2020-10-07 City Council Regular MEETING - Agenda PacketCity Council Chambers Menifee City Council
Via RingCentral (see below) Regular Meeting Agenda
Menifee, CA 92586
Wednesday, October 7, 2020
5:00 PM Closed Session
6:00 PM Regular Meeting
Bill Zimmerman, Mayor
Greg August, District 1
Matthew Liesemeyer, District 2 Armando G. Villa, City Manager
Lesa Sobek, District 3 Jeffrey T. Melching, City Attorney
Dean Deines, District 4 Sarah A. Manwaring, City Clerk
AGENDA
AS A RESULT OF THE COVID-19 VIRUS, AND RESULTING ORDERS AND DIRECTION
FROM THE PRESIDENT OF THE UNITED STATES, THE GOVERNOR OF THE STATE OF
CALIFORNIA, AND THE RIVERSIDE COUNTY PUBLIC HEALTH DEPARTMENT, AS WELL
AS THE CITY OF MENIFEE EMERGENCY DECLARATION, THE PUBLIC WILL NOT BE
PERMITTED TO PHYSICALLY ATTEND THE MENIFEE MEETING TO WHICH THIS AGENDA
APPLIES. YOU MAY PARTICIPATE IN THE MEETING BY:
VIDEO: https://meetings.ringcentral.com/j/3668649023
PHONE: (623) 404-9000, MEETING ID #3668649023
PUBLIC COMMENTS: TO SUBMIT PUBLIC COMMENTS EMAIL
publiccomments@cityofmenifee.us
FOR MORE INFORMATION GO TO http://cityofmenifee.us/621/Virtual-City-Clerk-Services, OR
CONTACT THE CITY CLERK DEPARTMENT AT (951) 672-6777.
CLOSED SESSION (5:00 P.M.)
1. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Initiation of litigation pursuant to Government Code paragraph (4) of subdivision (d) of
Section 54956.9
1 potential case
REGULAR MEETING (6:00 P.M)
1. CALL TO ORDER
2. ROLL CALL
3. WORDS OF INSPIRATION
3.1. Casey Crawford, Elevation Church
4. PLEDGE OF ALLEGIANCE
5. PRESENTATIONS
5.1. Reducing Crime and Keeping California Safe Act of 2020
6. AGENDA APPROVAL OR MODIFICATIONS
Menifee Mayor and City Council
Regular Meeting Agenda
Wednesday, October 7, 2020
Page 2 of 6
7. PUBLIC COMMENTS (NON-AGENDA ITEMS)
This is the time for members of the public to address the Council about items which are NOT listed on the
agenda. The Ralph M. Brown Act limits the Council’s ability to respond to comments on non-agendized
matters at the time such comments are made. Each comment will be limited to three minutes on any single
item. Please submit comments to the City Clerk at publiccomments@cityofmenifee.us.
8. COUNCILMEMBER UPDATES AND COMMENTS
9. APPROVAL OF MINUTES
9.1. Approval of Special Meeting Minutes of September 16, 2020
9.2. Approval of Regular Meeting Minutes of September 16, 2020
10. CONSENT CALENDAR
(All matters on the Consent Calendar are to be approved in one motion unless a Councilmember requests a
separate action on a specific item on the Consent Calendar. If an item is removed from the Consent
Calendar, it will be discussed individually and acted upon separately.)
10.1. Waiver of Reading in Full of Any and all Ordinances Listed on this Agenda and
Provide that they be read by Title Only
10.2. Warrant Register
RECOMMENDED ACTION
Ratify and approve the Voucher List dated 9/11/2020 and the Payroll Register/Other
EFT’s dated 9/1/2020, 9/2/2020, 9/3/2020, 9/4/2020, 9/16/2020 and 9/18/2020, which
have a total budgetary impact of $3,449,789.65.
10.3. Treasurer's Report - August 2020
RECOMMENDED ACTION
Approve the Treasurer’s Report for August 2020.
10.4. Annual Reporting of Senate Bill 1205
RECOMMENDED ACTION
Adopt a Resolution acknowledging receipt of a report made by the Fire Chief of the Menifee
Fire Department regarding the inspection of certain occupancies requiring annual inspections
pursuant to section 13145, 13146 and 17921 of the California Health and Safety Code.
10.5. Marie Fritts Donation
RECOMMENDED ACTION
Adopt a Resolution amending the Fiscal Year 2020/21 operating budget allocating
$13,500 of donated funds.
10.6. Asset Forfeiture Appropriation of Funds
RECOMMENDED ACTION
Approve a budget amendment Resolution authorizing the Menifee Police Department
to appropriate asset forfeiture funds, in the amount of $11,112, to three Police
Menifee Mayor and City Council
Regular Meeting Agenda
Wednesday, October 7, 2020
Page 3 of 6
Department accounts.
10.7. U.S. Board of Geographic Names "Menifee Hills" Naming Request
RECOMMENDED ACTION
Review the proposed name for the 2 mile-long ridge of hills located south of McCall
Blvd and east of I-215 as “Menifee Hills” and adopt a Resolution authorizing the City
Manager to submit the recommendation form to the U.S. Board of Geographic Names.
10.8. Fiscal Year 2020/21 Capital Improvement Program Budget Increase for Park
Amenity Enhancements to Nova Park, CIP No. CS007
RECOMMENDED ACTION
1. Update Capital Improvement Program (CIP) No. CS007 to include the Park
Amenity Enhancements to Nova Park; and
2. Adopt a Resolution to appropriate $70,459 from Fund 620 Local Park (Quimby)
available fund balance for the purchase and installation of park/playground
equipment; and
3. Approve the purchase of playground equipment based on attached quote for a
total of $70,459 including tax and delivery from Account number 620-4660-52609;
and
4. Exempt purchase from competitive bidding as purchase will be made under a
cooperative purchasing (piggyback) agreement as allowed under the Menifee
Municipal Code Section 3.12.070 (6) with the OMNIA, formally known as US
Communities, Contract No. 2017001134.
10.9. Notice of Completion, Ethanac & Sherman Road Street Resurfacing, CIP 20-02
RECOMMENDED ACTION
1. Accept the Improvements for Ethanac Road & Sherman Road Street
Resurfacing Project, CIP 20-02; and
2. Authorize the City Clerk’s Office to file the Notice of Completion for Ethanac
Road & Sherman Road Street Resurfacing Project, CIP 20-02, with the
Riverside County Recorder’s Office.
10.10. FY19-20 Capital Improvement Program Contract Extensions
RECOMMENDED ACTION
1. Approve Amendment No. 1 with STC Traffic, Inc., Professional Services
Agreement for CIP 16-08 Traffic Signal Interconnect (West), extending the term of
services through June 30, 2021; and
2. Approve Amendment No. 1 with DHS Consulting (Anser Advisory), Professional
Services Agreement for CIP 16-08 Traffic Signal Interconnect (West), extending
the term of services through June 30, 2021; and
3. Approve Amendment No. 1 with Local Government Commission (LGC),
Professional Services Agreement for the City of Menifee Active Transportation
Plan, extending the term of services through June 30, 2021; and
4. Approve Amendment No. 1 with Riverside University Health System Public Health
(RUHSPH), Professional Services Agreement for the City of Menifee Active
Transportation Plan, extending the term of services through June 30, 2021; and
5. Approve Amendment No. 1 with KTU&A, Professional Services Agreement for the
Menifee Mayor and City Council
Regular Meeting Agenda
Wednesday, October 7, 2020
Page 4 of 6
City of Menifee Active Transportation Plan, extending the term of services through
June 30, 2021; and
6. Approve Amendment No. 2 with Wallace & Associates, Labor Compliance
Services for CIP 20-03 Goetz Road Overlay, CIP 20-03, extending the term of
services through December 31, 2020; and
7. Approve Amendment No. 2 with Wallace & Associates, Labor Compliance
Services for CIP 20-10 Andalusia and Belcanto Communities Resurfacing,
extending the term of services through December 31, 2020.
10.11. Agreement with Hillcrest Contracting, Inc. for the Scott/Menifee Road Sidewalk
Project, CIP 20-11
RECOMMENDED ACTION
1. Award bid and authorize the City Manager to execute Owner-Contractor
Agreement with Hillcrest Contracting, Inc. for the Scott/Menifee Road Sidewalk
Project, CIP 20-11 in the amount of $460,461.30; and
2. Authorize the City Engineer to execute change orders(s) for unanticipated
expenditures required to execute the construction of the project, in an amount not-
to-exceed 10% of the contract amount or $46,046; and
3. Approve the roll-over FY 2019/20 budget from account no. 301-4555-58095
Scott/Menifee Road Sidewalk in the amount of $183,263 into FY 20/21: and
4. Approve Budget Amendment Resolution appropriation in the amount of $90,000
from unassigned 320-Capital Project funds.
10.12. Agreement with Kimley-Horn, Inc. for Design Services of Traffic Signals at
Menifee Road/Garbani Road, CIP 21-11
RECOMMENDED ACTION
Approve a Professional Services Agreement with Kimley-Horn, Inc. in an amount not-
to-exceed $82,930 for design services of traffic signals at Menifee Road/Garbani
Road, CIP 21-11.
10.13. Agreement with Hardy & Harper, Inc. for the Hillpointe Resurfacing Project, CIP
21-12
RECOMMENDED ACTION
1. Award bid and authorize the City Manager to execute Owner-Contractor
Agreement with Hardy & Harper, Inc. for the Hillpointe Resurfacing Project, CIP
21-12 in the amount of $606,000; and
2. Authorize the City Engineer to execute change orders(s) for unanticipated
expenditures required to execute the construction of the project, in the amount not-
to-exceed 10% of the contract amount or $60,600; and
3. Direct Finance Department to transfer necessary funds as directed in the Fiscal
Impact Section.
10.14. Grant Deed for Open Space Lots for TM 28859, Oak Hills Development by
Woodside Homes
RECOMMENDED ACTION
Approve, Accept and Authorize Filing of Grant Deed for Open Space Lots 28, 34, 164
and 165 of Tract Map 28859 (TM 28859), Oak Hills development located west of
Menifee Mayor and City Council
Regular Meeting Agenda
Wednesday, October 7, 2020
Page 5 of 6
Valley Boulevard and north of Ridgemoor Road, by Woodside O5S, LP.
10.15. Temporary Emergency Access Agreement for the Fairfield Inn at Menifee Town
Center
RECOMMENDED ACTION
Approve the Temporary Emergency Access Agreement with SH-Menifee LLC, for the
Fairfield Inn hotel at Menifee Town Center development.
10.16. Fiscal Year 2020/21 On-Call Striping Services Agreement with Superior
Pavement Markings, Inc.
RECOMMENDED ACTION
1. Approve Owner-Contractor Agreement with Superior Pavement Markings, Inc. for
a not-to-exceed amount of $100,000 for Fiscal Year On-Call 2020/21 Citywide
Roadway Striping Services; and
2. Authorize the City Manager to execute four additional one-year amendments for a
not-to-exceed annual amount of $100,000 per amendment, as deemed necessary.
ITEMS PULLED FROM CONSENT
11. PUBLIC HEARING ITEMS
None.
12. DISCUSSION ITEMS
12.1. Veteran Street Naming Policy
RECOMMENDED ACTION
Discuss Veteran Street Naming Policy options and provide City staff with further
direction.
13. CITY ATTORNEY REPORTS
14. CITY MANAGER REPORTS
15. FUTURE AGENDA REQUESTS FROM COUNCIL MEMBERS
➢ Discuss strategy to address phase-out of illegal uses (Liesemeyer, July 18, 2018)
Target Date: TBD
➢ Central Park Improvements/Connectivity to Shopping, Residential (Liesemeyer,
August 7, 2019)
Target Date: TBD
➢ Discuss Options to Assist with Absence of School Buses (Liesemeyer, August
21, 2019)
Target Date: TBD
➢ Workshop to discuss residential uses in EDC (Zimmerman, December 18, 2019)
Target Date: TBD
➢ WRCOG presentation on Community Choice Aggregation (Liesemeyer, February
5, 2020)
Target Date: TBD
Menifee Mayor and City Council
Regular Meeting Agenda
Wednesday, October 7, 2020
Page 6 of 6
➢ Review and Revisions to Committee Resolutions (Liesemeyer, February 5, 2020)
Target Date: November 2020
➢ Post Pandemic Report and Update on New Technology Implementations
(Deines, April 15, 2020)
Target Date: TBD
➢ Discussion to Open DIF and Assess Park Allocations (Liesemeyer, June 17,
2020)
Target Date: TBD
➢ Alarm Ordinance (Zimmerman, August 5, 2020)
Target Date: January 2021
16. ADJOURN
Decorum Policy Notes
You may submit comments on any agenda item by emailing requests to
publiccomments@cityofmenifee.us prior to the item being heard. The Council anticipates
and encourages public participation at its Council meeting, both on agenda items and
during the public comments period. While we encourage participation, we ask there be a
mutual respect for the proceedings.
Staff Reports
Materials related to an item on this agenda, including those submitted to the City Council
after distribution of the agenda packet, are available for public inspection by contacting
Sarah Manwaring, City Clerk, at (951) 672-6777 during normal business hours.
Compliance with the Americans with Disabilities Act
If you need special assistance to participate in this meeting, you should contact Sarah
Manwaring, City Clerk at (951) 672-6777. Notification 72 hours prior to the meeting will
enable the City to make reasonable arrangements to assure accessibility to this meeting.
City Council Chambers Menifee City Council
Via RingCentral (see below) Special Meeting Minutes
Menifee, CA 92586
Wednesday, September 16, 2020
5:00 PM Special Meeting
Bill Zimmerman, Mayor
Greg August, District 1
Matthew Liesemeyer, District 2 Armando G. Villa, City Manager
Lesa Sobek, District 3 Jeffrey T. Melching, City Attorney
Dean Deines, District 4 Sarah A. Manwaring, City Clerk
MINUTES
SPECIAL MEETING (5:00 P.M.)
1. CLOSED SESSION
Mayor Zimmerman called the Special Meeting to order at 5:04 P.M. Present were
Councilmembers August, Dienes, Sobek and Mayor Zimmerman. The City Council
recessed into closed session for the reason listed below.
1.1 CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
Pursuant to Government Code section 54956.9(d)(1)
Smelser v City of Menifee
Riverside County Superior Court Case No. 2003097
Mayor Pro Tem Liesemeyer arrived at 5:16 P.M.
City Attorney Jeffrey Melching stated there was no reportable action from closed
session.
2. ADJOURN
Mayor Zimmerman adjourned the meeting at 6:00 P.M.
______________________
Sarah A. Manwaring, MMC
City Clerk
9.1
Packet Pg. 7 Minutes Acceptance: Minutes of Sep 16, 2020 5:00 PM (APPROVAL OF MINUTES)
Virtual Meeting Menifee City Council
Via Ring Central Regular Meeting Minutes
Menifee, CA 92586
Wednesday, September 16, 2020
6:00 PM Regular Meeting
Bill Zimmerman, Mayor
Greg August, District 1
Matthew Liesemeyer, District 2 Armando G. Villa, City Manager
Lesa Sobek, District 3 Jeffrey T. Melching, City Attorney
Dean Deines, District 4 Sarah A. Manwaring, City Clerk
MINUTES
REGULAR MEETING (6:00 P.M.)
1. CALL TO ORDER
Mayor Zimmerman called the meeting to order at 6:03 P.M. City Attorney Jeffrey
Melching stated there was no reportable action from the Special Meeting closed session
item.
2. ROLL CALL
Attendee Name Title Status
Bill Zimmerman Mayor Present
Greg August District 1 Present
Lesa Sobek District 3 Present
Matt Liesemeyer District 2 Present
Dean Deines District 4 Present
3. WORDS OF INSPIRATION
Mayor Zimmerman provided the words of inspiration.
4. PLEDGE OF ALLEGIANCE
Councilmember August led the flag salute.
5. PRESENTATIONS
None.
6. AGENDA APPROVAL OR MODIFICATIONS
The agenda was approved unanimously (5-0) with no modifications.
7. PUBLIC COMMENTS (NON-AGENDA ITEMS)
City Clerk Sarah Manwaring read public comments submitted by the following:
• Tony LoPiccolo
• Kassen Klein
• Dawn Schultz
8. COUNCILMEMBER UPDATES AND COMMENTS
Councilmember Sobek reported on the meetings and events she attended.
9.2
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Menifee Mayor and City Council
Regular Meeting Minutes
Wednesday, September 16, 2020
Page 2 of 7
• Virtual Ribbon Cutting for Scott Road/I-215 Interchange
• Riverside County Health Coalition (RCHC) Meeting
• LifeStream Blood Drive on Labor Day
• Story Time at the Sun City Library
• Public Safety Committee Meeting
• Riverside County Habitat Conservation Authority (RCHCA) Meeting
• Regional Conservation Authority (RCA) Board Meeting
Councilmemebr Deines reported on the meetings and events he attended.
• Meeting with Romoland School District Superintendent
• LifeStream Blood Drive on Labor Day
Mayor Pro Tem Liesemeyer reported on the meetings and events he attended.
• Virtual Ribbon Cutting for Scott Road/I-215 Interchange
• Public Safety Committee Meeting
• LifeStream Blood Drive on Labor Day
Mayor Zimmerman reported on the meetings and events he attended.
• LifeStream Blood Drive on Labor Day
• Perris Union High School District Virtual Student of the Month
• Riverside County Transportation Commission (RCTC) Zoom Meeting
• League of California Cities Mayor Zoom Meeting
• Menifee Chamber of Commerce Zoom Business Social Mixer
• 9-11 Recognition with the Oasis Neighbors
• Arts Council Menifee Arts Gallery
• Meeting with Romoland School District Superintendent
• Economic Development Ad Hoc Committee
9. APPROVAL OF MINUTES
9.1. Approval of Minutes of September 2, 2020
The minutes were approved unanimously (5-0) with no modifications.
10. CONSENT CALENDAR
City Clerk Sarah Manwaring stated the City Council had received correspondence from
Valley-Wide Recreation and Park District regarding Item 10.6 and copies were
distributed to the Council.
The Consent Calendar was approved by the following vote.
RESULT: Adopted [Unanimous]
MOVER: Matt Liesemeyer
SECONDER: Lesa Sobek
AYES: Zimmerman, August, Sobek, Liesemeyer, Deines
10.1. Waiver of Reading in Full of Any and all Ordinances Listed on this Agenda and
Provide that they be read by Title Only
9.2
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Menifee Mayor and City Council
Regular Meeting Minutes
Wednesday, September 16, 2020
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10.2. Warrant Register
ACTION
Ratified and approved the Voucher List dated 8/28/2020 and the Payroll
Register/Other EFT’s dated 8/20/2020, 8/21/2020 and 8/26/2020 and the Void
Check Listing PE 8/31/2020 which have a total budgetary impact of
$6,251,408.05.
10.3. IRC457(B) Plan Coordinator Title Change
ACTION
Adopted Resolution No. 20-960, updating the Title of the IRC § 457(b) Plan
Coordinator.
10.4. Repeal and Replace Resolution No. 20-934 to Correct Agency Name
ACTION
Adopted Resolution No. 20-961, repealing and replacing Resolution No. 20-934,
correcting the agency name reflected, formerly the California Board of
Equalization (BOE) and now the California Department of Tax and Fee
Administration (CDTFA).
10.5. Fiscal Year 2020/2021 Bonded Community Facilities District (Formation and
Financial Consulting Services) Agreements
ACTION
1. Approved and authorized the City Manager to execute professional services
agreement with Urban Futures in the not-to-exceed amount of $90,000 for
Fiscal Year 2020/21 Community Facilities District Formation Financial
Advisory Services (Formation and Bond Sale); and
2. Approved and authorized the City Manager to execute professional services
agreement with Spicer Consulting Group in the not-to-exceed amount of
$250,000 for Fiscal Year 2020/21 Community Facilities District Special Tax
Consultant Formation and Bond Sale Services; and
3. Approved and authorized the City Manager to execute professional services
agreement with Stradling, Yocca, Carlson & Rauth in the not-to-exceed
amount of $100,000 for Fiscal Year 2020/21 Community Facilities District
Formation Counsel Services.
10.6. Agreements and Final Maps for Tract Map 32102-1 and Tract 32102, Menifee
Village Development, Diamond Brothers Five Partnership
ACTION
1. Approved the recommended Community Facilities District (CFD) Annexation
Agreement to defer timing for the completion of the annexation of Tracts
32102-1 and 32102, located northwest of Domenigoni Parkway and east of
Lindenberger Road, to Citywide CFD; and
2. Approved the recommended Lien Agreement allowing lien on a real property
as form of security to guarantee completion of required public improvements
and placement of monuments for Tracts 32102-1 and 32102; and
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Menifee Mayor and City Council
Regular Meeting Minutes
Wednesday, September 16, 2020
Page 4 of 7
3. Approved the Subdivision Improvement Agreements for Road, Drainage,
Water and Sewer Systems to guarantee completion of required improvements
associated with Tracts 32102-1 and 32102; and
4. Approved the Subdivision Improvement Agreements for Placement of
Monuments for Tracts 32102-1 and 32102; and
5. Approved the Final Maps for Tracts 32102-1 and 32102.
10.7. All American Asphalt, Inc. Agreement for the Construction of Menifee
Maintenance and Operation Center (MOC) Phase II, CIP 16-13
ACTION
1. Awarded bid and executed Owner-Contractor Agreement with All American
Asphalt, Inc. for the construction of Menifee Maintenance and Operation
Center (MOC) Phase II in the amount not-to-exceed $287,806; and
2. Authorized the City Manager to execute change orders(s) for unanticipated
expenditures to complete the project, in the amount not-to-exceed 10% of the
contract amount or $28,780.
10.8. Agreement for Romoland Master Drainage Plan Line A-3, Stage 2 and Stage 3
ACTION
1. Approved a Cooperative Agreement between the Riverside County Flood
Control and Water Conservation District and the City of Menifee for the
construction, ownership, operation and maintenance of the Romoland MDP
Line A-3, Stage 2 and Stage 3; and
2. Authorized the City Manager to execute the Agreement.
10.9. Quitclaim Deed for Storm Drain Easement for Tract Map 25253-1, Grande Vista
ACTION
Approved Quitclaim Deed for Tract Map 25253-1, located along Grande Vista
Avenue, west of Lindenberger Road, to Riverside County Flood Control and
Water Conservation District for an easement for storm drain purposes.
10.10. Agreement with C-Below Subsurface Imaging for Utilities Investigation
Services for Various FY 20-21 Traffic Signal Projects
ACTION
Approved and executed the Professional Services Agreement with C-Below
Subsurface Imaging in the amount not-to-exceed $37,270 for subsurface utilities
investigation services to support the design of various traffic signal projects.
10.11. Amendment No.1 to Transportation Uniform Mitigation Fee Program
Agreement for the Bundy Canyon Road/Scott Road Widening Project
ACTION
Authorized the City Manager to execute Amendment No.1 to Transportation
Uniform Mitigation Fee Program Agreement 18-CN-MEN-1182 for the Bundy
Canyon Road/Scott Road Widening Project from Sunset Avenue to Haun Road.
