: Adams Ave. 481-2021-58096 $219,473.00 $219,473.00
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City of Menifee Staff Report
LC Paving & Sealing Inc. Agreement
December 2, 2020
Page 5 of 5
Improvements-Phase II
Gas Tax: Adams Ave.
Improvements-Phase 2 200-4555-58096 $229,430.00 $50,000.00 $279,430.00
Measure DD: from
School Sidewalk
Missing Links.
Account: 105-4555-
58063
$193,114.20 $193,114.20
TOTAL $702,975.00 $243,114.20 $946,089.20
ATTACHMENTS
1. FUND 200- Budget Amendment Resolution FY 20-21 -December 2nd City Council
Meeting (Gas Tax)
2. CIP 20-12 Location Map
3. EMWD Reimbursement Agreement
4. AGREEMENT (L.C. PAVING & SEALING) (CIP 20-12)
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RESOLUTION NO. 20-XXX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MENIFEE, CALIFORNIA,
AMENDING THE FISCAL YEAR 2020/21 OPERATING BUDGET
WHEREAS, the City of Menifee, California adopted a budget for the fiscal year 2020/21 with
resolution 20-916 on June 3rd, 2020; and
WHEREAS, the City of Menifee does from time to time have unanticipated expenditures
arise; and
WHEREAS, it is in the best interest of the citizens of the City of Menifee to allocate budget
resources to continue the operations of the City of Menifee; and
WHEREAS, the City Council of the City of Menifee needs to amend the fiscal year 2020/21
budget as follows:
AMENDMENTS TO ADOPTED BUDGET:
Gas Tax Fund Adopted FY 2020/21 Revenue Budget: $2,217,110
CITY COUNCIL
MEETING
DESCRIPTION
ACCOUNT #
AMOUNT
TOTAL: $0
Amended Gas Tax Fund FY 2020/21 Revenue Budget: $2,217,110
Gas Tax Fund Adopted FY 2020/21 Expenditure Budget: $2,367,154
2. Record Appropriation(s):
CITY COUNCIL
MEETING
DESCRIPTION
ACCOUNT #
AMOUNT
October 21, 2020 Various Expenditures
Gas Tax Fund
200-xxxx-xxxxx 17,503
November 4, 2020 CIP 20-12 (Adams Ave
Street Improvements
Phase II)
200-4555-58096 50,000
TOTAL: $67,503
Amended Gas Tax Fund FY 2020/21 Expenditure Budget: $2,434,657
10.8.a
Packet Pg. 104 Attachment: FUND 200- Budget Amendment Resolution FY 20-21 -December 2nd City Council Meeting (Gas Tax) (2725 : LC Paving & Sealing
City of Menifee Resolution No. 20-XXX
Amending the Fiscal Year 2020/21 Gas Tax Fund Budget
2
3. Record Transfer of Funds:
FROM ACCOUNT #
TO ACCOUNT #
AMOUNT
TOTAL: 0
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MENIFEE DOES HEREBY
RESOLVE AS FOLLOWS:
The annual budget for the Gas Tax Fund for the City of Menifee for fiscal year 2020/21 is
hereby increased and amended to reflect unanticipated revenues and expenditures as follows:
Revenues:
0
Amended Gas Tax Fund FY 2020/21 Budget $2,217,110
Expenditures:
CIP 20-12 (Adams Ave Street Imp. Phase II) 50,000
Amended Gas Tax Fund FY 2020/21 Budget: $2,434,657
PASSED, APPROVED AND ADOPTED this 2nd day of December 2020.
_____________________________
Bill Zimmerman, Mayor
ATTEST: APPROVED AS TO FORM:
____________________________ ____________________________
Sarah A. Manwaring, City Clerk Jeffrey T. Melching, City Attorney
10.8.a
Packet Pg. 105 Attachment: FUND 200- Budget Amendment Resolution FY 20-21 -December 2nd City Council Meeting (Gas Tax) (2725 : LC Paving & Sealing
29
EXHIBIT A: PROJECT SITE MAP- ADAMS AVENUE FROM WATSON
ROAD TO 3RD STREET
10.8.b
Packet Pg. 106 Attachment: CIP 20-12 Location Map (2725 : LC Paving & Sealing Inc. Agreement)
UTILITY AGREEMENT – Eastern Municipal Water District Page 1 of 5
UTILITY RELOCATION AGREEMENT
BETWEEN THE CITY OF MENIFEE AND EASTERN MUNICIPAL WATER DISTRICT
FOR THE ADAMS AVENUE STREET IMPROVEMENTS
This Utility Relocation Agreement (“Agreement”) is entered into by and between City of Menifee (“CITY”)
and Eastern Municipal Water District (“EMWD”) whose address is 2270 Trumble, Road Perris, CA
92570
CITY proposes to improve existing Adams Avenue from Watson Road to 3rd Street in the City of Menifee,
California, hereinafter referred to as “PROJECT”. As part of this PROJECT, the existing street will be
improved and re-aligned. EMWD owns, operates, and maintains a 6” VCP sewer pipeline, 4” ACP water
pipeline, along Adams Avenue between Watson Road and 3rd Street with related appurtenances located within
PROJECT limits. The existing water meters need to be relocated behind the proposed sidewalk and vertical
adjustment of all manholes and water valve covers.
Therefore, it is hereby mutually agreed between CITY and EMWD that:
I. WORK TO BE DONE
A. CITY shall prepare plans for relocation of: water meters, vertical adjustment of sewer manholes, and
water valve covers.
B. CITY shall relocate water meters, adjust manholes, and water valve covers to proposed grade.
C. All work shall be performed substantially in accordance with EMWD’s water and sewer standard.
EMWD hereby acknowledges review of CITY’s plans for work and agrees to the construction in the
manner approved.
D. Deviations from the work described above, initiated by either CITY or EMWD, shall be agreed upon
by both parties hereto under a Revised Notice to Owner. Such Revised Notices to Owner, approved by
CITY and agreed to/acknowledged by EMWD, will constitute an approved revision and are hereby
made a part hereof. No work under said deviation shall commence prior to written execution by
EMWD of the Revised Notice to Owner. Changes in the scope of the work will require an amendment
to this Agreement in addition to the Revised Notice to Owner.
E. EMWD shall have the right to inspect the work by CITY’s contractor during the relocation of: the
water meters and adjustment to grade of the manholes and water valve covers. Upon completion of
work by CITY, EMWD agrees to accept ownership and maintenance of the relocated facilities.
II. LIABILITY FOR WORK
A. Costs for relocation by CITY are to include, but are not limited to, all elements of planning, design,
construction, inspection, and project closeout.
B. The existing water meters, adjustment of manholes, and adjustment of water valves will be relocated at
EMWD’s expense and shall include all EMWD staff, consultant, inspection, and contractor costs.
III. PERFORMANCE OF WORK
10.8.c
Packet Pg. 107 Attachment: EMWD Reimbursement Agreement (2725 : LC Paving & Sealing Inc. Agreement)
UTILITY AGREEMENT – Eastern Municipal Water District Page 2 of 5
A. CITY will administer the construction contract to relocate the water meters and adjust the manholes
and water valves to grade on Adams Avenue per Street Improvement plans CIP 20-12 Adams Ave
Street Improvements Plans Phase 2. CITY will provide construction management and inspection as
well.
B. EMWD shall have access to all phases of the facilities relocation work to be performed by CITY, as
described in Section I above, for the purpose of inspection to ensure that the work is in accordance with
the specifications contained in the PROJECT Construction Contract, however, all questions regarding
the work being performed by CITY will be directed to CITY’s Engineer for their evaluation and reply
to the question. EMWD shall retain the right to make final decisions that impact the proposed and
relocated facilities.
C. Engineering services for locating, making of surveys, preparation of plans, specifications, estimates,
supervision, and inspection are to be furnished by CITY.
D. Pursuant to Public Works Case No. 2001-059 determination by the California Department of Industrial
Relations dated October 25, 2002, work performed by the CITY’s contractor is a public work under the
definition of Labor Code Section 1720(a) and is therefore subject to prevailing wage requirement.
E. Work performed directly by EMWD’s employees falls within the exception of Labor Code Section
1720(a)(1) and does not constitute a public work under Section 1720(a)(2) and is not subject to
prevailing wages.
IV. PAYMENT FOR WORK
A. EMWD shall be solely responsible for costs associated with the relocation of the existing water meters,
adjustment of manholes and water valves. In the event additional work becomes necessary to complete
relocation work, EMWD shall bear full financial responsibility for all costs associated with the
additional work.
B. As indicated under Section III, Performance of Work, EMWD will perform plan check and
construction inspection activities of facilities. The actual costs incurred by EMWD in its performance
of said work will be paid by EMWD.
C. It is understood and agreed that CITY will not pay for any betterment or increase in capacity of
EMWD’s facilities in the new location.
D. In any event, if the final bill exceeds 125% of the estimated cost of this Agreement, an Amended
Agreement shall be executed by the parties to this Agreement prior to the payment of CITY’s final bill.
Any and all increases in costs that are the direct result of deviations from the work described in Section
I of this Agreement shall have the prior concurrence of EMWD.
E. Detailed records from which the billing is compiled shall be retained by CITY for a period of three
years from the date of the final payment and will be available for audit by CITY and/or Federal
auditors. EMWD agrees to comply with Contract Cost Principles and Procedures as set forth in 48
CFR, Chapter 1, Part 31, et seq., 23 CFR, Chapter 1, Part 645.
F. As indicated under Section III, Performance of Work, CITY will design, prepare plans and
10.8.c
Packet Pg. 108 Attachment: EMWD Reimbursement Agreement (2725 : LC Paving & Sealing Inc. Agreement)
UTILITY AGREEMENT – Eastern Municipal Water District Page 3 of 5
specifications, and oversee and inspect facilities relocations. CITY shall perform the work at EMWD
expense.
G. 90% of the reimbursements will be paid by EMWD to the CITY within the first 60 days after bids have
opened.
V. GENERAL CONDITIONS
A. If CITY’s PROJECT which precipitated this Agreement is canceled or modified so as to eliminate the
necessity of work described herein, CITY will notify EMWD in writing and CITY reserves the right to
terminate this Agreement by Amendment. The Amendment shall provide mutually acceptable terms
and conditions for terminating this Agreement and reconciling outstanding costs/reimbursements due.
B. CITY shall prepare all documentation and obtain any and all environmental clearances as necessary for
the relocated facilities, including but not limited to compliance with requirements imposed under the
National Environmental Protection Act (NEPA) and the California Environmental Quality Act
(CEQA).
C. CITY represents and warrants that this Agreement is not subject to 23 CFR 635.410, the Buy America
provisions.
D. EMWD and CITY each hereby agree to indemnify, defend, and hold harmless the other party and their
respective directors, officials, officers, employees, and agents from and against any claims, actions,
damages, and liabilities arising out of or in any manner connected with the activities governed by this
Agreement due to any negligent acts, errors, or omissions or willful misconduct of the indemnifying
party performed in connection with such party's duties and obligations hereunder.
E. The undersigned individuals hereby warrant and represent that they each have full legal authority to
sign this Agreement and bind the respective party hereto.
F. This Agreement will be construed and interpreted under, and governed and enforced according to the
laws of the State of California.
G. This Agreement contains the entire agreement between the parties regarding the subject matter of this
Agreement. No subsequent agreement, representation, or promise made by either party hereto, or by or
to any employee, officer, agent or representative of either party, will be of any effect unless it is in
writing and executed by the party to be bound thereby. No person is authorized to make, and by
execution hereof each of the parties acknowledges that no person has made, any representation,
warranty, guaranty, or promise except as set forth herein; and no such agreement, statement,
representation, or promise that is not contained herein will be valid or binding on any of the parties.
H. This Agreement may be executed simultaneously in one or more counterparts, each of which will be
deemed an original, but all of which together will constitute one and the same instrument. For purposes
of this Agreement, facsimile and electronic signatures will be deemed to be original signatures.
I. Each of the parties has reviewed this Agreement and each has had the opportunity to have its respective
counsel review and revise this Agreement. Any rule of construction to the effect that ambiguities are to
be resolved against the drafting party will not apply in the interpretation of this Agreement or any
amendments or exhibits thereto. In this Agreement the neuter gender includes the feminine and
10.8.c
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UTILITY AGREEMENT – Eastern Municipal Water District Page 4 of 5
masculine, and singular number includes the plural, and the words “person” and “party” include
corporation, partnership, firm, trust, or association wherever the context so requires. The recitals and
captions of the sections and subsections of this Agreement are for convenience and reference only, and
the words contained therein will in no way be held to explain, modify, amplify or aid in the
interpretation, construction or meaning of the provisions of this Agreement.
J. If any part, term or provision of this Agreement is held by a court of competent jurisdiction to be illegal
or in conflict with any law, the validity of the remaining provisions will not be affected, and the rights
and obligations of the Parties will be construed and enforced as if this Agreement did not contain the
particular part, term or provision held to be invalid.
VI. COST ESTIMATES AND WAIVERS
Please refer to Attachment A for quantities and reimbursement fees.
Reimbursement Agreement
Description EMWD CITY
Design
Relocation of Water
Meters. Adjust manholes
and water valves to grade.
CITY’s responsibility.
City’s cost to EMWD
Waived
Construction
Relocation of Water
Meters (horizontal and
vertical).
Quantity = 20 EA. CITY’s responsibility.
EMWD to reimburse CITY
for Construction
Adjust Water Meter to
grade.
Quantity = 17 EA CITY’s responsibility.
EMWD to reimburse CITY
for Construction
Adjust manholes to grade Quantity = 3 EA CITY’s responsibility.
EMWD to reimburse CITY
for Construction
Adjust water valves/clean
out to grade
Quantity = 4 EA CITY’s responsibility.
EMWD to reimburse CITY
for Construction
TOTAL
Agency Estimate Costs:
Description EMWD CITY
Design Review Relocation of Water
Meters. Adjust manholes
and water valves to grade.
EMWD’s responsibility
EMWD’s cost to City
Waived
Inspection Fees Relocation of Water
Meters. Adjust manholes
and water valves to grade.
EMWD’s responsibility
EMWD’s cost to City
Waived
TOTAL $ Waive** $ Waive**
**EMWD and City agree to waive all design reviews, encroachment permits, and inspection fees.
**THE ACTUAL REIMBURSEMENT COST TO CITY BY EMWD FOR ITS SHARE OF THE
ABOVE-DESCRIBED WORK SHALL BE DETERMINED AT COMPLETION OF WORK.
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UTILITY AGREEMENT – Eastern Municipal Water District Page 5 of 5
IN WITNESS WHEREOF, the above parties have executed this Agreement the day and year above written.
CITY OF MENIFEE: EASTERN MUNICIPAL WATER DISTRICT:
By By
Name Date Name Date
Title Title
APPROVAL RECOMMENDED:
By By
Name Date Name Date
Title Title
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CITY OF MENIFEE BID AND CONTRACT DOCUMENTS
OWNER-CONTRACTOR AGREEMENT
CIP 20-12 ADAMS AVENUE STREET IMPROVEMENTS PHASE 2
This Owner-Contractor Agreement (“Agreement”) is made and entered into for the above
referenced Project by and between the City of Menifee (“Agency”), and L.C. PAVING &
SEALING, INC (“Contractor”), whose principal business address is 620 Alpine Way,
Escondido, CA 92029 on the ________ day of ______________, 20__.
In consideration of the mutual covenants and agreements set forth herein, the Agency and
Contractor have mutually agreed as follows:
1. CONSTRUCTION
The Contractor agrees to do all the Work and furnish all the labor, services, materials and
equipment necessary to construct and complete the Project in accordance with the Contract
Documents (as hereinafter defined), including all work, labor, services, materials and equipment
described and reasonably inferable from documents enumerated in Exhibit “A” attached hereto
and incorporated herein by reference (such construction and furnishing of labor, service, materials
and equipment hereinafter referred to as the “Work”) in a good worker-like and substantial manner
and to the satisfaction of the Agency, in connection with the CIP 20-12 ADAMS AVENUE
STREET IMPROVEMENTS PHASE 2 to be constructed at the Adams Avenue in the City of
Menifee, California. The term Contract Documents shall mean this Agreement, and all of the
items enumerated in Exhibit “A” and all change orders or addenda issued by the Agency with
respect thereto. Agency must consent in writing to any changes in the scope of Work. Exhibit
“A” shall be deemed revised in accordance with any revisions for which Agency’s consent has
been issued. Any revisions to the scope of Work for which Agency’s consent has not been issued
shall be null and void.
2. CONTRACT PRICE
Agency hereby agrees to pay and the Contractor agrees to accept as full compensation for all Work
performed in accordance with these Contract Documents the Contract Price as set forth in Exhibit
“B”, Contract Price, attached hereto and incorporated herein by reference. Payments to the
Contractor shall be made in the manner described in the Special Provisions.
3. TIME FOR PERFORMANCE
Time is of the essence in the performance of Work for this Agreement and all timing requirements
shall be strictly adhered to unless otherwise modified by the Agency in accordance with these Bid
and Contract Documents.
The Contractor shall complete the Work in every detail to the satisfaction of the Agency, exclusive
of maintenance periods, within the specified duration set forth in the Notice to Proceed.
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4. DELAYS AND EXTENSIONS OF TIME
See Section 6-6 of the Special Provisions.
5. LABOR CODE REQUIREMENTS
Pursuant to Labor Code Section 1771.1, the Contractor and all subcontractors shall be registered
with the Department of Industrial Relations. Pursuant to Labor Code Section 1771.4, the
Contractor is hereby notified that this Project is subject to compliance monitoring and enforcement
by the Department of Industrial Relations. [EFFECTIVE APRIL 1, 2015.]
6. NON-DISCRIMINATION
In the performance of this Agreement, the Contractor shall not refuse or fail to hire or employ any
qualified person, or bar or discharge from employment any person, or discriminate against any
person, with respect to such person’s compensation, terms, conditions or privileges of employment
because of such person’s race, religious status, sex or age.
7. AUTHORIZED AGENCY REPRESENTATIVES
On behalf of the Agency, the City Engineer of the City of Menifee shall be the Agency’s authorized
representative in the interpretation and enforcement of all Work performed in connection with this
Agreement. The City Engineer may delegate authority in connection with this Agreement to
his/her assigned designees.
8. WORKERS’ COMPENSATION INSURANCE
a) By my signature hereunder, as Contractor, I certify that I am aware of the provisions
of Section 3700 of the Labor Code, which requires every employer to be insured against liability
for Workers’ Compensation or to undertake self-insurance in accordance with the provisions of
that Code, and I will comply with such provisions before commencing the performance of the
Work of this Agreement.
b) The Contractor shall require each subcontractor to comply with the requirements
of Section 3700 of the Labor Code. Before commencing any Work, the Contractor shall cause
each subcontractor to execute the following certification:
“I am aware of the provisions of Section 3700 of the Labor Code, which
requires every employer to be insured against liability for worker’s
compensation or to undertake self-insurance in accordance with the
provisions of that Code, and I will comply with such provisions before
commencing the performance of the Work of this Agreement.”
9. ENTIRE AGREEMENT; CONFLICT
The Contract Documents comprise the entire agreement between the Agency and the Contractor
with respect to the Work. In the event of conflict between the terms of this Agreement and the bid
of the Contractor, then this Agreement shall control and nothing herein shall be considered as an
acceptance of the terms of the bid conflicting herewith.
