2021-10-21 City Council Item No. 10.8 Streetlights Retrofit Project WRCOG Request Presentation Regular MEETING - Additional Meeting MaterialsStreetlights Retrofit Project
WRCOG Request
October 21, 2020
City Council
Consent Item 10.8
Office of the City Manager
Public Works Department
•Project in partnership with WRCOG’s Regional Streetlight Program
•October 17, 2018 -Staff presented information regarding the
purchase of SCE streetlights and retrofitting them with LED
fixtures
•June 19, 2019 –City Council adopted Resolution No. 19-810
•April 15, 2020 –City Council approved an appropriation of $100K to
address the escrow shortfall
Background
•June 25, 2020 –Completion of approx. 6,500 streetlight fixtures converted to LED & re-tagging of poles to a Menifee inventory system
•August 7, 2020 -The Certificate of Final Completion and Acceptance of the Streetlight LED Retrofit Installation was signed
Background
•The new LED fixtures are:
•Substantially more energy efficient
•Have a longer lifespan than the previous sodium lamps
•Require less maintenance
•Provide additional benefits such as reduced light pollution and improved color perception for residents
•Many residents have provided positive feedback to staff regarding the new lights
•20-year estimated net savings is $8M
Benefits
•The LED rebate for the subregion increased from $3.6 million
to $5.6 million (approx. 56%)
•For our City, WRCOG had estimated in 2016 that the SCE LED
rebate would have been approximately $305,748. Today it is
$696,469, an increase of more than $390,000
Rebate
•Due to longer processes, and other unanticipated costs, the entire
Program cost increased to approximately $1.4 million
•WRCOG absorbed approximately $800,000 in additional costs
•All but 1 of the 11 participating cities are contributing
•The amount requested is $159,771 from Menifee
•Still $230,950 more in revenue than originally estimated for the City
•$536,698 after contribution
WRCOG Request
Fiscal Impact & Recommendation
•There is no fiscal impact. A budget adjustment is not needed as staff
budgeted $550,000 in this FY’s various streetlight revenue accounts in
anticipation of the rebate
•Additional revenue is available for additional streetlight retrofits (if needed)
•Staff recommends approving the Western Riverside Council of Government’s
(WRCOG) request of $159,771 to be funded from the City’s Streetlight Retrofit
Project Rebate.
QUESTIONS?
Thank you.
Partnership
•Administrative Support
•Financing Documents/Agreements•Agreement Addendums•Presentations•Meetings•Review of All (3) Project Phases with SCE•Coordination of Fixture Orders•Fixture Delivery•Implementation•Overall Acquisition •Disbursement Forms•Final Acceptance Certificate
Other Factors to Consider
•$100K Escrow Shortfall
•Non-Retrofitted Streetlights:
•Approx. Cost:
Other Cities
Inter-Fund Transfers for Streetlight SCE Rebate
BUDGETED ACTUAL
590-3900 550,000.00 536,698.00
FY 20/21 Revenue Accrual Account F/Y Actual Revenue Difference
Fund Balance
Available for
Additional Retrofits
Y/N
100-4552-59000 21,999.44 3.35%18,420 100-3480 17,974 (445) Y Gen Fund
200-4552-59000 7,329.59 1.12%6,137 200-3480 5,989 (148) Y Gas Tax
385-4557-59000 502.83 0.08%421 385-3480 411 (10) N LLMD 89-1 C Zone 114
387-4557-59000 1,253.17 0.19%1,049 387-3480 1,024 (25) Y LLMD 89-1 C Zone 118
391-4557-59000 4,603.68 0.70%3,855 391-3480 3,761 (93) Y LLMD 89-1 C Zone 133
393-4557-59000 349.08 0.05%292 393-3480 285 (7) N LLMD 89-1 C Zone 167
394-4557-59000 188.38 0.03%158 394-3480 154 (4) Y LLMD 89-1 C Zone 176
395-4557-59000 4,335.25 0.66%3,630 395-3480 3,542 (88) Y LLMD 89-1 C Zone Group 4
420-4554-59000 1,349.53 0.21%1,130 420-3480 1,103 (27) Y CSA 33
430-4554-59000 4,906.26 0.75%4,108 430-3480 4,009 (99) Y CSA 43
450-4554-59000 339,755.99 51.72%284,471 450-3480 277,591 (6,880) N CSA 84
460-4554-59000 26,839.43 4.09%22,472 460-3480 21,929 (543) Y CSA 86
470-4554-59000 6,475.67 0.99%5,422 470-3480 5,291 (131) N CSA 138
480-4554-59000 218,541.74 33.27%182,981 480-3480 178,556 (4,425) N CSA 145
490-4558-59000 13,262.37 2.02%11,104 490-3480 10,836 (269) Y AMR CFD
494-4558-59000 4,807.30 0.73%4,025 494-3480 3,928 (97) Y CFD 2017-1 Maintenance Services
642-4558-59000 387.92 0.06%325 642-3480 317 (8) Y 2015-2 Annexation #12 Zone #13
656,887.63 100%550,000 536,698 (13,302)
Expenditures 52606 thru Feb 2020