9.2
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Menifee Mayor and City Council
Regular Meeting Minutes
Wednesday, September 16, 2020
Page 5 of 7
11. PUBLIC HEARING ITEMS
11.1. Substantial Amendment to 19/20 Annual Action Plan for Community
Development Block Grant-CV
Senior Management Analyst Edna Lebron provided a presentation and reported
on the City's Citizen Participation Plan (CPP); Community Development Block
Grant-CV; prior actions from the City Council; proposed activities; projected use
of funds; and staff's recommendation.
The City Council asked questions of staff regarding the Computer Lab Program,
administration funds and Social Work Action Group (SWAG) efforts related to
COVID-19.
Mayor Zimmerman opened the public hearing at 6:33 P.M. City Clerk Sarah
Manwaring stated the public hearing was legally noticed and no public comments
or correspondence had been received. Mayor Zimmerman closed the public
hearing at 6:34 P.M.
ACTION
Adopted Resolution No. 20-962, approving the Substantial Amendment to PY
2019/2020 Annual Action Plan.
RESULT: Adopted [Unanimous]
MOVER: Lesa Sobek
SECONDER: Dean Deines
AYES: Zimmerman, August, Sobek, Liesemeyer, Deines
11.2. 2019/2020 Consolidated Annual Performance and Evaluation Report for the
Community Development Block Grant
Senior Management Analyst Edna Lebron provided a presentation and reported
on the overview of the Community Development Block Grant (CDBG)
Consolidated Annual Performance and Evaluation Report (CAPER); allocated
funds; Minor Home Rehabilitation Grant Program (MHRGP); Phase II Romoland
sidewalk/street improvements; projected expenditures; and staff's
recommendation.
Mayor Zimmerman opened the public hearing at 6:39 P.M. City Clerk Sarah
Manwaring stated the public hearing was legally noticed and no public comments
or correspondence had been received. Mayor Zimmerman closed the public
hearing at 6:40 P.M.
Councilmember Sobek stated she was pleased with the amount of assistance
that had been provided and inquired about the upcoming cycle.
Ms. Lebron reported on the applications that had been received.
City Manager Armando Villa provided clarification regarding the administration
funds discussed during Item 11.1.
9.2
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Menifee Mayor and City Council
Regular Meeting Minutes
Wednesday, September 16, 2020
Page 6 of 7
ACTION
Adopted Resolution No. 20-963, approving the 2019/2020 Consolidated Annual
Performance and Evaluation Report (CAPER) for the City of Menifee Community
Development Block Grant (CDBG) Program and authorize staff to submit the
CAPER to the Department of Housing and Urban Development (HUD).
RESULT: Adopted [Unanimous]
MOVER: Matt Liesemeyer
SECONDER: Dean Deines
AYES: Zimmerman, August, Sobek, Liesemeyer, Deines
12. DISCUSSION ITEMS
12.1. COVID-19 Impact Report on City Facilities
Armando Villa introduced Assistant City Manager Jeff Wyman. Mr. Wyman
provided a presentation and reported on the background of the public health
emergency and the City Hall staffing plan and City services; current status of City
Hall services; current status of COVID-19; the State four-tier reopening chart
information; other agencies reopening; and City Hall reopening alternatives;
alternative 1, full interactive virtual operations with city facilities remaining closed;
alternative 2, limited reopening of City Hall and City facilities; and alternative 3,
full reopening of City Hall and city facilities.
The City Council asked questions of staff regarding if the reopening applied to all
City facilities, employee accommodations due to childcare, in-person meetings,
alternative 2 productivity impacts, skate park reopening, employee sick day
coverage due to COVID-19, employee and customer safety precautions, ability
for the Senior Center to hold Church services, and timing of City Hall reopening
City Clerk Sarah Manwaring read public comments submitted by the following.
• Kassen Klein
ACTION
The City Council stated they were in favor of alternative 2, limited reopening of
City Hall and City facilities.
Mayor Zimmerman commented on the option of free COVID-19 testing for the
staff at City Hall.
12.2. Model Home Complex Signage
Councilmember August stepped away from the dais at 7:26 P.M. and returned at
7:30 P.M.
Community Development Director Cheryl Kitzerow provided a presentation and
reported on the background of the item; current sign regulations; Building
Industry Association (BIA) partnership; current BIA kiosk locations; BIA weekend
sign program; BIA kiosk branding; and new homes website.
9.2
Packet Pg. 13 Minutes Acceptance: Minutes of Sep 16, 2020 6:00 PM (APPROVAL OF MINUTES)
Menifee Mayor and City Council
Regular Meeting Minutes
Wednesday, September 16, 2020
Page 7 of 7
The City Council asked questions of staff regarding BIA response to proposed
changes, the City mobile app and website and potential interactive map.
Councilmembers Sobek, Deines and Mayor Pro Tem Liesemeyer stated they
were in favor of the website update and would like staff to work with BIA on an
interactive map.
ACTION
The City Council consensus was in favor of the electronic updates as presented
by staff and to keep the physical signage regulations the same.
12.3. City Council Recognition Policy
City Clerk Sarah Manwaring provided a presentation and reported on the types of
Council recognition; background of certificates; proclamations; Recognition
Policy modifications; background of Outstanding Citizen Award Program; and
possible modifications.
The City Council discussed the nomination process and stated they would be in
favor of a Councilmember rotation nomination process.
The City Council discussed eligibility qualifications and guidelines and agreed to
staff's recommendations as presented.
The City Council discussed the selection process for the Outstanding Citizen of
the Year and stated they would be in favor of a scoring form and stated the
Menifee Citizens Advisory Committee (MCAC) would continue to select the
recipient.
The City Council discussed the awards for the Outstanding Citizens and stated
they were in favor of staff's recommendations as presented.
13. CITY ATTORNEY REPORTS
None.
14. CITY MANAGER REPORTS
None.
15. FUTURE AGENDA REQUESTS FROM COUNCIL MEMBERS
None.
16. ADJOURN
Mayor Zimmerman adjourned the meeting at 8:04 P.M.
_______________________
Sarah A. Manwaring, MMC
City Clerk
9.2
Packet Pg. 14 Minutes Acceptance: Minutes of Sep 16, 2020 6:00 PM (APPROVAL OF MINUTES)
CITY OF MENIFEE
SUBJECT: Warrant Register
MEETING DATE: October 7, 2020
TO: Mayor and City Council
PREPARED BY: Ann-Marie Etienne, Financial Services Manager
REVIEWED BY: Rochelle Clayton, Deputy City Manager
APPROVED BY: Armando G. Villa, City Manager
RECOMMENDED ACTION
Ratify and approve the Voucher List dated 9/11/2020 and the Payroll Register/OtherEFT’s dated
9/1/2020, 9/2/2020, 9/3/2020, 9/4/2020, 9/16/2020 and 9/18/2020, which have a total budgetary
impact of $3,449,789.65.
DISCUSSION
The City of Menifee Municipal Code Chapter 3.16.050 requires that the City Council audit
payments of demands and directs the City Manager to issue checks. The attached Voucher List
and all corresponding invoices have been reviewed and approved for accuracy by the Financial
Services Manager and by the Deputy Finance Director. Voucher List dated 9/11/2020 and the
Payroll Register/Other EFT’s dated 9/1/2020, 9/2/2020,9/3/2020, 9/4/2020, 9/16/2020 and
9/18/2020 have a total budgetary impact of$3,449,789.65.
FISCAL IMPACT
As indicated above, Voucher List dated 9/11/2020 and the Payroll Register/OtherEFT’s dated
9/1/2020, 9/2/2020, 9/3/2020, 9/4/2020, 9/16/2020 and 9/18/2020 have a total budgetary impact
of $3,449,789.65, which is included in the 2019-2020 and 2020-2021 Budgets.
ATTACHMENTS
1. Voucher Listing 9-11-2020
2. Payroll Register 10-7-2020
10.2
Packet Pg. 15
09/10/2020
Voucher List
City of Menifee
1
2:03:06PM
Page:vchlist
Bank code :uboc
Voucher Date Vendor Invoice PO #Description/Account Amount
46496 9/8/2020 01922 PORAC LEGAL DEFENSE FUND 7/2/20 02699 PEACE OFFICERS REACH ASSOC OF CALIFORNIA 648.00
02699 1,080.00PEACE OFFICERS REACH ASSOC OF CALIFORNIA7-2-20 -1
Total : 1,728.00
46497 9/11/2020 00851 ACCELA, INC.INV-ACC52412 02681 ACCELA AUTOMATION SUBSCRIPTION 118,719.17
Total : 118,719.17
46498 9/11/2020 01868 ADORAMA INC 26734289 PD MATERIALS & SUPPLIES 591.56
5.46PD MATERIALS & SUPPLIES26787844
Total : 597.02
46499 9/11/2020 01799 AIRFORCE 1 PLUMBING HEATING &, AIR, INC 100248 CITY HALL FACILITY MAINTENANCE 398.00
Total : 398.00
46500 9/11/2020 00012 ALL SIGNS GRAPHICS & DESIGNS 1565 RUSTLERS RANCH SIGNAGE 257.06
Total : 257.06
46501 9/11/2020 01252 AMAZON CAPITAL SERVICES, INC.1GG7-T34P-6T9R COMM SVCS SUPPLIES 31.94
41.312015-2 ZONE 1 FACILITY MAINTENANCE1N3X-JKNQ-GC4T
89.06COVID-19 SUPPLIES1NFV-N76T-73DH
32.61COMM SVCS SUPPLIES1QVW-4GVG-PKNX
95.68MENIFEE PD FACILITY MAINTENANCE1TRL-YT77-PCGK
45.63COMM SVCS OFFICE SUPPLIES1W4J-43VX-QGXY
335.07OFFICE SUPPLIES1XJL-6DD1-34JH
114.15IT SUPPLIES1XJL-6DD1-DCT3
Total : 785.45
46502 9/11/2020 00786 AMERICAN ASPHALT SOUTH, INC.2020-54R RETENTION RELEASE 14,347.53
Total : 14,347.53
46503 9/11/2020 00258 AMERICAN FORENSIC NURSES, INC 73519 02554 JUL'20 MENIFEE PD FORENSIC SERVICES 300.00
02554 300.00AUG'20 MENIFEE PD FORENSIC SERVICES73520
02554 300.00SEP'20 MENIFEE PD FORENSIC SERVICES73578
02554 385.00JUL'20 MENIFEE PD FORENSIC SERVICES73589
02554 870.00JUL'20 MENIFEE PD FORENSIC SERVICES73643
02554 300.00OCT'20 MENIFEE PD FORENSIC SERVICES73688
1Page:
10.2.a
Packet Pg. 16 Attachment: Voucher Listing 9-11-2020 (2679 : Warrant Register)
09/10/2020
Voucher List
City of Menifee
2
2:03:06PM
Page:vchlist
Bank code :uboc
Voucher Date Vendor Invoice PO #Description/Account Amount
(Continued)Total : 2,455.00 46503 9/11/2020 00258 00258 AMERICAN FORENSIC NURSES, INC
46504 9/11/2020 01720 CG RESOURCE MANAGEMENT AND, ENGINEERING, INC.751 02192 MAR-JUN'20 STORMWATER ENGINEERING PLAN R 3,240.00
02191 6,727.50MAY'20 STORMWATER ENGINEERING PLAN RVW &752
Total : 9,967.50
46505 9/11/2020 00370 CHANDLER ASSET MANAGEMENT, INC 2008MENIFEE AUG'20 INVESTMENT MGMT FEE 376.35
Total : 376.35
46506 9/11/2020 01210 CORKY'S PEST CONTROL 2436924 LAZY CREEK PEST CONTROL SVCS 59.00
85.00WEST ANNEX PEST CONTROL SVCS2437850
75.00AMR PEST CONTROL SVCS2446054
Total : 219.00
46507 9/11/2020 00453 DENNIS JANDA, INC.14201 02674 PMP 21-02 TOPOGRAPHIC SURVEY 6,425.00
02617 1,500.00JUL'20 ON-CALL RECOVERABLE SURVEYING & M14312
Total : 7,925.00
46508 9/11/2020 00765 FAMILY SERVICE ASSOC.08-2020-030 COVID-19-SENIOR MEALS FOR AUG 2020 1,000.00
Total : 1,000.00
46509 9/11/2020 01533 FASTSIGNS TEMECULA 581-98446 MENIFEE PD SUPPLIES 240.96
Total : 240.96
46510 9/11/2020 01291 HELIXSTORM 10091 01329 MAR-APR'20 PROF IT SUPPORT & TECHNOLOGY 3,700.00
02009 14,315.00TECHNICAL IT SUPPORT SERVICES JUN'2010245
01329 29,531.25MAY-JUN'20 PD NETWORKING PROJECT10319
Total : 47,546.25
46511 9/11/2020 01571 KATHRYN ANDERSON CK REQ 9/1 COMM SVCS INSTRUCTOR PAYMENT 17.50
Total : 17.50
46512 9/11/2020 01857 KC GRAPHICS 41631 PRINTING SVCS FOR PD 1,620.38
105.49PRINTING SVCS FOR PD41634
Total : 1,725.87
46513 9/11/2020 01031 MENIFEE VALLEY TAEKWONDO ACADE CK REQ 9/1 COMM SVCS INSTRUCTOR PAYMENT 646.80
2Page:
10.2.a
Packet Pg. 17 Attachment: Voucher Listing 9-11-2020 (2679 : Warrant Register)
09/10/2020
Voucher List
City of Menifee
3
2:03:06PM
Page:vchlist
Bank code :uboc
Voucher Date Vendor Invoice PO #Description/Account Amount
(Continued)Total : 646.80 46513 9/11/2020 01031 01031 MENIFEE VALLEY TAEKWONDO ACADE
46514 9/11/2020 01899 MIKE'S PRECISION WELDING INC 405201 P/W STREETLIGHT MAINTENANCE SVCS 600.00
Total : 600.00
46515 9/11/2020 00716 PACIFIC MOBILE STRUCTURES, INC INV-00110455 02553 AUG'20 PD HQ LOCKER ROOMS & LEASE 3,120.05
02553 3,120.05AUG'20 PD HQ LOCKER ROOMS & LEASEINV-00110456
Total : 6,240.10
46516 9/11/2020 00938 PETTIT 15092 02627 JUL'20 STAFF AUGMENTATION SVCS (NON RECO 15,660.00
Total : 15,660.00
46517 9/11/2020 01813 PHOENIX SUPPLY,LLC 20580 02587 MENIFEE PD NITRILE GLOVES 2,347.10
Total : 2,347.10
46518 9/11/2020 00252 PURCHASE POWER 0528-2038 AUG'20 AUG'20 POSTAGE REFILL 3,333.00
Total : 3,333.00
46519 9/11/2020 00215 RIVERSIDE COUNTY SHERIFF DEPT SH000037700 CAL ID 20/21 MEMBERSHIP 93,452.00
Total : 93,452.00
46520 9/11/2020 00962 RUTAN & TUCKER, LLP 864126 JAN'20 CITY LEGAL SVCS 10,442.25
713.00JUN'20 CITY LEGAL SVCS872777
5,594.50JUN'20 CITY LEGAL SVCS872778
460.00JUN'20 CITY LEGAL SVCS872779
10,325.00JUN'20 CITY LEGAL SVCS873168
Total : 27,534.75
46521 9/11/2020 00596 SATCOM DIRECT COMMUNICATIONS MINV7002173 SATELLITE PHONE CHARGER 98.50
Total : 98.50
46522 9/11/2020 00484 SELECT STAFFING 8405685750 TEMP EMP SVCS PE 7/19/20 6,762.28
5,910.98TEMP EMP SVCS PE 7/26/208405701958
Total : 12,673.26
46523 9/11/2020 01723 SIGNPROS GRAPHIX 0-10 MENIFEE PD FACILITY MAINTENANCE 305.48
Total : 305.48
3Page:
10.2.a
Packet Pg. 18 Attachment: Voucher Listing 9-11-2020 (2679 : Warrant Register)
09/10/2020
Voucher List
City of Menifee
4
2:03:06PM
Page:vchlist
Bank code :uboc
Voucher Date Vendor Invoice PO #Description/Account Amount
46524 9/11/2020 01610 SKYLINE SAFETY AND SUPPLY 5793 P/W MATERIALS & SUPPLIES 1,528.00
Total : 1,528.00
46525 9/11/2020 00965 SUNSTATE EQUIPMENT CO., LLC 8513952-001 P/W EQUIPMENT RENTAL 614.23
Total : 614.23
46526 9/11/2020 00741 U.S. BANK CORP. PYMT. SYSTEM **4266 City Credit Card Charges 2,029.27
Total : 2,029.27
46527 9/11/2020 01768 V&V MANUFACTURING, INC 51201 CODE ENFORCEMENT BADGES 527.15
Total : 527.15
46528 9/11/2020 00864 VIZION'S WEST, INC.20-1066 PROPERTY ABATEMENT SVCS 527.00
Total : 527.00
46529 9/11/2020 01198 WHITE HOUSE SANITATION 0000723802 AUG'20 LAZY CREEK PORTABLE RESTROOM SVCS 183.42
146.61AUG'20 LYLE MARSH PORTABLE RESTROOM SVCS0000723803
Total : 330.03
46530 9/11/2020 01045 AHERN RENTALS, INC 22267559-001 PD HQ FACILITY MAINTENANCE 343.29
Total : 343.29
46531 9/11/2020 01334 ALL STAR ELITE SPORTS 2270 COVID-19 MASKS 1,087.50
Total : 1,087.50
46532 9/11/2020 00744 ALLIED TRAFFIC & EQUIP. RENTAL 80126 P/W SIGN MAINT & REPLACEMENT 587.25
891.75P/W SIGN MAINT & REPLACEMENT80130
206.63P/W SIGN MAINT & REPLACEMENT80149
146.81P/W SIGN MAINT & REPLACEMENT80162
117.45P/W SIGN MAINT & REPLACEMENT80172
537.77P/W SIGN MAINT & REPLACEMENT80206
217.50P/W SIGN MAINT & REPLACEMENT80698
Total : 2,705.16
46533 9/11/2020 00365 AMERICAN PLANNING ASSOC.076432-2075 APA MEMBERSHIP RENEWAL 727.00
Total : 727.00
46534 9/11/2020 00058 AMERICAN REPROGRAPHICS CO. LLC 10677197 PRINTING SVCS 153.03
4Page:
10.2.a
Packet Pg. 19 Attachment: Voucher Listing 9-11-2020 (2679 : Warrant Register)
09/10/2020
Voucher List
City of Menifee
5
2:03:06PM
Page:vchlist
Bank code :uboc
Voucher Date Vendor Invoice PO #Description/Account Amount
(Continued)Total : 153.03 46534 9/11/2020 00058 00058 AMERICAN REPROGRAPHICS CO. LLC
46535 9/11/2020 01948 APPLEONE EMPLOYMENT SERVICES 15-0459875 COVID-19 SUPPLIES 1,063.77
Total : 1,063.77
46536 9/11/2020 01203 BALLET FOLKLORICO, LORENA HANCOCK CK REQ 9/1 COMM SVCS INSTRUCTOR PAYMENT 277.20
Total : 277.20
46537 9/11/2020 01590 BLUEBEAM, INC.1275295 02228 GLOBAL SVCS FOR ON-SITE SYSTEM ANALYSIS 12,000.00
02228 795.87GLOBAL SVCS FOR ON-SITE SYSTEM ANALYSIS1284054
Total : 12,795.87
46538 9/11/2020 01725 CITY OF MURRIETA AR047921 02189 MENIFEE PD DISPATCH SVCS (CITY OF MURRIE 1,154,837.25
Total : 1,154,837.25
46539 9/11/2020 01870 CSI FORENSIC SUPPLY 2276 PD MATERIALS & SUPPLIES 1,995.76
Total : 1,995.76
46540 9/11/2020 01178 DIRECTV LLC 37692620613 AUG'20 FIRE STATION #7 SATELLITE SVCS 267.99
Total : 267.99
46541 9/11/2020 00161 EASTERN MUNICIPAL WATER DIST.231135-03 8/25 AUG'20 LLMD ZONE 3 WATER SVCS 601.93
616.01AUG'20 LLMD ZONE 3 WATER SVCS231149-03 8/25
408.65AUG'20 LLMD ZONE 3 WATER SVCS231150-03 8/25
1,200.97AUG'20 HAUN RD WATER SVCS236550-01 8/25
165.72AUG'20 LA PIEDRA/SHERMAN IRRIGATION WATE237370-01 8/25
187.57AUG'20 AMR ROW WATER SVCS238346-02 8/25
965.81AUG'20 AMR ROW IRRIGATION SVCS238455-02 8/25
599.73AUG' 20 AMR ROW WATER SVCS238834-02 8/25
458.93AUG'20 AMR ROW WATER SVCS238835-02 8/25
704.69AUG'20 AMR ROW WATER SVCS238836-02 8/25
329.56AUG'20 TOWN CENTER ROW WATER SVCS240236-02 8/25
129.88AUG'20 TOWN CENTER ROW WATER SVCS240240-02 8/25
255.32AUG'20 TOWN CENTER ROW WATER SVCS240243-02 8/25
367.96AUG'20 TOWN CENTER ROW WATER SVCS240244-02 8/25
250.50JUL'20 LLMD ZONE 167 WATER SVCS246084-02 8/7
607.41AUG'20 AMR CREEK VIEW IRRIGATION WATER S247266-02 8/25
191.32AUG'20 TOWN CENTER ROW WATER SVCS249510-02 8/25
5Page:
10.2.a
Packet Pg. 20 Attachment: Voucher Listing 9-11-2020 (2679 : Warrant Register)
09/10/2020
Voucher List
City of Menifee
6
2:03:06PM
Page:vchlist
Bank code :uboc
Voucher Date Vendor Invoice PO #Description/Account Amount
46541 9/11/2020 (Continued)00161 EASTERN MUNICIPAL WATER DIST.