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10. MAINTENANCE OF AGREEMENT DOCUMENTATION
Contractor shall maintain all books, documents, papers, employee time sheets, accounting records
and other evidence pertaining to costs incurred and shall make such materials available at its office
at all reasonable times during the term of this Agreement and for three (3) years from the date of
final payment under this Agreement, for inspection by Agency and copies thereof shall be
furnished to Agency if requested.
11. INDEPENDENT CONTRACTOR
At all times during the term of this Agreement, Contractor shall be an independent contractor and
shall not be an employee, agent, partner or joint venturer of the Agency. Agency shall have the
right to control Contractor insofar as the results of Contractor’s services rendered pursuant to this
Agreement; however, Agency shall not have the right to control the means by which Contractor
accomplishes such services.
12. LICENSES AND PERMITS
Contractor represents and declares to Agency that it has all licenses, permits, qualifications and
approvals of whatever nature which are legally required to practice its profession. Contractor
represents and warrants to Agency that Contractor shall, at its sole cost and expense, keep in effect
at all times during the term of this Agreement, any licenses, permits, qualifications or approvals
which are legally required for Contractor to practice its profession.
13. GOVERNING LAW, VENUE
This Agreement and the Contract Documents shall be construed under and in accordance with the
laws of the State of California, and the appropriate venue for any action or proceeding arising from
this Agreement and/or the Contract Documents shall be had in the Superior Court of Riverside,
Temecula Branch
14. COUNTERPARTS
This Agreement may be executed in any number of counterparts, each of which shall for all
purposes be deemed to be an original.
15. FALSE CLAIMS
Contractor acknowledges that if a false claim is submitted to the Agency, it may be considered
fraud and Contractor may be subject to criminal prosecution. Contractor acknowledges that the
False Claims Act, California Government Code sections 12650, et seq., provides for civil penalties
where a person knowingly submits a false claim to a public entity. These provisions include within
their scope false claims made with deliberate ignorance of the false information or in reckless
disregard of the truth or falsity of the information. In the event the Agency seeks to recover
penalties pursuant to the False Claims Act, it is entitled to recover its litigation costs, including
attorneys’ fees. Contractor hereby acknowledges that the filing of a false claim may the Contractor
to an administrative debarment proceeding wherein Contractor may be prevented from further
bidding on public contracts for a period of up to five (5) years.
I have read and understood all of the provisions of this Section 15, above:
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(Initial) (Initial)
16. AGREEMENT MODIFICATION
This Agreement and the Contract Documents may not be modified orally or in any manner other
than by an amendment in writing and signed by the Agency and the Contractor.
IN WITNESS WHEREOF this Agreement is executed as of the date first written above.
AGENCY:
City of Menifee
By:
Armando G. Villa, City Manager
CONTRACTOR:
L.C. PAVING & SEALING, INC
By:
Name: Jose A. Salinas, President______
Its:
APPROVED AS TO FORM:
By:
Jeffrey T. Melching, City Attorney
By:
Name: Jose A. Salinas, Secretary
Its:
ATTEST:
By:
Sarah A. Manwaring, City Clerk
040665
Contractor’s City Business License No.
612610; A, B & C12
State Contractor License No. & Class
620 Alpine Way
Street Address
Escondido, CA 92029
City, State, Zip Code
[NOTE: In the event the Contractor is a Corporation, the signatures of two separate
persons holding different offices must be provided.]
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EXHIBIT A
CONTRACT DOCUMENTS
Owner-Contractor Agreement
Bid Schedule
Addenda
Plans
Special Provisions (Specifications)
Standard Specifications for Public Works Construction and Regional Supplements
State Standard Specifications
State Standard Plans
Permits issued by jurisdictional regulatory agencies
Electric, gas, telephone, and cable television company specifications and standards
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EXHIBIT B
CONTRACT PRICE
Eight Hundred Twenty One Thousand Four Hundred Sixty Three Dollars and Twenty
Cents ($821,463.20)
The Contract Price for performing all Work described in the Contract Documents, including labor,
materials, services and equipment is the total amount of all lump sum items and of all unit price
sums, determined by multiplying the unit price for each item times the actual quantity of each such
item, as determined by the Agency.
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Packet Pg. 125 Attachment: AGREEMENT (L.C. PAVING & SEALING) (CIP 20-12) (2725 : LC Paving & Sealing Inc. Agreement)
CITY OF MENIFEE
SUBJECT: Hidden Hills Development Agreement Amendment
MEETING DATE: December 2, 2020
TO: Mayor and City Council
PREPARED BY: Tamara Harrison, Senior Planner
REVIEWED BY: Cheryl Kitzerow, Community Development Director
APPROVED BY: Armando G. Villa, City Manager
RECOMMENDED ACTION
1. Conduct a Public Hearing; and
2. Introduce for first reading of an Ordinance approving Development Agreement
Amendment No. PLN20-0075, for the development located north of Garbani Road, south
of Craig Avenue, west of Evans Road and east of Murrieta Road, and subject to the
findings and conclusions incorporated in the staff report and Resolution.
DISCUSSION
Project Location
The site is located north of Garbani Road, south of Craig Avenue, west of Evans Road and east
of Murrieta Road.
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City of Menifee Staff Report
Hidden Hills Development Agreement Amendment
December 2, 2020
Page 2 of 4
Project Description
DA No. PLN20-0075 proposes to amend the originally approved Development Agreement No.
(DA 2009-149) for the Hidden Hills development (Tentative Tract Map No. 30142-2 and –F –
“Peppertree and Cypress”) by: 1). extending the expiration date of the agreement from March 2,
2020 to March 2, 2025 and 2) extending allowable City Development Impact Fee (DIF)
reductions.
Purpose of a Development Agreement
Per Section 9.45.010 of the Menifee Municipal Code, the purpose of Development Agreements
is to benefit the public, in that
A. Development Agreements increase the certainty in the approval of development
projects, thereby preventing the waste of resources, reducing the cost of development to
the consumer, and encouraging investment in and commitment to comprehensive
planning, all leading to the maximum efficient utilization of resources at the least
economic cost to the public.
B. Development Agreements provide assurance to the applicant for a development project
that upon approval of the project, the applicant may proceed with the project in
accordance with existing policies, rules, and regulations, and subject to conditions of
approval, thereby strengthening the public planning process, encouraging private
participation in comprehensive planning, and reducing the economic costs of
development.
11.1
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City of Menifee Staff Report
Hidden Hills Development Agreement Amendment
December 2, 2020
Page 3 of 4
C. Development Agreements enable the City to plan for and finance public facilities,
including but not limited to streets, sewer, transportation of drinking water, school, and
utility facilities, thereby removing a serious impediment to the development of new
housing.
Background
Tract 30142, also known as Hidden Hills by KB Home Coastal, Inc. (KB), was previously approved by
the County of Riverside Board of Supervisors on June 8, 2004. The Tentative Tract Map was originally
approved as a Schedule “A” subdivision of 166.3 acres into up to 523 single-family residential lots with
409 lots with a 7200 square foot minimum and 114 lots with a 6000 square foot minimum, a 5.3 acre
park. 3 detention basins totaling 2 acres, 11 acres of open space (paseo) lots and a 3.3 acre hillside
area. The Tentative Map was subsequently amended reducing the total number of lots to 511 to allow
for construction of a flood control channel along the eastern side of Evans Road, affecting TTM 30142-
1. The first EOT was approved by the County on June 8, 2007 and the second EOT was approved by
the City of Menifee on June 16, 2009 per Extension of Time 2009-036. Construction began in 2009 but
slowed during the economic downturn.
In 2010 the City Council approved a Development Agreement in an effort to facilitate development,
construction of over 11 acres of parks/trails amenities, construction of regional storm drain facilities,
street improvements and facilitation of residential home construction. In addition, the DA included
provisions for the dedication of 20.18 acres of land to the City, 80% Development Impact Fee reduction,
and vested the zoning for the project site for a term of ten (10) years.
The first phase of homes (TR30142-1) was constructed between 2011 and 2013 while the economy
was recovering from recession. KB resumed development of the remaining two phases (TR30142 and
TR30142-2) around 2015, and construction of the homes began in 2017. There are approximately 147
building permits left to be issued for the project.
Planning Commission – September 23, 2020
At the September 23, 2020 Planning Commission hearing, the Planning Commission
recommended adoption of an Ordinance approving Development Agreement Amendment No.
PLN20-0075 to the City Council by a unanimous vote (5:0).
City Council Finance Subcommittee
The proposed amendment was presented to the City Council Finance Subcommittee on March
26, 2020 and received unanimous support.
Development Agreement Amendment Provisions
The following provisions are included within the amended Development Agreement as
proposed:
• Extend the expiration date of the Development Agreement from March 2, 2020 through
March 2, 2025.
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City of Menifee Staff Report
Hidden Hills Development Agreement Amendment
December 2, 2020
Page 4 of 4
• Extend the allowable Development Impact Fees (DIF) Reduction for the term of the
amended Development Agreement as follows:
o All lots shall receive an eighty percent (80%) reduction in the payment of the
City’s DIF that is due and paid between March 2, 2020 and March 1, 2022
o All lots shall receive a fifty percent (50%) reduction in the payment of the City’s
DIF for fees that are due and paid from March 2, 2022 through March 1, 2025
Environmental Determination
No Further Environmental Documentation is required because: (a) all potentially significant
effects of the proposed project have been adequately analyzed in an earlier Environmental
Impact Report (EIR0045) adopted by the County of Riverside pursuant to applicable legal
standards; (b) all potentially significant effects of the proposed project have been avoided or
mitigated pursuant to that earlier EIR except those for which a statement of overriding
considerations was adopted; (c) the proposed project will not result in any new significant
environmental effects not identified in the earlier EIR; (d) the proposed project will not
substantially increase the severity of the environmental effects identified in the earlier EIR; (e)
no considerably different mitigation measures have been identified; and, (f) no mitigation
measures found infeasible have become feasible.
FISCAL IMPACT
Below is a comparison of the Development Impact Fees (DIF) fee amounts:
• Under recorded Development Agreement County DIF w/80% reduction: $795/unit
• Proposed DAA City DIF w/80% reduction: $1,975/unit (March 2, 2020 through March 1, 2022)
• Proposed DAA City DIF w/50% reduction: $4,937/unit (March 2, 2022 through March 2, 2025)
• Without DAA City DIF: $9,874/unit
ATTACHMENTS
1. Project Summary Table
2. Ordinance
3. KB Hidden Hills DA Amendment #1
4. Recorded KB Home DA 2009-149
5. Exhibit C to Hidden Hills DA Amend #1
6. Public Hearing Notice
11.1
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Attachment A
Project Summary Table
Summary of Pertinent Land Use and Policy Designations for Proposed Project
Category Information
General Plan
Existing General Plan Land
Use Designation 2.1-5 Residential and Open Space - Recreation
Surrounding General Plan
Land Use Designation
North: 2.1-5 dwelling units per acre (du/ac) Residential (2.1-5 R),
Rural Residential – 1 acre minimum (RR1)
South: Public/Quasi Public Facilities (PF), Rural Residential – 1
acre minimum (RR1)
East: 2.1-5 du/ac Residential (2.1-5 R), Open Space-Recreation
(OS-R)
West: Rural Residential – 1 acre minimum (RR1)
Zoning
Existing Zoning Designation Low Density Residential – 2 (LDR-2)
Proposed Zoning Designation N/A
Surrounding Zoning
Designations
North: Rural Residential-1 acre minimum (RR1), Low Density
Residential-2 (LDR-2)
South: Low Density Residential-2 (LDR-2)
East: Low Density Residential-1 (LDR-1), Low Density
Residential-2 (LDR-2), Open Space-Recreation (OS-R)
West: Rural Residential – 1 acre minimum (RR1)
Other Information
Existing Use Single-family residences and vacant land
Surrounding Uses
North: Scattered single-family residences
South: Vacant land
East: Single-family residential and vacant land
West: Single-family residences
Gross Acreage 116.2
Dwelling Units TR30142-1, TR30142-2 and TR30142 - 511 single-family
residential lots
Assessor Parcel Numbers 333-020-009, 333-020-010 (partial), 333-030-012, 333-030-013,
333-030-021, and 333-030-022 (partial)
Environmental Review Environmental Impact Report No. 0045
Policy Areas Mt. Palomar Lighting Influence Area
Airport Influence Area – March Air Reserve Base
District Information
School: Menifee Union School District & Perris Union High
School District
Water/Sewer: Eastern Municipal Water District
Flood Control: Riverside County Flood Control District
Fees
1. Subsequent review fees on an hourly basis per Resolution No.
18-741 (Cost of Services Fee Study)
2. Development Impact Fees
3. Western Riverside Multi-Species Habitat Conservation Plan
(WRMSHCP) fee (Ord. No. 810)
4. Stephen’s Kangaroo Rat fees (Ord. No. 663)
5. Western Transportation Uniform Mitigation Fee (Ord. No. 824)
(central)
11.1.a
Packet Pg. 130 Attachment: Project Summary Table [Revision 2] (2741 : Hidden Hills Development Agreement Amendment)
Attachment A
Project Summary Table
Summary of Pertinent Land Use and Policy Designations for Proposed Project
Category Information
6. Menifee Valley Road and Bridge Benefit District Fees
Letters Received No comments on the project have been received at the time this
report was prepared.
Source: Planning case file and GIS system, July 2020
11.1.a
Packet Pg. 131 Attachment: Project Summary Table [Revision 2] (2741 : Hidden Hills Development Agreement Amendment)
ORDINANCE NO. 2020-____
AN ORDINANCE OF THE CITY OF MENIFEE, CALIFORNIA FOR THE
FIRST AMENDMENT TO DEVELOPMENT AGREEMENT NO. 2009-149
(PLN20-0075) BY AND BETWEEN THE CITY OF MENIFEE AND KB
HOME COASTAL INC
WHEREAS, the Development Agreement between the City of Menifee (“City”) and
KB Home Coastal, Inc. (“Applicant”) for the Hidden Hills residential development which
consists of 511 single-family residential lots, a 5.3 acre park, 3 detention basins totaling 2
acres, 11 acres of open space/regional trail and paseo lots, and a 3.3 acre hillside area
on an approximately 166 acre site within the City was set to expire on March 2, 2020
(“Development”); and
WHEREAS, on February 28, 2020, the Applicant filed a formal application with
the City for a first amendment to the Development Agreement (“First Amendment”) to
extend the expiration date of the Development Agreement from March 2, 2020, to March
2, 2025, and extend the allowable City Development Impact Fee (“DIF”) reductions for
the term of the Agreement; and
WHEREAS, the First Amendment does not intensify or otherwise change the
Development; and
WHEREAS, on October 26, 2004, prior to the City’s incorporation, the Board of
Supervisors of Riverside County certified that Environmental Impact Report No. 445,
which analyzed the environmental impacts that would result from the Development had
been prepared in full compliance with CEQA (the “EIR”); and
WHEREAS, on September 23, 2020, the Planning Commission, held a duly
noticed Public Hearing on the First Amendment, considered all public testimony as well
as materials in the staff report and accompanying documents, which hearing was publicly
noticed by a publication in The Press Enterprise (a newspaper of general circulation), an
agenda posting, notices placed on the Development site, and notice to property owners
within 300 feet of the Development boundaries, and to persons requesting public notice;
and
WHEREAS, on December 2, 2020, the City Council, held a duly noticed Public
Hearing on the First Amendment, introduced and conducted a first reading of the
Ordinance, and considered all public testimony as well as materials in the staff report and
accompanying documents, which hearing was publicly noticed by a publication in The
Press Enterprise (a newspaper of general circulation), an agenda posting, notices placed
on the Development site, and notice to property owners within 300 feet of the Development
boundaries, and to persons requesting public notice; and
WHEREAS, the First Amendment has been prepared, processed, reviewed,
heard, and approved in accordance with applicable law, including but not limited to Section
65864 et seq. of the Government Code; and
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MENIFEE,
CALIFORNIA ORDAINS AS FOLLOWS:
Section 1: The proposed First Amendment to the Development Agreement is consistent
with the objectives, policies, general land uses and programs specified in
the general plan and any applicable specific plan.
11.1.b
Packet Pg. 132 Attachment: Ordinance [Revision 1] (2741 : Hidden Hills Development Agreement Amendment)
The General Plan land use designation of the site is 2.1-5 Residential (2.15-
R) and Open Space-Recreation. The 21.5-R designation is intended for
single-family detached and attached residences with a density range of 2 to
5 dwelling units per acre. The project is the First Amendment to a previously
approved Development Agreement for the Hidden Hills residential
development. The previous Development Agreement and the associated
tract map were found to be consistent with the underlying General Plan
designations in effect at the time the agreement and tract were originally
approved. The current General Plan designations also allows similar
residential developments. The First Amendment to the Development
Agreement will only extend the expiration date of the agreement and the DIF
reductions for the Development, and will not alter any of the previously-
approved residential uses. Therefore, the proposed First Amendment is
consistent with the objectives, policies, general land uses, and programs
specified in the general plan and any applicable specific plan.
Section 2: Consistency with the Zoning Code. The proposed First Amendment is
compatible with uses authorized in, and the regulations prescribed for, the
zone in which the real property will be located.
The zoning designation of the subject site is Low Density Residential – 2
(LDR-2) and Open Space-Recreation (OS-R). The project is the First
Amendment to a previously approved Development Agreement for the
Hidden Hills residential development. The previous Development Agreement
and the associated tract map were found to be consistent with the underlying
zoning designations in effect at the time the agreement and tract were
originally approved. The current zoning designation also allows similar
residential developments. The First Amendment will only extend the
expiration date of the Development Agreement and the DIF reductions for
the Development, and will not alter any of the previously-approved residential
uses. Therefore, the proposed First Amendment is compatible with uses
authorized in, and the regulations prescribed for, the zone in which the real
property is located.
Section 3: The proposed First Amendment to the Development Agreement is in
conformity with and will promote public convenience, general welfare and
good land use practice.
The First Amendment would facilitate the construction of the Hidden Hills
Development, which includes residential and open space uses. The
Development is currently under construction and the residential uses
proposed are similar to existing development surrounding the Development
site. The Development is compatible with the surrounding land uses, general
plan land use designations and zoning classifications. The Development
incorporates quality design, trails, parks, landscaping, and other
improvements which will enhance the area once construction is complete.
The proposed First Amendment does not change the Development design
or construction. It merely extends the term of the Development Agreement
and the previously-approved DIF reduction, and is therefore in conformity
with and will promote public convenience, general welfare and good land use
practice
Section 4: The First Amendment will not create conditions materially detrimental to the
public health, safety and general welfare within the City.
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Packet Pg. 133 Attachment: Ordinance [Revision 1] (2741 : Hidden Hills Development Agreement Amendment)
The First Amendment will not result in conditions detrimental to the public
health, safety, or general welfare. The associated entitlements to the
Development have been reviewed and conditioned by the City of Menifee
Community Development, Engineering, Building and Safety, and Fire
Departments to ensure that the Development will not create conditions
materially detrimental to the surrounding uses. The associated tract map
includes conditions of approval for substantial landscaping and timing of
required improvements to support the proposed development. The
Development is currently under construction and has completed the park and
drainage improvements that will benefit the Development site and
surrounding areas.
In addition, environmental impacts resulting from the implementation of the
Development have been analyzed in a previous Environmental Impact
Report (“EIR”). The proposed First Amendment does not change the
Development or create any impacts not previously analyzed in the EIR, and
therefore does not contain any provisions that would create conditions
materially detrimental to the public health, safety and general welfare or
injurious to or incompatible with other properties or land uses in the
Development vicinity and within the City.