314.20AUG'20 TOWN CENTER ROW WATER SVCS249511-02 8/25
426.93AUG'20 TOWN CENTER WATER SVCS250354-01 8/26
Total : 8,783.09
46542 9/11/2020 00161 EASTERN MUNICIPAL WATER DIST.CK REQ 9/8 FIRE FLOW TEST 1,200.00
Total : 1,200.00
46543 9/11/2020 01924 FRESHWORKS INC FS98756 02685 FRESHSERVICE ESTATE ANNUAL 7,968.00
Total : 7,968.00
46544 9/11/2020 01142 FRONTIER CALIFORNIA INC.951-679-8527 8/19 AUG'20 CITY HALL ROLLOVER LINES SVC 360.55
Total : 360.55
46545 9/11/2020 00278 GALLS, LLC 016196825 PD MATERIALS & SUPPLIES 371.21
Total : 371.21
46546 9/11/2020 00139 GHA TECHNOLOGIES INC 101063203 02692 LAPTOP PURCHASE FOR IT DEPARTMENT 2,131.54
02689 2,707.88COVID WEB CAMS FOR ESSENTIAL STAFF101063492
02689 3,616.81COVID 19 IT ACCESSORIES101064022
02690 3,750.59LAPTOP PURCHASES FOR CS DEPARTMENT101064719
02691 5,625.88LAPTOP REPLACEMENTS FOR FINANCE AND ENGI101064782
446.86LAPTOP ACCESSORIES FOR IT DEPT101066859
Total : 18,279.56
46547 9/11/2020 01310 GOLDSTAR ASPHALT PRODUCTS 16117 P/W MATERIALS & SUPPLIES 969.75
30.48P/W MATERIALS & SUPPLIES16118
Total : 1,000.23
46548 9/11/2020 00324 GORDON, LISA CK REQ 9/9 REIMB FOR SHIPPING WORK LAPTOP BACK TO C 25.31
Total : 25.31
46549 9/11/2020 00908 GOSCH AUTO GROUP 5010534 COMM SVCS VEHICLE MAINTENANCE (VEH# 615) 34.18
476.24PD VEHICLE MAINTENANCE (VEH# 305)5011194
201.82PD VEHICLE MAINTENANCE (VEH# 305)5011224
100.16FLEET SMALL TOOLS & FIELD EQUIPMENT5011229
Total : 812.40
6Page:
10.2.a
Packet Pg. 21 Attachment: Voucher Listing 9-11-2020 (2679 : Warrant Register)
09/10/2020
Voucher List
City of Menifee
7
2:03:06PM
Page:vchlist
Bank code :uboc
Voucher Date Vendor Invoice PO #Description/Account Amount
46550 9/11/2020 01060 HANK'S HARDWARE & LUMBER INC.M04184 FACILITY MATERIALS & SUPPLIES 2.38
48.932015-2 PARK FACILITY MAINTENANCEM10083
Total : 51.31
46551 9/11/2020 00558 HDL COREN & CONE SIN002585 JUL- SEP'20 CONTRACT PROPERTY TAX SVCS 3,170.00
Total : 3,170.00
46552 9/11/2020 01043 IMPERIAL SPRINKLER SUPPLY 4248763-00 P/W MATERIALS & SUPPLIES 95.68
98.23P/W MATERIALS & SUPPLIES4254374-00
95.45FACILITIES SMALL TOOLS & FIELD EQUIOPMEN4262389-00
8.14CENTENNIAL PARK IRRIGATION SUPPLIES4285400-00
140.57CSA 145 IRRIGATION SUPPLIES4292221-00
77.74AMR PARK IRRIGATION SUPPLIES4294107-00
36.01CSA 33 IRRIGATION SUPPLIES4295822-00
60.09CSA 145 IRRIGATION SUPPLIES4313906-00
30.78CSA 145 IRRIGATION SUPPLIES4314218-00
11.69AMR PARK IRRIGATION SUPPLIES4314632-00
73.12CSA 145 IRRIGATION SUPPLIES4316052-00
255.93KC CENTER IRRIGATION SUPPLIES4316062-00
Total : 983.43
46553 9/11/2020 00088 INT'L INSTITUTE OF MUNI CLERKS 6/30/2020 IIMC MEMBERSHIP DUES 135.00
Total : 135.00
46554 9/11/2020 01949 JESSE HERNANDEZ 8/27/20 LEGAL FEES FOR CITY CLAIM GHC0031749 999.18
Total : 999.18
46555 9/11/2020 01331 KOA CORPORATION JB91167-11 02624 JUL'20 NON-RECOVERABLE GRANT MANAGEMENT 3,255.00
Total : 3,255.00
46556 9/11/2020 01342 LA SIERRA FIRE EQUIPMENT INC 54691A0 PD FACILITY MAINT 192.49
Total : 192.49
46557 9/11/2020 00773 MALLORY SAFETY & SUPPLY LLC 4883664 PD MATERIALS & SUPPLIES 149.09
115.06PD MATERIALS & SUPPLIES4883987
139.53PD MATERIALS & SUPPLIES4886190
Total : 403.68
7Page:
10.2.a
Packet Pg. 22 Attachment: Voucher Listing 9-11-2020 (2679 : Warrant Register)
09/10/2020
Voucher List
City of Menifee
8
2:03:06PM
Page:vchlist
Bank code :uboc
Voucher Date Vendor Invoice PO #Description/Account Amount
46558 9/11/2020 00474 PREMIER POOLS & SPAS CK REQ 7/10 REFUND BLDG PERMIT PMT20-02264 397.08
Total : 397.08
46559 9/11/2020 00474 MATTHEW ROBINS CK REQ 6/25 REFUND FOR CANCELLED ACTIVITY 316.00
Total : 316.00
46560 9/11/2020 00474 ELISABETH KUBES CK REQ 7/6 REFUND FOR CANCELLED ACTIVITY 160.00
Total : 160.00
46561 9/11/2020 00474 YOLANDA SANTANA CK REQ 9/1 REFUND FOR CANCELLED ACTIVITY 148.00
Total : 148.00
46562 9/11/2020 00474 DESTINY WALKER CK REQ 6/26 REFUND FOR CANCELLED ACTIVITY 132.00
Total : 132.00
46563 9/11/2020 00474 UNIQUE ELECTRIC SERVICES, INC CK REQ 7/17 REFUND BLDG PERMIT PMT19-04854 98.24
Total : 98.24
46564 9/11/2020 01473 MISS APRIL'S DANCE CK REQ 9/1 COMM SVCS INSTRUCTOR PAYMENT 643.20
Total : 643.20
46565 9/11/2020 01605 MOBILE MODULAR MANAGEMENT CORP 300284823 MOBILE MODULAR RENTAL 102.44
Total : 102.44
46566 9/11/2020 01058 MONOPRICE INC.20577618 IT EQUIPMENT 1,874.65
Total : 1,874.65
46567 9/11/2020 01558 OCCUPATION HEALTH CENTERS, OF CALIFORNIA68513520 02661 PRE-EMPLOYMENT TESTING SVCS 2,771.00
Total : 2,771.00
46568 9/11/2020 01130 O'REILLY AUTO PARTS 4746-120513 FLEET MATERIALS & SUPPLIES 32.61
46.73COMM SVCS VEHICLE MAINTENANCE(VEH#601)4746-122277
Total : 79.34
46569 9/11/2020 01065 PRUDENTIAL OVERALL SUPPLY 23030395 COMM SVCS UNIFORM LAUNDRY SVCS 45.87
Total : 45.87
46570 9/11/2020 00006 R&R BUSINESS SOLUTIONS 8463 PRINTING SVCS 255.56
8Page:
10.2.a
Packet Pg. 23 Attachment: Voucher Listing 9-11-2020 (2679 : Warrant Register)
09/10/2020
Voucher List
City of Menifee
9
2:03:06PM
Page:vchlist
Bank code :uboc
Voucher Date Vendor Invoice PO #Description/Account Amount
46570 9/11/2020 (Continued)00006 R&R BUSINESS SOLUTIONS
89.37PRINTING SVCS8477
288.73PRINTING SVCS8479
587.22PRINTING SVCS8480
128.87PRINTING SVCS8493
96.24PRINTING SVCS8497
42.96PRINTING SVCS8498
Total : 1,488.95
46571 9/11/2020 00530 RIVERSIDE COUNTY CLERK CK REQ 8/24 NOE FILING FEE 50.00
Total : 50.00
46572 9/11/2020 00803 SCS ENGINEERS 0385025 02628 JUL'20 ON-CALL RECOVERABLE ENGINEERING S 765.00
Total : 765.00
46573 9/11/2020 00046 SOUTHERN CALIFORNIA EDISON 2-31-716-9357 8/25 AUG'20 CSA 145 IRRIGATION SVCS 1,675.15
112.39AUG'20 NEWPORT RD/ AMR CFD 2012-1 SGNL S2-34-392-5475 8/22
75.89AUG'20 DERBY HILL TC-1 SIGNAL SVCS2-35-338-9109 8/21
36.31AUG'20 DERBY HILL TC-1 SIGNAL SVC2-35-338-9240 8/21
881.22JUL'20 CITY SIGNAL SVCS2-36-200-0267 8/26
284.25JUL'20 CITY SIGNALS SVCS2-36-751-2365 8/14
831.64JUL'20 AMR SPORTS PARK ELECTRIC SVCS2-36-880-4548 8/25
529.17AUG'20 POLICE SUB STATION ELECTRICAL2-39-982-6494 8/29
56.19AUG'20 AMR STREET LIGHT SVC2-41-025-9733 8/21
20.98AUG'20 AMR STREET LIGHT SVC2-41-025-9790 8/21
559.16AUG'20 CENTRAL PARK ELECTRIC SVCS2-42-593-7505 8/25
Total : 5,062.35
46574 9/11/2020 01127 SOUTHERN CALIFORNIA MULCH INC.21408 LYLE MARSH PARK LANDSCAPE MAINTENANCE 5.44
Total : 5.44
46575 9/11/2020 01932 SOUTHERN CALIFORNIA NEWS GROUP 0011403653 LEGAL ADVERTISING SVCS 1,864.80
Total : 1,864.80
46576 9/11/2020 00697 STATER BROS. MARKET C0285 9/1 PD GRAND OPENING SUPPLIES 427.97
Total : 427.97
46577 9/11/2020 01010 STC TRAFFIC, INC.4206 02634 JUL'20 GRANT MANAGEMENT SVCS 10,037.25
9Page:
10.2.a
Packet Pg. 24 Attachment: Voucher Listing 9-11-2020 (2679 : Warrant Register)
09/10/2020
Voucher List
City of Menifee
10
2:03:06PM
Page:vchlist
Bank code :uboc
Voucher Date Vendor Invoice PO #Description/Account Amount
(Continued)Total : 10,037.25 46577 9/11/2020 01010 01010 STC TRAFFIC, INC.
46578 9/11/2020 01834 TEN-X AMMUNITION INC 12266 PD PROTECTIVE DEVICES & ACCESSORIES 1,429.98
Total : 1,429.98
46579 9/11/2020 01623 THE CALIFORNIA ACADEMY FOR, ECONOMIC DEVELOPMENT292076 20/21 IEDC MEMBERSHIP DUES 455.00
Total : 455.00
46580 9/11/2020 00098 THE GAS COMPANY 008 125 8251 8 8/21 AUG'20 CSA 145 GAS SVCS 9.32
90.98AUG'20 FIRE STATION #7 GAS SVCS047 770 7105 3 8/20
14.30AUG'20 WEST ANNEX/SENIOR CTR GAS SVCS064 825 8334 8 8/21
19.94AUG'20 NORTH ANNEX GAS SVCS069 025 8387 8 8/21
21.06AUG'20 PW YARD GAS SERVICES071 023 9513 9 8/20
54.89AUG'20 POLICE DEPARTMENT GAS SVCS186 436 1021 7 8/21
Total : 210.49
46581 9/11/2020 00854 THE LLOYD PEST CONTROL CO, INC 7136991 JUL'20 CITY HALL PEST CONTROL SVCS 75.00
70.00JUL'20 P/W PEST CONTROL SVCS7143875
99.00JUL'20 PD HQ PEST CONTROL SVCS7144191
Total : 244.00
46582 9/11/2020 01085 THE SHERWIN-WILLIAMS CO 3629-2 MENIFEE PD MATERIALS & SUPPLIES 67.11
Total : 67.11
46583 9/11/2020 01492 TONKIN PLUMBING INC 45633 FIRE STATION #76 FACILITY MAINTENANCE 335.00
450.00FIRE STATION #76 FACILITY MAINTENANCE45686
Total : 785.00
46584 9/11/2020 01064 TRI STATE MATERIALS INC 91851 P/W MATERIALS & SUPPLIES 37.55
Total : 37.55
46585 9/11/2020 00189 VERIZON WIRELESS 9861361965 AUG'20 PD MOBILE CHARGES 4,558.68
Total : 4,558.68
46586 9/11/2020 01887 VISCID DESIGN CO.2586 CODE CUSTOM WRAP ON VEHICLES 86.20
Total : 86.20
46587 9/11/2020 01803 WEST TOW MN20-0425 PD VEHICLE TOWING SVCS 305.00
10Page:
10.2.a
Packet Pg. 25 Attachment: Voucher Listing 9-11-2020 (2679 : Warrant Register)
09/10/2020
Voucher List
City of Menifee
11
2:03:06PM
Page:vchlist
Bank code :uboc
Voucher Date Vendor Invoice PO #Description/Account Amount
(Continued)Total : 305.00 46587 9/11/2020 01803 01803 WEST TOW
46588 9/11/2020 01669 YOURMEMBERSHIP.COM, INC.R48243851 RECRUITMENT FEES FOR IT DIRECTOR 399.00
Total : 399.00
46589 9/11/2020 01799 AIRFORCE 1 PLUMBING HEATING &, AIR, INC 100004 COMM SVCS FACILITY MAINTENANCE 378.00
304.00CITY HALL FACILITY MAINTENANCE100066
690.00CITY HALL FACILITY MAINTENANCE100095
Total : 1,372.00
Bank total : 1,637,416.18 94 Vouchers for bank code :uboc
1,637,416.18Total vouchers :Vouchers in this report 94
11Page:
10.2.a
Packet Pg. 26 Attachment: Voucher Listing 9-11-2020 (2679 : Warrant Register)
Date Paid by:Payee Description Amount
9/4/2020 ACH City Payroll Payroll Period 8/15/2020 - 8/28/2020 621,816.66
9/4/2020 ACH ICMA Payroll Period 8/15/2020 - 8/28/2020 28,728.90
9/18/2020 ACH City Payroll Payroll Period 8/29/2020 - 9/11/2020 632,147.12
9/18/2020 ACH ICMA Payroll Period 8/29/2020 - 9/11/2020 29,799.56
TOTAL PAYROLL:1,312,492.24$
Date Paid by:Payee Description Amount
9/1/2020 ACH CALPERS - GASB 68 Reports Sep-20 700.00
9/2/2020 ACH PayPros Credit Card Processing Fees 12,612.88
9/3/2020 ACH CALPERS - Retirement Payroll Period 7/18/2020 -7/31/2020 78,834.99
9/3/2020 ACH CALPERS - Retirement Payroll Period 7/18/2020 -7/31/2020 55,198.63
9/3/2020 ACH PERS Medical Sep-20 216,569.40
9/16/2020 ACH CALPERS - Retirement Payroll Period 8/1/2020 -8/14/2020 57,136.75
9/16/2020 ACH CALPERS - Retirement Payroll Period 8/1/2020 -8/14/2020 78,828.58
TOTAL OTHER EFT'S:499,881.23$
TOTAL PAYMENTS:1,812,373.47$
Payroll Register, Taxes and Other EFT's/Wires
City of Menifee
October 7, 2020
10.2.b
Packet Pg. 27 Attachment: Payroll Register 10-7-2020 (2679 : Warrant Register)
CITY OF MENIFEE
SUBJECT: Treasurer's Report - August 2020
MEETING DATE: October 7, 2020
TO: Mayor and City Council
PREPARED BY: Wendy Preece, Deputy Finance Director
REVIEWED BY: Rochelle Clayton, Deputy City Manager
APPROVED BY: Armando G. Villa, City Manager
RECOMMENDED ACTION
Approve the Treasurer’s Report for August 2020.
DISCUSSION
Attached is the Treasurer’s report for Cash and Investments for the month of August 2020.
FISCAL IMPACT
None.
ATTACHMENTS
1. August 2020 Treasurer's Report
10.3
Packet Pg. 28
10.3.a
Packet Pg. 29 Attachment: August 2020 Treasurer's Report (2664 : Treasurer's Report - August 2020)
CITY OF MENIFEE
SUBJECT: Annual Reporting of Senate Bill 1205
MEETING DATE: October 7, 2020
TO: Mayor and City Council
PREPARED BY: Bernice Rivera, Fire Permit Technician
REVIEWED BY: Jeff Wyman, Assistant City Manager
APPROVED BY: Armando G. Villa, City Manager
RECOMMENDED ACTION
Adopt a Resolution acknowledging receipt of a report made by the Fire Chief of the Menifee Fire
Department regarding the inspection of certain occupancies requiring annual inspections pursuant to
section 13145, 13146 and 17921 of the California Health and Safety Code.
DISCUSSION
The California Health and Safety Code Sections 13145 and 13146 mandate City and County Fire
Departments to enforce building standards adopted by the State Fire Marshal. Included in these
standards are requirements for annual inspections of hotels, motels, lodging house and apartment
houses, as well as private and public schools.
In September 2018, the State of California approved Senate Bill (SB) 1205, requiring City and County
Fire Departments to report annually to its administering authority or City Council, a State Mandate
Compliance Report. This will outline all state mandated facility inspections conducted by the Fire
Department, annually.
The City of Menifee Fire Department assures compliance of these facilities by scheduling
inspections with property owners during the properties assigned inspection date/s. Currently,
the Fire Department has completed inspections of all known facilities as required by SB 1205 for
FY 2019-2020.
FISCAL IMPACT
None.
ATTACHMENTS
1. Senate Bill 1205
2. SB 1205 Resolution
10.4
Packet Pg. 30
Senate Bill No. 1205
CHAPTER 854
An act to add Section 13146.4 to the Health and Safety Code, relating to
fire protection.
[Approved by Governor September 27, 2018. Filed with
Secretary of State September 27, 2018.]
legislative counsel’s digest
SB 1205, Hill. Fire protection services: inspections: compliance reporting.
Existing law requires the chief of any city or county fire department or
district providing fire protection services and his or her authorized
representatives to inspect every building used as a public or private school
within his or her jurisdiction, for the purpose of enforcing specified building
standards, not less than once each year, as provided. Existing law requires
every city or county fire department or district providing fire protection
services that is required to enforce specified building standards to annually
inspect certain structures, including hotels, motels, lodging houses, and
apartment houses, for compliance with building standards, as provided.
This bill would require every city or county fire department, city and
county fire department, or district required to perform the above-described
inspections to report annually to its administering authority, as defined, on
the department’s or district’s compliance with the above-described inspection
requirements, as provided. The bill would require the administering authority
to acknowledge receipt of the report in a resolution or a similar formal
document. To the extent this bill would expand the responsibility of a local
agency, the bill would create a state-mandated local program.
The California Constitution requires the state to reimburse local agencies
and school districts for certain costs mandated by the state. Statutory
provisions establish procedures for making that reimbursement.
This bill would provide that, if the Commission on State Mandates
determines that the bill contains costs mandated by the state, reimbursement
for those costs shall be made pursuant to the statutory provisions noted
above.
The people of the State of California do enact as follows:
SECTION 1. Section 13146.4 is added to the Health and Safety Code,
to read:
13146.4. (a) Every city or county fire department, city and county fire
department, or district required to perform an annual inspection pursuant
93
10.4.a
Packet Pg. 31 Attachment: Senate Bill 1205 (2663 : Annual Reporting of (SB) 1205)
to Sections 13146.2 and 13146.3 shall report annually to its administering
authority on its compliance with Sections 13146.2 and 13146.3.
(b) The report made pursuant to subdivision (a) shall occur when the
administering authority discusses its annual budget, or at another time
determined by the administering authority.
(c) The administering authority shall acknowledge receipt of the report
made pursuant to subdivision (a) in a resolution or a similar formal
document.
(d) For purposes of this section, “administering authority” means a city
council, county board of supervisors, or district board, as the case may be.
SEC. 2. If the Commission on State Mandates determines that this act
contains costs mandated by the state, reimbursement to local agencies and
school districts for those costs shall be made pursuant to Part 7 (commencing
with Section 17500) of Division 4 of Title 2 of the Government Code.
O
93
— 2 —Ch. 854
10.4.a
Packet Pg. 32 Attachment: Senate Bill 1205 (2663 : Annual Reporting of (SB) 1205)
1
RESOLUTION NO. 20-____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MENIFEE, CALIFORNIA,
ACKNOWLEDGING RECEIPT OF A REPORT MADE BY THE FIRE CHIEF OF THE
MENIFEE FIRE DEPARTMENT REGARDING THE INSPECTION OF CERTAIN
OCCUPANCIES REQUIRING ANNUAL INSPECTIONS IN SUCH OCCUPANCIES
PURSUANT TO SECTIONS 13145, 13146 and 17921 OF THE CALIFORNIA HEALTH
AND SAFETY CODE
WHEREAS, California Health & Safety Code Section 13146.4 was added in 2018, and became
effective on September 27, 2018; and
WHEREAS, California Health & Safety Code Sections 13146.2 and 13146.3 requires all fire
departments, including the Menifee Fire Department, that provide fire protection services to perform
annual inspections in every building used as a public or private schools, hotels, motels, lodging houses,
and apartment houses for compliance with building standards, as provided and
WHEREAS, California Health & Safety Code Section 13146.4 requires all fire departments,
including the Menifee Fire Department, that provide fire protection services to report annually to its
administering authority on its compliance with sections 13146.2 and 13146.3 and,
WHEREAS the Council of the City of Menifee intends this Staff Report to fulfill the requirements
of the California Health & Safety Code regarding acknowledgment of the Menifee Fire Department’s
compliance with California Health and Safety Code Sections 13146.4.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Menifee, California:
expressly acknowledges the measure of compliance of the Menifee Fire Department with Health and
Safety Code sections 13146.2 and 13146.3 in the City of Menifee for fiscal year 2019/2020, as follows:
Section 1. Education Group E occupancies, for the purposes of this Resolution, are generally those
public and private schools, used by more than six persons at any one time for educational purposes
through the 12th grade. The Menifee Fire Department completed 100% of the annual inspections of the
identified Group E occupancies, buildings, structures and/or facilities in the City of Menifee.
Section 2. Residential Group R occupancies, for the purposes of this Resolution, are generally those
occupancies containing sleeping units, and include hotels, motels, apartments (three units or more), etc.
as well as other residential occupancies (including a number of residential care facilities). These
residential care facilities have a number of different sub-classifications, and they may contain residents
or clients that have a range of needs, including those related to custodial care, mobility, impairments,
cognitive disabilities, etc. The residents may also be non-ambulatory or bedridden. The Menifee Fire
Department completed 100% of the annual inspections of the identified Group R occupancies, buildings,
structures and/or facilities in the City of Menifee.
10.4.b
Packet Pg. 33 Attachment: SB 1205 Resolution [Revision 1] (2663 : Annual Reporting of (SB) 1205)
2
PASSED, APPROVED AND ADOPTED this 7 day of October 2020.
___________________________
Bill Zimmerman, Mayor
Attest:
___________________________
Sarah A. Manwaring, City Clerk
Approved as to form:
___________________________
Jeffrey T. Melching, City Attorney
10.4.b
Packet Pg. 34 Attachment: SB 1205 Resolution [Revision 1] (2663 : Annual Reporting of (SB) 1205)
CITY OF MENIFEE
SUBJECT: Marie Fritts Donation
MEETING DATE: October 7, 2020
TO: Mayor and City Council
PREPARED BY: Christine Booker, Budgets & Grants Analyst
REVIEWED BY: Pat Walsh, Police Chief
APPROVED BY: Armando G. Villa, City Manager
RECOMMENDED ACTION
Adopt a Resolution amending the Fiscal Year 2020/21 operating budget allocating $13,500 of
donated funds.
DISCUSSION
Marie Fritts, owner of Fritts Ford, runs a local family owned business with ties to this community.
With the official opening of the Menifee Police Department in July, Marie Fritts wanted to show
support by donating funds to be used for the Police Department Canine Program.
Marie Fritts generously donated $13,500, which the City Manager has previously approved per
the City’s Donation Policy (Donation Acceptance Form and City Donation Policy attached), to be
used for the purchase of a second Police Department canine and training for the assigned
canine officer.