Section 5: Orderly Development. The First Amendment would not adversely affect the
orderly development of property and surrounding area or the preservation of
property values.
The proposed First Amendment would assist with and would not interfere
with the progress of the Hidden Hills Development. The project site has been
under construction and build out is anticipated within the term of the First
Amendment. The timing of infrastructure construction, including park
construction (completed), was carefully considered and coordinated
consistent with the EIR for the Development. The Amendment does not
modify construction timing of improvements. Therefore, the First Amendment
would not adversely affect the orderly development of the surrounding area.
The proposed First Amendment would not alter the land use designation for
the site. The proposed First Amendment would not cause the Development
to conflict with surrounding existing and planned land uses and would not
have the potential to adversely affect property values. The proposed First
Amendment would continue to assist with the implementation of the Hidden
Hills Development. The improvements associated with the Hidden Hills
Development are anticipated to enhance and improve the surrounding area
and not adversely affect property values.
Section 6: Encourage Development. The First Amendment would promote and
encourage the construction and progress of the proposed Development by
providing a greater degree of requisite certainty.
The proposed First Amendment provides assurances, such as the extension
of the expiration date of the original Development Agreement and extending
of DIF reductions for the Development, to the Applicant. Such assurances
would provide greater certainty and encourage progress of the Development
as well as the associated infrastructure, which is slated to serve the
surrounding area.
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Packet Pg. 134 Attachment: Ordinance [Revision 1] (2741 : Hidden Hills Development Agreement Amendment)
Section 7: The proposed First Amendment does not change the Development, which
includes a subdivision. Thus, any tentative map prepared for the subdivision
will comply with the provisions in Government Code Section 66473.7.
The First Amendment is associated with a previously-approved tract map that
is currently under construction. At the time the tract map was entitled, no
significant impacts occurred relating to Government Code Section 66473.7.
No additional subdivision is being proposed along with this First Amendment.
Therefore, the First Amendment complies with the provisions of Government
Code Section 66473.7
Section 8: Compliance with CEQA. Processing and approval of the First Amendment
application are in compliance with the requirements of the California
Environmental Quality Act.
No further environmental documentation is required because: (a) all
potentially significant effects of the Development have been adequately
analyzed in an earlier Environmental Impact Report (EIR0045) adopted by
the County of Riverside pursuant to applicable legal standards; (b) all
potentially significant effects of the Development have been avoided or
mitigated pursuant to that earlier EIR except those for which a statement of
overriding considerations was adopted; (c) the proposed First Amendment
will not result in any new significant environmental effects not identified in the
earlier EIR; (d) the proposed First Amendment will not substantially increase
the severity of the environmental effects identified in the earlier EIR; (e) no
considerably different mitigation measures have been identified; and (f) no
mitigation measures found infeasible have become feasible. Neither a
subsequent or supplemental EIR is required, because:
a. The proposed approval of the First Amendment contains no substantial
changes to the Development due to the involvement of new significant
environmental effects or a substantial increase in the severity of previously
identified significant effects requiring major revisions of the EIR;
b. No substantial changes have occurred with respect to the circumstances
under which the Development is undertaken requiring major revisions of the
EIR;
c. There is no new information of substantial importance which was not known
and could not have been known with the exercise of reasonable diligence
at the time the EIR was certified; and
d. There are no newly feasible, or considerably different, mitigation measures
or alternatives which would substantially reduce one or more significant
effects of the Development but which the Development proponent declines
to adopt.
Section 9: Development Agreement Adopted
The City Council approves the First Amendment to Development Agreement No. 2009-
149 set forth in Exhibit "1" to this Ordinance.
Section 10: The City Manager, or his or her designee, is directed and authorized to do
all of the following:
a. Make all necessary and appropriate clerical, typographical, and formatting
corrections to the adopted First Amendment to Development Agreement No. 2009-
149 prior to execution and recording; and
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Packet Pg. 135 Attachment: Ordinance [Revision 1] (2741 : Hidden Hills Development Agreement Amendment)
b. To implement the Development Agreement, in accordance with its terms.
Section 11. Recording. Pursuant to Government Code section 65868.5 and Section
9.45.150 of the Menifee Municipal Code, the City Clerk shall prepare a final version of the
Development Agreement for recording within ten (10) days of the Effective Date that fully
reflects the action of the City Council in adopting the Amendment to the Development
Agreement.
Section 12: Effective Date.
The Ordinance shall take effect and be in full force and operation thirty (30) days after its
second reading and adoption.
Section 13: Severability.
If any section, subsection, subdivision, sentence, clause, phrase, or portion of this
Ordinance is, for any reason, held to be invalid or unconstitutional by the decision of any
court of competent jurisdiction, such decision shall not affect the validity of the remaining
portions of this Ordinance. The City Council hereby declares that it would have adopted
this Ordinance, and each section, subsection, subdivision, sentence, clause, phrase, or
portion thereof, irrespective of the fact that any one or more sections, subsections,
subdivision, sentences, clauses, phrases, or portions thereof be declared invalid or
unconstitutional.
Section 14: Notice of Adoption.
The City Clerk is authorized and directed to cause this Ordinance to be published within
fifteen (15) days after its passage in a newspaper of general circulation and circulated
within the City in accordance with Government Code Section 36933(a) or, cause this
Ordinance to be published in the manner required by law using the alternative summary
and posting procedure authorized under Government Code Section 36933(c).
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Packet Pg. 136 Attachment: Ordinance [Revision 1] (2741 : Hidden Hills Development Agreement Amendment)
This Ordinance was introduced and read on the 2nd day of December, 2020 and PASSED,
APPROVED AND ADOPTED this ____ day of _____ 2020.
_________________________
Bill Zimmerman, Mayor
Attest:
___________________________
Sarah A. Manwaring,
City Clerk
Approved as to form:
______________________________
Jeffrey T. Melching, City Attorney
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RECORDED AT THE REQUEST OF
AND WHEN RECORDED RETURN TO:
CITY OF MENIFEE
City Hall
29844 Haun Road
Menifee, CA 92586
Attn: City Manager
(Space Above For Recorder’s Use)
This First Amendment to Development Agreement
is recorded at the request and for the benefit of the
City of Menifee and is exempt from the payment of
a recording fee pursuant to Government Code
Sections 6103 and 27383.
FIRST AMENDMENT TO DEVELOPMENT AGREEMENT
THIS FIRST AMENDMENT TO DEVELOPMENT AGREEMENT (this “First
Amendment”) is effective as of the 2nd day of March, 2020 (hereinafter the “Effective
Date”) by and among (i) the CITY OF MENIFEE, a California city (the “City”), and (ii) KB
HOME COASTAL INC., a California corporation (“Landowner”). City and Landowner are
sometimes hereinafter collectively referred to as the “Parties” and singularly as “Party.”
RECITALS
A. On or about March 2, 2010, City and Landowner entered into that certain
Development Agreement, which was recorded on March 19, 2010, as Instrument
No. 2010-0126721, in the Official Records of Riverside County, California (the
“Development Agreement”);
B. On March 26, 2020, the City Finance Commission held a duly noticed public
hearing and voted to recommend extending the term of the Development Agreement
between the City and Landowner and amend payment of Development Impact Fees; and
C. On ______________, 2020, the Planning Commission held a duly noticed public
hearing and voted to recommend extending the term of the Development Agreement
between the City and Landowner and amend payment of Development Impact Fees; and
D. On ______________, 2020, the City Council held a duly noticed public hearing
and voted to end the term of the Development Agreement between the City and
Landowner and amend payment of Development Impact Fees; and
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E. After reviewing the Project EIR in the context of the consideration and approval of
this First Amendment, the City Council has determined that none of the elements set forth
in Public Resources Code Section 21166 or its implementing regulations (14 Cal. Code
Regs. Section 15162) exist and therefore has determined, in accordance therewith, that
no subsequent or supplemental Environmental Impact Report or Mitigated Negative
Declaration is required to be prepared prior to adopting and approving this First
Amendment.
F. For purposes of ensuring the public record accurately reflects the revised payment
of Development Impact Fees and term of the Development Agreement, City and
Landowner now desire to update the Development Agreement to amend the term and
Development Impact Fees payment schedule.
NOW, THEREFORE, in consideration of the above Recitals, which are incorporated
herein by this reference, and of the mutual covenants hereinafter contained, and for other
good and valuable consideration, the receipt and sufficiency of which is hereby
acknowledged, City and Landowner agree as follows:
1. Defined Terms. Capitalized terms that are not otherwise defined in this First
Amendment shall have the meaning assigned to those terms in the Development
Agreement.
2. Amendment.
2.1. Recital G. of the Development Agreement is amended to read:
G. As used in this Agreement, the term “City’s DIF” shall be defined to mean
those development impact fees and exactions, including, without limitation,
dedications and any other fee or tax (including excise, construction or any
other tax) relating to development or the privilege of developing, which were
in effect on a City-wide basis immediately prior to the effective date of
Ordinance No. 2009-43. As consideration for the Civic Site Conveyance, in
addition to reductions in the City DIF accorded prior to March 2, 2020, City
has agreed that all lots within TTM 30142 shall (i) receive an eighty percent
(80%) reduction in the payment of City’s DIF that is due and paid between
March 2, 2020 and March 1, 2022, and (ii) receive a fifty percent (50%)
reduction in the payment of the City’s DIF for fees that are due and paid
from March 2, 2022 through March 1, 2025 (the foregoing reductions are
collectively referred to and defined in this Agreement as the “Development
Impact Fee Reductions”) . A complete list of City’s DIF is provided on
Exhibit C attached hereto.
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2.2. Exhibit C: Exhibit C to the Development Agreement shall be replaced with the
Exhibit C hereto.
2.3. County Public Facilities Fee: From and after the Effective Date of this First
amendment, the term “County Public Facilities Fee” shall be stricken from, and
shall have no further application under, the Development Agreement and its
Exhibits.
2.4. Section 6.2 Term: The Development Agreement is hereby amended from a period
of ten (10) years to a period of fifteen (15) years, thereby amending the termination
date of the Development Agreement from March 2, 2020, to March 2, 2025.
2.5. Section 7.2 Fees and Exactions. Section 7.2 of the Development Agreement is
hereby amended to read in full as follows: “As consideration for the Civic Site
Conveyance, City hereby agrees that all lots within TTM 30142 shall be entitled to
receive the Development Impact Fee Reductions (as applicable for the time
periods described in Recital G). Protection from any increases in any of the City’s
DIF shall not include increases mandated by the County, the State of California,
the federal government, or any other entity that is outside the control of the City.
This section shall not be construed to limit the authority of the City to charge
Processing Fees.”
3. Prevailing Wage Indemnity and Notice to Landowner of Labor Code Section 1781.
In connection with, but without limiting, the indemnification obligations set forth in Section
25 of the Development Agreement, Landowner hereby expressly acknowledges and
agrees that the City is not by the Development Agreement and/or this First Amendment
affirmatively representing, and has not previously affirmatively represented, to the
Landowner or any contractor(s) of Landowner for any construction on or development on
or adjacent to the Property, in writing or otherwise, in a call for bids or in any agreement
or otherwise, that any work to be undertaken on the Property and/or to be undertaken in
connection with the development of the Project, as may be referred to in the Development
Agreement or construed under the Development Agreement and/or this First Amendment,
is not a "public work," as defined in Section 1720 of the Labor Code, or under any similar
existing or hereinafter enacted law or regulation, or that such work qualifies for one of the
exceptions set forth Section 1720 of the Labor Code, or under any similar existing or
hereinafter enacted law or regulation. The Parties agree that, in connection with the
development and construction (as defined by applicable law) of the Project, including,
without limitation, any and all public works (as defined by applicable law), Landowner
shall bear all risks of payment or non-payment of prevailing wages under California law
and/or federal law and/or the implementation of Labor Code Section 1781, as the same
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may be amended from time to time, and/or any other similar law. With respect to the
foregoing, Landowner shall be solely responsible, expressly or impliedly and legally and
financially, for determining and effectuating compliance with all applicable federal, state
and local public works requirements, prevailing wage laws, and labor laws and standards,
and City makes no representation, either legally and/or financially, as to the applicability
or non-applicability of any federal, state and local laws to the construction of the Project
as it may be amended pursuant hereto or otherwise
Without limiting the foregoing, Landowner shall indemnify, protect, defend and hold
harmless the City, any City agencies and their respective elected and appointed councils,
boards, commissions, officers, agents, employees, volunteers and representatives
(collectively, “City Parties”), with counsel reasonably acceptable to City, from and against
"increased costs" as defined in California Labor Code Section 1781 (including City’s
reasonable attorneys’ fees, court and litigation costs, and reasonable fees of expert
witnesses) in connection with the development or construction (as defined by applicable
law) of or on the Property and/or in connection with the development of the Project, that
results or arises in any way from (1) noncompliance by Landowner of the requirement, if
and to the extent applicable, to pay federal or state prevailing wages and hire apprentices;
or (2) failure by Landowner to provide any required disclosure or identification as required
by California Labor Code Sections 1720 et seq. including without limitation specifically
Section 1781, as the same may be amended from time to time. The foregoing indemnity
shall survive the expiration or earlier termination of the Development Agreement as
amended by this First Amendment.
4. Indemnification Procedures. Wherever the Development Agreement and/or this
First Amendment requires Landowner to indemnify any City Party:
4.1. Prompt Notice. City shall promptly notify Landowner in writing of any claim,
demand, administrative action, or action at law or equity based on a loss, liability,
fine, penalty, forfeiture, cost, and/or in damage (whether in contract, tort or strict
liability, including but not limited to personal injury, death at any time, property
damage, and statutory claims or damages [including, without limitation, under
Labor Code section 1720 et seq]) that is alleged to have arisen out of or is in any
way related to (1) the approval of the Development Agreement and/or this First
Amendment and/or the Project Approvals; (2) and development or use of the
Property under the Development Agreement and/or the First Amendment and/or
the Project Approvals, and (3) any actions or inactions by the Landowner or its
contractors, subcontractors, agents, or employees in connection with the
construction or improvement of the Property and the Project, including off-site
Public Improvements (collectively, a “Claim”).
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4.2. Cooperation. City shall reasonably cooperate with Landowner’s defense, provided
Landowner reimburses City for actual reasonable out of pocket expenses
(including reasonable attorneys’ fees and costs) of such cooperation.
4.3. Settlement. Any settlement shall require the prior written consent of both City and
Landowner, which consent shall not be unreasonably withheld if the settlement is
objectively financially reasonable.
5. Challenge to Enforceability of Specific Obligations. If a court of competent
jurisdiction finds invalid or unenforceable any provision of the Development Agreement
of this First Amendment that purports to supersede or otherwise render ineffectual any
federal, state, or local law, Landowner shall perform its obligations under such law or
regulation (or shall perform as otherwise specifically directed by a court of competent
jurisdiction), and the Development Agreement and this First Amendment shall otherwise
remain in full force and effect.
6. Effective Date of this First Amendment: The Effective Date of this First Amendment
shall be March 2, 2020, and any City’s DIF paid by Landowner between March 2, 2020,
and the date this First Amendment is executed that is above and beyond what which is
agreed to in this First Amendment shall be refunded by the City.
7. Terms of Development Agreement. Except as modified by this First Amendment,
all of the terms and conditions of the Development Agreement shall remain in full force
and effect.
8. Counterparts. This First Amendment may be executed in counterparts, each of
which when executed and delivered shall be deemed to be an original and all such
counterparts together, shall constitute one and the same instrument.
[signatures on next page]
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IN WITNESS WHEREOF, City and Landowner have executed this First Amendment on
the day and year set forth in the preamble above.
“City”
CITY OF MENIFEE, a California city
By:_________________________
Armando G. Villa, City Manager
ATTEST:
_____________________________
Sarah Manwaring, City Clerk
APPROVED AS TO FORM:
RUTAN & TUCKER, LLP
_____________________________
Jeffrey T. Melching, City Attorney
KB HOME COASTAL INC., a California
corporation
By: ________________________
John P. Fenn, President
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Packet Pg. 143 Attachment: KB Hidden Hills DA Amendment #1 (2741 : Hidden Hills Development Agreement Amendment)
A Notary Public or other officer completing this certificate verifies only the identity of the individual who
signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity
of that document.
State of California )
County of Riverside )
On _________________________, before me, ,
(insert name and title of the officer)
Notary Public, personally appeared ,
who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are
subscribed to the within instrument and acknowledged to me that he/she/they executed the same in
his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the
person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing
paragraph is true and correct.
WITNESS my hand and official seal.
Signature (Seal)
A Notary Public or other officer completing this certificate verifies only the identity of the individual who
signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity
of that document.
State of California )
County of Riverside )
On _________________________, before me, ,
(insert name and title of the officer)
Notary Public, personally appeared ,
who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are
subscribed to the within instrument and acknowledged to me that he/she/they executed the same in
his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the
person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing
paragraph is true and correct.
WITNESS my hand and official seal.
Signature (Seal)
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Packet Pg. 144 Attachment: KB Hidden Hills DA Amendment #1 (2741 : Hidden Hills Development Agreement Amendment)
A Notary Public or other officer completing this certificate verifies only the identity of the individual who
signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity
of that document.
State of California )
County of Riverside )
On _________________________, before me, ,
(insert name and title of the officer)
Notary Public, personally appeared ,
who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are
subscribed to the within instrument and acknowledged to me that he/she/they executed the same in
his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the
person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing
paragraph is true and correct.
WITNESS my hand and official seal.
Signature (Seal)
A Notary Public or other officer completing this certificate verifies only the identity of the individual who
signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity
of that document.
State of California )
County of Riverside )
On _________________________, before me, ,
(insert name and title of the officer)
Notary Public, personally appeared ,
who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are
subscribed to the within instrument and acknowledged to me that he/she/they executed the same in
his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the
person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing
paragraph is true and correct.
WITNESS my hand and official seal.
Signature (Seal)
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Packet Pg. 145 Attachment: KB Hidden Hills DA Amendment #1 (2741 : Hidden Hills Development Agreement Amendment)
A Notary Public or other officer completing this certificate verifies only the identity of the individual who
signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity
of that document.
State of California )
County of Riverside )
On _________________________, before me, ,
(insert name and title of the officer)
Notary Public, personally appeared ,
who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are
subscribed to the within instrument and acknowledged to me that he/she/they executed the same in
his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the
person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing
paragraph is true and correct.
WITNESS my hand and official seal.
Signature (Seal)
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Packet Pg. 146 Attachment: KB Hidden Hills DA Amendment #1 (2741 : Hidden Hills Development Agreement Amendment)
EXHIBIT C
COMPLETE LIST OF CITY’S DEVELOPMENT IMPACT FEES
(REPLACING EXHIBIT C TO DEVELOPMENT AGREEMENT)
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Packet Pg. 183 Attachment: Recorded KB Home DA 2009-149 (2741 : Hidden Hills Development Agreement Amendment)
Exhibit "C"11.1.ePacket Pg. 184Attachment: Exhibit C to Hidden Hills DA Amend #1 (2741 : Hidden Hills Development Agreement Amendment)
11.1.ePacket Pg. 185Attachment: Exhibit C to Hidden Hills DA Amend #1 (2741 : Hidden Hills Development Agreement Amendment)
11.1.ePacket Pg. 186Attachment: Exhibit C to Hidden Hills DA Amend #1 (2741 : Hidden Hills Development Agreement Amendment)
NOTICE OF PUBLIC HEARING
TIME OF HEARING: 6:00 p.m. or as soon as possible thereafter.