Per the City’s Donation Acceptance Policy, donations with an aggregate value of less than
$100,000, require the Beneficiary Department Head to seek approval from the City Manager or
designee to accept the donation and shall seek approval, by Resolution, from City Council to
appropriate and expend the donation.
FISCAL IMPACT
The Finance Department will increase the budgeted revenue in Account# 100-3855, established
for Donations and appropriate $2,000 of those funds to Account# 100-4911-52211, Training,
and $11,500 to Account# 100-4911-52751, Protective Devices & Accessories.
ATTACHMENTS
1. Donation Acceptance - Marie Fritts
2. Donation Policy
10.5
Packet Pg. 35
City of Menifee Staff Report
Marie Fritts Donation
October 7, 2020
Page 2 of 2
3. FUND 100- Budget Amendment Resolution FY 20-21 -October 7th City Council Meeting
General Fund
10.5
Packet Pg. 36
DocuSign Envelope ID: 074FBF3C-42D5-4797-9E3B-60F68330B7E2
9/10/2020
10.5.a
Packet Pg. 37 Attachment: Donation Acceptance - Marie Fritts (2659 : Marie Fritts Donation)
10.5.b
Packet Pg. 38 Attachment: Donation Policy (2659 : Marie Fritts Donation)
10.5.b
Packet Pg. 39 Attachment: Donation Policy (2659 : Marie Fritts Donation)
10.5.b
Packet Pg. 40 Attachment: Donation Policy (2659 : Marie Fritts Donation)
10.5.b
Packet Pg. 41 Attachment: Donation Policy (2659 : Marie Fritts Donation)
10.5.b
Packet Pg. 42 Attachment: Donation Policy (2659 : Marie Fritts Donation)
10.5.b
Packet Pg. 43 Attachment: Donation Policy (2659 : Marie Fritts Donation)
RESOLUTION NO. 20-____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MENIFEE, CALIFORNIA,
AMENDING THE FISCAL YEAR 2020/21 OPERATING BUDGET
WHEREAS, the City of Menifee, California adopted a budget for the fiscal year 2020/21
with resolution 20-916 on June 3rd, 2020; and
WHEREAS, the City of Menifee does from time to time have unanticipated revenues
and/or expenditures arise; and
WHEREAS, it is in the best interest of the citizens of the City of Menifee to allocate budget
resources to continue and enhance the operations of the City of Menifee; and
WHEREAS, the City Council of the City of Menifee needs to amend the fiscal year 2020/21
budget to reflect an additional revenue source and a corresponding additional expenditure as
follows:
AMENDMENTS TO ADOPTED BUDGET:
Adopted Budget: $49,389,575
1. Record Revenue Estimate(s):
CITY COUNCIL
MEETING
DESCRIPTION
ACCOUNT #
AMOUNT
July 15, 2020 Donation 100-3855 10,000
August 19, 2020 Donation 100-3855 2,500
October 7, 2020 Donation 100-3855 13,500
TOTAL: $26,000
Increase FY 2020/21 Revenue Budget: $49,415,575
Adopted Budget: $49,389,575
2. Record Appropriation(s):
CITY COUNCIL
MEETING
DESCRIPTION
ACCOUNT #
AMOUNT
July 15, 2020 Police Volunteer
Program
100-4911-52509 10,000
July 15, 2020 Police Start-Up Year
Budget Roll-Over
100-4911-58090 273,873
August 19, 2020 Printing & Duplication 100-4911-51300 2,500
October 7, 2020 Training 100-4911-52211 2,000
October 7, 2020 Protective Devices &
Accessories
100-4911-52751 11,500
TOTAL: $299,873
10.5.c
Packet Pg. 44 Attachment: FUND 100- Budget Amendment Resolution FY 20-21 -October 7th City Council Meeting General Fund [Revision 1] (2659 : Marie
City of Menifee Resolution No. 20-___
Amending the Fiscal Year 2020/21 Budget
2
Increase FY 2020/21 Expenditure Budget: $49,689,448
3. Record Transfer of Funds:
FROM ACCOUNT #
TO ACCOUNT #
AMOUNT
TOTAL: 0
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MENIFEE DOES HEREBY
RESOLVE AS FOLLOWS:
The annual budget for the City of Menifee for fiscal year 2020/21 is hereby increased and
amended to reflect unanticipated revenues and expenditures as follows:
Revenues:
Donations (Marie Fritts) $13,500
Amended FY 2020/21 Revenue Budget: $ 49,415,575
Expenditures:
Training $2,000
Protective Devices & Accessories 11,500
Amended FY 2020/21 Expenditure Budget: $ 49,689,448
PASSED, APPROVED AND ADOPTED this 7th day of October, 2020.
_____________________________
Bill Zimmerman, Mayor
ATTEST: APPROVED AS TO FORM:
____________________________ ____________________________
Sarah Manwaring, City Clerk Jeffrey T. Melching, City Attorney
10.5.c
Packet Pg. 45 Attachment: FUND 100- Budget Amendment Resolution FY 20-21 -October 7th City Council Meeting General Fund [Revision 1] (2659 : Marie
CITY OF MENIFEE
SUBJECT: Asset Forfeiture Appropriation of Funds
MEETING DATE: October 7, 2020
TO: Mayor and City Council
PREPARED BY: Christine Booker, Budgets & Grants Analyst
REVIEWED BY: Pat Walsh, Police Chief
APPROVED BY: Armando G. Villa, City Manager
RECOMMENDED ACTION
Approve a budget amendment Resolution authorizing the Menifee Police Department to
appropriate asset forfeiture funds, in the amount of $11,112, to three Police Department
accounts.
DISCUSSION
In August of this year the City of Menifee was transferred $88,653.07 in Asset Forfeiture funds
that were allocated to the Menifee Police Department. The accounts were previously overseen
by Riverside County Sheriff’s Department. These funds are the Menifee Police Department’s
portion of multiple state cases resulting in asset forfeiture funds being allocated through the
Department of Justice (DOJ) Equitable Sharing Guidelines. These funds have been deposited
into the City’s restricted Trust Fund (Account #350-2315) until needed for eligible uses.
Following the recommended appropriation of $11,112 the remaining estimated balance will be
$77,541.
FISCAL IMPACT
The Finance Department will appropriate $11,112 to Account# 100-3468 (State Asset
Forfeiture) by transferring from Account #350-2315 (restricted trust fund) and appropriate
corresponding expenditures to Account# 100-4911-52211, Training ($3,504); Account# 100-
4911-51501, Materials & Supplies ($1,164); and Account# 100-4911-53155, Capital Outlays
($6,444) for a total of $11,112. There will be no negative fiscal impact to the General Fund with
the appropriated revenue to Account # 100-3468 which will fully offset the planned
expenditures. The remaining $77,541.07 will remain in the State Asset Forfeiture account until
staff can utilize it for a future purchase.
ATTACHMENTS
1. FUND 100- Budget Amendment Resolution FY 20-21 -October 7th City Council Meeting
General Fund (Asset Forfeiture)
10.6
Packet Pg. 46
RESOLUTION NO. 20-____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MENIFEE, CALIFORNIA,
AMENDING THE FISCAL YEAR 2020/21 OPERATING BUDGET
WHEREAS, the City of Menifee, California adopted a budget for the fiscal year 2020/21
with resolution 20-916 on June 3rd, 2020; and
WHEREAS, the City of Menifee does from time to time have unanticipated revenues
and/or expenditures arise; and
WHEREAS, it is in the best interest of the citizens of the City of Menifee to allocate budget
resources to continue and enhance the operations of the City of Menifee; and
WHEREAS, the City Council of the City of Menifee needs to amend the fiscal year 2020/21
budget to reflect an additional revenue source and a corresponding additional expenditure as
follows:
AMENDMENTS TO ADOPTED BUDGET:
Adopted Budget: $49,389,575
1. Record Revenue Estimate(s):
CITY COUNCIL
MEETING
DESCRIPTION
ACCOUNT #
AMOUNT
July 15, 2020 Donation 100-3855 10,000
August 19, 2020 Donation 100-3855 2,500
October 7, 2020 Donation 100-3855 13,500
October 7, 2020 State Asset Forfeiture 100-3468 11,112
TOTAL: $37,112
Increase FY 2020/21 Revenue Budget: $49,426,687
Adopted Budget: $49,389,575
2. Record Appropriation(s):
CITY COUNCIL
MEETING
DESCRIPTION
ACCOUNT #
AMOUNT
July 15, 2020 Police Volunteer
Program
100-4911-52509 10,000
July 15, 2020 Police Start-Up Year
Budget Roll-Over
100-4911-58090 273,873
August 19, 2020 Printing & Duplication 100-4911-51300 2,500
October 7, 2020 Training 100-4911-52211 2,000
October 7, 2020 Protective Devices &
Accessories
100-4911-52751 11,500
10.6.a
Packet Pg. 47 Attachment: FUND 100- Budget Amendment Resolution FY 20-21 -October 7th City Council Meeting General Fund (Asset Forfeiture) [Revision 2]
City of Menifee Resolution No. 20-___
Amending the Fiscal Year 2020/21 Budget
2
October 7, 2020 Training 100-4911-52211 3,504
October 7, 2020 Materials & Supplies 100-4911-51501 1,164
October 7, 2020 Capital Outlays 100-4911-53155 6,444
TOTAL: $310,985
Increase FY 2020/21 Expenditure Budget: $49,700,560
3. Record Transfer of Funds:
FROM ACCOUNT #
TO ACCOUNT #
AMOUNT
TOTAL: 0
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MENIFEE DOES HEREBY
RESOLVE AS FOLLOWS:
The annual budget for the City of Menifee for fiscal year 2020/21 is hereby increased and
amended to reflect unanticipated revenues and expenditures as follows:
Revenues:
State Asset Forfeiture $11,112
Amended FY 2020/21 Revenue Budget: $ 49,426,687
Expenditures:
Training $3,504
Protective Devices & Accessories 1,164
Capital Outlays 6,444
Amended FY 2020/21 Expenditure Budget: $ 49,700,560
10.6.a
Packet Pg. 48 Attachment: FUND 100- Budget Amendment Resolution FY 20-21 -October 7th City Council Meeting General Fund (Asset Forfeiture) [Revision 2]
City of Menifee Resolution No. 20-___
Amending the Fiscal Year 2020/21 Budget
3
PASSED, APPROVED AND ADOPTED this 7th day of October, 2020.
_____________________________
Bill Zimmerman, Mayor
ATTEST: APPROVED AS TO FORM:
____________________________ ____________________________
Sarah Manwaring, City Clerk Jeffrey T. Melching, City Attorney
10.6.a
Packet Pg. 49 Attachment: FUND 100- Budget Amendment Resolution FY 20-21 -October 7th City Council Meeting General Fund (Asset Forfeiture) [Revision 2]
CITY OF MENIFEE
SUBJECT: U.S. Board of Geographic Names "Menifee Hills" Naming
Request
MEETING DATE: October 7, 2020
TO: Mayor and City Council
PREPARED BY: Molly Binnall, Management Analyst
REVIEWED BY: Cheryl Kitzerow, Community Development Director
APPROVED BY: Armando G. Villa, City Manager
RECOMMENDED ACTION
Review the proposed name for the 2 mile-long ridge of hills located south of McCall Blvd and
east of I-215 as “Menifee Hills” and adopt a Resolution authorizing the City Manager to submit
the recommendation form to the U.S. Board of Geographic Names.
DISCUSSION
On July 27, 2020, a proposal from the US Board of Geographic Names (BGN) was sent to the City to
officially name a 2 mile-long ridge of hills within the City limits as “Menifee Hills”, an area of which is
currently referred to by local residents as “Menifee Cross Hill” and “Menifee Mountain Trail”. The area
is approximately 2 miles wide with an elevation of 2,141 feet and is located south of McCall Blvd and
east of I-215. The area encompasses 35 parcels under private ownership. On the east side of the
ridge, there is a subdivision named Menifee Hills that was built in 2016. The name “Menifee Hills” was
proposed by a Menifee resident to the BGN.
10.7
Packet Pg. 50
City of Menifee Staff Report
Menifee Hills Naming Request
October 7, 2020
Page 2 of 3
The BGN is responsible by law for standardizing geographic names for use by the Federal
Government and accepts proposals to name currently unnamed geographic features or change the
names of already named geographic features. The BGN highly values local opinion when considering
new proposals, and therefore requests input from local elected officials. This proposal is to make the
name “Menifee Hills” official for Federal use, but it is preferable if Federal use aligns with local use
and acceptance.
10.7
Packet Pg. 51
City of Menifee Staff Report
Menifee Hills Naming Request
October 7, 2020
Page 3 of 3
In addition to the City of Menifee, this proposal was sent to the Riverside County Board of
Supervisors, the California Advisory Committee on Geographic Names, and federally recognized
local Tribes for input and comments. Due to the current wildfire conditions, the California Advisory
Committee will not be able to review this proposal until the fire season ends as several committee
members are CalFire employees. There has been no response received from the Board of
Supervisors or any local Tribes.
In addition to the agencies listed above, City staff reached out to the Menifee Historical Society for
input and review of the proposal, and they have indicated their support of the proposed name.
If approved, the City is not obligated to put up new signs or immediately update maps. The BGN
does not have any authority other than to standardize geographic place names for official Federal
use. The name will not automatically show up on Google Maps, however the Google Maps team
does import official BGN updates on an irregular basis.
FISCAL IMPACT
There is no fiscal impact.
ATTACHMENTS
1. Menifee Hills proposal packet
2. Resolution Menifee Hills USBGN Name
3. Exhibit A - Menifee Hills recommendation form
10.7
Packet Pg. 52
UNITED STATES BOARD ON GEOGRAPHIC NAMES CASE BRIEF (Domestic) Menifee Hills: ridge; elevation 2,141 ft., approx. 2 mi. long, 1.5 mi. wide; in the City of Menifee between Menifee Valley and Perris Valley; named in association with the City of Menifee, which was named for Luther Menifee Wilson (1845-1899), one of the area’s first settlers, and who in 1883 discovered a quartz lode in the area; Secs 26,27,23,35&34, T5S, R3W, San Bernardino Meridian; Riverside County, California; 33°42’36”N, 117°09’59”W; USGS map – Romoland 1:24,000. https://geonames.usgs.gov/apex/gazvector.getesricoor?p_lat=33.710019&p_longi=-117.166272 Proposal: new name for unnamed feature
Map: USGS Romoland 1:24,000 Proponent: Dane Hitchcock; Menifee, CA Administrative area: None
Previous BGN Action: None Names associated with feature: GNIS: No record
Local Usage: None found Published: None found Case Summary: The new name Menifee Hills is proposed for an unnamed ridge in the City of Menifee in Riverside County. The irregularly shaped ridge is approximately 2 miles long and 1.5 miles wide and has a high point of 2,141 feet. It is located south of Perris Valley and north of Menifee Valley. The name refers to the City of Menifee, which was named for Luther Menifee Wilson (1845-1899), one of the first settlers of the area, who in 1883 discovered a significant local quartz lode. The proponent reports that one of the summits on the ridge is locally called “Menifee Cross Hill” due to the presence of a white cross at its peak. A subdivision named Menifee Hills was recently built on the east side of the ridge. Proposed by: Dane Hitchcock; Menifee, CA Date: 5/20/20
Submitted by: same Date: same Prepared by: M. O’Donnell Date: 6/4/20 Case ID: 5317 Quarterly Review List: 440
Reviewed by: J.Runyon Date: 6/23/20
Approved Promulgation authorized Executive Secretary Domestic Geographic Names ______________________________
10.7.a
Packet Pg. 53 Attachment: Menifee Hills proposal packet (2677 : Menifee Hills Naming Request)
10.7.a
Packet Pg. 54 Attachment: Menifee Hills proposal packet (2677 : Menifee Hills Naming Request)
10.7.a
Packet Pg. 55 Attachment: Menifee Hills proposal packet (2677 : Menifee Hills Naming Request)
10.7.a
Packet Pg. 56 Attachment: Menifee Hills proposal packet (2677 : Menifee Hills Naming Request)
RESOLUTION NO. 20-____
A RESOLUTION OF CITY COUNCIL OF THE CITY OF MENIFEE APPROVING
THE NAME PROPOSAL BY THE US BOARD OF GEOGRAPHIC NAMES TO
NAME “MENIFEE HILLS” GENERALLY LOCATED SOUTH OF MCCALL
BOULEVARD, EAST OF INTERSTATE 215, WEST OF MENIFEE ROAD, AND
NORTH OF THE OASIS COMMUNITY
WHEREAS, on July 27, 2020, the U.S. Board of Geographic Names (BGN) sent a
proposal to the City of Menifee to name a 2-mile long ridge of hills as “Menifee Hills”, located east
of I-215, south of McCall Blvd, and west of Menifee Rd within the City of Menifee; and
WHEREAS, the property consists of ridgelines with elevations of 2,141 feet, currently
under private ownership; and
WHEREAS, the City of Menifee has evaluated the request and consulted with the Menifee
Historical Society; and
WHEREAS, the City is one of several governmental agencies providing input on this
request and if approved is not obligated to post signage regarding the official naming; and
WHEREAS, the City Council has reviewed the proposal in order to make a determination
regarding the name “Menifee Hills”.
NOW, THEREFORE, the City Council of the City of Menifee hereby approves the name
proposed by the U.S. BGN of “Menifee Hills” and authorizes the City Manager to submit the
Recommendation Form, attached as Exhibit “A” with the U.S. BGN.
PASSED, APPROVED AND ADOPTED this the 7th day of October, 2020
_________________________
Bill Zimmerman, Mayor
Attest:
___________________________
Sarah A. Manwaring, City Clerk
Approved as to form:
______________________________
Jeffrey T. Melching, City Attorney
10.7.b
Packet Pg. 57 Attachment: Resolution Menifee Hills USBGN Name [Revision 1] (2677 : Menifee Hills Naming Request)
U.S. BOARD ON GEOGRAPHIC NAMES
GEOGRAPHIC NAME PROPOSAL RECOMMENDATION
Proposed name: Menifee Hills
Current name of feature for Federal use: unnamed
This is to notify the U.S. Board on Geographic Names that the:
Menifee City Council
(Name of government entity, organization, or individual)
recommends that the U. S. Board on Geographic Names:
______Approve the Proposed Name
______Reject the Proposed Name
______Consider alternative name: __________________________________
Comments (the following factors contributed to this recommendation; attach supporting
documentation if appropriate):
_________________________________ _______________________________
(Name) (Title)
_________________________________ _______________________________
(Address) (Telephone)
_________________________________ _______________________________
(City, State, ZIP Code) (E-mail)
_________________________________ _______________________________
(Signature) (Date)
Return to: U.S. Board on Geographic Names
12201 Sunrise Valley Drive
Mailstop 523
Reston VA 20192-0523
Telephone: (703) 648-4552
Fax: (703) 648-4549
E-mail: BGNEXEC@usgs.gov
10.7.c
Packet Pg. 58 Attachment: Exhibit A - Menifee Hills recommendation form (2677 : Menifee Hills Naming Request)
CITY OF MENIFEE
SUBJECT: Fiscal Year 2020/21 Capital Improvement Program Budget
Increase for Park Amenity Enhancements to Nova Park, CIP
No. CS007
MEETING DATE: October 7, 2020
TO: Mayor and City Council
PREPARED BY: Mariana Mitchell, Senior Management Analyst
REVIEWED BY: Jonathan Nicks, Community Services Director
APPROVED BY: Armando G. Villa, City Manager
RECOMMENDED ACTION
1. Update Capital Improvement Program (CIP) No. CS007 to include the Park Amenity
Enhancements to Nova Park; and
2. Adopt a Resolution to appropriate $70,459 from Fund 620 Local Park (Quimby) available
fund balance for the purchase and installation of park/playground equipment; and
3. Approve the purchase of playground equipment based on attached quote for a total of
$70,459 including tax and delivery from Account number 620-4660-52609; and
4. Exempt purchase from competitive bidding as purchase will be made under a
cooperative purchasing (piggyback) agreement as allowed under the Menifee Municipal
Code Section 3.12.070 (6) with the OMNIA, formally known as US Communities,
Contract No. 2017001134.
DISCUSSION
Nova Park is a small three acre park that was built in 2003 located on the northern border of
Menifee. This park has a small play structure without shade and is no longer in line with City
park standards, which is why it has been placed on the five-year Capital Improvement Program
(CIP) list for upgrades. CIP No. CS007 Park Amenity Enhancement was established as a
vehicle to replace and add new amenities to existing parks, including a shade structure over this
new proposed playground is also possible through CIP No. CS047 Shade Structures. Since the
inception of these CIP projects, the City has refurbished four playgrounds, built one complete
playground, added rubber surfacing to four parks, and is currently in the process of adding
shade structures to two different park playgrounds.
10.8
Packet Pg. 59
City of Menifee Staff Report
Park Amenity Enhancements, CIP No. CS007
October 7, 2020
Page 2 of 3
In the current FY 2020/21 CIP project list, the City budgeted for the creation a walking trail with
equipment around Nova Park and the addition of LED walkway light fixtures to the playing area
for residents to use. While negotiating the purchase of the trail equipment with GameTime Inc.,
the City was offered a themed play structure for 50% off the original price due to a stalled
project with another local agency. This themed play structure greatly complements the themed
interactive amenities already being added around the walking path of Nova Park. Compared to
the existing structure, the new themed play structure would be larger, more interactive with its
users, and would be completely shaded with new rubber surfacing. The purchase and
installation of these amenities would complete another park update for the five-year CIP project
list.
The purchase for the equipment to be installed along the walking trail at Nova Park is not
included in this purchase as it is below the $25,000 threshold for Capital Projects and has
moved forward in the purchasing process accordingly. The Community Services Department is
asking for the additional allocation of funds not currently included in the FY 2020/21 CIP Budget
for CIP No. CS007 in order to capitalize on the opportunity presented by GameTime Inc. without
affecting the current projects already in progress. The additional allocation would cover the
purchase of the themed play structure, shade cover, and new rubber surfacing. The playground
and the shade cover would be delivered and then installed by City staff who are Certified
Playground Inspectors and the rubber surfacing would be installed by the contractor.
The purchase of playground equipment must comply with specific procurement procedures,
which would ordinarily require going through a competitive bid process. By using OMNIA
Contract No. 2017001134, the City shall forgo the competitive bidding process and leverage the
other public agencies’ buying power. The City will benefit by reducing administrative costs and
obtain lower pricing, as allowed under the Menifee Municipal Code Section 3.12.070 (6). This in
turn results in cost savings for smaller government entities. GameTime Inc. is an established
vendor through OMNIA, formally known as US Communities, which is a cooperative purchasing
organization for the public sector
The request for appropriation of additional funds and expenditure was reviewed and
recommended for approval by the Parks, Recreation and Trails Commission at the September
Regular Meeting. The total cost for this purchase and installation of the equipment would be
$70,459, which includes $63,459 for the purchase and delivery of the purchased equipment,
and $7,000 for installation costs including rental equipment and building materials.
FISCAL IMPACT
The recommended action will modify the approved FY 2020-21 CIP Budget with the following
appropriations:
Fund Account # Available Fund
Balance
Appropriation
Amount Project Account #
620 Local Park
(Quimby)
$258,118 $70,458.78 CIP No. CS007
Park Amenity
Enhancements
620-4660-52609
10.8
Packet Pg. 60
City of Menifee Staff Report
Park Amenity Enhancements, CIP No. CS007
October 7, 2020
Page 3 of 3
There is no General Fund impact from this fund balance appropriation.
ATTACHMENTS
1. Resolution to Amend FY 2020/21 Operating Budget
2. Quote - Nova Park Playground
3. Nova Park Playground & Trail Equipment
10.8
Packet Pg. 61
RESOLUTION NO. 20-___
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MENIFEE, CALIFORNIA,
AMENDING THE FISCAL YEAR 2020/21 OPERATING BUDGET
WHEREAS, the City of Menifee, California adopted a budget for the fiscal year
2020/21 with resolution 20-916 on June 3rd, 2020; and
WHEREAS, the City of Menifee does from time to time have unanticipated revenues
and/or expenditures arise; and
WHEREAS, it is in the best interest of the citizens of the City of Menifee to allocate budget
resources to continue and enhance the operations of the City of Menifee; and
WHEREAS, the City Council of the City of Menifee needs to amend the fiscal year 2020/21
budget to reflect an additional revenue source and a corresponding additional expenditure as
follows:
AMENDMENTS TO ADOPTED BUDGET:
Fund 620 (Quimby) Adopted FY 2020/21 Revenue Budget: $204,254
CITY COUNCIL
MEETING DESCRIPTION ACCOUNT # AMOUNT
Fund 620 (Quimby) Adopted FY 2020/21 Expenditure Budget: $50,000
2. Record Appropriation(s):
CITY COUNCIL
MEETING DESCRIPTION ACCOUNT # AMOUNT
August 19, 2020 CS007: Park Amenity
Enhancements
620-4660-52609 $70,459
Amended Fund 620 (Quimby) Fund FY 2020/21 Expenditure Budget: $120,459
10.8.a
Packet Pg. 62 Attachment: Resolution to Amend FY 2020/21 Operating Budget [Revision 1] (2674 : Park Amenity Enhancements, CIP No. CS007)
Amending the Fiscal Year 2020/21 Fund 620 (Quimby) Fund Budget
2
3. Record Transfer of Funds:
FROM ACCOUNT # TO ACCOUNT # AMOUNT
TOTAL: 0
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MENIFEE DOES HEREBY
RESOLVE AS FOLLOWS:
The annual budget for the Fund 620 (Quimby) for the City of Menifee for fiscal year
2020/21 is hereby increased and amended to reflect unanticipated revenues and expenditures as
follows:
Revenues:
Expenditures:
CIP No. CS007 Park Amenity Enhancements 50,000
Amended Local Park (Quimby) Fund FY 2020/21 Budget: $120,459
PASSED, APPROVED AND ADOPTED this 7th day of October 2020.
_____________________________
Bill Zimmerman, Mayor
ATTEST: APPROVED AS TO FORM:
____________________________ ____________________________
Sarah A. Manwaring, City Clerk Jeffrey T. Melching, City Attorney
10.8.a
Packet Pg. 63 Attachment: Resolution to Amend FY 2020/21 Operating Budget [Revision 1] (2674 : Park Amenity Enhancements, CIP No. CS007)
City of Menifee
Attn: Bryce Howell
29995 Evans Road
Menifee, CA 92586
Phone: 951-723-3752
bhowell@cityofmenifee.us
Ship to Zip 92586
Quantity Part #Description Unit Price Amount
1 RDU GameTime - Mod Forest B-
Reference drawing #101654-01-OPT 1
$44,219.10 $44,219.10
1 SAIL METAL Superior International - Custom Shade Design-
C1 (1) COLUMN: 10” SCH 40 @ 15’L + 12” RECESS TO BASE
PLATE.
C2 (1) COLUMN: 10” SCH 40 @ 20’L + 12” RECESS TO BASE
PLATE.
C3 (1) COLUMN: 10” SCH 40 @ 15’L + 12” RECESS TO BASE
PLATE.
C4 (1) COLUMN: 10” SCH 40 @ 20’L + 12” RECESS TO BASE
PLATE.
FRAME COLOR: TBD
SHIPPING WEIGHT: 4579 LBS
$13,232.00 $13,232.00
1 SAIL FABRIC Superior International - Custom Shade Design-
(1) CUSTOM HYPERBOLIC CANOPY TO FIT OPENING
APPROXIMATELY
25'-0" x 25'-4" x 21'-5" x 26'-3"
WITH QUICK TENSION AND RELEASE MECHANISMS, CABLES,
& CLAMPS.
FABRIC COLOR: TBD
SHIPPING WEIGHT: 82 LBS
$2,706.00 $2,706.00
1 ENG Superior International - Engineering: Sealed Drawings & Fees $1,100.00 $1,100.00
1135 PIP GT-Impax - Poured in Place Surfacing, Delivered and Installed-
List price, $21,994.09, discounted per Omnia contract
1,135 sf, 8' CFH
Includes 50/50 standard epdm and black - tbd
Aromatic Binder, Prevailing Wages
Based on good job access, no design
$15.89 $18,035.15
Contract: OMNIA Sub Total $79,292.25
Discount ($22,564.11)
Estimated Freight $3,345.00
Tax $3,385.64
Total $63,458.78
GameTime C/O Great Western Recreation
P.O. Box 680121
Fort Payne, AL 35967
Office: 435-245-5055 Fax: 435-245-5057
www.gwpark.com
08/20/2020
Quote #101654-01-01
Nova Park Playground Option 1
Page 1 of 4
10.8.b
Packet Pg. 64 Attachment: Quote - Nova Park Playground (2674 : Park Amenity Enhancements, CIP No. CS007)
Comments
* Your sales rep is Myles Harvey (805)320-9007. Please reach out to Myles if you should have any questions.
Shipping to:
29995 Evans Road
Menifee, CA 92586
Site Address:
25444 Nova Lane
Menifee, CA 92585
Customer is responsible for offloading of equipment
Installation is not provided on quote
Remit Payment to:
GameTime
P.O. Box 680121
Fort Payne, AL 35967
Taxes:
All applicable taxes will be added at time of invoicing unless otherwise included or a tax-exempt certificate is provided.
If sales tax exempt, you must provide a copy of certificate to be considered exempt.
Prices:
FOB Factory.
Orders:
All orders shall be in writing by purchase order, contract, or similar document made out to PlayCore Wisconsin Inc., dba GameTime.
Standard GameTime equipment orders over $100,000 may require a deposit of 25% at the time of order and an additional 25% at or before order ships
Standard orders with equipment, installation and surfacing are requested to be split billed.
Equipment, Taxes & Freight as noted above
Installation and Surfacing billed as completed and Due Upon Receipt.
Terms:
Cash With Order Discount-(CWO)-Orders for GameTime equipment paid in full at time of order via check, Electronic Funds Transfer (ACH or wire)
are eligible for a three percent (3%) cash with order discount.
Credit terms are Net 30 days, subject to approval by the GameTime Credit Manager. A completed credit application must be submitted and approved
prior to the order being received. Please allow at minimum 2 days for the credit review process. GameTime may also require:
Completed Project Information Sheet (if applicable)
Copies of Payment and Performance Bonds (if applicable)
A 1.5% per month finance charge will be imposed on all past due invoices.
Retainage not accepted.
Orders under $5,000 require payment with order.
DIR# 1000015526 CSLB#855664
GameTime C/O Great Western Recreation
P.O. Box 680121
Fort Payne, AL 35967
Office: 435-245-5055 Fax: 435-245-5057
www.gwpark.com
08/20/2020
Quote #101654-01-01
Nova Park Playground Option 1
Page 2 of 4
10.8.b
Packet Pg. 65 Attachment: Quote - Nova Park Playground (2674 : Park Amenity Enhancements, CIP No. CS007)
INSTALLATION CONDITIONS:
ACCESS: Site should be clear, level and allow for unrestricted access of trucks and machinery.
STORAGE: Customer is responsible for providing a secure location to off-load and store the equipment during the installation process. Once
equipment has delivered to the site, the owner is responsible should theft or vandalism occur unless other arrangements are made and noted
on the quotation.
FOOTER EXCAVATION: Installation pricing is based on footer excavation through earth/soil only. Customer shall be responsible for unknown
conditions such as buried utilities (public & private), tree stumps, rock, or any concealed materials or conditions that may result in additional
labor or materials cost.
UTILITIES: Owner is responsible for locating any private utilities.
ADDITIONAL COSTS: Pricing is based on a single mobilization for installation unless otherwise noted. Price includes ONLY what is stated in
this quotation. If additional site work or specialized equipment is required, pricing is subject to change.
ACCEPTANCE OF QUOTATION:
Acceptance of this proposal indicates your agreement to the terms and conditions stated herein.
Accepted By (printed): _________________________________ Title: ________________________________
Telephone: __________________________________________ Fax: ________________________________
P.O. Number:_________________________________________ Date: _______________________________
Purchase Amount: $63,458.78
SALES TAX EXEMPTION CERTIFICATE #:___________________________ FEIN#_____________________________________________
(PLEASE PROVIDE A COPY OF CERTIFICATE)
_______________________________________________ ____________________________________________
Salesperson's Signature Customer Signature
GameTime C/O Great Western Recreation
P.O. Box 680121
Fort Payne, AL 35967
Office: 435-245-5055 Fax: 435-245-5057
www.gwpark.com
08/20/2020
Quote #101654-01-01
Nova Park Playground Option 1
Page 3 of 4
10.8.b
Packet Pg. 66 Attachment: Quote - Nova Park Playground (2674 : Park Amenity Enhancements, CIP No. CS007)
Customer Order Info:
BILLING INFORMATION:
Bill to: ______________________________________________________
Contact: ____________________________________________________
Address: ____________________________________________________
Address: ____________________________________________________
City, State: __________________________________ Zip: _____________
Tel: __________________________ Fax: __________________________
E-mail: ______________________________________________________
SHIPPING INFORMATION (IF DIFFERENT FROM ABOVE):
Ship to: _____________________________________________________
Contact: ____________________________________________________
Address: ____________________________________________________
Address: ____________________________________________________
City, State: __________________________________ Zip: _____________
Tel: __________________________ Fax: __________________________
E-mail: ______________________________________________________
GameTime C/O Great Western Recreation
P.O. Box 680121
Fort Payne, AL 35967
Office: 435-245-5055 Fax: 435-245-5057
www.gwpark.com
08/20/2020
Quote #101654-01-01
Nova Park Playground Option 1
Page 4 of 4
10.8.b
Packet Pg. 67 Attachment: Quote - Nova Park Playground (2674 : Park Amenity Enhancements, CIP No. CS007)
CIP No. CS007 Park Amenity Enhancements
Nova Park Trail & Playground
10.8.c
Packet Pg. 68 Attachment: Nova Park Playground & Trail Equipment (2674 : Park Amenity
CIP No. CS007 Park Amenity Enhancements
Nova Park Playground Equipment
10.8.c
Packet Pg. 69 Attachment: Nova Park Playground & Trail Equipment (2674 : Park Amenity
CITY OF MENIFEE
SUBJECT: Notice of Completion, Ethanac & Sherman Road Street
Resurfacing, CIP 20-02
MEETING DATE: October 7, 2020
TO: Mayor and City Council
PREPARED BY: Run Chen, Senior Engineer
REVIEWED BY: Carlos Geronimo, Senior Civil Engineer
APPROVED BY: Armando G. Villa, City Manager
RECOMMENDED ACTION
1. Accept the Improvements for Ethanac Road & Sherman Road Street Resurfacing
Project, CIP 20-02; and
2. Authorize the City Clerk’s Office to file the Notice of Completion for Ethanac Road &
Sherman Road Street Resurfacing Project, CIP 20-02, with the Riverside County
Recorder’s Office.
DISCUSSION
The Project rehabilitated existing road sections of Ethanac Road, Mathews Road, and Sherman
Road as shown in the table below:
Road Name From To Length
Ethanac Road Trumble Road Mathews Road 0.80 miles
Mathews Road Ethanac Road 200’ west of Palomar Road 0.45 miles
Sherman Road Ethanac Road Van Buren Avenue 0.25 miles
Along Ethanac and Mathews Roads, the project rehabilitated approximately 1.25 miles of
deteriorated asphalt concrete pavement with 4” Cold In-Place Recycled (CIPR) Asphalt
Concrete Pavement and a 2” rubberized asphalt overlay.
Along Sherman Road, the project re-constructed 0.25 miles of existing roadway, and
constructed minor drainage improvements along the east side of Sherman Road to keep storm
water off the roadway.
10.9
Packet Pg. 70
City of Menifee Staff Report
CIP 20-02 Ethanac & Sherman Rd St Resurfacing - NOC
October 7, 2020
Page 2 of 3
Filing a Notice of Completion protects the City from future claims against the project by
providing proper noticing to each contractor, subcontractor, and material supplier that the
project has been completed. The Payment Bond (Labor and Materials Bond) and Performance
Bond will be released 30 days from the date of the recording the attached Notice of Completion,
provided no Stop Notices are filed preventing said releases.
The Public Works and Engineering Department staff inspected the materials supplied, quality of
materials, construction methods, and workmanship of the project, and have determined the
improvements constructed by All American Asphalt meets the requirements of the project as
specified in the contract documents.
The project budget of $1,405,762 was approved at the April 15, 2020 City Council Meeting.
Construction funding for this project is as follows:
Fund Description Account Number Total Amount
105 - Measure DD – Pavement Mgmt Program 105-4555-58084 $ 205,761
201 – SB1 Road Maintenance Rehab Fund –
Pavement Mgmt Program 201-4555-58084 $1,200,000
Total $1,405,762
Final construction costs are outlined below:
Expenditure Item Approved Budget Final Cost
Construction Contract: $1,204,929.68 $1,204,929.68
Construction Contingency: $ 120,493.00 $ 55,059.65
Consultant Labor Compliance: $ 10,995.00 $ 10,995.00*
Construction Management/Inspection: $ 12,000.00 $ 0
Materials Testing/Geotechnical $ 57,344.32 $ 24,274.00*
Total Construction Cost: $1,405,762.00 $1,295,258.33*
Total Project Costs (include design and environmental**): $1,459,427.98
Total Measure DD Contribution: $ 259,427.98* (all phases)
*Estimated Final Cost Amount
** Design and environmental costs were approved separately and not part of the construction
budget.
Staff is pleased to report that this project was completed on time and under the approved
budget.
10.9
Packet Pg. 71
City of Menifee Staff Report
CIP 20-02 Ethanac & Sherman Rd St Resurfacing - NOC
October 7, 2020
Page 3 of 3
FISCAL IMPACT
There is no charge for filing a Notice of Completion with the County Recorder’s Office.
ATTACHMENTS
1. Project Close Out Documents
2. CIP 20-02 Notice of Completion
10.9
Packet Pg. 72
10.9.a
Packet Pg. 73 Attachment: Project Close Out Documents (2660 : CIP 20-02 Ethanac & Sherman Rd St Resurfacing - NOC)
10.9.a
Packet Pg. 74 Attachment: Project Close Out Documents (2660 : CIP 20-02 Ethanac & Sherman Rd St Resurfacing - NOC)
10.9.a
Packet Pg. 75 Attachment: Project Close Out Documents (2660 : CIP 20-02 Ethanac & Sherman Rd St Resurfacing - NOC)
10.9.a
Packet Pg. 76 Attachment: Project Close Out Documents (2660 : CIP 20-02 Ethanac & Sherman Rd St Resurfacing - NOC)
10.9.a
Packet Pg. 77 Attachment: Project Close Out Documents (2660 : CIP 20-02 Ethanac & Sherman Rd St Resurfacing - NOC)
10.9.a
Packet Pg. 78 Attachment: Project Close Out Documents (2660 : CIP 20-02 Ethanac & Sherman Rd St Resurfacing - NOC)
10.9.a
Packet Pg. 79 Attachment: Project Close Out Documents (2660 : CIP 20-02 Ethanac & Sherman Rd St Resurfacing - NOC)
10.9.a
Packet Pg. 80 Attachment: Project Close Out Documents (2660 : CIP 20-02 Ethanac & Sherman Rd St Resurfacing - NOC)
Recording Requested By:
CITY OF MENIFEE
After Recording Mail To:
CITY CLERK
CITY OF MENIFEE
29844 HAUN ROAD
MENIFEE, CA 92586
Record without fee subject to Govt. Code 6103
NOTICE OF COMPLETION
(Public Works – Civil Code Sec. 9204)
Ethanac Road and Sherman Road Street Resurfacing, CIP 20-02
Notice is hereby given that:
Work of improvements on the project herein described was accepted as complete on October 7, 2020. The work
done: replace existing paved areas on Ethanac Road with Cold In-Place Recycle Asphalt concrete, replace full depth
AC overlay, concrete curb and gutter, and install new concrete cross gutter and minor drainage improvements on
Sherman Road.
1. The full name of the Owner is: CITY OF MENIFEE
2. The full address of the Owner is: 29844 HAUN ROAD
MENIFEE, CA. 92586
3. The undersigned is a Corporate Officer of the Owner of the interest
stated below in the property herein described:
CITY OF MENIFEE
29844 HAUN ROAD
MENIFEE, CA 92586
4. The name of the contractor for such work of construction is:
ALL AMERICAN ASPHALT
400 East Sixth Street
Corona, CA 92879
5. The property on which said work of improvement was completed is within the City of Menifee, County of Riverside, State
of California.
STATE OF CALIFORNIA)
Ss
COUNTY OF RIVERSIDE)
I, Sarah Manwaring, hereby certify that I am the City Clerk of the City of Menifee, a municipal corporation, which is
the owner of the properties described within this Notice of Completion, executed on behalf of the City; that I have
read the notice and know the contents thereof and that the facts therein stated are true of my own knowledge under
penalty of perjury under the laws of the state of California; that I make this verification on _________________,
20___ for and on behalf of the City.
_____________________________
Sarah Manwaring, City Clerk
10.9.b
Packet Pg. 81 Attachment: CIP 20-02 Notice of Completion [Revision 1] (2660 : CIP 20-02 Ethanac & Sherman Rd St Resurfacing - NOC)
CITY OF MENIFEE
SUBJECT: FY19-20 Capital Improvement Program Contract Extensions
MEETING DATE: October 7, 2020
TO: Mayor and City Council
PREPARED BY: Carlos Geronimo, Senior Civil Engineer
REVIEWED BY: Jeff Wyman, Assistant City Manager
APPROVED BY: Armando G. Villa, City Manager
RECOMMENDED ACTION
1. Approve Amendment No. 1 with STC Traffic, Inc., Professional Services Agreement for
CIP 16-08 Traffic Signal Interconnect (West), extending the term of services through
June 30, 2021; and
2. Approve Amendment No. 1 with DHS Consulting (Anser Advisory), Professional
Services Agreement for CIP 16-08 Traffic Signal Interconnect (West), extending the term
of services through June 30, 2021; and
3. Approve Amendment No. 1 with Local Government Commission (LGC), Professional
Services Agreement for the City of Menifee Active Transportation Plan, extending the
term of services through June 30, 2021; and
4. Approve Amendment No. 1 with Riverside University Health System Public Health
(RUHSPH), Professional Services Agreement for the City of Menifee Active
Transportation Plan, extending the term of services through June 30, 2021; and
5. Approve Amendment No. 1 with KTU&A, Professional Services Agreement for the City
of Menifee Active Transportation Plan, extending the term of services through June 30,
2021; and
6. Approve Amendment No. 2 with Wallace & Associates, Labor Compliance Services for
CIP 20-03 Goetz Road Overlay, CIP 20-03, extending the term of services through
December 31, 2020; and
7. Approve Amendment No. 2 with Wallace & Associates, Labor Compliance Services for
CIP 20-10 Andalusia and Belcanto Communities Resurfacing, extending the term of
services through December 31, 2020.
DISCUSSION
The City of Menifee Capital Improvement Program (CIP) is administered and implemented by
the Public Works and Engineering Department. Carrying out each CIP project involves various
10.10
Packet Pg. 82
City of Menifee Staff Report
CIP Contract Amendments for Time Extensions
October 7, 2020
Page 2 of 3
stages from pre-design to final construction, and along the way, several trades/services require
completion including but not limited to: surveying, materials testing, design, geotechnical,
construction and labor compliance. To accomplish these, the City utilizes a combination of in-
house staff and consultants/contractors, as necessary.
The division’s staff strive to deliver all projects within time and budget. There are times when
contract agreements, especially those that are performed by professional engineering
consultants need to be extended in order to properly finish and close out administrative
requirements of the projects. This year has been especially challenging with delays due to
COVID-19.
The following four CIP projects require amendments to consultant agreements in order to
complete final administrative procedures required to close out the projects. Staff is
recommending contract/agreement amendments for the following existing agreements:
• CIP 16-08 Traffic Signal Interconnect (West): The construction of this project is
complete; the amendment to STC Traffic, Inc., and DHS Consulting (Anser Advisory), is
required in order to monitor and ensure the newly installed communications system
works correctly and to prepare the necessary project close out documents required by
Caltrans since the project uses federal funds.
• Menifee Active Transportation Plan (ATP): The draft ATP report is complete; the
amendments to the Local Government Commission (LGC), the Riverside University
Health System Public Health (RUHSPH), and KTU&A, are needed to finalize the project
and seek approval from the City’s Parks and Trails Commission, Planning Commission,
and City Council.
• CIP 20-03 Goetz Road Overlay: The construction of the project is complete, the
amendment with Wallace & Associates is needed to wrap up the Labor Compliance
monitoring and submit a final report.
• CIP 20-10 Andalusia and Belcanto Communities Resurfacing: The construction of
the project is complete; the amendment with Wallace & Associates is needed to wrap up
the Labor Compliance monitoring and submit a final report.
The above amendments are only for time extension to the original agreements, the budgets will
remain as approved.
Pursuant to Menifee Municipal Code Chapter 3.12.090, any time extension exceeding 60 days
from the previously approved or original agreement deadline, whichever is the latest, shall be
approved by City Council. All other terms of the agreements shall remain the same.
FISCAL IMPACT
There is no additional fiscal impact in approving the seven recommended amendments, as
these would only extend the original terms of service. Existing compensation amounts would
remain the same. No additional budget appropriation action(s) is required.
10.10
Packet Pg. 83
City of Menifee Staff Report
CIP Contract Amendments for Time Extensions
October 7, 2020
Page 3 of 3
ATTACHMENTS
1. 2021 PW ENG- PROFESSIONAL SVCS. AGREEMENT (CIP 16-08)(STC)(AMEND. NO.