DATE OF HEARING: December 2, 2020
PLACE OF HEARING: To confirm means and methods for participation, see
the agenda, which will be posted at least 72 hours prior
to the meeting at:
http://menifeeca.iqm2.com/Citizens/Board/1007-Mayor-
and-City-Council
A PUBLIC HEARING has been scheduled, pursuant to the City of Menifee Municipal Code, before the CITY
OF MENIFEE CITY COUNCIL to consider the project shown below:
Project Title: “Hidden Hills Development Agreement Amendment,” Planning Application Development
Agreement No. PLN20-0075.
Project Location: The project site (Peppertree and Cypress) is located southwest of the intersection of Craig
Avenue and Evans Road in the City of Menifee, County of Riverside, California. More specifically, Peppertree
and Cypress are located south of Craig Avenue, north of Garbani Road, east of Murrieta Road and west of
Evans Road.
The City Council will consider whether to approve the following project:
DA No. PLN20-0075 proposes the first amendment to the originally approved Development Agreement No.
(DA 2009-149) for the Hidden Hills development (Tentative Tract Map No. 30142-2 and –F – “Peppertree and
Cypress”) by: 1). extending the expiration date of the agreement from March 2, 2020 to March 2, 2025 and 2)
extending allowable City Development Impact Fee (DIF) reductions for the term of the amended agreement.
11.1.f
Packet Pg. 187 Attachment: Public Hearing Notice (2741 : Hidden Hills Development Agreement Amendment)
Environmental Information: No Further Environmental Documentation is required because: (a) all potentially
significant effects of the proposed project have been adequately analyzed in an earlier Environmental Impact
Report (EIR0045) adopted by the County of Riverside pursuant to applicable legal standards; (b) all potentially
significant effects of the proposed project have been avoided or mitigated pursuant to that earlier EIR except
those for which a statement of overriding considerations was adopted; (c) the proposed project will not result in
any new significant environmental effects not identified in the earlier EIR; (d) the proposed project will not
substantially increase the severity of the environmental effects identified in the earlier EIR; (e) no considerably
different mitigation measures have been identified; and, (f) no mitigation measures found infeasible have
become feasible.
Any person wishing to comment on the proposed project may do so in writing between the date of this
notice and the public hearing and be heard at the time and place noted above. All comments must be
received prior to the time of public hearing. All such comments will be submitted to the City Council,
and the City Council will consider such comments, in addition to any oral testimony, before making a
decision on the proposed project.
If this project is challenged in court, the issues may be limited to those raised at the public hearing,
described in this notice, or in written correspondence delivered to the City Council at, or prior to, the
public hearing. Be advised that as a result of public hearings and comment, the City Council may
amend, in whole or in part, the proposed project. Accordingly, the designations, development
standards, design or improvements, or any properties or lands within the boundaries of the proposed
project, may be changed in a way other than specifically proposed.
For further information regarding this project, please contact Tamara Harrison, at (951) 723-3743 or e-mail
tharrison@cityofmenifee.us, or go to the City of Menifee’s agenda web page at http://www.cityofmenifee.us. To
view the case file for the proposed project contact the Community Development Department office at (951) 672-
6777 Monday through Friday, from 8:00 A.M. to 5:00 P.M. Please send all written correspondence to:
CITY OF MENIFEE COMMUNITY DEVELOPMENT DEPARTMENT
Attn: Tamara Harrison, Senior Planner
29844 Haun Road
Menifee, CA 92586
11.1.f
Packet Pg. 188 Attachment: Public Hearing Notice (2741 : Hidden Hills Development Agreement Amendment)
CITY OF MENIFEE
SUBJECT: Community Development Block Grant Coronavirus Round 3
(CDBG-CV3)
MEETING DATE: December 2, 2020
TO: Mayor and City Council
PREPARED BY: Edna Lebron, Senior Management Analyst
REVIEWED BY: Cheryl Kitzerow, Community Development Director
APPROVED BY: Armando G. Villa, City Manager
RECOMMENDED ACTION
1. Conduct a Public Hearing; and
2. Adopt a Resolution approving the Substantial Amendment to PY 2020/2021 Annual
Action Plan to include Community Development Block Grant Coronavirus Round 3
(CDBG-CV3.)
DISCUSSION
The U.S. Department of Housing and Urban Development (HUD) requires all entitlement
communities receiving Community Development Block Grant (CDBG) funds, such as the City of
Menifee, to prepare and submit a Consolidated Plan every five years to establish a unified,
strategic vision for economic development, housing and community development actions. The
Consolidated Plan encompasses the analysis of local community needs and coordinates
appropriate responses to those needs and priorities. The Menifee City Council adopted the
current 2017-2021 Five Year Consolidated Plan on May 3, 2017.
The Consolidated Plan is carried out through Annual Action Plans, which provides a concise
summary of the actions, activities, and the specific federal and non-federal resources that will be
used each year to address the priority needs and specific goals identified by the Consolidated
Plan. The Menifee City Council adopted the 2020/2021 Action Plan on April 15, 2020.
Per the City’s Citizen Participation Plan, a Substantial Amendment to an Annual Action Plan is
required when a “substantial” change is proposed, which includes:
• The addition of a new activity or priority;
• A change in the nature of an activity, its location, or its target population; or
11.2
Packet Pg. 189
City of Menifee Staff Report
Community Development Block Grant Coronavirus 3 - CDBG-CV3
December 2, 2020
Page 2 of 2
• A change of more than 50 percent in the amount of funds allocated to an activity.
On September 11, 2020, HUD’s Office of Community Planning and Development (CPD) posted
the third (final) round allocations of $1.988 billion from the $5 billion supplemental Community
Development Block Grant funds (CDBG-CV) Congress appropriated by the CARES Act. The
second round of $1 billion was announced on May 11 and allocated directly to states. The
Substantial Amendment is drafted with the guidance from HUD that has been available,
including that the CDBG-CV3 funds allocated under the CARES Act must be used for
preparation for, prevention of, and response to the COVID-19.
The City of Menifee will receive $404,459 in Community Development Block Grant-Coronavirus
(CDBG-CV3) funding. A Substantial Amendment to the 2020/2021 Annual Action Plan is
required. A Substantial Amendment has been prepared reflecting the proposed
projects/activities for the CDBG-CV program.
Proposed Activities:
Public Services which include but not limited to:
-Food Activity & Education Support
-Rental &Mortgage Assistance
$140,000
254,459
Administration 10,000
$404,459
Substantial Amendments are required to follow the City’s Citizen Participation Plan, which, under
normal circumstances, requires a public comment period for the Substantial Amendment of 30
days. However, to more quickly implement the funds and activities of the CDBG-CV, HUD has
waived that requirement with amendment to the City’s Citizen Participation Plan, reducing the
public comment period to five days. Further, HUD is allowing the Citizen Participation Plan and
the Substantial Amendment to the 2020 Annual Action Plan to run concurrently.
FISCAL IMPACT
There is no fiscal impact to the General Fund from participating in the CDBG-CV3 program. All
expenditures related to CDBG-CV3 adopted and approved project/activities will come from HUD
PY 2020/2021 CDBG-CV3 allocation to the City of Menifee.
ATTACHMENTS
1. Substantial Amendment Resolution 20-21
2. Substantial Amendment for 20-21 CDBG-CV3
11.2
Packet Pg. 190
-1-
RESOLUTION NO. 20-_____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MENIFEE
APPROVING THE SUBSTANTIAL AMENDMENT TO THE 2020/2021
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) ANNUAL
ACTION PLAN FOR COMMUNITY DEVELOPMENT BLOCK GRANT-
CORONAVIRUS ROUND 3 (CDBG-CV3) ACTIVITIES
WHEREAS, the City of Menifee, as an entitlement jurisdiction, receives Community
Development Block Grant (CDBG) funds from the U.S. Department of Housing and Urban
Development (HUD); and
WHEREAS, On September 11, 2020, HUD’s Office of Community Planning and
Development (CPD) posted the third (final) round allocations of $1.988 billion from the $5
billion supplemental Community Development Block Grant funds (CDBG-CV) Congress
appropriated by the CARES Act; and
WHEREAS, The City of Menifee received $404,459 in Community Development Block
Grant-Coronavirus Round 3 (CDBG – CV3) funding; and
WHEREAS, the City is required to develop an Annual Action Plan each year for
submission for approval from the U.S. Department of Housing and Urban Development
(HUD), which plans delineate funding allocations to CDBG/CDBG-CV3 sub-recipients and
strategic priorities and the community needs assessment; and
WHEREAS, the City of Menifee had previously approved budgets and Annual Action
Plans for the program year 2020/2021; and
WHEREAS, the Code of Federal Regulations require that the City must amend its
approved Annual Action Plan whenever it (a) changes its allocation priorities or method of
distribution funds; (b) carries out an activity not previously described in the action plan; or
(c) changes the purpose, scope, location, or beneficiaries of an activity; and
WHEREAS, that the CDBG-CV3 funds allocated under the CARES Act must be used
for preparation for, prevention of, and response to the COVID-19; and
WHEREAS, the City has complied with the Citizen Participation Plan for the City of
Menifee, which requires that specified public hearings are held, notices are published, and
the Annual Action Plan Substantial Amendment is made available for public review and
comment.
NOW THEREFORE, IT IS HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY
OF MENIFEE AS FOLLOWS:
Section 1: The Substantial Amendment to the 2020/2021 Annual Action Plans, a
copy of which is on file with the City Clerk of the City of Menifee, is
approved.
Section 2: The City Manager, or designee, is hereby authorized and directed to
take any actions and execute any documents as are necessary and
appropriate to effectuate the intent of this Resolution, including, but not
11.2.a
Packet Pg. 191 Attachment: Substantial Amendment Resolution 20-21 [Revision 1] (2743 : Community Development Block Grant Coronavirus 3 - CDBG-CV3)
-2-
limited to, as serving as the Certifying Officer for all environmental
review procedures associated with the various CDBG projects, and
Certifying Officer for the purpose of signing correspondence,
agreements and other required documents.
Section 3: This Resolution shall take effect upon the date of its adoption.
PASSED, APPROVED, AND ADOPTED this 2nd day of December 2020.
_____________________________
Bill Zimmerman, Mayor
ATTEST APPROVED AS TO FORM:
________________________
Sarah A. Manwaring, City Clerk
__________________________
Jeffrey T. Melching, City Attorney
11.2.a
Packet Pg. 192 Attachment: Substantial Amendment Resolution 20-21 [Revision 1] (2743 : Community Development Block Grant Coronavirus 3 - CDBG-CV3)
City of Menifee
Community Development Block Grant Coronavirus
(CDBG-CV3)
AMENDMENT TO PY 2020/2021 ANNUAL ACTION PLAN
Public Comment Period: November 20 – December 2, 2020
CITY COUNCIL RESOLUTION NO. _______
29844 Haun Road
Menifee, CA 92586
(951) 672-6777
www.cityofmenifee.us
11.2.b
Packet Pg. 193 Attachment: Substantial Amendment for 20-21 CDBG-CV3 [Revision 4] (2743 : Community Development Block Grant Coronavirus 3 - CDBG-
2 | P a g e
SUBSTANTIAL AMENDMENT TO
PY 2020/2021 ANNUAL ACTION PLAN
TO ADD COMMUNITY DEVELOPMENT BLOCK GRANT-CORONAVIRUS
(CDBG-CV3) FUNDS AND ACTIVITIES
EXECUTIVE SUMMARY
On September 11, 2020, HUD’s Office of Community Planning and Development (CPD)
posted the third (final) round allocations of $1.988 billion from the $5 billion
supplemental Community Development Block Grant funds (CDBG-CV) Congress
appropriated by the CARES Act. The second round of $1 billion was announced on May
11 and allocated directly to states. The Substantial Amendment is drafted with the
guidance from HUD that has been available, including that the CDBG-CV3 funds
allocated under the CARES Act must be used for preparation for, prevention of, and
response to the COVID-19.
The City of Menifee will receive $404,459 in Community Development Block Grant-
Coronavirus (CDBG- CV3) funding. A Substantial Amendment to the 2020/2021
Annual Action Plan is required; and is being amended here to satisfy that requirement.
Substantial Amendments are required to follow the City’s Citizen Participation Plan,
which, under normal circumstances, requires a public comment period for the
Substantial Amendment of 30 days. However, to more quickly implement the funds
and activities of the CDBG-CV3, the U. S. Department of Housing and Urban
Development (HUD) has waived that requirement with amendment to the City’s
Citizen Participation Plan, reducing the public comment period to five (5) days.
All CDBG-CV3 activities must still meet a National Objective of the CDBG Program:
• Benefit low-and-moderate income people
• Aid in the prevention or elimination of slum or blight
• Meet an urgent need
OTHER ADMINISTRATIVE CHANGES
The CARES act bill included the following administrative changes
• Removed the requirement for in-person public hearings to comply with national
and local social gathering requirements and stay-at-home orders and to all for
virtual public hearings.
• A reduced public comment period from 30 days to five (5) days.
• Elimination of the cap on the amount of funds a grantee can spend on public
services (for CDBG grant years 2019 and 2020 and CDBG-CV funds only). The
cap is generally 15%.
• Allowed for grantees to be reimbursed COVID-19 response activities regardless
of the date the costs were incurred.
11.2.b
Packet Pg. 194 Attachment: Substantial Amendment for 20-21 CDBG-CV3 [Revision 4] (2743 : Community Development Block Grant Coronavirus 3 - CDBG-
3 | P a g e
CITIZEN PARTICIPATION
A Notice of Public Hearing and a 5-day public review period was published in the Press
Enterprise and La Prensa on November 20, 2020 informing the public of the proposed
Substantial Amendment and inviting comments at the public hearing. The public review
period began on November 20, 2020 and ended on December 2, 2020. Citizens were able
to review copies of the Draft Substantial Amendment on the City’s website at
https://www.cityofmenifee.us/421/CDBG-Program .
CHANGES TO THE 2020/2021 ANNUAL ACTION PLAN ACTIVITIES
City staff is recommending that the 2020/2021 Annual Action Plan be amended to add the
CDBG-CV3 grant as a resource and allocate the funds, as noted in the table below.
CDBG-CV ALLOCATION
Program CDBG-CV3
PUBLIC SERVICES
Grants to Public Service Agencies for activities to prevent, prepare
for or respond to the spread of COVID-19 to include but not limited
to the following types of services:
Food Assistance & Education Support
Rental and Mortgage Assistance
$140,000
$254,459
PLANNING & ADMINSTRATION
General Administration and Planning of the CDBG-CV3 Grant. 10,000
Total CDBG-CV3 allocation $404,459
PUBLIC COMMENTS
All public comments received during the 5-day public review period or at the public
hearing will be incorporated into the overall Substantial Amendment submitted to HUD.
11.2.b
Packet Pg. 195 Attachment: Substantial Amendment for 20-21 CDBG-CV3 [Revision 4] (2743 : Community Development Block Grant Coronavirus 3 - CDBG-
CITY OF MENIFEE
SUBJECT: Resolution for Senior Advisory, Menifee Citizens Advisory
and Measure DD Oversight Committees
MEETING DATE: December 2, 2020
TO: Mayor and City Council
PREPARED BY: Stephanie Roseen, Deputy City Clerk
REVIEWED BY: Sarah Manwaring, City Clerk
APPROVED BY: Armando G. Villa, City Manager
RECOMMENDED ACTION
1. Review and discuss the proposed Resolution amendments; and
2. Adopt a Resolution replacing Resolution No. 16-578, updating the composition and
appointments to the Senior Advisory Committee; and
3. Adopt a Resolution replacing Resolution No. 15-414, updating the composition and
responsibilities of the Menifee Citizens Advisory Committee; and
4. Adopt a Resolution replacing Resolution No. 17-593, updating the Measure DD
Committee guidelines.
DISCUSSION
On February 5, 2020, Mayor Pro Tem Liesemeyer asked for a future City Council agenda item
to review the committee resolutions. Since the City’s incorporation the City Council has
established various City committees to help meet the community’s needs. The Committees’
primary role is to encourage increased public input and citizen participation in the determination
of City policies and procedures. Committee Members are a valuable resource when provided
the opportunity to plan and implement projects that meet the needs of the community.
Committees also provide the public with an opportunity to be involved in their local government.
Through the years some changes are necessary to the Committees’ structure and operation to
meet the growing needs of the City. In order to update the Committee Resolutions for
consistency, best practices, transparency and to improve processes, City staff met with each of
the Committee Liaisons to discuss and review the proposed Resolution amendments. Staff is
asking the Council to discuss and provide feedback on the proposed amendments to the
following Committee Resolutions.
12.1
Packet Pg. 196
City of Menifee Staff Report
Council Committee Resolution
December 2, 2020
Page 2 of 4
Senior Advisory Committee (SAC)
At the December 7, 2016 City Council meeting the City Council approved Resolution No. 16-
578, adjusting the membership of the Senior Advisory Committee from five to seven members,
one at-large appointment by the Mayor, four district appointments by the Councilmembers and
two at-large appointments made by the City Council as a whole. This adjustment was made to
the membership to accommodate the needs of the committee at that time.
Since that time, as the needs of the City and the Committee have evolved, members of the
Senior Advisory Committee and City staff have discussed and agreed that a five-member
Committee would allow for better efficiency, management, and would follow the same
requirements as all other City Council established Committees and Commissions. By amending
Resolution No. 16-578, the Senior Advisory Committee shall phase out Committee Members
appointed as a whole by the City Council by January 2021 and continue as a five-member
Committee, one member representing each district and one at-large member appointed by the
Mayor.
Staff is also proposing clarification to the purpose of the Senior Advisory Committee’s advisory
capacity as implementing senior oriented directives related to City projects, events and senior
oriented programs.
Menifee Citizens Advisory Committee (MCAC)
Currently, Resolution No. 15-414, establishing the Menifee Citizens Advisory Committee, states
the composition is composed of two members each from the Planning Commission, Parks,
Recreation and Trails Commission, the Senior Advisory Committee, and the Youth Advisory
Committee. On August 15, 2018, the City Council dissolved the Youth Advisory Committee
resulting in the need to update the Committee composition outlined in the MCAC Resolution and
Committee guidelines.
In 2016, the Outstanding Citizen of the Month was established, and the City Council requested
the Menifee Citizens Advisory Committee review the Citizen of the Month recipient applications
and select Menifee’s Citizen of the Year. The proposed changes to the Resolution will also
update the Committee’s responsibilities and meeting requirements to include the selection of the
Menifee Citizen of the Year, per Policy No. CC-24, the City Council Recognition Policy.
Measure DD Oversight Committee
The Measure DD Oversight Committee is the newest committee established in February of
2017, after the voters approved a one percent sales tax, Measure DD, in the 2016 general
municipal election. The Measure DD Oversight Committee was established to serve as an
advisory body to the City Council and review, monitor, and over see the appropriation of sales
tax proceeds from Measure DD.
Amendments to Resolution No. 17-593, establishing the Measure DD Oversight Committee, will
update the Committee guidelines to align with all Committee guidelines.
12.1
Packet Pg. 197
City of Menifee Staff Report
Council Committee Resolution
December 2, 2020
Page 3 of 4
Staff recommends that Measure DD Oversight Committee Members be required to submit a
Statement of Economic Interest (Form 700). Per the Political Reform Act individuals that make
or influence government related decisions are required to file the Form 700.
Additional Amendments to Resolutions
In order for City business to be addressed efficiently and timely, staff proposes updates to the
Senior Advisory Committee and Measure DD Oversight Committee guidelines to impose
meeting attendance requirements. No change to the Menifee Citizens Advisory Committee is
proposed. The following options are three suggestions from staff for Council’s discussion and
direction.
Committee Members are expected to be present unless excused with prior notice to the staff
liaison or Chairperson. A Committee Member with two unexcused (Measure DD) or three
unexcused (Senior Advisory) meeting absences during a twelve-month period may be removed:
[OPTION 1] at the discretion of the appointing Councilmember.
[OPTION 2] at the discretion of their appointing Councilmember with recommendation from a
majority vote of the Committee.
[OPTION 3] at the close of the meeting during which the final absence occurs and the vacancy
shall be filled according to the Maddy Act.
All Committees will also be required to attend a bi-annual AB 1234 ethics training and to read
and acknowledge receipt of City Council Policy No. CC-23, City Council Code of Ethics.
Also, terms and term limits have been standardized to allow Committee Members to serve a
two-year term with no limit to the amount of terms they may serve.
Commission and Committee Bi-annual Application Process
The law requires the City to notice any Commission and Committee “vacancies” annually. A
vacancy exists when either the term expires, or someone leaves the position for any reason.
The intent of the law is to increase public transparency of appointments to be made by the City
Council and to allow the public an opportunity to participate in their government (Government
Code 54970).
If the above-mentioned amendments are approved, Committee Members’ terms will be aligned
with their appointing Councilmember, and there will be no limit to the amount of terms they may
serve. To improve citizen involvement and transparency staff is also implementing a bi-annual
Committee and Commission application process following each regular municipal election. In
November of each even numbered year, the City will invite the citizens of Menifee to submit
their applications for City Committees and Commissions. Staff will verify applicants meet the
requirements and prepare those applications for the elected Councilmembers for their review. At
the first City Council meeting held in January, following the regular municipal election, newly
12.1
Packet Pg. 198
City of Menifee Staff Report
Council Committee Resolution
December 2, 2020
Page 4 of 4
elected or reelected Councilmembers may choose to reappoint their current appointees or make
a new appointment.
Staff will continue with the same practice for any unscheduled vacancies in accordance with
Government Code 54974 (a) and post a notice of vacancy not earlier that 20 days before, or 20
days after the vacancy occurs.
FISCAL IMPACT
There is no fiscal impact.
ATTACHMENTS
1. SAC Resolution - Redlined
2. SAC Resolution - Clean
3. MCAC Resolution - Redline
4. MCAC Resolution - Clean
5. Measure DD Resolution - Redlined
6. Measure DD Resolution - Clean
12.1
Packet Pg. 199
RESOLUTION NO. 20-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MENIFEE,
CALIFORNIA, RESCINDING UPDATING AND REPLACING RESOLUTION
NO. 16-578, AND ADOPTING RESOLUTION NO. 19-___
ESTABLISHINGA M E N D I N G UPDATING THE SENIOR ADVISORY
COMMITTEE COMPOSITION AND GUIDELINESOF THE CITY OF MENIFEE
WHEREAS, the City Council is desirous of encouraging citizens of all ages in the
community to participate in and serve on City advisory committees; and
WHEREAS, City committees have a primary role to encourage increased public input
and citizen participation in the determination of City policies and procedures; and.
WHEREAS, the City Council recognizes seniors to be a valuable resource when given
the opportunity to plan and implement projects to meet real community needs, and
recognizes seniors are capable of making a difference with the community; and
WHEREAS, the City Council recognizes a Senior Advisory Committee established to
serve as an advisory body to the City Council, will empower seniors, will create opportunities
for their input into community projects, programs, and events, and will provide a vehicle by
which seniors become involved in a process which enables them to have an influence and
impact on issues and decisions they care about; and
WHEREAS, on April 2, 2014 the City Council adopted Resolution No. 14-362,
establishing the Senior Advisory Committee; and
WHEREAS, on December 7, 2016 the City Council rescinded Resolution No. 14-362
and adopted Resolution No. 16-578, revising the composition of the Senior Advisory Committee
to include seven members; and
WHEREAS, the Senior Advisory Committee Members and staff agree that a five-
member committee would be more efficient and follow the same requirements as other City
Council established Committees and Commissions; and
WHEREAS, by January 2021 the Senior Advisory Committee shall phase out the two at-
large committee member appointments made by the Council as a whole and continue as a five-
member committee, four appointed by districts and one at-large appointed by the Mayor; and
WHEREAS, commencing January 2021, following each regular municipal election, and
per the Maddy Act, the Mayor and Councilmember committee appointments shall be made; and
NOW, THEREFORE, the City Council of the City of Menifee, California, does hereby
resolve, determine and order as follows:
Section 1 . Committee Composition That the composition of the Senior Advisory
Committee shall consist of up to seven (7)five members is hereby established.; Five four
members appointed by Mayor and each Councilmember from their respective district and one
12.1.a
Packet Pg. 200 Attachment: SAC Resolution - Redlined [Revision 1] (2746 : Council Committee Resolution)
appointed, at-large, by the Mayor. and two at-large members appointed by the Mayor and City
Council.
Section 2. Committee Purpose That the purpose of the Senior Advisory Committee
shall be to promote public service and community involvement, with, for and by seniors;
review proposals for programs, projects and facilities as they pertain to seniors; promote
senior involvement in community events programs or volunteer projects; and act in an
advisory capacity to the City Council implementing senior oriented directives related to City
projects, events and senior oriented programs.in all other policy matters pe11aining to Seniors.
Section 3. Committee Appointment At the first City Council meeting,
commencing January 2021, following each regular municipal election, the Mayor and
Councilmembers shall appoint their Committee Members as required by the Maddy Act with the
benefit of recommendations made through City staff liaisons. Committee Members shall serve
until their successor is appointed and qualifies. In the case of an unexpected vacancy, the
appointing Councilmember shall appoint a new Committee Member at the next available Council
Meeting after the application process. That membership on the Senior Advisory Committee
shall occur through Appointment by the Mayor and Council with the benefit of
recommendations made through City staff liaisons. Each City Council member in his/her sole
discretion shall appoint one Committee Member in their respective district. Each City Council
member may determine whether or not to utilize the application process in making such
appointment. At the time of his or her appointment, and during his or her tenure of office,
each committee member shall be 55 years of age or older, shall reside within the City of
Menifee and in the district of the council member that has appointed them ..
Section 4. That each Committee Member shall serve at the pleasure of his/her appointing
City Council member, for the same term as that Council member and until the Committee
Member's successor is appointed and qualifies. At the first City Council meeting in
12.1.a
Packet Pg. 201 Attachment: SAC Resolution - Redlined [Revision 1] (2746 : Council Committee Resolution)
January following each regular municipal election, each City Council member shall
make his/her Committee Member appointment of a senior resident that resides within the
Council Member's district. There shall be no limit on the number of terms a Senior
Advisory Committee Member may serve.
Section 4. Committee Rules and Procedures 5. That the role of the Senior Advisory
Committee is contained in “Exhibit A” and That the Senior Advisory Committee shall establish
its own procedural rules which shall comply with the Ralph M. Brown Act, other applicable
local and state laws and regulations, this Resolution and City Council Policy No. 1 (Rules of
Decorum)..
Section 6.
Committee:
12.1.a
Packet Pg. 202 Attachment: SAC Resolution - Redlined [Revision 1] (2746 : Council Committee Resolution)
That the following are the Powers and Duties of the Senior Advisory
5.1 That the Senior Advisory Committee shall make recommendations to Council,
implementing senior oriented directives related to city projects, events and senior oriented
programs.
5.2 The role of the Menifee Senior Advisory Committee as contained in "Exhibit A", is hereby
approved.
Section 6. The City Manager is hereby authorized to do all things necessary to
implement this resolution.
PASSED, APPROVED AND ADOPTED this 2 day of December, 2020.
____________________________
Bill Zimmerman, Mayor
Attest: Approved as to form:
_______________________ _______________________
Sarah A. Manwaring, City Clerk Jeffrey T. Melching, Attorney
12.1.a
Packet Pg. 203 Attachment: SAC Resolution - Redlined [Revision 1] (2746 : Council Committee Resolution)
EXHIBIT A
Menifee Senior Advisory Committee Guidelines
1. Powers, Duties, and Responsibilities
The Menifee Senior Advisory Committee shall be empowered to establish and
maintain written policy and rules and have the following follow the general powers, duties
and responsibilities set forth in City Council Policy No. 1, consistent with the City of
Menifee Municipal Code and all other Ordinances and regulations of the City of Menifee
and with the laws of the State of California:
A. Promote community involvement, with, for, and by seniors.
B. Review proposals for programs, projects and facilities as they pertain to
seniors.
C. Assist in the evaluation and planning of arts, recreation, and social service
programs with an emphasis on seniors.
D. Review and make recommendations on matters pertaining to senior
programming and/or services to the Parks, Recreation, and Trails Commission
or City Council.
E. Promote senior involvement in community events, programs or volunteer
projects through public education, service clubs and community organizations.
F. Act in an advisory capacity to the City Council in all other policy matters
pertaining to seniors.
2. Eligibility for the Senior Advisory Committee.
The following criteria will be considered for eligibility as a member of the Menifee Senior
Advisory Committee:
A. Applicants must be residents of the City of Menifee, andMenifee and reside in
the district of the Councilmember that has appointed them.
A.B. Applicants must be a registered voter in the City of Menifee.
B. The Menifee Senior Advisory Committee shall consist of up to seven
members through appointment by the Mayor and each Councilmember.
C. Membership is open to all seniors (Applicants must be 55 years of age and
older.) meeting the above criteria.
D. Members of the Menifee Senior Advisory Committee shall not hold any paid
office or employment with the City of Menifee.
E. Committee members are required to sign that they have read and agree with
Policy No. CC-23, the City Council adopted Ethics Policy.
F. Committee members are required to attend Bi-annual AB1234 training.
12.1.a
Packet Pg. 204 Attachment: SAC Resolution - Redlined [Revision 1] (2746 : Council Committee Resolution)
3. Procedure
3. shall be deemed to constitute the retirement of such member and the
position declared vacant.
A. Composition of the Senior Advisory Committee
1. The Menifee Senior Advisory Committee shall consist of five
members: four district-represented members appointed by each
Councilmember and one member, at-large, appointed by the Mayor.
The number of members of the Senior Advisory Committee shall be up to
seven (7) persons, 5 district represented members, and 2 at-large members
2. The Senior Advisory Committee shall be composed of a cross-section of
the community's senior population.
B. Support
1. The City Manager or his/her designee shall be the City Council's liaison
to the Senior Advisory Committee.
C. Senior Advisory Committee Officers
1. Chairperson: Shall be elected appointed by the Senior Advisory
Committee members each January to begin office on February 1,
annually; The Chair shall facilitate the meetings of the Committee and
shall insure Committee items are placed on the Agenda.
2. Vice-Chair: Shall be elected appointed by the Senior Advisory
Committee members each January to begin office on February 1,
annually; The Vice-Chair shall assist the Chair as requested and
facilitate the meetings in the absence of the Chairperson.
3. The Secretary: A City staff liaison shall act as the Committee
Secretary; the Secretary will:
• Record the minutes of Senior Advisory Committee meetings; and
• Prepare the draft minutes and attach to the agenda for the
subsequent meeting for approval; andFormat and send meeting
minutes to the Chair for distribution to committee for approval;
and
•
• The City Clerk, or their designee, will maintain records related to
the Senior Advisory Committee.
D. Senior Advisory Committee Meetings
1. The Senior Advisory Committee will meet on a regular monthly schedule
as determined by the members of the Committee and approved by the City
Council.
2. Meetings will be conducted according to the Ralph M. Brown Act.
12.1.a
Packet Pg. 205 Attachment: SAC Resolution - Redlined [Revision 1] (2746 : Council Committee Resolution)
3.Meetings may take place when a quorum is present; a quorum will be
reached when half the Senior Advisory Committee members plus one are in
attendance.
4.The City Council or staff liaison shall place items on the agenda according
to the necessity and/or urgency of Council to have items reviewed by the
Senior Advisory Committee.
5.Future agenda requests may be made and seconded by one of the Committee
Members.
Senior Advisory Committee members may request agenda items through
the Chair for upcoming meetings.
6.Senior Advisory Committee Members are expected to be present unless
excused with prior notice to the staff liaison or Chairperson. A Committee
Member with three unexcused meeting absences during a twelve-month
period may be removed:
[OPTION 1] at the discretion of the appointing Councilmember.
[OPTION 2] at the discretion of their appointing Councilmember with
recommendation from a majority vote of the Committee.
[OPTION 3] at the close of the meeting during which the final absence
occurs and the vacancy shall be filled according to the Maddy Act.
E. Senior Advisory Committee Member Terms and Term Limits
1.Committee Members representing their district and the Mayor may serve
two-year terms.
1.2. There will be no limit to the amount of terms a Committee Member
may serve.
3.At the discretion of the City Council, a Senior Advisory Committee
Member may be excused from further participation, in the event it is
deemed necessary for the benefit of the Committee as a whole.
2.
12.1.a
Packet Pg. 206 Attachment: SAC Resolution - Redlined [Revision 1] (2746 : Council Committee Resolution)
RESOLUTION NO. 20-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MENIFEE,
CALIFORNIA, UPDATING AND REPLACING RESOLUTION NO. 16-578,
A M E N D I N G THE SENIOR ADVISORY COMMITTEE COMPOSITION
AND GUIDELINES
WHEREAS, the City Council is desirous of encouraging citizens of all ages in the
community to participate in and serve on City advisory committees; and
WHEREAS, City committees have a primary role to encourage increased public input
and citizen participation in the determination of City policies and procedures; and
WHEREAS, the City Council recognizes seniors to be a valuable resource when given
the opportunity to plan and implement projects to meet real community needs, and
recognizes seniors are capable of making a difference with the community; and
WHEREAS, the City Council recognizes a Senior Advisory Committee established to
serve as an advisory body to the City Council, will empower seniors, will create opportunities
for their input into community projects, programs, and events, and will provide a vehicle by
which seniors become involved in a process which enables them to have an influence and
impact on issues and decisions they care about; and
WHEREAS, on April 2, 2014 the City Council adopted Resolution No. 14-362,
establishing the Senior Advisory Committee; and
WHEREAS, on December 7, 2016 the City Council rescinded Resolution No. 14-362
and adopted Resolution No. 16-578, revising the composition of the Senior Advisory Committee
to include seven members; and
WHEREAS, the Senior Advisory Committee Members and staff agree that a five-
member committee would be more efficient and follow the same requirements as other City
Council established Committees and Commissions; and
WHEREAS, by January 2021 the Senior Advisory Committee shall phase out the two at-
large committee member appointments made by the Council as a whole and continue as a five-
member committee, four appointed by districts and one at-large appointed by the Mayor; and
WHEREAS, commencing January 2021, following each regular municipal election, and
per the Maddy Act, the Mayor and Councilmember committee appointments shall be made; and
NOW, THEREFORE, the City Council of the City of Menifee, California, does hereby
resolve, determine and order as follows:
Section 1 . Committee Composition That the composition of the Senior Advisory
Committee shall consist of five members; four members appointed by each Councilmember
from their respective district and one appointed, at-large, by the Mayor.
12.1.b
Packet Pg. 207 Attachment: SAC Resolution - Clean [Revision 1] (2746 : Council Committee Resolution)
Section 2. Committee Purpose That the purpose of the Senior Advisory Committee
shall be to promote public service and community involvement, with, for and by seniors;
review proposals for programs, projects and facilities as they pertain to seniors; promote
senior involvement in community events programs or volunteer projects; and act in an
advisory capacity to the City Council implementing senior oriented directives related to City
projects, events and senior oriented programs.
Section 3. Committee Appointment At the first City Council meeting, commencing
January 2021, following each regular municipal election, the Mayor and Councilmembers shall
appoint their Committee Members as required by the Maddy Act with the benefit of
recommendations made through City staff liaisons. Committee Members shall serve until their
successor is appointed and qualifies. In the case of an unexpected vacancy, the appointing
Councilmember shall appoint a new Committee Member at the next available Council Meeting
after the application process.
Section 4. Committee Rules and Procedures That the role of the Senior Advisory
Committee is contained in “Exhibit A” and the Senior Advisory Committee shall comply with the
Ralph M. Brown Act, other applicable local and state laws and regulations, this Resolution
and City Council Policy No. 1 (Rules of Decorum).
PASSED, APPROVED AND ADOPTED this 2 day of December, 2020.
____________________________
Bill Zimmerman, Mayor
Attest: Approved as to form:
_______________________ _______________________
Sarah A. Manwaring, City Clerk Jeffrey T. Melching, Attorney
12.1.b
Packet Pg. 208 Attachment: SAC Resolution - Clean [Revision 1] (2746 : Council Committee Resolution)
EXHIBIT A
Menifee Senior Advisory Committee Guidelines
1.Powers, Duties, and Responsibilities
The Menifee Senior Advisory Committee shall follow the general powers, duties and
responsibilities set forth in City Council Policy No. 1, City of Menifee Municipal Code and
all other Ordinances and regulations of the City of Menifee and with the laws of the State
of California:
A. Promote community involvement, with, for, and by seniors.
B. Review proposals for programs, projects and facilities as they pertain to
seniors.
C. Assist in the evaluation and planning of arts, recreation, and social service
programs with an emphasis on seniors.
D. Review and make recommendations on matters pertaining to senior
programming and/or services to the Parks, Recreation, and Trails Commission
or City Council.
E. Promote senior involvement in community events, programs or volunteer
projects through public education, service clubs and community organizations.
F. Act in an advisory capacity to the City Council in all other policy matters
pertaining to seniors.
2.Eligibility for the Senior Advisory Committee.
The following criteria will be considered for eligibility as a member of the Menifee Senior
Advisory Committee:
A. Applicants must be residents of the City of Menifee and reside in the district of
the Councilmember that has appointed them.
B. Applicants must be a registered voter in the City of Menifee.
C. Applicants must be 55 years of age and older.
D. Members of the Menifee Senior Advisory Committee shall not hold any paid
office or employment with the City of Menifee.
E. Committee members are required to sign that they have read and agree with
Policy No. CC-23, the City Council adopted Ethics Policy.
F. Committee members are required to attend Bi-annual AB1234 training.
12.1.b
Packet Pg. 209 Attachment: SAC Resolution - Clean [Revision 1] (2746 : Council Committee Resolution)
3.Procedure
A. Composition of the Senior Advisory Committee
1.The Menifee Senior Advisory Committee shall consist of five
members: four district-represented members appointed by each
Councilmember and one member, at-large, appointed by the Mayor.
B. Support
1.The City Manager or his/her designee shall be the City Council's liaison
to the Senior Advisory Committee.
C. Senior Advisory Committee Officers
1.Chairperson: Shall be appointed by the Senior Advisory Committee
members each January to begin office on February 1, annually; The
Chair shall facilitate the meetings of the Committee and shall insure
Committee items are placed on the Agenda.
2.Vice-Chair: Shall be appointed by the Senior Advisory Committee
members each January to begin office on February 1, annually; The
Vice-Chair shall assist the Chair as requested and facilitate the meetings
in the absence of the Chairperson.