1)
2. Executed Agreement (STC Inc)(CIP 16-08)
3. 2021 PW ENG- PROFESSIONAL SVCS. AGREEMENT (CIP 16-08 CONST. MNGT
SVS (DHS)(AMEND. NO. 1)
4. Executed Agreement (DHS)(CIP 16-08)
5. 2021 PW ENG- PROFESSIONAL SVCS. AGREEMENT (ATP)(LGC)(AMEND. NO. 1)
6. Executed Agreement (DHS)(ATP)
7. 2021 PW ENG- PROFESSIONAL SVCS. AGREEMENT (ATP)(RIVERSIDE
UNIVERSITY HEALTH SYSTEMS)(AMEND. NO. 1)
8. Executed Agreement (RUSPH)(ATP)
9. 2021 PW ENG- PROFESSIONAL SVCS. AGREEMENT (ATP)(KTU+A)(AMEND. NO. 1)
10. Executed Agreement (KTU+A)(ATP)
11. 2021 PW ENG- PROFESSIONAL SVCS. AGREEMENT (CIP 20-10)
(WALLACE)(AMEND. NO. 2)
12. Executed Amendment No. 1 to Professional Services Agreeement (Wallace &
Associates (CIP 20-10 Andalusia)
13. Executed Agreement (Wallace & Associates)(CIP 20-10 Andalusia)
14. 2021 PW ENG- PROFESSIONAL SVCS. AGREEMENT (GOETZ RD)(WALLACE &
ASSOC)(AMEND. NO. 2)
15. Executed Amendment No. 1 to Professional Services Agreement (Wallace & Associates
(CIP 20-03 Goetz Rd)
16. Executed Agreement (Wallace & Associates)(CIP 20-03 Goetz Road)
10.10
Packet Pg. 84
AMENDMENT NO. 1 TO
PROFESSIONAL SERVICES AGREEMENT BETWEEN STC TRAFFIC, INC.
AND THE CITY OF MENIFEE FOR CIP 16-08 TRAFFIC SIGNAL INTERCONNECT (EAST)
CONSTRUCTION ENGINEERING SUPPORT
This is Amendment No. 1 to that certain AGREEMENT for PROFESSIONAL SERVICES
AGREEMENT(“Agreement”) made on November 6, 2019 by and between the City of Menifee
(“City”) and STC TRAFFIC, INC. (“Contractor”) for CIP 16-08 TRAFFIC SIGNAL
INTERCONNECT (EAST) CONSTRUCTION ENGINEERING SUPPORT which Amendment is
made and entered into on ________________, 2020 to extend the term of services as indicated
below:
1. Section 1.1, “Term of Services” is amended to read as follows:
1.1 Term of Services. The term of this Agreement shall begin on April 1,
2019 and shall end on June 30, 2021 unless the term of the Agreement is otherwise
terminated or extended as provided for in Section 8. The time provided to Consultant
to complete the services required by this Agreement shall not affect the City's right to
terminate the Agreement, as provided for in Section 8.
2. All other terms and conditions of the Agreement remain in full force and effect.
10.10.a
Packet Pg. 85 Attachment: 2021 PW ENG- PROFESSIONAL SVCS. AGREEMENT (CIP 16-08)(STC)(AMEND. NO. 1) (2676 : CIP Contract Amendments for Time
Professional Services Amendment No. 1 with STC TRAFFIC, INC.
CITY OF MENIFEE STC TRAFFIC, INC.
_______________________________ _______________________________
Armando G. Villa, City Manager Jason Stack, President
Attest: ________________________________
Nick Minicilli, Vice President
_______________________________
Sarah A. Manwaring, City Clerk
Approved as to Form:
_______________________________
Jeffrey T. Melching, City Attorney
10.10.a
Packet Pg. 86 Attachment: 2021 PW ENG- PROFESSIONAL SVCS. AGREEMENT (CIP 16-08)(STC)(AMEND. NO. 1) (2676 : CIP Contract Amendments for Time
10.10.b
Packet Pg. 87 Attachment: Executed Agreement (STC Inc)(CIP 16-08) (2676 : CIP Contract Amendments for Time Extensions)
10.10.b
Packet Pg. 88 Attachment: Executed Agreement (STC Inc)(CIP 16-08) (2676 : CIP Contract Amendments for Time Extensions)
10.10.b
Packet Pg. 89 Attachment: Executed Agreement (STC Inc)(CIP 16-08) (2676 : CIP Contract Amendments for Time Extensions)
10.10.b
Packet Pg. 90 Attachment: Executed Agreement (STC Inc)(CIP 16-08) (2676 : CIP Contract Amendments for Time Extensions)
10.10.b
Packet Pg. 91 Attachment: Executed Agreement (STC Inc)(CIP 16-08) (2676 : CIP Contract Amendments for Time Extensions)
10.10.b
Packet Pg. 92 Attachment: Executed Agreement (STC Inc)(CIP 16-08) (2676 : CIP Contract Amendments for Time Extensions)
10.10.b
Packet Pg. 93 Attachment: Executed Agreement (STC Inc)(CIP 16-08) (2676 : CIP Contract Amendments for Time Extensions)
10.10.b
Packet Pg. 94 Attachment: Executed Agreement (STC Inc)(CIP 16-08) (2676 : CIP Contract Amendments for Time Extensions)
10.10.b
Packet Pg. 95 Attachment: Executed Agreement (STC Inc)(CIP 16-08) (2676 : CIP Contract Amendments for Time Extensions)
10.10.b
Packet Pg. 96 Attachment: Executed Agreement (STC Inc)(CIP 16-08) (2676 : CIP Contract Amendments for Time Extensions)
10.10.b
Packet Pg. 97 Attachment: Executed Agreement (STC Inc)(CIP 16-08) (2676 : CIP Contract Amendments for Time Extensions)
10.10.b
Packet Pg. 98 Attachment: Executed Agreement (STC Inc)(CIP 16-08) (2676 : CIP Contract Amendments for Time Extensions)
10.10.b
Packet Pg. 99 Attachment: Executed Agreement (STC Inc)(CIP 16-08) (2676 : CIP Contract Amendments for Time Extensions)
10.10.b
Packet Pg. 100 Attachment: Executed Agreement (STC Inc)(CIP 16-08) (2676 : CIP Contract Amendments for Time Extensions)
10.10.b
Packet Pg. 101 Attachment: Executed Agreement (STC Inc)(CIP 16-08) (2676 : CIP Contract Amendments for Time Extensions)
10.10.b
Packet Pg. 102 Attachment: Executed Agreement (STC Inc)(CIP 16-08) (2676 : CIP Contract Amendments for Time Extensions)
10.10.b
Packet Pg. 103 Attachment: Executed Agreement (STC Inc)(CIP 16-08) (2676 : CIP Contract Amendments for Time Extensions)
10.10.b
Packet Pg. 104 Attachment: Executed Agreement (STC Inc)(CIP 16-08) (2676 : CIP Contract Amendments for Time Extensions)
AMENDMENT NO. 1 TO
PROFESSIONAL SERVICES AGREEMENT BETWEEN DHS CONSULTING, INC.
AND THE CITY OF MENIFEE FOR CIP 16-08 CITYWIDE TRAFFIC SIGNAL
COMMUNICATION (EAST): CONSTRUCTION MANAGEMENT SERVICES
This is Amendment No. 1 to that certain AGREEMENT for PROFESSIONAL SERVICES
AGREEMENT(“Agreement”) made on November 6, 2019 by and between the City of Menifee
(“City”) and DHS CONSULTING, INC. (“Contractor”) for CIP 16-08 CITYWIDE TRAFFIC SIGNAL
COMMUNICATION (EAST): CONSTRUCTION MANAGEMENT SERVICES which Amendment
is made and entered into on ________________, 2020 to extend the term of services as indicated
below:
1. Section 1.1, “Term of Services” is amended to read as follows:
1.1 Term of Services. The term of this Agreement shall begin on April 1,
2019 and shall end on June 30, 2021 unless the term of the Agreement is otherwise
terminated or extended as provided for in Section 8. The time provided to Consultant
to complete the services required by this Agreement shall not affect the City's right to
terminate the Agreement, as provided for in Section 8.
2. All other terms and conditions of the Agreement remain in full force and effect.
10.10.c
Packet Pg. 105 Attachment: 2021 PW ENG- PROFESSIONAL SVCS. AGREEMENT (CIP 16-08 CONST. MNGT SVS (DHS)(AMEND. NO. 1) (2676 : CIP Contract
Professional Services Amendment No. 1 with DHS CONSULTING, INC.
CITY OF MENIFEE DHS CONSULTING, INC.
_______________________________ _______________________________
Armando G. Villa, City Manager Sudhir Damle, President
Attest: ________________________________
Melanie Estes, Secretary
_______________________________
Sarah A. Manwaring, City Clerk
Approved as to Form:
_______________________________
Jeffrey T. Melching, City Attorney
10.10.c
Packet Pg. 106 Attachment: 2021 PW ENG- PROFESSIONAL SVCS. AGREEMENT (CIP 16-08 CONST. MNGT SVS (DHS)(AMEND. NO. 1) (2676 : CIP Contract
10.10.d
Packet Pg. 107 Attachment: Executed Agreement (DHS)(CIP 16-08) (2676 : CIP Contract Amendments for Time Extensions)
10.10.d
Packet Pg. 108 Attachment: Executed Agreement (DHS)(CIP 16-08) (2676 : CIP Contract Amendments for Time Extensions)
10.10.d
Packet Pg. 109 Attachment: Executed Agreement (DHS)(CIP 16-08) (2676 : CIP Contract Amendments for Time Extensions)
10.10.d
Packet Pg. 110 Attachment: Executed Agreement (DHS)(CIP 16-08) (2676 : CIP Contract Amendments for Time Extensions)
10.10.d
Packet Pg. 111 Attachment: Executed Agreement (DHS)(CIP 16-08) (2676 : CIP Contract Amendments for Time Extensions)
10.10.d
Packet Pg. 112 Attachment: Executed Agreement (DHS)(CIP 16-08) (2676 : CIP Contract Amendments for Time Extensions)
10.10.d
Packet Pg. 113 Attachment: Executed Agreement (DHS)(CIP 16-08) (2676 : CIP Contract Amendments for Time Extensions)
10.10.d
Packet Pg. 114 Attachment: Executed Agreement (DHS)(CIP 16-08) (2676 : CIP Contract Amendments for Time Extensions)
10.10.d
Packet Pg. 115 Attachment: Executed Agreement (DHS)(CIP 16-08) (2676 : CIP Contract Amendments for Time Extensions)
10.10.d
Packet Pg. 116 Attachment: Executed Agreement (DHS)(CIP 16-08) (2676 : CIP Contract Amendments for Time Extensions)
10.10.d
Packet Pg. 117 Attachment: Executed Agreement (DHS)(CIP 16-08) (2676 : CIP Contract Amendments for Time Extensions)
10.10.d
Packet Pg. 118 Attachment: Executed Agreement (DHS)(CIP 16-08) (2676 : CIP Contract Amendments for Time Extensions)
10.10.d
Packet Pg. 119 Attachment: Executed Agreement (DHS)(CIP 16-08) (2676 : CIP Contract Amendments for Time Extensions)
10.10.d
Packet Pg. 120 Attachment: Executed Agreement (DHS)(CIP 16-08) (2676 : CIP Contract Amendments for Time Extensions)
10.10.d
Packet Pg. 121 Attachment: Executed Agreement (DHS)(CIP 16-08) (2676 : CIP Contract Amendments for Time Extensions)
10.10.d
Packet Pg. 122 Attachment: Executed Agreement (DHS)(CIP 16-08) (2676 : CIP Contract Amendments for Time Extensions)
10.10.d
Packet Pg. 123 Attachment: Executed Agreement (DHS)(CIP 16-08) (2676 : CIP Contract Amendments for Time Extensions)
10.10.d
Packet Pg. 124 Attachment: Executed Agreement (DHS)(CIP 16-08) (2676 : CIP Contract Amendments for Time Extensions)
10.10.d
Packet Pg. 125 Attachment: Executed Agreement (DHS)(CIP 16-08) (2676 : CIP Contract Amendments for Time Extensions)
10.10.d
Packet Pg. 126 Attachment: Executed Agreement (DHS)(CIP 16-08) (2676 : CIP Contract Amendments for Time Extensions)
10.10.d
Packet Pg. 127 Attachment: Executed Agreement (DHS)(CIP 16-08) (2676 : CIP Contract Amendments for Time Extensions)
10.10.d
Packet Pg. 128 Attachment: Executed Agreement (DHS)(CIP 16-08) (2676 : CIP Contract Amendments for Time Extensions)
10.10.d
Packet Pg. 129 Attachment: Executed Agreement (DHS)(CIP 16-08) (2676 : CIP Contract Amendments for Time Extensions)
10.10.d
Packet Pg. 130 Attachment: Executed Agreement (DHS)(CIP 16-08) (2676 : CIP Contract Amendments for Time Extensions)
10.10.d
Packet Pg. 131 Attachment: Executed Agreement (DHS)(CIP 16-08) (2676 : CIP Contract Amendments for Time Extensions)
10.10.d
Packet Pg. 132 Attachment: Executed Agreement (DHS)(CIP 16-08) (2676 : CIP Contract Amendments for Time Extensions)
10.10.d
Packet Pg. 133 Attachment: Executed Agreement (DHS)(CIP 16-08) (2676 : CIP Contract Amendments for Time Extensions)
10.10.d
Packet Pg. 134 Attachment: Executed Agreement (DHS)(CIP 16-08) (2676 : CIP Contract Amendments for Time Extensions)
10.10.d
Packet Pg. 135 Attachment: Executed Agreement (DHS)(CIP 16-08) (2676 : CIP Contract Amendments for Time Extensions)
10.10.d
Packet Pg. 136 Attachment: Executed Agreement (DHS)(CIP 16-08) (2676 : CIP Contract Amendments for Time Extensions)
10.10.d
Packet Pg. 137 Attachment: Executed Agreement (DHS)(CIP 16-08) (2676 : CIP Contract Amendments for Time Extensions)
10.10.d
Packet Pg. 138 Attachment: Executed Agreement (DHS)(CIP 16-08) (2676 : CIP Contract Amendments for Time Extensions)
10.10.d
Packet Pg. 139 Attachment: Executed Agreement (DHS)(CIP 16-08) (2676 : CIP Contract Amendments for Time Extensions)
10.10.d
Packet Pg. 140 Attachment: Executed Agreement (DHS)(CIP 16-08) (2676 : CIP Contract Amendments for Time Extensions)
AMENDMENT NO. 1 TO
PROFESSIONAL SERVICES AGREEMENT BETWEEN
LOCAL GOVERNMENT COMMISSION (LGC)
AND THE CITY OF MENIFEE
FOR CITY OF MENIFEE ACTIVE TRANSPORTATION PLAN
This is Amendment No. 1 to that certain AGREEMENT for PROFESSIONAL SERVICES
AGREEMENT(“Agreement”) made on September 19, 2018 by and between the City of Menifee
(“City”) and LOCAL GOVERNMENT COMMISSION (LGC) (“Contractor”) for CITY OF MENIFEE
ACTIVE TRANSPORTATION PLAN which Amendment is made and entered into on
________________, 2020 to extend the term of services as indicated below:
1. Section 1.1, “Term of Services” is amended to read as follows:
1.1 Term of Services. The term of this Agreement shall begin on April 1,
2019 and shall end on June 30, 2021 unless the term of the Agreement is otherwise
terminated or extended as provided for in Section 8. The time provided to Consultant
to complete the services required by this Agreement shall not affect the City's right to
terminate the Agreement, as provided for in Section 8.
2. All other terms and conditions of the Agreement remain in full force and effect.
10.10.e
Packet Pg. 141 Attachment: 2021 PW ENG- PROFESSIONAL SVCS. AGREEMENT (ATP)(LGC)(AMEND. NO. 1) (2676 : CIP Contract Amendments for Time
Professional Services Amendment No. 1 with LOCAL GOVERNMENT COMMISSION (LGC)
CITY OF MENIFEE LOCAL GOVERNMENT COMMISSION (LGC)
_______________________________ _______________________________
Armando G. Villa, City Manager Michele Warren, Associate Director, Operations
Attest: ________________________________
Linda Cloud, Associate Director, Finances
_______________________________
Sarah A. Manwaring, City Clerk
Approved as to Form:
_______________________________
Jeffrey T. Melching, City Attorney
10.10.e
Packet Pg. 142 Attachment: 2021 PW ENG- PROFESSIONAL SVCS. AGREEMENT (ATP)(LGC)(AMEND. NO. 1) (2676 : CIP Contract Amendments for Time
10.10.fPacket Pg. 143Attachment: Executed Agreement (DHS)(ATP) (2676 : CIP Contract Amendments for Time Extensions)
10.10.fPacket Pg. 144Attachment: Executed Agreement (DHS)(ATP) (2676 : CIP Contract Amendments for Time Extensions)
10.10.fPacket Pg. 145Attachment: Executed Agreement (DHS)(ATP) (2676 : CIP Contract Amendments for Time Extensions)
10.10.fPacket Pg. 146Attachment: Executed Agreement (DHS)(ATP) (2676 : CIP Contract Amendments for Time Extensions)
10.10.fPacket Pg. 147Attachment: Executed Agreement (DHS)(ATP) (2676 : CIP Contract Amendments for Time Extensions)
10.10.fPacket Pg. 148Attachment: Executed Agreement (DHS)(ATP) (2676 : CIP Contract Amendments for Time Extensions)
10.10.fPacket Pg. 149Attachment: Executed Agreement (DHS)(ATP) (2676 : CIP Contract Amendments for Time Extensions)
10.10.fPacket Pg. 150Attachment: Executed Agreement (DHS)(ATP) (2676 : CIP Contract Amendments for Time Extensions)
10.10.fPacket Pg. 151Attachment: Executed Agreement (DHS)(ATP) (2676 : CIP Contract Amendments for Time Extensions)
10.10.fPacket Pg. 152Attachment: Executed Agreement (DHS)(ATP) (2676 : CIP Contract Amendments for Time Extensions)
10.10.fPacket Pg. 153Attachment: Executed Agreement (DHS)(ATP) (2676 : CIP Contract Amendments for Time Extensions)
10.10.fPacket Pg. 154Attachment: Executed Agreement (DHS)(ATP) (2676 : CIP Contract Amendments for Time Extensions)
10.10.fPacket Pg. 155Attachment: Executed Agreement (DHS)(ATP) (2676 : CIP Contract Amendments for Time Extensions)
10.10.fPacket Pg. 156Attachment: Executed Agreement (DHS)(ATP) (2676 : CIP Contract Amendments for Time Extensions)
10.10.fPacket Pg. 157Attachment: Executed Agreement (DHS)(ATP) (2676 : CIP Contract Amendments for Time Extensions)
10.10.fPacket Pg. 158Attachment: Executed Agreement (DHS)(ATP) (2676 : CIP Contract Amendments for Time Extensions)
10.10.fPacket Pg. 159Attachment: Executed Agreement (DHS)(ATP) (2676 : CIP Contract Amendments for Time Extensions)
AMENDMENT NO. 1 TO
PROFESSIONAL SERVICES AGREEMENT BETWEEN
RIVERSIDE UNIVERSITY HEALTH-SYSTEM- PUBLIC HEALTH (RUHS-PH)
AND THE
CITY OF MENIFEE
FOR CITY OF MENIFEE ACTIVE TRANSPORTATION PLAN
This is Amendment No. 1 to that certain AGREEMENT for PROFESSIONAL SERVICES
AGREEMENT(“Agreement”) made on April 17, 2019 by and between the City of Menifee (“City”)
and RIVERSIDE UNIVERSITY HEALTH-SYSTEM- PUBLIC HEALTH (RUHS-PH) (“Contractor”)
for CITY OF MENIFEE ACTIVE TRANSPORTATION PLAN which Amendment is made and
entered into on ________________, 2020 to extend the term of services as indicated below:
1. Section 1.1, “Term of Services” is amended to read as follows:
1.1 Term of Services. The term of this Agreement shall begin on April 1,
2019 and shall end on June 30, 2021 unless the term of the Agreement is otherwise
terminated or extended as provided for in Section 8. The time provided to Consultant
to complete the services required by this Agreement shall not affect the City's right to
terminate the Agreement, as provided for in Section 8.
2. All other terms and conditions of the Agreement remain in full force and effect.
10.10.g
Packet Pg. 160 Attachment: 2021 PW ENG- PROFESSIONAL SVCS. AGREEMENT (ATP)(RIVERSIDE UNIVERSITY HEALTH SYSTEMS)(AMEND. NO. 1) (2676 :
Professional Services Amendment No. 1 with RIVERSIDE UNIVERSITY HEALTH-SYSTEM- PUBLIC HEALTH (RUHS-PH)
CITY OF MENIFEE RIVERSIDE UNIVERSITY HEALTH-SYSTEM- PUBLIC
HEALTH (RUHS-PH)
_______________________________ _______________________________
Armando G. Villa, City Manager
Attest: ________________________________
_______________________________
Sarah A. Manwaring, City Clerk
Approved as to Form:
_______________________________
Jeffrey T. Melching, City Attorney
10.10.g
Packet Pg. 161 Attachment: 2021 PW ENG- PROFESSIONAL SVCS. AGREEMENT (ATP)(RIVERSIDE UNIVERSITY HEALTH SYSTEMS)(AMEND. NO. 1) (2676 :
10.10.h
Packet Pg. 162 Attachment: Executed Agreement (RUSPH)(ATP) (2676 : CIP Contract Amendments for Time Extensions)
10.10.h
Packet Pg. 163 Attachment: Executed Agreement (RUSPH)(ATP) (2676 : CIP Contract Amendments for Time Extensions)
10.10.h
Packet Pg. 164 Attachment: Executed Agreement (RUSPH)(ATP) (2676 : CIP Contract Amendments for Time Extensions)
10.10.h
Packet Pg. 165 Attachment: Executed Agreement (RUSPH)(ATP) (2676 : CIP Contract Amendments for Time Extensions)
10.10.h
Packet Pg. 166 Attachment: Executed Agreement (RUSPH)(ATP) (2676 : CIP Contract Amendments for Time Extensions)
10.10.h
Packet Pg. 167 Attachment: Executed Agreement (RUSPH)(ATP) (2676 : CIP Contract Amendments for Time Extensions)
10.10.h
Packet Pg. 168 Attachment: Executed Agreement (RUSPH)(ATP) (2676 : CIP Contract Amendments for Time Extensions)
10.10.h
Packet Pg. 169 Attachment: Executed Agreement (RUSPH)(ATP) (2676 : CIP Contract Amendments for Time Extensions)
10.10.h
Packet Pg. 170 Attachment: Executed Agreement (RUSPH)(ATP) (2676 : CIP Contract Amendments for Time Extensions)
10.10.h
Packet Pg. 171 Attachment: Executed Agreement (RUSPH)(ATP) (2676 : CIP Contract Amendments for Time Extensions)
10.10.h
Packet Pg. 172 Attachment: Executed Agreement (RUSPH)(ATP) (2676 : CIP Contract Amendments for Time Extensions)
10.10.h
Packet Pg. 173 Attachment: Executed Agreement (RUSPH)(ATP) (2676 : CIP Contract Amendments for Time Extensions)
10.10.h
Packet Pg. 174 Attachment: Executed Agreement (RUSPH)(ATP) (2676 : CIP Contract Amendments for Time Extensions)
10.10.h
Packet Pg. 175 Attachment: Executed Agreement (RUSPH)(ATP) (2676 : CIP Contract Amendments for Time Extensions)
10.10.h
Packet Pg. 176 Attachment: Executed Agreement (RUSPH)(ATP) (2676 : CIP Contract Amendments for Time Extensions)
10.10.h
Packet Pg. 177 Attachment: Executed Agreement (RUSPH)(ATP) (2676 : CIP Contract Amendments for Time Extensions)
10.10.h
Packet Pg. 178 Attachment: Executed Agreement (RUSPH)(ATP) (2676 : CIP Contract Amendments for Time Extensions)
10.10.h
Packet Pg. 179 Attachment: Executed Agreement (RUSPH)(ATP) (2676 : CIP Contract Amendments for Time Extensions)
10.10.h
Packet Pg. 180 Attachment: Executed Agreement (RUSPH)(ATP) (2676 : CIP Contract Amendments for Time Extensions)
10.10.h
Packet Pg. 181 Attachment: Executed Agreement (RUSPH)(ATP) (2676 : CIP Contract Amendments for Time Extensions)
10.10.h
Packet Pg. 182 Attachment: Executed Agreement (RUSPH)(ATP) (2676 : CIP Contract Amendments for Time Extensions)
10.10.h
Packet Pg. 183 Attachment: Executed Agreement (RUSPH)(ATP) (2676 : CIP Contract Amendments for Time Extensions)
10.10.h
Packet Pg. 184 Attachment: Executed Agreement (RUSPH)(ATP) (2676 : CIP Contract Amendments for Time Extensions)
10.10.h
Packet Pg. 185 Attachment: Executed Agreement (RUSPH)(ATP) (2676 : CIP Contract Amendments for Time Extensions)
10.10.h
Packet Pg. 186 Attachment: Executed Agreement (RUSPH)(ATP) (2676 : CIP Contract Amendments for Time Extensions)
10.10.h
Packet Pg. 187 Attachment: Executed Agreement (RUSPH)(ATP) (2676 : CIP Contract Amendments for Time Extensions)
10.10.h
Packet Pg. 188 Attachment: Executed Agreement (RUSPH)(ATP) (2676 : CIP Contract Amendments for Time Extensions)
10.10.h
Packet Pg. 189 Attachment: Executed Agreement (RUSPH)(ATP) (2676 : CIP Contract Amendments for Time Extensions)
10.10.h
Packet Pg. 190 Attachment: Executed Agreement (RUSPH)(ATP) (2676 : CIP Contract Amendments for Time Extensions)
10.10.h
Packet Pg. 191 Attachment: Executed Agreement (RUSPH)(ATP) (2676 : CIP Contract Amendments for Time Extensions)
10.10.h
Packet Pg. 192 Attachment: Executed Agreement (RUSPH)(ATP) (2676 : CIP Contract Amendments for Time Extensions)
10.10.h
Packet Pg. 193 Attachment: Executed Agreement (RUSPH)(ATP) (2676 : CIP Contract Amendments for Time Extensions)
AMENDMENT NO. 1 TO
PROFESSIONAL SERVICES AGREEMENT BETWEEN KTU+A
AND THE CITY OF MENIFEE FOR CITY OF MENIFEE ACTIVE TRANSPORTATION PLAN
This is Amendment No. 1 to that certain AGREEMENT for PROFESSIONAL SERVICES
AGREEMENT(“Agreement”) made on April 3, 2019 by and between the City of Menifee (“City”)
and KTU+A (“Contractor”) for CITY OF MENIFEE ACTIVE TRANSPORTATION PLAN which
Amendment is made and entered into on ________________, 2020 to extend the term of services
as indicated below:
1. Section 1.1, “Term of Services” is amended to read as follows:
1.1 Term of Services. The term of this Agreement shall begin on April 1,
2019 and shall end on June 30, 2021 unless the term of the Agreement is otherwise
terminated or extended as provided for in Section 8. The time provided to Consultant
to complete the services required by this Agreement shall not affect the City's right to
terminate the Agreement, as provided for in Section 8.