3.The Secretary: A City staff liaison shall act as the Committee
Secretary; the Secretary will:
•Record the minutes of Senior Advisory Committee meetings; and
•Prepare the draft minutes and attach to the agenda for the
subsequent meeting for approval; and
•The City Clerk, or their designee, will maintain records related to
the Senior Advisory Committee.
D. Senior Advisory Committee Meetings
1.The Senior Advisory Committee will meet on a regular monthly schedule
as determined by the members of the Committee and approved by the City
Council.
2.Meetings will be conducted according to the Ralph M. Brown Act.
12.1.b
Packet Pg. 210 Attachment: SAC Resolution - Clean [Revision 1] (2746 : Council Committee Resolution)
3.Meetings may take place when a quorum is present; a quorum will be
reached when half the Senior Advisory Committee members plus one are in
attendance.
4.The City Council or staff liaison shall place items on the agenda according
to the necessity and/or urgency of Council to have items reviewed by the
Senior Advisory Committee.
5.Future agenda requests may be made and seconded by one of the Committee
Members.
6.Senior Advisory Committee Members are expected to be present unless
excused with prior notice to the staff liaison or Chairperson. A Committee
Member with three unexcused meeting absences during a twelve-month
period may be removed:
[OPTION 1] at the discretion of the appointing Councilmember.
[OPTION 2] at the discretion of their appointing Councilmember with
recommendation from a majority vote of the Committee.
[OPTION 3] at the close of the meeting during which the final absence
occurs and the vacancy shall be filled according to the Maddy Act.
E. Senior Advisory Committee Member Terms and Term Limits
1.Committee Members representing their district and the Mayor may serve
two-year terms.
2.There will be no limit to the amount of terms a Committee Member may
serve.
3.At the discretion of the City Council, a Senior Advisory Committee
Member may be excused from further participation, in the event it is
deemed necessary for the benefit of the Committee as a whole.
12.1.b
Packet Pg. 211 Attachment: SAC Resolution - Clean [Revision 1] (2746 : Council Committee Resolution)
RESOLUTION NO. 20-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MENIFEE, CALIFORNIA, UPDATING AND ESTABLISHING
REPLACING RESOLUTION NO. 15-414,THE MENIFEE
CITIZENS ADVISORY COMMITTEE OF THE CITY OF MENIFEE
WHEREAS, the City Council is desirous of encouraging citizens of all ages in the
community to participate in and serve on city advisory committees; and
WHEREAS, City committees have a primary role to encourage increased public input and
citizen participation in the determination of City policies and procedures; and
WHEREAS, the City Council recognizes Committee and Commission Members to be
valuable resources when given the opportunity to plan and implement projects to meet real
community needs, and recognizes they are capable of making a difference with the community;
and
WHEREAS, in July of 2012 the City of Menifee became an entitlement agency and
recipient of the Federal Department of Housing and Urban Development, Community
Development Block Grant; and
WHEREAS, as a recipient of annual grant funds, the City assists with the enhancement
and support of low to moderate income populations within the City of Menifee through delivery of
public service grants to qualifying local non-profits; and
WHEREAS, part of the requirements to becoming an entitlement community the City
Council adopted a Citizen Participation Plan on October 18, 2011, establishing the policies and
procedures to be followed in the 2012-17 Consolidated Plan, the 2012-13 Annual Action Plan,
future Annual Action Plans, and the Analysis of Impediments to Fair Housing; and
WHEREAS, the adopted Citizens Participation Plan incorporated the participation of the
Menifee Citizen’s Advisory Committee as part of the annual review for public services
programs/activities included within the Annual Action Plan(s); and
WHEREAS, on July 7, 2015, the City Council adopted Resolution No. 15-414, establishing
the Menifee Citizens Advisory Committee; and
WHEREAS, the composition of the Menifee Citizens Advisory Committee was comprised
of two members from the Youth Advisory Committee, Senior Advisory Committee, Parks,
Recreation, and Trails Commission and the Planning Commission; and
WHEREAS, on August 15, 2018 the City Council adopted Resolution No. 18-709,
dissolving and restructuring the Youth Advisory Committee as a Community Services Department
program, resulting in the need to revise the Menifee Citizens Advisory Committee composition;
and
WHEREAS, the revised composition on the Menifee Citizens Advisory Committee shall
occur through ad-hoc committee appointment by the following community advisory boards serving
the City Council: Senior Advisory Committee, Parks, Recreation, and Trails Commission, and the
12.1.c
Packet Pg. 212 Attachment: MCAC Resolution - Redline (2746 : Council Committee Resolution)
Planning Commission, with the benefit of recommendations made through City staff liaisons;
ands.
WHEREAS, the community advisory boards shall make their appointments to the Menifee
Citizens Advisory Committee bi-annually, in February, to serve a two-year term, commencing
2021; and
WHEREAS, on September 16, 2020 the City Council adopted Policy No. CC-24, an
updated City Council Recognition Policy, outlining selection guidelines for the Citizen of the Month
and Citizen of the Year Programs to be implemented in 2021; and
WHEREAS, due to the COVID-19 Pandemic, limited ability for in person public
recognition, and implementation of Policy No. CC-24, the Citizen of the Year program will resume
in 2021 and the Citizen of the Month recipients for 2020 will be considered for Citizen of the Year
for calendar year 2021; and
WHEREAS, commencing in January 2022, the Menifee Citizens Advisory Committee, at
a meeting prior to the second regular scheduled City Council meeting in January each calendar
year, shall review Menifee’s Outstanding Citizen of the Month recipient applications and select
Menifee’s Outstanding Citizen of the Year based on Policy No. CC-24; and
WHEREAS, the City Council recognizes a Menifee Citizens Advisory Committee
established to serve as an advisory body to the City Council, will empower community groups and
non-profit organizations, will create opportunities for their input into community projects,
programs, and events, and will provide a vehicle by which they can become involved in a process
which enables them to have an influence and impact on services and programs they care about.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MENIFEE, CALIFORNIA,
DOES HEREBY RESOLVE, DETERMINE AND ORDER AS FOLLOWS:
Section 1. Committee Composition That the Menifee Citizens Advisory Committee
consists of eight (8)six members; two members from the Senior Advisory Committee, the Parks,
Recreation, and Trails Commission and the Planning Commission is hereby established..
Section 2. Committee Purpose That the purpose of the Menifee Citizens Advisory
Committee shall be to promote and review Community Development Block Grant applications
and reports for qualified sub-recipient public service and community organizations, review
proposals for programs, projects and facilities as they pertain to residents; promote involvement
in community events, programs or volunteer projects; and act in an advisory capacity to the City
Council in all other policy matters pertaining to the Community Development Block Grant program.
The Committee shall also review Menifee’s Outstanding Citizen of the Month recipient
applications and meet prior to the second regularly scheduled City Council meeting in January to
select Menifee’s Outstanding Citizen of the Year.
Section 3. That membership on the Menifee Citizens Advisory Committee shall occur
through ad-hoc committee appointment by each of the community advisory boards serving the
City Council: Youth Advisory Committee, Senior Advisory Committee, Parks, Recreation and
Trails Commission, and the Planning Commission, with the benefit of recommendations made
through City staff liaisons. Commissions and Committees shall appoint two (2) Members from
12.1.c
Packet Pg. 213 Attachment: MCAC Resolution - Redline (2746 : Council Committee Resolution)
their respective boards to server in ad-hoc capacities on the Menifee Citizens Advisory
Committee. At the time of his or her appointment, and during his or her tenure of office, each
committee member shall reside within the City of Menifee.
Section 4. That each Committee Member shall serve at the pleasure of his/her appointing
Committee or Commission, for a single year term commencing January 1st and expiring
December 31st of each year. There shall be no limit on the number of terms a Menifee Citizens
Advisory Committee Member may serve.
Section 3. Committee Rules and Procedures That the role of the Menifee Citizens
Advisory Committee is contained in “Exhibit A” and the Menifee Citizens Advisory Committee shall
establish its own procedural rules which shall comply with the Ralph M. Brown Act, other
applicable local and state laws and regulations, this Resolution and City Council Policy No. 1
(Rules of Decorum).
Section 6. That the following Powers and Duties of the Menifee Citizens Advisory
Committee are outlined in “Exhibit A”.
6.1 That the Menifee Citizens Advisory Committee shall make
recommendations to City Council, implementing Community Development
Block Grant directives related to city projects, events and Public Service
programs.
6.2 The role of the Menifee Citizens Advisory Committee as contained in
“Exhibit A”, is hereby approved.
Section 7. The City Manager is hereby authorized to do all things necessary to
implement this Resolution.
12.1.c
Packet Pg. 214 Attachment: MCAC Resolution - Redline (2746 : Council Committee Resolution)
PASSED, APPROVED AND ADOPTED this 2 day of December 2020.
_______________________________
Bill Zimmerman, Mayor
Attest:
_____________________________
Sarah A. Manwaring, City Clerk
Approved as to form:
_____________________________
Jeffrey T. Melching, City Attorney
12.1.c
Packet Pg. 215 Attachment: MCAC Resolution - Redline (2746 : Council Committee Resolution)
EXHIBIT A
Menifee Citizens Advisory Committee Guidelines
1. Powers, Duties, and Responsibilities.
The Menifee Citizens Advisory Committee shall be empowered to establish and
maintainfollow written policy and rules and have the following general powers, duties and
responsibilities set forth in City Council Policy No. 1, consistent with the City of Menifee
Municipal Code and all other Ordinances and regulations of the City of Menifee and with the
laws of the State of California:
A. Promote community involvement, with, for, and by residents.
B. Review proposals for programs, projects, and facilities as they pertain to the City
of Menifee Community Block Grant Program.
C. Assist in the evaluation and planning of arts, recreation, and social service
programs with an emphasis on low to moderate income populations as defined by
the Federal Department of Housing and Urban Development.
D. Review and make recommendations on matters pertaining to the City of Menifee
Community Development Block Grant program.
E. Promote involvement in community events, programs or volunteer projects through
public education, service clubs and community organizations.
F. Act in an advisory capacity to the City Council in all other policy matters pertaining
to City of Menifee Community Development Block Grant program.
F.G. Review Menifee’s Outstanding Citizen of the Month recipient applications and
select Menifee’s Outstanding Citizen of the Year based on Policy No. CC-24, the
City Council Recognition Policy.
2. Eligibility for the Menifee Citizens Advisory Committee and Absences
The following criteria will be considered for eligibility as a member of the Menifee
Community Advisory Committee:
A. Applicants must be residents of the City of Menifee and registered voters.
B. The Menifee Community Advisory Committee shall consist of eight six members
through appointment of each community advisory boards: two members of the
Youth Advisory Committee, two members of the Senior Advisory Committee, two
members of the Parks, Recreation and Trails Commission, and two members of
the Planning Commission.
C. Membership is open to all residents meeting the above criteria with current
Committee/Commission membership status.
C. Members of the Menifee Citizens Advisory Committee shall not hold any paid office
or employmentbe employed with the City of Menifee.
12.1.c
Packet Pg. 216 Attachment: MCAC Resolution - Redline (2746 : Council Committee Resolution)
12.1.c
Packet Pg. 217 Attachment: MCAC Resolution - Redline (2746 : Council Committee Resolution)
D.
E. Failure of a regular member to attend any regular meeting of the Menifee
Community Advisory Committee without the consent of the Menifee Community
Advisory Committee shall be deemed to constitute the retirement of such member
and the position declared vacant.
3. Procedure
A. Composition of the Menifee Community Advisory Committee
1. The number of members of the Menifee Community Advisory Committee
should be eight (8) persons.
2. Menifee Community Advisory Committee shall be composed of a cross-
section of the City’s community advisory boards.
A. Support
1. The City Manager or his/her designee shall be the City Council’s liaison to
the Menifee Citizens Advisory Committee.
B. Menifee Citizens Advisory Committee Officers
1. Chairperson: shall be elected appointed by the Menifee Citizens Advisory
Committee members each Januaryat the first meeting of the calendar year
to begin office on February 1, annually; The Chair shall facilitate the
meetings of the committee and shall insure committee items are placed on
the Agenda.
2. Vice-Chair: shall be electeappointed by the Menifee Citizens Advisory
Committee members at the first meeting of the calendar year,
annually;each January to begin office on February 1, annually; The Vice-
Chair shall assist the Chair as requested and facilitate the meetings in the
absence of the Chairperson.
3. The Secretary: A City staff liaison shall act as the Committee Secretary;
The Secretary will:
▪ Record the minutes of Menifee Citizens Advisory Committee
meetings; and
▪ Prepare the draft minutes and attach to the agenda for the
subsequent meeting for approval; andFormat and send meeting
minutes to the Chair for distribution to committee for approvalto the
Committee for approval; and
▪
▪ The City Clerk, or their designee, will maintain records related to the
Menifee Citizens Advisory Committee
C. Menifee Citizens Advisory Committee Meetings
12.1.c
Packet Pg. 218 Attachment: MCAC Resolution - Redline (2746 : Council Committee Resolution)
1. Menifee Citizens Advisory The Senior Advisory Committee will meethave, at
minimum, twice three regular meetings per year: one in FebruaryMarch, one in
August, and one prior to the second regularly scheduled City Council meeting
in January. Additional regular and special meetings can be scheduled as
determined by the members of the Committee and approved by the City
Council.
2. Meetings will be conducted according to the Ralph M. Brown Act.
3. Meetings may take place when a quorum is present; a quorum will be reached
when half the Menifee Citizens Advisory Committee members plus one are in
attendance.
4. The City Council or staff liaison shall place items on the agenda according to
the necessity and/or urgency of City Council and the Community Development
Block Grant program, to have items reviewed by the Menifee Citizens Advisory
Committee.
5. Menifee Citizens Advisory Committee members may request agenda items
through the Chair for upcoming meetings.Future agenda requests must be
made and seconded by the Committee Members.
6. Menifee Citizens Advisory Committee members are expected to be present
unless excused with prior notice to the staff liaison or Chairperson. A Menifee
Citizens Advisory Committee member with any unexcused meeting absences
may be replaced at the discretion of the City Council or the respective
appointing Committee or Commission.
D. Menifee Community Advisory Committee Member Term Limits
1. Committee Members shall serve at the pleasure of his/her appointing
Committee or Commission, for a singletwo-year term. commencing January
1st and expiring December 31st of each year.
1.2. There shall be no limit on the number of terms a Menifee Citizens Advisory
Committee Member may serve.
2.3. At the discretion of the City Council or the appointing
Committee/Commission, a Menifee Citizens Advisory Committee member may
be excused from further participation, in the event it is deemed necessary for
the benefit of the Committee as a whole.
3. Menifee Community Advisory Committee members are expected to be present
unless excused with prior notice to the staff liaison or Chairperson. A Menifee
Community Advisory Committee member with any unexcused meeting
absence may be replaced at the discretion of the City Council or the respective
appointing Committee/Commission.
4.
12.1.c
Packet Pg. 219 Attachment: MCAC Resolution - Redline (2746 : Council Committee Resolution)
RESOLUTION NO. 20-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MENIFEE, CALIFORNIA, UPDATING AND REPLACING
RESOLUTION NO. 15-414, MENIFEE CITIZENS ADVISORY
COMMITTEE
WHEREAS, City committees have a primary role to encourage increased public input and
citizen participation in the determination of City policies and procedures; and
WHEREAS, the City Council recognizes Committee and Commission Members to be
valuable resources when given the opportunity to plan and implement projects to meet real
community needs, and recognizes they are capable of making a difference with the community;
and
WHEREAS, in July of 2012 the City of Menifee became an entitlement agency and
recipient of the Federal Department of Housing and Urban Development, Community
Development Block Grant; and
WHEREAS, as a recipient of annual grant funds, the City assists with the enhancement
and support of low to moderate income populations within the City of Menifee through delivery of
public service grants to qualifying local non-profits; and
WHEREAS, part of the requirements to becoming an entitlement community the City
Council adopted a Citizen Participation Plan on October 18, 2011, establishing the policies and
procedures to be followed in the 2012-17 Consolidated Plan, the 2012-13 Annual Action Plan,
future Annual Action Plans, and the Analysis of Impediments to Fair Housing; and
WHEREAS, the adopted Citizens Participation Plan incorporated the participation of the
Menifee Citizen’s Advisory Committee as part of the annual review for public services
programs/activities included within the Annual Action Plan(s); and
WHEREAS, on July 7, 2015, the City Council adopted Resolution No. 15-414, establishing
the Menifee Citizens Advisory Committee; and
WHEREAS, the composition of the Menifee Citizens Advisory Committee was comprised
of two members from the Youth Advisory Committee, Senior Advisory Committee, Parks,
Recreation, and Trails Commission and the Planning Commission; and
WHEREAS, on August 15, 2018 the City Council adopted Resolution No. 18-709,
dissolving and restructuring the Youth Advisory Committee as a Community Services Department
program, resulting in the need to revise the Menifee Citizens Advisory Committee composition;
and
WHEREAS, the revised composition on the Menifee Citizens Advisory Committee shall
occur through ad-hoc committee appointment by the following community advisory boards serving
the City Council: Senior Advisory Committee, Parks, Recreation, and Trails Commission, and the
Planning Commission, with the benefit of recommendations made through City staff liaisons; and
12.1.d
Packet Pg. 220 Attachment: MCAC Resolution - Clean (2746 : Council Committee Resolution)
WHEREAS, the community advisory boards shall make their appointments to the Menifee
Citizens Advisory Committee bi-annually, in February, to serve a two-year term, commencing
2021; and
WHEREAS, on September 16, 2020 the City Council adopted Policy No. CC-24, an
updated City Council Recognition Policy, outlining selection guidelines for the Citizen of the Month
and Citizen of the Year Programs to be implemented in 2021; and
WHEREAS, due to the COVID-19 Pandemic, limited ability for in person public
recognition, and implementation of Policy No. CC-24, the Citizen of the Year program will resume
in 2021 and the Citizen of the Month recipients for 2020 will be considered for Citizen of the Year
for calendar year 2021; and
WHEREAS, commencing in January 2022, the Menifee Citizens Advisory Committee, at
a meeting prior to the second regular scheduled City Council meeting in January each calendar
year, shall review Menifee’s Outstanding Citizen of the Month recipient applications and select
Menifee’s Outstanding Citizen of the Year based on Policy No. CC-24; and
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MENIFEE, CALIFORNIA,
DOES HEREBY RESOLVE, DETERMINE AND ORDER AS FOLLOWS:
Section 1. Committee Composition That the Menifee Citizens Advisory Committee
consists of six members; two members from the Senior Advisory Committee, the Parks,
Recreation, and Trails Commission and the Planning Commission.
Section 2. Committee Purpose That the purpose of the Menifee Citizens Advisory
Committee shall be to promote and review Community Development Block Grant applications
and reports for qualified sub-recipient public service and community organizations, review
proposals for programs, projects and facilities as they pertain to residents; promote involvement
in community events, programs or volunteer projects; and act in an advisory capacity to the City
Council in all other policy matters pertaining to the Community Development Block Grant program.
The Committee shall also review Menifee’s Outstanding Citizen of the Month recipient
applications and meet prior to the second regularly scheduled City Council meeting in January to
select Menifee’s Outstanding Citizen of the Year.
Section 3. Committee Rules and Procedures That the role of the Menifee Citizens
Advisory Committee is contained in “Exhibit A” and the Menifee Citizens Advisory Committee shall
comply with the Ralph M. Brown Act, other applicable local and state laws and regulations, this
Resolution and City Council Policy No. 1 (Rules of Decorum).
12.1.d
Packet Pg. 221 Attachment: MCAC Resolution - Clean (2746 : Council Committee Resolution)
PASSED, APPROVED AND ADOPTED this 2 day of December 2020.
_______________________________
Bill Zimmerman, Mayor
Attest:
_____________________________
Sarah A. Manwaring, City Clerk
Approved as to form:
_____________________________
Jeffrey T. Melching, City Attorney
12.1.d
Packet Pg. 222 Attachment: MCAC Resolution - Clean (2746 : Council Committee Resolution)
EXHIBIT A
Menifee Citizens Advisory Committee Guidelines
1. Powers, Duties, and Responsibilities.
The Menifee Citizens Advisory Committee shall follow the general powers, duties and
responsibilities set forth in City Council Policy No. 1, City of Menifee Municipal Code and all
other Ordinances and regulations of the City of Menifee and with the laws of the State of
California:
A. Promote community involvement, with, for, and by residents.
B. Review proposals for programs, projects, and facilities as they pertain to the City
of Menifee Community Block Grant Program.
C. Assist in the evaluation and planning of arts, recreation, and social service
programs with an emphasis on low to moderate income populations as defined by
the Federal Department of Housing and Urban Development.
D. Review and make recommendations on matters pertaining to the City of Menifee
Community Development Block Grant program.
E. Promote involvement in community events, programs or volunteer projects through
public education, service clubs and community organizations.
F. Act in an advisory capacity to the City Council in all other policy matters pertaining
to City of Menifee Community Development Block Grant program.
G. Review Menifee’s Outstanding Citizen of the Month recipient applications and
select Menifee’s Outstanding Citizen of the Year based on Policy No. CC-24, the
City Council Recognition Policy.
2. Eligibility for the Menifee Citizens Advisory Committee and Absences
The following criteria will be considered for eligibility as a member of the Menifee
Community Advisory Committee:
A. Applicants must be residents of the City of Menifee and registered voters.
B. The Menifee Community Advisory Committee shall consist of six members through
appointment of each community advisory boards: two members of the Senior
Advisory Committee, two members of the Parks, Recreation and Trails
Commission, and two members of the Planning Commission.
C. Members of the Menifee Citizens Advisory Committee shall not be employed with
the City of Menifee.
12.1.d
Packet Pg. 223 Attachment: MCAC Resolution - Clean (2746 : Council Committee Resolution)
3. Procedure
A. Support
1. The City Manager or his/her designee shall be the City Council’s liaison to
the Menifee Citizens Advisory Committee.
B. Menifee Citizens Advisory Committee Officers
1. Chairperson: shall be appointed by the Menifee Citizens Advisory
Committee members at the first meeting of the calendar year, annually;
The Chair shall facilitate the meetings of the committee and shall insure
committee items are placed on the Agenda.
2. Vice-Chair: shall be appointed by the Menifee Citizens Advisory Committee
members at the first meeting of the calendar year, annually; The Vice-Chair
shall assist the Chair as requested and facilitate the meetings in the
absence of the Chairperson.
3. The Secretary: A City staff liaison shall act as the Committee Secretary;
The Secretary will:
▪ Record the minutes of Menifee Citizens Advisory Committee
meetings; and
▪ Prepare the draft minutes and attach to the agenda for the
subsequent meeting for approval; and
▪ The City Clerk, or their designee, will maintain records related to the
Menifee Citizens Advisory Committee
C. Menifee Citizens Advisory Committee Meetings
1. Menifee Citizens Advisory Committee will have, at minimum, three regular
meetings per year: one in March, one in August, and one prior to the second
regularly scheduled City Council meeting in January. Additional special
meetings can be scheduled as determined by the members of the Committee
and approved by the City Council.
2. Meetings will be conducted according to the Ralph M. Brown Act.
3. Meetings may take place when a quorum is present; a quorum will be reached
when half the Menifee Citizens Advisory Committee members plus one are in
attendance.
4. The City Council or staff liaison shall place items on the agenda according to
the necessity and/or urgency of City Council and the Community Development
Block Grant program, to have items reviewed by the Menifee Citizens Advisory
Committee.
5. Future agenda requests must be made and seconded by the Committee
Members.
12.1.d
Packet Pg. 224 Attachment: MCAC Resolution - Clean (2746 : Council Committee Resolution)
6. Menifee Citizens Advisory Committee members are expected to be present
unless excused with prior notice to the staff liaison or Chairperson. A Menifee
Citizens Advisory Committee member with any unexcused meeting absences
may be replaced at the discretion of the City Council or the respective
appointing Committee or Commission.
D. Menifee Community Advisory Committee Member Term Limits
1. Committee Members shall serve at the pleasure of his/her appointing
Committee or Commission, for a two-year term.
2. There shall be no limit on the number of terms a Menifee Citizens Advisory
Committee Member may serve.
3. At the discretion of the City Council or the appointing Committee/Commission,
a Menifee Citizens Advisory Committee member may be excused from further
participation, in the event it is deemed necessary for the benefit of the
Committee as a whole.
12.1.d
Packet Pg. 225 Attachment: MCAC Resolution - Clean (2746 : Council Committee Resolution)
RESOLUTION NO. 20-__
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MENIFEE,
CALIFORNIA, ESTABLISHING REPLACING RESOLUTION NO. 17-593,
UPDATING THE MEASURE DD OVERSIGHT COMMITTEE
GUIDELINESOF THE CITY OF MENIFEE
WHEREAS, the City Council is desirous of encouraging citizens of all ages in the
community to participate in and serve on city advisory committees; and
WHEREAS, City committees have a primary role to encourage increased public input and
citizen participation in the determination of City policies and procedures; and
WHEREAS, the City Council recognizes Committee and Commission Members to be a
valuable resource when given the opportunity to plan and implement projects to meet real
community needs, and recognizes seniors are capable of making a difference with the community;
and
WHEREAS, on February 1, 2017 the City Council adopted Resolution No. 17-593;
recognizes establishing an the Measure DD Oversight Committee; and
WHEREAS, there is a need to update the Measure DD Committee Guidelines,
standardizing all Committee guidelines; and. established to serve as an advisory body to the
City Council, will empower residents, will create opportunities for their input into community
projects, programs, and events, and will provide a vehicle by which the residents can become
involved in a process which enables them to have an influence and impact on issues and
decisions they care about.
WHEREAS, commencing January 2021, following each regular municipal election and per
the Maddy Act requirements, the Mayor and Councilmembers shall make their Committee
appointments.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MENIFEE, CALIFORNIA,
DOES HEREBY RESOLVE, DETERMINE AND ORDER AS FOLLOWS:
Section 1. That an Oversight Advisory Committee consisting of five (5) members is
hereby established.
Section 2. That the purpose of the Menifee Oversight Advisory Committee shall be to
promote public service and community involvement, with, for and by residents, to review, monitor,
and oversee the appropriation of sales tax proceeds from measure DD and to recommend the
use of sales tax proceeds from Measure DD, and act in an advisory capacity to the City Council
in all other policy matters pertaining to Measure DD funds.
Section 1. Committee Composition The composition of the Measure DD Oversight
Committee shall consist of five members; four members appointed by each Councilmember from
their respective district and one appointed at-large, by the Mayor. That membership on the
Oversight Committee shall occur through appointment by the Mayor and Council with the benefit
of recommendations made through City staff liaisons. Each City Council member in his/her sole
discretion shall appoint one Committee Member in their respective district. Each City Council
12.1.e
Packet Pg. 226 Attachment: Measure DD Resolution - Redlined [Revision 1] (2746 : Council Committee Resolution)
member may determine whether or not to utilize the application process in making such
appointment. At the time of his or her appointment, and during his or her tenure of office, each
Committee Member shall reside within the City of Menifee and in the district of the Councilmember
that has appointed them.
Section 2. Committee Purpose To promote public service and community involvement,
with, for and by residents, to review, monitor, and oversee the appropriation of sales tax proceeds
from Measure DD and to recommend the use of sales tax proceeds from Measure DD, and act in
an advisory capacity to the City Council in all other policy matters pertaining to Measure DD funds.
Section 43. Committee Appointment That each Committee Member shall serve at
the pleasure of his/her appointing City Council member, for the same term as that Council member
and until the Committee Member’s successor is appointed and qualifies. At the first City Council
meeting, commencing January 2021, following each regular municipal election, the Mayor and
Councilmembers shall appoint their Committee Members as required by the Maddy Act with the
benefit of recommendations made through City staff liaisons. Committee Members shall serve
until their successor is appointed and qualifies. In the case of an unexpected vacancy, the
appointing Councilmember or Mayor shall appoint a new Committee Member at the next available
Council Meeting following the application process.
Section 54. Committee Rules and Procedures That the Oversight Committee shall
establish its own procedural rules which shall comply with the Ralph M. Brown Act, other
applicable local and state laws and regulations, this Resolution and City Council Policy No. 1
(Rules of Decorum) and the Oversight Committee guidelines as outlined in “Exhibit A”.
Section 6. That the following are the Powers and Duties of the Oversight Committee:
5.1 That the Menifee Oversight Committee shall review, monitor and oversee
the appropriation of sales tax proceeds from Measure DD and make
recommendations to Council, implementing the use of sales tax proceeds
from Measure DD.
5.2 The role of the Menifee Oversight Committee as contained in “Exhibit A”, is
hereby approved.
Section 6. The City Manager is hereby authorized to do all things necessary to
implement this resolution.
PASSED, APPROVED AND ADOPTED on this 2 day of December 2020.
12.1.e
Packet Pg. 227 Attachment: Measure DD Resolution - Redlined [Revision 1] (2746 : Council Committee Resolution)
_______________________________
Bill Zimmerman, Mayor
Attest:
_____________________________
Sarah A. Manwaring, City Clerk
Approved as to form:
_____________________________
Jeffrey T. Melching, City Attorney
12.1.e
Packet Pg. 228 Attachment: Measure DD Resolution - Redlined [Revision 1] (2746 : Council Committee Resolution)
EXHIBIT A
Menifee Measure DD Oversight Committee Guidelines
1. Powers, Duties, and Responsibilities.
The Menifee Oversight Committee shall be empowered to establish and maintain written
policy and rules and have the follow the general powers, duties and responsibilities set forth
in City Council Policy No. 1, consistent with the City of Menifee Municipal Code and all other
Ordinances and regulations of the City of Menifee and with the laws of the State of California:
A. Promote community involvement, with, for, and by seniorsresidents.
B. Review, monitor and oversee the appropriation of sales tax proceeds from
Measure DD.
C. Make recommendations to the City Council implementing the use of sales tax
proceeds from Measure DD.
D. Act in an advisory capacity to the City Council in all other policy matters pertaining
to Measure DD funds.
2. Eligibility for the Measure DD Oversight Committee.
The following criteria will be considered for eligibility as a member of the Measure DD
Committee:
A. Applicants must be registered voters and residents of the City of Menifee. and
registered voters.
B. The Measure DD Committee shall consist of five members through appointment
by the Mayor and each Councilmember.
C. Membership is open to all residents meeting the above criteria.
D.B. Members of the Measure DD Oversight Committee shall not hold any paid office
or employment with the City of Menifee.
C. Failure of a regular member to attend three consecutive regular meetings of the
Measure DD Oversight Committee without the consent of the Measure DD
Oversight Committee shall be deemed to constitute the retirement of such member
and the position declared vacant.A Measure DD Oversight Committee Member
with threetwo or more meeting absences during a twelve-month period may be
removed at the discretion of their appointing Councilmember with recommendation
from a majority vote of the Committee.
D. Committee Members are required to sign that they have read and agree with the
City Council adopted Ethics Policy.
E. Committee members are required to submit a Statement of Economic Interest
(Form 700.)
12.1.e
Packet Pg. 229 Attachment: Measure DD Resolution - Redlined [Revision 1] (2746 : Council Committee Resolution)
F. Committee members are required to attend bi-annual AB1234 training.
3.Procedure
A. Composition of the Measure DD Oversight Committee
1.The number of members of the The Measure DD Oversight Committee
shall be five (5) personsconsists of five members: four district-represented
members appointed by each Councilmember, and 1one at-large member
appointed by the Mayor.
2.The Measure DD Oversight Committee shall be composed of a cross-section of the community’s
population.
1.
B. Support
1.The City Manager or his/her designee shall be the City Council’s liaison to
the Measure DD Oversight Committee.
C. Measure DD Oversight Committee Officers
1.Chairperson: shall be elected appointed by the Measure DD Oversight
Committee members each January to begin office on February 1, annually;
The Chair shall facilitate the meetings of the Committee and shall insure
committee items are placed on the agenda.
2.Vice-Chair: shall be elected appointed by the Measure DD Oversight
Committee members each January to begin office on February 1, annually;
The Vice-Chair shall assist the Chair as requested and facilitate the
meetings in the absence of the Chairperson.
3.The Secretary: A City staff liaison shall act as the Committee Secretary;
The Secretary will:
▪Record the minutes of Measure DD Oversight Committee meetings;
and
▪Format and send meeting minutes to the committee for approval;
and
▪Format and send meeting minutes to the Chair for distribution to
committee for approval
▪The City Clerk, or their designeeThe City Clerk, will maintain records
related to the Measure DD Oversight Committee
D. Measure DD Oversight Committee Meetings
1.The Measure DD Oversight Committee will hold least two regular
meetingstimes per year; one time before prior to the approval of the fiscal year
12.1.e
Packet Pg. 230 Attachment: Measure DD Resolution - Redlined [Revision 1] (2746 : Council Committee Resolution)
budget and once atprior to the mid-year budget review. The Committee may
hold other special meetings as needed. The exact date and time will be
determined by the members of the Committee and approved by the City
Council.
2.Meetings will be conducted according to the Ralph M. Brown Act.
3.Meetings may take place when a quorum is present; a quorum will be reached
when half the Measure DD Oversight Committee members plus one are in
attendance.
4.The City Council or staff liaison shall place items on the agenda according to
the necessity and/or urgency of Council to have items reviewed by the Measure
DD Oversight Committee.
5.Future agenda requests may be made and seconded by one of the Measure
DD Oversight Committee members Members.may request agenda items
through the Chair for upcoming meetings.
6.Measure DD Oversight Committee Members are expected to be present
unless excused with prior notice to the staff liaison or Chairperson. A
Committee Member with two unexcused meeting absences during a twelve-
month periodmay be removed:
[OPTION 1] at the discretion of the appointing Councilmember.
[OPTION 2] at the discretion of their appointing Councilmember with
recommendation from a majority vote of the Committee.
E. [OPTION 3] at the close of the meeting during which the final absence
occurs and the vacancy shall be filled according to the Maddy Act.
E. Measure DD Oversight Committee Member Term Limits
1.Committee Members representing their district and the Mayor may serve two-
(2) year terms.
2.There shall be no limit to the amount of terms a Committee Member may serve.
3.At the discretion of the City Council, a Committee member may be excused
from further participation, in the event it is deemed necessary for the benefit of
the Committee as a whole.
4.
Measure DD Oversight Committee members are expected to be present
unless excused with prior notice to the staff liaison or Chairperson. A
Committee member with three (3) consecutive unexcused meeting absences
may be replaced at the discretion of the City Council.
In the event a member is unable or unwilling to continue participation in
regularly scheduled activities, alternate members will be considered by City
12.1.e
Packet Pg. 231 Attachment: Measure DD Resolution - Redlined [Revision 1] (2746 : Council Committee Resolution)
Council to assume regular member status. The names of the alternate
members would be presented to Council for appointment.
5.3.
12.1.e
Packet Pg. 232 Attachment: Measure DD Resolution - Redlined [Revision 1] (2746 : Council Committee Resolution)
RESOLUTION NO. 20-__
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MENIFEE,
CALIFORNIA, REPLACING RESOLUTION NO. 17-593, UPDATING THE
MEASURE DD OVERSIGHT COMMITTEE GUIDELINES
WHEREAS, City committees have a primary role to encourage increased public input and
citizen participation in the determination of City policies and procedures; and
WHEREAS, the City Council recognizes Committee and Commission Members to be a
valuable resource when given the opportunity to plan and implement projects to meet real
community needs; and
WHEREAS, on February 1, 2017 the City Council adopted Resolution No. 17-593;
establishing the Measure DD Oversight Committee; and
WHEREAS, there is a need to update the Measure DD Committee Guidelines,
standardizing all Committee guidelines; and
WHEREAS, commencing January 2021, following each regular municipal election and per
the Maddy Act requirements, the Mayor and Councilmembers shall make their Committee
appointments.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MENIFEE, CALIFORNIA,
DOES HEREBY RESOLVE, DETERMINE AND ORDER AS FOLLOWS:
Section 1. Committee Composition The composition of the Measure DD Oversight
Committee shall consist of five members; four members appointed by each Councilmember from
their respective district and one appointed at-large, by the Mayor. At the time of his or her
appointment, and during his or her tenure of office, each Committee Member shall reside within
the City of Menifee and in the district of the Councilmember that has appointed them.
Section 2. Committee Purpose To promote public service and community involvement,
with, for and by residents, to review, monitor, and oversee the appropriation of sales tax proceeds
from Measure DD and to recommend the use of sales tax proceeds from Measure DD, and act in
an advisory capacity to the City Council in all other policy matters pertaining to Measure DD funds.
Section 3. Committee Appointment At the first City Council meeting, commencing
January 2021, following each regular municipal election, the Mayor and Councilmembers shall
appoint their Committee Members as required by the Maddy Act with the benefit of
recommendations made through City staff liaisons. Committee Members shall serve until their
successor is appointed and qualifies. In the case of an unexpected vacancy, the appointing
Councilmember or Mayor shall appoint a new Committee Member at the next available Council
Meeting following the application process.
Section 4. Committee Rules and Procedures That the Oversight Committee shall
comply with the Ralph M. Brown Act, other applicable local and state laws and regulations, this
Resolution and City Council Policy No. 1 (Rules of Decorum) and the Oversight Committee
guidelines as outlined in “Exhibit A”.
12.1.f
Packet Pg. 233 Attachment: Measure DD Resolution - Clean [Revision 1] (2746 : Council Committee Resolution)
PASSED, APPROVED AND ADOPTED on this 2 day of December 2020.
_______________________________
Bill Zimmerman, Mayor
Attest:
_____________________________
Sarah A. Manwaring, City Clerk
Approved as to form:
_____________________________
Jeffrey T. Melching, City Attorney
12.1.f
Packet Pg. 234 Attachment: Measure DD Resolution - Clean [Revision 1] (2746 : Council Committee Resolution)
EXHIBIT A
Menifee Measure DD Oversight Committee Guidelines
1.Powers, Duties, and Responsibilities.
The Menifee Oversight Committee shall follow the general powers, duties and
responsibilities set forth in City Council Policy No. 1, City of Menifee Municipal Code and all
other Ordinances and regulations of the City of Menifee and with the laws of the State of
California:
A. Promote community involvement, with, for, and by residents.
B. Review, monitor and oversee the appropriation of sales tax proceeds from
Measure DD.
C. Make recommendations to the City Council implementing the use of sales tax
proceeds from Measure DD.
D. Act in an advisory capacity to the City Council in all other policy matters pertaining
to Measure DD funds.
2.Eligibility for the Measure DD Oversight Committee
The following criteria will be considered for eligibility as a member of the Measure DD
Committee:
A. Applicants must be registered voters and residents of the City of Menifee.
B. Members of the Measure DD Oversight Committee shall not hold any paid office
or employment with the City of Menifee.