2. All other terms and conditions of the Agreement remain in full force and effect.
10.10.i
Packet Pg. 194 Attachment: 2021 PW ENG- PROFESSIONAL SVCS. AGREEMENT (ATP)(KTU+A)(AMEND. NO. 1) (2676 : CIP Contract Amendments for Time
Professional Services Amendment No. 1 with KTU+A
CITY OF MENIFEE KTU+A
_______________________________ _______________________________
Bill Zimmerman, Mayor
Attest: ________________________________
_______________________________
Sarah A. Manwaring, City Clerk
Approved as to Form:
_______________________________
Jeffrey T. Melching, City Attorney
10.10.i
Packet Pg. 195 Attachment: 2021 PW ENG- PROFESSIONAL SVCS. AGREEMENT (ATP)(KTU+A)(AMEND. NO. 1) (2676 : CIP Contract Amendments for Time
10.10.j
Packet Pg. 196 Attachment: Executed Agreement (KTU+A)(ATP) (2676 : CIP Contract Amendments for Time Extensions)
10.10.j
Packet Pg. 197 Attachment: Executed Agreement (KTU+A)(ATP) (2676 : CIP Contract Amendments for Time Extensions)
10.10.j
Packet Pg. 198 Attachment: Executed Agreement (KTU+A)(ATP) (2676 : CIP Contract Amendments for Time Extensions)
10.10.j
Packet Pg. 199 Attachment: Executed Agreement (KTU+A)(ATP) (2676 : CIP Contract Amendments for Time Extensions)
10.10.j
Packet Pg. 200 Attachment: Executed Agreement (KTU+A)(ATP) (2676 : CIP Contract Amendments for Time Extensions)
10.10.j
Packet Pg. 201 Attachment: Executed Agreement (KTU+A)(ATP) (2676 : CIP Contract Amendments for Time Extensions)
10.10.j
Packet Pg. 202 Attachment: Executed Agreement (KTU+A)(ATP) (2676 : CIP Contract Amendments for Time Extensions)
10.10.j
Packet Pg. 203 Attachment: Executed Agreement (KTU+A)(ATP) (2676 : CIP Contract Amendments for Time Extensions)
10.10.j
Packet Pg. 204 Attachment: Executed Agreement (KTU+A)(ATP) (2676 : CIP Contract Amendments for Time Extensions)
10.10.j
Packet Pg. 205 Attachment: Executed Agreement (KTU+A)(ATP) (2676 : CIP Contract Amendments for Time Extensions)
10.10.j
Packet Pg. 206 Attachment: Executed Agreement (KTU+A)(ATP) (2676 : CIP Contract Amendments for Time Extensions)
10.10.j
Packet Pg. 207 Attachment: Executed Agreement (KTU+A)(ATP) (2676 : CIP Contract Amendments for Time Extensions)
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AMENDMENT NO. 2 TO
PROFESSIONAL SERVICES AGREEMENT BETWEEN WALLACE & ASSOCIATES
AND THE CITY OF MENIFEE FOR CIP 20-10 LABOR COMPLIANCE SERVICES
(Andalusia/Belcanto Grind & Overlay Project)
This is Amendment No. 2 to that certain AGREEMENT for PROFESSIONAL SERVICES
AGREEMENT(“Agreement”) made on January 14, 2020 by and between the City of Menifee
(“City”) and WALLACE & ASSOCIATES (“Contractor”) for CIP 20-10 LABOR COMPLIANCE
SERVICES (Andalusia/Belcanto Grind & Overlay Project) which Amendment is made and
entered into on ________________, 2020 to extend the term of services amount as indicated
below:
1. Section 1.1, “Term of Services” is amended to read as follows:
1.1 Term of Services. The term of this Agreement shall begin on April 1,
2019 and shall end on June 30, 2021 unless the term of the Agreement is otherwise
terminated or extended as provided for in Section 8. The time provided to Consultant
to complete the services required by this Agreement shall not affect the City's right to
terminate the Agreement, as provided for in Section 8.
2. All other terms and conditions of the Agreement remain in full force and effect.
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Packet Pg. 220 Attachment: 2021 PW ENG- PROFESSIONAL SVCS. AGREEMENT (CIP 20-10) (WALLACE)(AMEND. NO. 2) (2676 : CIP Contract Amendments for
Professional Services Amendment No. 2 with WALLACE & ASSOCIATES
CITY OF MENIFEE WALLACE & ASSOCIATES
_______________________________ _______________________________
Armando G. Villa, City Manager Bryan Tuschhoff, Director of Operations
Attest: ________________________________
Heidi Nesper, Office Manager
_______________________________
Sarah A. Manwaring, City Clerk
Approved as to Form:
_______________________________
Jeffrey T. Melching, City Attorney
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AMENDMENT NO. 2 TO
PROFESSIONAL SERVICES AGREEMENT BETWEEN WALLACE & ASSOCIATES
AND THE CITY OF MENIFEE FOR CIP 20-03 LABOR COMPLIANCE SERVICES
(GOETZ ROAD GRIND & OVERLAY PROJECT)
This is Amendment No. 2 to that certain AGREEMENT for PROFESSIONAL SERVICES
AGREEMENT(“Agreement”) made on January 14, 2020 by and between the City of Menifee
(“City”) and WALLACE & ASSOCIATES (“Contractor”) for CIP 20-03 LABOR COMPLIANCE
SERVICES (GOETZ ROAD GRIND & OVERLAY PROJECT) which Amendment is made and
entered into on ________________, 2020 to extend the term of services as indicated below:
1. Section 1.1, “Term of Services” is amended to read as follows:
1.1 Term of Services. The term of this Agreement shall begin on April 1,
2019 and shall end on June 30, 2021 unless the term of the Agreement is otherwise
terminated or extended as provided for in Section 8. The time provided to Consultant
to complete the services required by this Agreement shall not affect the City's right to
terminate the Agreement, as provided for in Section 8.
2. All other terms and conditions of the Agreement remain in full force and effect.
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Packet Pg. 241 Attachment: 2021 PW ENG- PROFESSIONAL SVCS. AGREEMENT (GOETZ RD)(WALLACE & ASSOC)(AMEND. NO. 2) (2676 : CIP Contract
Professional Services Amendment No. 2 with WALLACE & ASSOCIATES
CITY OF MENIFEE WALLACE & ASSOCIATES
_______________________________ _______________________________
Armando G. Villa, City Manager Bryan Tuschhoff, Director of Operations
Attest: ________________________________
Heidi Nesper, Office Manager
_______________________________
Sarah A. Manwaring, City Clerk
Approved as to Form:
_______________________________
Jeffrey T. Melching, City Attorney
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CITY OF MENIFEE
SUBJECT: Agreement with Hillcrest Contracting, Inc. for the
Scott/Menifee Road Sidewalk Project, CIP 20-11
MEETING DATE: October 7, 2020
TO: Mayor and City Council
PREPARED BY: Diego Guillen, Associate Engineer
REVIEWED BY: Carlos Geronimo, Senior Civil Engineer
APPROVED BY: Armando G. Villa, City Manager
RECOMMENDED ACTION
1. Award bid and authorize the City Manager to execute Owner-Contractor Agreement with
Hillcrest Contracting, Inc. for the Scott/Menifee Road Sidewalk Project, CIP 20-11 in the
amount of $460,461.30; and
2. Authorize the City Engineer to execute change orders(s) for unanticipated expenditures
required to execute the construction of the project, in an amount not-to-exceed 10% of
the contract amount or $46,046; and
3. Approve the roll-over FY 2019/20 budget from account no. 301-4555-58095
Scott/Menifee Road Sidewalk in the amount of $183,263 into FY 20/21: and
4. Approve Budget Amendment Resolution appropriation in the amount of $90,000 from
unassigned 320-Capital Project funds.
DISCUSSION
The Scott/Menifee Road Sidewalk project generally consists of installing about 4,000 linear feet
of concrete sidewalk with removal and replacement of drainage spill ways and an 8” curb with
gutter. This work will also include the removal and replacement of four existing non-compliant
accessible curb ramps, curb, gutter, and cross gutters.
Additionally, during preparation of the construction documents, several additional items were
identified that were not part of the original scope including:
1. SCE vault on Menifee Road that needed to be raised
2. Removal of additional trees in conflict with sidewalk and ADA ramps
3. Additional removal and replacement of cross gutters to comply with ADA
requirements.
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Hillcrest Contracting Inc. Agreement, CIP 20-11 Scott/Menifee Rd. Sidewalk
October 7, 2020
Page 2 of 6
4. Additional retaining curb to match existing grades due to proximity of property
lines and other obstructions.
5. Addition of drainage swale behind retaining wall.
6. Additional replacement of existing curb & gutter at entry points not permitted
by the City.
The above items were identified after survey data, As-Built plans from utility agencies, and
drainage evaluations were performed or became available.
The Project will construct the missing sidewalks at the following sections:
Scott/Menifee Road Sidewalk
Road Name From To
Scott Road (south
side) Bellamy Lane Menifee Road
Menifee Road (West
side) Scott Road City Boundary
The project was advertised twice as required by the California Public Contract Code (CPCC).
An electronic bid opening for the above-mentioned project was held on August 31, 2020 at 3:00
pm. A total of 13 sealed bids were received as listed on the following page:
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Page 3 of 6
Bids Received 08/31/2020
Bidders (Lowest to Highest) Bid Amount
Engineer’s Estimate $489,000.00
Hillcrest Contracting Inc. $460,461.30
IE General $512,581.40
S&H Civilworks $533,234.50
Mvc Enterprieses Inc. $536,942.15
Roadway Engineering $549,062.50
Universal Construction and Engineering $553,767.95
LC Paving & Sealing $555,535.83
All American Asphalt $578,887.00
Los Angeles Engineering Inc. $584,900.25
Onyx Paving $616,000.00
Vido Smarzich, Inc. $763,952.00
CT& T Concrete Paving Inc. $868,563.00
Aid Builders Inc. $908,056.00
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Hillcrest Contracting Inc. Agreement, CIP 20-11 Scott/Menifee Rd. Sidewalk
October 7, 2020
Page 4 of 6
Staff reviewed the lowest bid received from Hillcrest Contracting Inc. for conformance with the
contract documents. Staff noticed that one of their sub-contractor’s has an expired Department
of Industrial Relations (DIR) number. After working with the City Attorney’s Office and receiving
the required documents from the sub-contractor, staff determined the contractor met all of the
contract requirements for responsiveness and responsibility.
Construction management and inspection will be performed by City staff; material testing and
labor compliance will be performed by a City consultant. Construction costs for the project are
attached and outlined below as follows:
Construction Contract: $460,461.30
Construction Contingency: $ 46,046.00
Consultant Labor Compliance: $ 11,480.00
Construction Management/Inspection (City) N/A
Materials Testing/Geotechnical $ 13,933.00
Total Construction Cost: $531,920.30
The approved FY 2020-21 budget for the construction phase of this project is $450,000 in
various accounts. Including inspections and contingencies, the actual project cost as noted
above is $531,920.30, which leaves a deficit of $81,920.30. Recommendations for funding this
project are listed in the Financial Impact Section.
Tentative Project Schedule:
Anticipated Construction Start Date: October 28, 2020
Estimated Construction Completion Date: January 5, 2021*
Estimated Council Acceptance Date: February 15, 2021
*Assumes no delays due to weather or unforeseen conditions.
Staff recommends awarding construction contract to Hillcrest Contracting Inc. and authorize the
City Engineer to execute change orders not to exceed 10% of contract amount.
ENVIRONMENTAL IMPACT
The proposed use has been determined to be Categorically Exempt (“Existing Facilities”) under
the California Environmental Quality Act (CEQA) and CEQA Guidelines, Section 15301. Class 1
consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration
of existing public or private structures, facilities, or topographical features, involving negligible or
no expansion of use beyond that existing at the time of the lead agency’s determination. Class 1
includes the following example of a project that would be exempt under this section: (c) [minor
alterations to] Existing highways and streets, sidewalks, gutters, bicycle and pedestrian trails,
and similar facilities (this includes road grading for the purpose of public safety). The project is
for the resurfacing, restriping, and addition of signage of an existing paved road. The proposed
improvement is a negligible expansion of the existing use. The improvements described above
are considered repair and maintenance to existing streets or similar facilities. The project is
exempt per Section 15301.
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Hillcrest Contracting Inc. Agreement, CIP 20-11 Scott/Menifee Rd. Sidewalk
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Page 5 of 6
The proposed project is also exempt under the general rule that CEQA applies only to projects
which have the potential for causing a significant effect on the environment. Where it can be
seen with certainty that there is no possibility that the activity in question may have a significant
effect on the environment, the activity is not subject to CEQA (Section 15061(b)(3). There is no
possibility that the activity in question will have a significant effect on the environment because
the proposed project is occurring in an area that is heavily disturbed and is not environmentally
sensitive.
FISCAL IMPACT
The approved FY 2020-21 budget for the construction phase of this project is $450,000 in
various accounts. Including inspections and contingencies; the actual project cost is
$531,920.30, which leaves a deficit of $81,920.30.
Staff worked with the Finance Department and have identified unassigned fund balance from
fund account 320-Capital Projects that can be used to cover the additional project costs. Staff
requests an appropriation from available fund balance in Fund 320 (see table below).
Fund Account # Fund Balance
to be used To Project To Account #
320 Capital Projects
Unassigned Fund Balance
320-4530
$90,000
Capital Projects –
Scott Rd & Menifee
Rd Sidewalk
320-4555-58095
The $90,000 will also cover for construction related administration items that are not part of the
construction contracts such as plan reproduction, construction inspection with SCE, county
filings, and other administrative costs.
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Hillcrest Contracting Inc. Agreement, CIP 20-11 Scott/Menifee Rd. Sidewalk
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Page 6 of 6
This request will modify the approved FY 2020-21 CIP Budget to the following:
Description Account # Appropriated
Amount
Available
Total Project
Construction
Cost
Measure DD – Scott Rd. &
Menifee Rd Sidewalk 105-4555-58095 $266,737.00 $ 266,737.00
Grant Funds –sidewalk
missing links(roll over from
FY 19/20)
301-4555-58095 $183,263.00 $183,263.00
Capital Projects – Scott Rd
& Menifee Rd Sidewalk 320-4555-58095 $90,000.00 $81,920.30
TOTAL $540,000.00 $531,920.30
ATTACHMENTS
1. CIP 20-11 Scott/Menifee Road Sidewalk
2. Bid Schedule
3. Agreement (Hillcrest) (CIP 20-11 Scott-Menifee Rd Sidewalk)
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CIP 20-11 SCOTT/MENIFEE ROAD SIDEWALK
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CITY OF MENIFEE BID AND CONTRACT DOCUMENTS
OWNER-CONTRACTOR AGREEMENT
CIP 20-11 SCOTT/MENIFEE ROAD SIDEWALK PROJECT
This Owner-Contractor Agreement (“Agreement”) is made and entered into for the above
referenced Project by and between the City of Menifee (“Agency”), and HILLCREST
CONTRACTING, INC. (“Contractor”), whose principal business address is 1467 CIRCLE
CITY DRIVE, Corona, CA 92879 on the ________ day of ______________, 20__.
In consideration of the mutual covenants and agreements set forth herein, the Agency and
Contractor have mutually agreed as follows:
1. CONSTRUCTION
The Contractor agrees to do all the Work and furnish all the labor, services, materials and
equipment necessary to construct and complete the Project in accordance with the Contract
Documents (as hereinafter defined), including all work, labor, services, materials and equipment
described and reasonably inferable from documents enumerated in Exhibit “A” attached hereto
and incorporated herein by reference (such construction and furnishing of labor, service,
materials and equipment hereinafter referred to as the “Work”) in a good worker-like and
substantial manner and to the satisfaction of the Agency, in connection with the CIP 20-11
SCOTT/MENIFEE ROAD SIDEWALK PROJECT to be constructed at the
SCOTT/MENIFEE ROAD in the City of Menifee, California. The term Contract Documents
shall mean this Agreement, and all of the items enumerated in Exhibit “A” and all change orders
or addenda issued by the Agency with respect thereto. Agency must consent in writing to any
changes in the scope of Work. Exhibit “A” shall be deemed revised in accordance with any
revisions for which Agency’s consent has been issued. Any revisions to the scope of Work for
which Agency’s consent has not been issued shall be null and void.
2. CONTRACT PRICE
Agency hereby agrees to pay and the Contractor agrees to accept as full compensation for all
Work performed in accordance with these Contract Documents the Contract Price as set forth in
Exhibit “B”, Contract Price, attached hereto and incorporated herein by reference. Payments to
the Contractor shall be made in the manner described in the Special Provisions.
3. TIME FOR PERFORMANCE
Time is of the essence in the performance of Work for this Agreement and all timing
requirements shall be strictly adhered to unless otherwise modified by the Agency in accordance
with these Bid and Contract Documents.
The Contractor shall complete the Work in every detail to the satisfaction of the Agency,
exclusive of maintenance periods, within the specified duration set forth in the Notice to
Proceed.
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4. DELAYS AND EXTENSIONS OF TIME
See Section 6-6 of the Special Provisions.
5. LABOR CODE REQUIREMENTS
Pursuant to Labor Code Section 1771.1, the Contractor and all subcontractors shall be registered
with the Department of Industrial Relations. Pursuant to Labor Code Section 1771.4, the
Contractor is hereby notified that this Project is subject to compliance monitoring and
enforcement by the Department of Industrial Relations. [EFFECTIVE APRIL 1, 2015.]
6. NON-DISCRIMINATION
In the performance of this Agreement, the Contractor shall not refuse or fail to hire or employ
any qualified person, or bar or discharge from employment any person, or discriminate against
any person, with respect to such person’s compensation, terms, conditions or privileges of
employment because of such person’s race, religious status, sex or age.
7. AUTHORIZED AGENCY REPRESENTATIVES
On behalf of the Agency, the City Engineer of the City of Menifee shall be the Agency’s
authorized representative in the interpretation and enforcement of all Work performed in
connection with this Agreement. The City Engineer may delegate authority in connection with
this Agreement to his/her assigned designees.
8. WORKERS’ COMPENSATION INSURANCE
a) By my signature hereunder, as Contractor, I certify that I am aware of the
provisions of Section 3700 of the Labor Code, which requires every employer to be insured
against liability for Workers’ Compensation or to undertake self-insurance in accordance with
the provisions of that Code, and I will comply with such provisions before commencing the
performance of the Work of this Agreement.
b) The Contractor shall require each subcontractor to comply with the requirements
of Section 3700 of the Labor Code. Before commencing any Work, the Contractor shall cause
each subcontractor to execute the following certification:
“I am aware of the provisions of Section 3700 of the Labor Code, which
requires every employer to be insured against liability for worker’s
compensation or to undertake self-insurance in accordance with the
provisions of that Code, and I will comply with such provisions before
commencing the performance of the Work of this Agreement.”
9. ENTIRE AGREEMENT; CONFLICT
The Contract Documents comprise the entire agreement between the Agency and the Contractor
with respect to the Work. In the event of conflict between the terms of this Agreement and the
bid of the Contractor, then this Agreement shall control and nothing herein shall be considered as
an acceptance of the terms of the bid conflicting herewith.
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10. MAINTENANCE OF AGREEMENT DOCUMENTATION
Contractor shall maintain all books, documents, papers, employee time sheets, accounting
records and other evidence pertaining to costs incurred and shall make such materials available at
its office at all reasonable times during the term of this Agreement and for three (3) years from
the date of final payment under this Agreement, for inspection by Agency and copies thereof
shall be furnished to Agency if requested.
11. INDEPENDENT CONTRACTOR
At all times during the term of this Agreement, Contractor shall be an independent contractor and
shall not be an employee, agent, partner or joint venturer of the Agency. Agency shall have the
right to control Contractor insofar as the results of Contractor’s services rendered pursuant to this
Agreement; however, Agency shall not have the right to control the means by which Contractor
accomplishes such services.