C. A Measure DD Oversight Committee Member with two or more meeting absences
during a twelve-month period may be removed at the discretion of their appointing
Councilmember with recommendation from a majority vote of the Committee.
D. Committee Members are required to sign that they have read and agree with the
City Council adopted Ethics Policy.
E. Committee members are required to submit a Statement of Economic Interest
(Form 700.)
F. Committee members are required to attend bi-annual AB1234 training.
3.Procedure
A. Composition of the Measure DD Oversight Committee
1.The Measure DD Oversight Committee consists of five members: four
district-represented members appointed by each Councilmember, and one
at-large member appointed by the Mayor.
12.1.f
Packet Pg. 235 Attachment: Measure DD Resolution - Clean [Revision 1] (2746 : Council Committee Resolution)
B. Support
1.The City Manager or his/her designee shall be the City Council’s liaison to
the Measure DD Oversight Committee.
C. Measure DD Oversight Committee Officers
1.Chairperson: shall be appointed by the Measure DD Oversight Committee
members each January to begin office on February 1, annually; The Chair
shall facilitate the meetings of the Committee and shall insure committee
items are placed on the agenda.
2.Vice-Chair: shall be appointed by the Measure DD Oversight Committee
members each January to begin office on February 1, annually; The Vice-
Chair shall assist the Chair as requested and facilitate the meetings in the
absence of the Chairperson.
3.The Secretary: A City staff liaison shall act as the Committee Secretary;
The Secretary will:
▪Record the minutes of Measure DD Oversight Committee meetings;
and
▪Format and send meeting minutes to the committee for approval;
and
▪The City Clerk, or their designee, will maintain records related to the
Measure DD Oversight Committee
D. Measure DD Oversight Committee Meetings
1.The Measure DD Oversight Committee will hold two regular meetings per year;
one time prior to the approval of the fiscal year budget and once prior to the
mid-year budget review. The Committee may hold other special meetings as
needed. The exact date and time will be determined by the members of the
Committee.
2.Meetings will be conducted according to the Ralph M. Brown Act.
3.Meetings may take place when a quorum is present; a quorum will be reached
when half the Measure DD Oversight Committee members plus one are in
attendance.
4.The City Council or staff liaison shall place items on the agenda according to
the necessity and/or urgency of Council to have items reviewed by the Measure
DD Oversight Committee.
5.Future agenda requests may be made and seconded by one of the Measure
DD Oversight Committee Members.
6.Measure DD Oversight Committee Members are expected to be present
unless excused with prior notice to the staff liaison or Chairperson. A
12.1.f
Packet Pg. 236 Attachment: Measure DD Resolution - Clean [Revision 1] (2746 : Council Committee Resolution)
Committee Member with two unexcused meeting absences during a twelve-
month period may be removed:
[OPTION 1] at the discretion of the appointing Councilmember.
[OPTION 2] at the discretion of their appointing Councilmember with
recommendation from a majority vote of the Committee.
[OPTION 3] at the close of the meeting during which the final absence occurs
and the vacancy shall be filled according to the Maddy Act.
E. Measure DD Oversight Committee Member Term Limits
1.Committee Members representing their district and the Mayor may serve two-
year terms.
2.There shall be no limit to the amount of terms a Committee Member may serve.
3.At the discretion of the City Council, a Committee member may be excused
from further participation, in the event it is deemed necessary for the benefit of
the Committee as a whole.
12.1.f
Packet Pg. 237 Attachment: Measure DD Resolution - Clean [Revision 1] (2746 : Council Committee Resolution)
CITY OF MENIFEE
SUBJECT: City Insurance Coverage Membership Pool
MEETING DATE: December 2, 2020
TO: Mayor and City Council
PREPARED BY: Rochelle Clayton, Deputy City Manager
REVIEWED BY: Rochelle Clayton, Deputy City Manager
APPROVED BY: Armando G. Villa, City Manager
RECOMMENDED ACTION
Review the options available to change the City’s liability and workers compensation insurance
coverage and provide direction to staff.
DISCUSSION
On October 15, 2020, staff presented to the Finance Committee the information regarding the
City’s current insurance carrier, Public Agency Risk Sharing Authority of California (PARSAC),
merging with Redwood Empire Municipal Insurance Fund (REMIF) to form the new Joint
Powers Authority known as California Intergovernmental Risk Authority (CIRA).
The Finance Committee was in support of the merge, however staff indicated that the City
intended to complete a Request for Proposal (RFP) of insurance services to ensure the lowest
rates for the City.
As part of that process, the City released a Request for Information (RFI) to determine if the
agencies submitting would meet the City’s needs. Two major public insurance agencies
submitted, Public Entity Risk Management Authority (PERMA) and California Joint Powers
Insurance Authority (Cal JPIA). Each agency offers the same or more services as PARSAC,
however, each agency requires that an application be submitted prior to providing rates. The
application timeframe is 30-45 days.
Per the existing agreement with PARSAC, the City must provide a termination notice of 180
days or six months. Ordinarily that would not pose an issue while going through this process,
however due to the merge with REMIF to form the new joint powers authority, CIRA, the City
must commit to membership for two years. In other words, if the City does not provide a notice
of termination by December 31, 2020, the City is committed to remaining in CIRA for the period
of July 1, 2021 to June 30, 2023.
The current options to join another insurance pool are:
12.2
Packet Pg. 238
City of Menifee Staff Report
City Insurance Coverage
December 2, 2020
Page 2 of 5
1. Remain in the CIRA insurance pool until June 2023 and obtain insurance rates from the
other carriers in calendar year 2022 by submitting applications closer to the timeframe
available to terminate membership.
2. Submit a notice of termination to PARSAC indicating that the City will not join the CIRA
pool and submit applications to both PERMA and Cal JPIA with the anticipation that a
larger insurance pool is anticipated to yield lower rates.
3. Remain in the CIRA insurance pool until June 2023 and obtain insurance rates from the
other carriers as soon as possible by submitting applications in order to have an
understanding of the rate differences and plan for the future.
The purpose of the merge with REMIF to form CIRA is to increase the membership pool and
keep rates competitive. The current PARSAC membership pool is 34 small to medium sized
agencies, primarily consisting of agencies smaller than the City of Menifee, however the
anticipation is that the newly formed CIRA will yield a membership pool of 50 agencies, though it
is unknown at this time how many existing agencies plan to join CIRA.
The membership pool in Cal JPIA is 123 agencies with 35 police departments, covering seven
regions across California.
The membership pool in PERMA is only 30 agencies with 8 police departments (memberships
include the neighboring cities of Murrieta, Perris and Moreno Valley), confined to Southern
California and primarily in Riverside and San Bernardino counties.
ADDITIONAL CONSIDERATIONS
Cost of Withdrawal From PARSAC:
▪ If the City does not continue with CIRA, the existing PARSAC JPA Agreement requires
the withdrawn member to pay 100% of its general administrative and claims
administrative fees in year 1, 50% in year 2, and 25% in year 3. Additionally, a
withdrawn member is not eligible for dividends until all years which they have
participated have closed. However, the withdrawn member is still subject to
assessments declared by the Board. The general administrative and claims
administrative fees for FY 19/20 is approximately $73,802. That estimate is expected to
increase for FY20/21.
▪ Pay the apportionment of retirement obligations (CalPERS) for PARSAC.
▪ If the City decides to enter a new pool, the City will need to terminate services with
existing providers (TPAs, proprietary software, etc.). In addition, the City will need to
establish these services with providers available through the new pool.
▪ The City will lose PARSAC Designated Equity (currently $68,382)
12.2
Packet Pg. 239
City of Menifee Staff Report
City Insurance Coverage
December 2, 2020
Page 3 of 5
▪ The City will also need to set aside Fund Balance Reserves (as required) to join the new
pool.
Merger Costs:
▪ PARSAC program equity and assets will not transfer to CIRA. Each organization will
retain their respective equity and liability pre-merger. PARSAC will continue to
determine equity through the retrospective premium adjustment process annually.
PARSAC members will determine, independently, how and when their pre-merger equity
is ultimately returned.
▪ With the merger, existing claims will not transfer over to CIRA. Although the pool will
continue to provide these services, the costs will not be shared by the CIRA members.
PARSAC proposes to pay for these services (original PARSAC members only) through
program equity, so members will not be billed to run out the tail claims. However, its
only a proposal at his point.
▪ PARSAC rate changes for annual program premium contributions is projected to be +/-
10% due to current trends in the insurance market.
Unknowns:
There are several unknowns associated with the merger. More specifically:
▪ It is anticipated that all current PARSAC members intend to follow through with the
merge as most have already adopted or will be adopting the merger documents by
December 31, 2020. The final number will not be known until after the withdrawal
notification deadline of December 31, 2020.
▪ Rate changes for the annual program premium contributions will fluctuate +/- 10% with
the merger. More specifically, insurance costs have increased significantly over the past
two years through PRISM (Public Risk Innovation, Solutions, and Management -
previously known as CSAC EIA). Moreover, PARSAC expects the increase to continue
into the next renewal cycle due to the current market trend. However, PARSAC is
reviewing other excess pooling options for CIRA next year. According to PARSAC, the
two other excess pools they are reviewing, California Joint Powers Risk Management
Authority (CJPRMA) and California Affiliated Risk Management Authority (CARMA),
appear to have more competitive rating formulas for potential savings.
BACKGROUND
Public entity pools are fundamentally different from conventional insurance. The primary
purpose of any public entity pool is to manage and reduce underlying risks to the benefit of
public entity members and the public at large. Conventional insurers exist primarily to finance
losses, while public pools are collaborating partners that help public entities create, foster, and
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manage safe environments in order to minimize personal, physical, and property damages and
losses.
PARSAC – REMIF Merge:
The Redwood Empire Municipal Insurance Fund (REMIF) is a public entity pool representing 15
small to medium sized cities/towns. It was formed in 1976 with a mission to provide workers’
compensation coverage in response to increasing and unaffordable commercial rates.
Coverage was expanded in the mid-1980s to include liability coverage and other services.
Other lines of coverage have been added since that time, which are outlined further below.
The Public Agency Risk Sharing Authority of California (PARSAC) is a public entity pool
representing 34 small to medium sized cities/towns and one fire district. It was formed in 1986
with a mission to provide liability coverage in response to the insurance crisis that eliminated
commercial coverage for cities. Coverage was expanded in 1990 to include workers’
compensation coverage and other services. Other lines of coverage have been added since
that time, which are outlined further below.
PARSAC and REMIF provide a pooled liability program, pooled workers’ compensation
program, and coverage for group purchased property, Board of Directors public officials’ errors
and omissions, auto physical damage, special events, fidelity bonds, cyber liability and other
ancillary benefits. REMIF has a pooled medical/health program.
Through PARSAC’s fiscally conservative approach, their liability and workers’ compensation
programs are funded in excess of the 90% confidence level.
Both pools focus on managing and maintaining a financially stable risk sharing pool for
members, and the board of directors have a conservative funding and investment philosophy.
They share a similar philosophy to embrace diverse opinions, have discussions that are
constructive and collaborative, encourage participation from the members, balance member
interests with those of the pool and work together towards a greater good.
Both pools also share a similar culture in that the pool is member owned, member governed,
member driven and exists to serve its members. The organizations are also similar in that they
serve small to medium sized cities/towns, and share a similar footprint in Northern California,
while PARSAC has presence throughout the State.
A comparison matrix of the lines of coverage and services offered by both pools are attached to
this staff report.
Given the similarities between the two agencies, REMIF and PARSAC explored a strategic
partnership, which ultimately led to a proposed merger between the two organizations. Rather
than one pool merging into the other, the Board of Directors for the pools directed the creation
of a new pool (called the California Intergovernmental Risk Sharing Authority or CIRA). There
will be great benefits in sharing resources, sharing expenses and drawing on strengths.
Benefits also include succession planning, more robust, stable programs, shared training
resources, long term program sustainability, and eliminating redundancies. While a merger
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could have realized savings to the members of both pools, the intent of a merger between
PARSAC and REMIF is to have long term stability, sustainability and adding depth and breadth
to the agencies, with the singular goal of better serving our members.
After over a year of in-depth analysis of such a merger, the Board of Directors for both pools
directed the merger of the organizations, effective 07/01/21, creating a new pool, CIRA.
STAFF DIRECTION
Staff is seeking direction from Council on the following options to explore or proceed with joining
another public agency insurance pool:
1. Remain in the CIRA insurance pool until June 2023 and obtain insurance rates from the
other carriers.
2. Submit a notice of termination to PARSAC indicating that the City will not join the CIRA
pool and submit applications to both PERMA and Cal JPIA with the anticipation that a
larger insurance pool is anticipated to yield lower rates.
3. Other direction.
Attached are the information submittals from Cal JPIA and PERMA, as well as information on
the merge of PARSAC and REMIF to form CIRA.
FISCAL IMPACT
The financial impact is unknown at this time.
ATTACHMENTS
1. PARSAC Merge - CIRA Matrix
2. PARSAC Merge - CIRA FAQs
3. Cal JPIA Information Submittal
4. PERMA Information Submittal
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Lines of coverage PARSAC REMIF
Liability
Employment Practices Liability
Automobile Liability
Property Damage (3rd party)
Workers’ Compensation
Auto Physical Damage
Public Official Errors and Omissions
Property Damage (for members’ property)
Special Events Coverage
Fidelity Bond
Employee Benefits (dental,
vision, LTD, life)
Medical benefits (actives, retirees)
Services Offered PARSAC REMIF
Safety Program
Grants
Consultation and referral services Customized risk management presentations Video and print resource library
Regional and onsite risk management training
Web-based OSHA safety courses In person OSHA safety courses
Web-based employment practices courses
On site risk assessments
Post-accident assistance and mitigation
Operational Best Practices
Templates
CIRA Matrix - PARSAC & REMIF Coverage/Services 12.2.a
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Lexipol Fire and LE
Consultation with employment law firms
Liebert Cassidy Whitmore
(LCW) Consortium Membership
DMV pull program
DOT Drug Screening Program
Defensive Driver Training
Pre-employment physicals
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Packet Pg. 244 Attachment: PARSAC Merge - CIRA Matrix (2750 : City Insurance Coverage)
Who is the other organization that we are merging with?
We are forming a partnership with the Redwood Empire Municipal Insurance Fund (REMIF). REMIF is a pool of 15 cities located throughout five counties in Sonoma, Napa,
Lake, Mendocino and Humboldt. REMIF offers self-funded general and auto liability,
employment liability, workers’ compensation, and health programs. A majority of REMIF
members are full-service cities providing police and/or fire services. REMIF’s total payroll
is $131 million.
Why are we merging organizations?
The pooling industry has dramatically changed throughout the past decade. Some pools
have dissolved due to retirement of key personnel, inability to remain fiscally solvent and
have absorbed by larger organizations. The industry has also become very competitive
with pools competing for new members in a finite market. Larger organizations may
leverage their assets to offer short term rates reductions, programs and services to attract
new members; while smaller organizations, such as PARSAC and REMIF, are somewhat
vulnerable to these aggressive marketing campaigns.
The merger of our organizations will strengthen the pool. It will lead to long term stability
and sustainability as we will be able to spread risks and operating costs to a larger base
of members. Bigger is not always better. However, when pooling risks, bigger is
generally better as there are more members to share losses. The financial impact due to
a series of adverse loss years will be diminished because our larger size. A larger
membership base will also result in more predictable funding and reserving forecasts
(with more available data), which reduces the likelihood of future assessments. Finally,
it will ultimately result in lower operating costs. Consolidating operations will eliminate
redundancies, achieve economies of scale, improve service deliver, and we will be in
better position to leverage our larger size for better services, rates and coverage with
service providers and excess insurers.
What is the name of the new organization?
The new organization will be the California Intergovernmental Risk Authority (CIRA).
What is the effective date for CIRA?
It is proposed CIRA will begin to provide coverage and services to its members July 1,
2021.
CIRA FAQs
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Packet Pg. 245 Attachment: PARSAC Merge - CIRA FAQs (2750 : City Insurance Coverage)
Will my agency have representation on the CIRA Board?
Yes, each member will be represented by one Board Director and one Alternate Director. Each member will have one vote.
What will be the role of the Board?
The duties of the CIRA Board will be very similar to the current PARSAC Board. CIRA
Board members will adopt the budget, approve new members, approve dividends and assessments, approve new programs and services, elect officers, etc.
Will the Executive Committee composition remain the same?
No, the Executive Committee will expand from 11 to 13. For the first two election cycles,
former REMIF members will occupy at least 5 Committee seats. At least one of these seats will be an officer position (President, Vice President, Treasurer, Auditor Controller).
Committee members will be elected to serve a two-year term.
How many Board meeting will there be and where will they be located?
There will be two semiannual Board meetings each year. Although not yet determined, it is very likely Board meeting will continue to be held in Sacramento and will be held in May
and December
How long is my agency committed to CIRA membership?
Existing PARSAC and REMIF members must participate for two fiscal years. New CIRA members may withdraw after 5 years.
Will there be any staffing changes?
The staffs of both organizations will be combined. Although there will not be any positions
eliminated, job duties and assignments may be reassigned to achieve efficiency and improve service delivery.
What happens to my agency’s equity in liability and workers’ compensation programs?
PARSAC program equity and assets will not transfer to CIRA. Each organization will retain their respective equity and liability pre-merger. We will continue to determine equity
through the retrospective premium adjustment process annually. PARSAC members will
determine, independently, how and when pre-merger equity is ultimately returned.
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Packet Pg. 246 Attachment: PARSAC Merge - CIRA FAQs (2750 : City Insurance Coverage)
Will my existing claims transfer to CIRA?
No, claims with incident dates prior to the merger (June 30, 2021 or before) will remain with each organization. Each organization will determine, independently, how those
claims are concluded.
What will happen to my agency’s grant funds?
Grants funds allocated to your agency will remain with you. You may continue to use your grant funds once we become CIRA.
Will there be any change in coverage?
We will continue to offer the same coverages as currently provided, general liability,
employment liability, workers’ compensation, property, crime/employee dishonesty, special events, etc. We are currently analyzing excess providers for general liability,
workers’ compensation, and employment liability programs, and exploring alternative
property coverage which will provide broader coverage and potentially lower costs. In the
coming months, the analysis will be presented to the Transition Committee for review. In
addition, REMIF offers a self-funded health program and this will be available to PARSAC members.
How will the merger affect my annual program premium contributions?
We will be allocating fixed costs to more members and this will reduce overall
administration costs. Funding rates will be more stable (in the long term) as the predictive
value of our loss data become more credible with a larger membership base. The actuary will complete his funding analysis later this year. Although there will be normal
contribution adjustments due to changes in members’ payroll and loss experience, our
goal is to limit rate changes to no more than +/- 10% due to the merger.
Where will the CIRA office be located?
The CIRA office will be based out of our current PARSAC location. REMIF will continue
to maintain and provide certain pre-merger programs and services through its Sonoma
office, as well as house some CIRA employees. The operating expenses for both
buildings relating to CIRA’s self-funded and insured programs (liability, workers’
compensation, property, etc.) will be allocated to all CIRA members.
Will PARSAC members be able to participate in REMIF’s self-funded health program?
Yes, PARSAC members will eligible to participate in this program if they meet all
qualifying underwriting standards.
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Packet Pg. 247 Attachment: PARSAC Merge - CIRA FAQs (2750 : City Insurance Coverage)
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