12. LICENSES AND PERMITS
Contractor represents and declares to Agency that it has all licenses, permits, qualifications and
approvals of whatever nature which are legally required to practice its profession. Contractor
represents and warrants to Agency that Contractor shall, at its sole cost and expense, keep in
effect at all times during the term of this Agreement, any licenses, permits, qualifications or
approvals which are legally required for Contractor to practice its profession.
13. GOVERNING LAW, VENUE
This Agreement and the Contract Documents shall be construed under and in accordance with
the laws of the State of California, and the appropriate venue for any action or proceeding arising
from this Agreement and/or the Contract Documents shall be had in the Superior Court of
Riverside, Temecula Branch
14. COUNTERPARTS
This Agreement may be executed in any number of counterparts, each of which shall for all
purposes be deemed to be an original.
15. FALSE CLAIMS
Contractor acknowledges that if a false claim is submitted to the Agency, it may be considered
fraud and Contractor may be subject to criminal prosecution. Contractor acknowledges that the
False Claims Act, California Government Code sections 12650, et seq., provides for civil
penalties where a person knowingly submits a false claim to a public entity. These provisions
include within their scope false claims made with deliberate ignorance of the false information or
in reckless disregard of the truth or falsity of the information. In the event the Agency seeks to
recover penalties pursuant to the False Claims Act, it is entitled to recover its litigation costs,
including attorneys’ fees. Contractor hereby acknowledges that the filing of a false claim may
the Contractor to an administrative debarment proceeding wherein Contractor may be prevented
from further bidding on public contracts for a period of up to five (5) years.
I have read and understood all of the provisions of this Section 15, above:
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(Initial) (Initial)
16. AGREEMENT MODIFICATION
This Agreement and the Contract Documents may not be modified orally or in any manner other
than by an amendment in writing and signed by the Agency and the Contractor.
IN WITNESS WHEREOF this Agreement is executed as of the date first written above.
AGENCY:
City of Menifee
By:
Armando G. Villa, City Manager
CONTRACTOR:
HILLCREST CONTRACTING, INC.
By:
Name: Glenn J. Salsbury,
Its: President______
APPROVED AS TO FORM:
By:
Jeffrey T. Melching, City Attorney
By:
Name: Einer G. Lindholm,
Its: VP/Secretary
ATTEST:
By:
Sarah A. Manwaring, City Clerk
Contractor’s City Business License No.
471664, Class A
State Contractor License No. & Class
1467 CIRCLE CITY DRIVE
Street Address
Corona, CA 92879
City, State, Zip Code
[NOTE: In the event the Contractor is a Corporation, the signatures of two separate
persons holding different offices must be provided.]
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EXHIBIT A
CONTRACT DOCUMENTS
Owner-Contractor Agreement
Bid Schedule
Addenda
Plans
Special Provisions (Specifications)
Standard Specifications for Public Works Construction and Regional Supplements
State Standard Specifications
State Standard Plans
Permits issued by jurisdictional regulatory agencies
Electric, gas, telephone, and cable television company specifications and standards
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EXHIBIT B
CONTRACT PRICE
Four Hundred Sixty Thousand Four Hundred Sixty One Dollars and Thirty Cents
($460,461.30)
The Contract Price for performing all Work described in the Contract Documents, including
labor, materials, services and equipment is the total amount of all lump sum items and of all unit
price sums, determined by multiplying the unit price for each item times the actual quantity of
each such item, as determined by the Agency.
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CITY OF MENIFEE
SUBJECT: Agreement with Kimley-Horn, Inc. for Design Services of
Traffic Signals at Menifee Road/Garbani Road, CIP 21-11
MEETING DATE: October 7, 2020
TO: Mayor and City Council
PREPARED BY: Run Chen, Senior Engineer
REVIEWED BY: Jeff Wyman, Assistant City Manager
APPROVED BY: Armando G. Villa, City Manager
RECOMMENDED ACTION
Approve a Professional Services Agreement with Kimley-Horn, Inc. in an amount not-to-exceed
$82,930 for design services of traffic signals at Menifee Road/Garbani Road, CIP 21-11.
DISCUSSION
The proposed traffic signal at the intersection of Menifee Road and Garbani Road is identified
as a priority project in the City’s Capital Improvement Program for Fiscal Years 2020-25, Traffic
Signal Project Listing.
This intersection is currently controlled by an all-way stop, with the lane configurations offset
across the intersection; that is, they do not align properly. Also, the northbound lane of Menifee
Road is very narrow and does not provide room for pedestrians or cyclists. There are major
geometry issues at this intersection that require realignment and reconfiguration of the existing
lanes.
In addition, the proposed Liberty High School currently under construction located east of the
City boundary on Leon Road will add additional vehicular traffic at this intersection from
students that live in Menifee once the High School opens. The City anticipates that without
improvements, this intersection is going to present major traffic issues.
The proposed improvements will re-align Menifee Road and reduce the existing pavement on
the southbound lanes. Traffic lanes on Menifee Road through the intersection need realignment
to increase merging distance on the southbound lanes and visibility on the northbound lanes.
The center median island north of the intersection also needs realignment to increase clearance
for safe traffic transitioning from Garbani Road through right turns. The proposed traffic signal
and intersection will be constructed as an interim fix due to lack of right-of-way to accommodate
the ultimate configuration. The permanent solution would cost significantly more than the interim
solution which aside from more improvements, would require right-of-way acquisition and
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October 7, 2020
Page 2 of 2
possibly existing transmission pole relocations. Future development will contribute towards the
ultimate intersection improvements.
Consultant Selection
In 2018 the City conducted a competitive Request for Qualifications (RFQ) to establish a short
list of approved consultants to perform professional services for the City’s Capital Improvement
Program. A list of consultants was subsequently established for a variety of services including
Civil Engineering Design. Having a short-list of qualified consultants enables the City to procure
needed professional services effectively and in a timely manner.
An informal request for proposal (RFP) for plan preparation, specifications, cost estimates, and
utility coordination was solicited to three engineering consultants from the short-list of qualified
consultants, including Kimley-Horn, Rick Engineering, and STC. City staff received proposals
from all three consultants and after a panel review determined that Kimley-Horn met the
project’s requirements and received the highest score.
Consultant Proposal Score Proposal Amount Rank
Kimley-Horn 94 $82,930 1
Rick Engineering 82 $104,445 2
STC, Inc. 79 $69,400 3
Kimley-Horn’s quoted price in the amount of $82,930 was deemed reasonable for the proposed
project. City Staff estimated the project construction costs to be between $1.2M - $1.5M.
FISCAL IMPACT
The not-to-exceed design and bid preparation cost of $82,930 has been budgeted in FY 2020-
21 under the following accounts:
Fund Project Account # Available
Balance
Amount
Requested
526 – DIF Citywide
Circulation
Menifee Rd/Garbani Rd
Traffic Signal 526-4555-58109 $300,000 $82,930
ATTACHMENTS
1. Letter of Agreement
2. Agreement (Kimley-Horn)(CIP 21-11)
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kimley-horn.com 401 B Street, Suite 600, San Diego, CA 92101 619 234 9411
August 4th, 2020
Mr. Run Chen, PE, PMP
City of Menifee
29844 Huan Road
Menifee, CA 92586
RE: Menifee Road and Garbani Road Improvements
Dear Mr. Chen:
Kimley-Horn (“Consultant” or “Kimley-Horn”) is pleased to submit this letter of agreement to the City of
Menifee (“Client” or “City”) for professional services to support the City with the construction of the
Menifee Road and Garbani Road Intersection Improvements (“Project”).
Project Understanding
The signalization and roadway alignment improvements of the intersections of Menifee Road and
Garbani Road is a high priority project in the City's 20/21 Capital Improvement Program (CIP).
This scope of work was prepared to assist the City with the design, utility coordination, and construction
support.
Scope of Services
Task 1: Project Administration, Meetings and Coordination
Task 1.1 – Project Administration and Meetings
The Kimley-Horn team will coordinate with the City for the duration of the project, assumed to be up to
six (6) months; this could include phone calls and/or site and office meetings to discuss specific project-
related items as needed.
Kimley-Horn will attend one kick-off meeting with the City to discuss the project parameters, project
considerations including design elements, studies, schedule, and budget.
For budget purposes, up to 4 meetings are included for this coordination and meetings are anticipated
to span up to one (1) hour with two (2) Kimley-Horn staff in attendance.
Task 1.2 – SCE Coordination
The Kimley-Horn team will assist the City with efforts associated with the SCE coordination needed to
obtain the service point connection work order for the traffic signal installation. For budgeting purpose,
this task includes up to 15 hours for Kimley-Horn staff to provide this coordination during the design of
the project.
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Task 2: Data Collection
Task 2.1 –Topographic Survey and Boundary Mapping
Kimley-Horn team will retain the services from Sampo Engineering to perform field topographic survey
and boundary mapping. The limits of the field survey will be performed at the location shown in
Attachment A.
The field survey will include the following:
• Survey 25’ cross sections and 10’ beyond R/W
o 350-ft beyond curb returns to the north (Menifee Road)
o 200-ft beyond curb returns to the south (Menifee Road)
o 50-ft beyond curb returns to the east and west (Garbani Road)
• 10’x10’ grid shots at the intersection (limits of the intersection are within the PCRs)
• Top of curb, flow line and lip of gutter for concrete curb and gutter and AC berms
• All above ground appurtenances i.e. streetlight and power poles, vaults, cabinets, service
meters, pull boxes, guy wires, fire hydrants, valves, monuments, signs, etc.
o Include type and sizes
o Shoot each corner of vaults and large pull boxes
• All trees and sizes
• Grade breaks and material changes (i.e. concrete to asphalt)
• Miscellaneous structures
• Existing lane striping
• Mapping will include researching and obtaining relevant land and survey records, field
locating existing right-of-way, street centerline, well monuments, corner monuments, and
delineating the existing street right-of-way.
• The basis of coordinates for this survey will be NAD 83 / CCS83 and the vertical datum will
be on NAVD 88.
Deliverables:
• oSurf-EG – existing surface (AutoCAD file (2018/2020 version)
• XML of the existing topo
• Points file (txt file)
• xBD – Boundary file (R/W and Easements)
• xVA – Horizontal base file (flatten existing linework – i.e. no elevations)
Task 2.2 –Utility Research
Kimley-Horn will research existing wet utilities in the project area based on the readily available as-built
drawings provided by the City. Kimley-Horn will reach out to the dry utility providers operating in the
study area and request, through the City, their record facility maps.
Wet and dry utilities will be combined with the survey information to create an existing utility base map.
Kimley-Horn staff will perform one site visit to field verify the utility base map and will make necessary
adjustments based on field observations. Results of the investigations will be integrated into an existing
utility CAD base map that will be used by the project team to develop preliminary and final design plans.
This task assumes up to 20 hours of effort. Data collection support beyond the scope described herein
will be considered an additional service.
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Deliverables:
• Base Map (AutoCAD 2020).
Assumptions:
• City will provide as-builts.
• City will provide striping AutoCAD files for the Murrieta Boulevard Street Resurfacing Project.
Task 3: 30% Preliminary Engineering
Task 3.1 – Prepare 30% Project Submittal
Upon completion of the survey and base mapping, Kimley-Horn will develop 30% design improvements
illustrating the proposed intersection alignment to improve the width of the northbound lane north of
Garbani Road and improve northbound/southbound alignment through the intersection, including the
placement of the new traffic signal equipment. The layout will be based upon field observations, data
collection and our understanding and feedback from the kick-off meeting. The design will be based on
the following standards: City of Menifee Public Works Standard Plans, City of Menifee Special
Provisions, Standard Specifications (Greenbook 2018 edition), Caltrans Standard Plans 2018 edition,
Caltrans Standard Specifications 2018 Edition, Caltrans Highway Design Manual and the 2014
California Manual on Uniform Traffic Control Devices (CA-MUTCD). The following plans will be
prepared for this submittal:
• Title Sheet – (1 sheet)
• Horizontal Layout – 1” = 20’ Scale (2 sheets) - showing horizontal curb alignment and lane
configurations.
• Traffic Signal Installation Plan - 1"=20' Scale (1 sheet) - showing only proposed equipment
placement.
Task 3.2 – Positive Utility Identification
Kimley-Horn will coordinate with the City and request Positive Utility Identification (“Potholing”) to
determine horizontal and vertical locations of underground utility in potential conflict with the proposed
traffic signal pole locations. Up to 8 hrs of Kimley-Horn staff is assumed under this task.
Task 4: 90% Plans, Specifications and Estimate (PS&E) Submittal
Task 4.1 – Prepare 90% Project Submittal
Upon completion of Task 3, Kimley-Horn will develop the 90% PS&E based upon the 30% PS&E
comments provided by the City, and utility potholing information collected. The following plans are
anticipated for this project:
• Title Sheet – (1 sheet)
• Legend, Abbreviations and General Notes Sheets – (1 sheet)
• Key Map - (1 sheet) – including quantity table
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• Improvement Plans and Profiles - 1" = 20' Scale (3 sheets) – construction of site
improvements and curb profiles of NE curb return
• Curb Ramp Staking Plan – 1” = 20’ Scale (1 sheet) – NE curb return
• Construction Details - (2 sheets)
• Signing and Striping Plans - 1" = 40' Scale (1 sheet)
• Traffic Signal Installation Plan - 1"=20' Scale (1 sheet)
Task 4.2 – Prepare 90% Opinion of Probable Construction Cost (OPCC)
Kimley-Horn will prepare a 90% opinion of probable construction cost for the traffic signal installation
and intersection improvements. The OPCC will be presented to show the proposed bid items, unit
prices, contingencies, and an overall cost.
Because Kimley-Horn does not control the cost of labor, materials, equipment or services furnished by
others, methods of determining prices, or competitive bidding or market conditions, any opinions
rendered as to costs, including but not limited to opinions as to the costs of construction and materials,
shall be made on the basis of its experience and represent its judgment as an experienced and qualified
professional, familiar with the industry. Kimley-Horn cannot and does not guarantee that proposals,
bids or actual costs will not vary from its opinions of cost. If the City wishes greater assurance as to
the amount of any cost, it shall employ an independent cost estimator. Consultant's services required
to bring costs within any limitation established by the City will be paid for as Additional Services.
Task 4.3 – Prepare 90% Special Provisions/Specifications
Kimley-Horn will prepare 90% technical specifications for this project in the Greenbook Standard
Specifications format (2018 edition). Kimley-Horn will also utilize City specifications, as necessary, in
preparation of the Greenbook Standard Specifications.
The City will provide an electronic copy of the City’s specifications template (in MS Word format) to be
modified and update by Kimley-Horn.
Task 4.4 – Comment Resolution
After review of the City’s 90% comments, Kimley-Horn will attend one meeting or call with the City to
discuss any comments that need clarification to ensure full understanding of the comments provided.
Deliverables:
• One electronic copy of the 90% PS&E package
Assumptions:
• Demolition Plans will not be needed as part of this project and therefore not included in the
Scope of Services.
• Engineering design will not be needed for the new curb ramps with the exception of the NE
curb return. A note for contractor to construct the remaining curb ramps per City's standard
will be added to the plans with the saw cut limits for estimating construction cost.
• The City WQMP Checklist is not included as part of this scope.
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• The limits of work identified in the RFP exhibits are over 10,000 square feet; a preliminary
review of the City’s Water Quality Management Plan (WQMP) Checklist and LID Guidance
and Standards for Transportation projects, the project is not considered a Priority
Development Project (“PDP”) and will be exempt from NPDES requirements.
Task 5: 100% PS&E Submittal
Task 5.1 – Prepare 100% Project Submittal
Based on one round of consolidated written comments provided by the City, Kimley-Horn will revise
the 90% PS&E for the 100% PS&E Submittal. Kimley-Horn will provide responses to City plan
comments directly on the plans for convenient City reference and backcheck. A comment matrix is
not included as part of this scope.
Task 5.2 – Prepare 100% Opinion of Probable Construction Cost (OPCC)
Kimley-Horn will revise the project OPCC based on revisions made to the plans and comments from
the City
Task 5.3 – Prepare 100% Special Provisions/Specifications
Kimley-Horn will revise the project technical specifications based on revisions made to the plans and
comments from the City.
Task 5.4 – Comment Resolution
After review of the City’s 100% comments, Kimley-Horn will attend one meeting or call with the City to
discuss any comments that need clarification to ensure full understanding of the comments provided.
Deliverables:
• One (1) electronic copy of the 100% Plans (PDF Format).
• One (1) electronic copy of the Specifications (PDF Format).
• One (1) electronic copy of the Opinion of Probable Construction Cost (PDF Format).
• Three (3) hard copies of the 100% Plans, Specifications and Opinion of Probable
Construction Cost.
Assumptions:
• Up to one (1) meeting is budgeted for Task 5.
Task 6: Final Mylars
Task 6.1 – Prepare Final Project Submittal
Based on comments provided by the City, Kimley-Horn will revise the 100% PS&E package for the
Final Submittal.
Deliverables:
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• One (1) electronic copy of the Special Provisions (MS Word)
• One (1) electronic copy of the Bid List (MS Excel)
• One (1) hard copy of the Mylars
Assumptions:
• Up to one (1) meeting is budgeted for Task 6.
Task 7: Bid Phase Services and Construction Phase Services
Kimley-Horn will provide limited assistance to the City during the bidding phase of the project to respond
to engineering-related technical questions limited to the improvements described above.
Kimley-Horn will provide limited assistance to the Client during the construction phase of the project to
respond to engineering-related technical questions limited to the improvements described above. This
task includes review of civil-related material submittals, responding to Requests for Information (“RFI”)
and coordination with the Contractor and Client. The task also includes the attendance of a pre-
construction meeting. For budgeting purpose, this task includes up to 20 hours for Kimley-Horn staff to
provide this coordination during the design of the project.
Assumptions:
• Up to two (2) meetings are budgeted for Task 7.
Task 8 – Record Drawings
Kimley-Horn will prepare Record Drawings for the City’s records upon completion of construction. It is
assumed that the Contractor will provide bluelined plans identifying any changes made during
construction. Revisions will be made electronically. For budgeting purpose, this task includes up to 10
hours for Kimley-Horn staff to provide this coordination during the design of the project.
Additional Services
Any services not specifically provided for in the above scope will be billed as additional services and
performed at our then-current hourly rates. We can provide additional services including, but not limited
to, the following:
⚫ Public Outreach
⚫ Coordination with offsite property owners
⚫ Utility Design Plans
⚫ Irrigation Plans
⚫ Structural Plans
⚫ Photometric Evaluation
⚫ Lighting and Electrical Plans
⚫ Storm Water Quality Treatment Design
⚫ Water Pollution Control Plans & Details
⚫ Traffic Control Plans
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⚫ Meetings and Coordination beyond what is described in the scope herein
Information Provided by the City
We shall be entitled to rely on the completeness and accuracy of all information provided by the City or
the City’s consultants or representatives. The City shall provide all information requested by Kimley-
Horn during the project, including but not limited to the following:
⚫ As-built Plans
Schedule
We will provide our services as expeditiously as practicable with the goal of meeting the overall project
schedule.
Due to the everchanging circumstances surrounding the COVID-19 Virus, situations may arise during
the performance of this Agreement that affect availability of resources and staff of Kimley-Horn, the
client, other consultants, and public agencies. Kimley-Horn will notify the City in the event the schedule
is affected due to COVID-19. Kimley-Horn and the City will work together to resolve any issues and
agree on a revised schedule as necessary.
Fee and Expenses
Kimley-Horn will complete Tasks 1 - 8 on a time and materials basis for an amount not to exceed basis
of $82,930.00
We appreciate the opportunity to provide these services to you. Please contact me if you have any
questions.
KIMLEY-HORN AND ASSOCIATES, INC.
Mark Araujo, P.E. Leo Espelet, P.E., T.E.
Task Manager Contract Manager
RCE #85614 RCE #71532, TE # 2678
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Task Description $ 210.00 $ 190.00 $ 135.00 $ 155.00
Task 1 – PROJECT ADMINISTRATION, MEETINGS & COORDINATION 17 6 10 6 39 6,990.00$ $ -6,990.00$
1.1 - PROJECT ADMINISTRATION AND MEETINGS 12 6 0 6 24 4,590.00$-$4,590.00$
12 6 6 24 4,590.00$ $ 4,590.00
1.2 - SCE COORDINATION 5 0 10 0 15 2,400.00$-$2,400.00$
5 10 15 2,400.00$ $ 2,400.00
Task 2 – DATA COLLECTION 0 7 19 0 26 3,895.00$ $ 7,925.00 $ 11,820.00
2.1 - TOPOGRAPHIC SURVEY AND BOUNDARY MAPPING 0 2 4 0 6 920.00$7,925.00$8,845.00$
2 4 6 920.00$ $ 7,925.00 Sampo Engineering $ 8,845.00
2.2 - UTILITY RESEARCH 0 5 15 0 20 2,975.00$-$2,975.00$
5 15 20 2,975.00$ $ 2,975.00
Task 3 – 30% PRELIMINARY ENGINEERING 2 18 48 0 68 10,320.00$ $ - $ 10,320.00
3.1 - PREPARE 30% PROJECT SUBMITTAL 2 14 44 0 60 9,020.00$-$9,020.00$
Title Sheet (1 Sheet)1 2 3 460.00$ $ 460.00
Improvement Plans (2 Sheets)1 8 30 39 5,780.00$ $ 5,780.00
Traffic Signal Plan (1 Sheet)1 5 12 18 2,780.00$ $ 2,780.00
3.2 - POSITIVE UTILITY IDENTIFICATION 0 4 4 0 8 1,300.00$-$1,300.00$
4 4 8 1,300.00$AirX $ 1,300.00
Task 4 – 90% PLANS, SPECIFICATIONS AND ESTIMATE (PS&E) SUBMITTAL 10 54 145 0 209 31,935.00$ $ - $ 31,935.00
4.1 - 90% PLANS 6 40 129 0 175 26,275.00$-$26,275.00$
Title Sheet (1 Sheet)1 1 135.00$ $ 135.00
Legend, Abbreviations and General Notes Sheets (1 Sheet)1 2 3 460.00$ $ 460.00
Key Map (1 Sheet)1 5 6 865.00$ $ 865.00
Improvement Plans and Profiles (3 Sheets)12 40 52 7,680.00$ $ 7,680.00
Curb Ramp Staking Plan (1 Sheet)8 20 28 4,220.00$ $ 4,220.00
Construction Details (2 Sheets)2 8 25 35 5,315.00$ $ 5,315.00
Signing and Striping Plans (1 Sheet)1 2 16 19 2,750.00$ $ 2,750.00
Traffic Signal Plan (1 Sheet)3 8 20 31 4,850.00$ $ 4,850.00
4.2 - OPINION OF PROBABLE CONSTRUCTION COST 1 2 16 0 19 2,750.00$-$2,750.00$
1 2 16 19 2,750.00$ $ 2,750.00
4.3 - STANDARD SPECIAL PROVISIONS/SPECIFICATIONS 1 8 0 0 9 1,730.00$-$1,730.00$
1 8 9 1,730.00$ $ 1,730.00
4.4 - COMMENT RESOLUTION 2 4 0 0 6 1,180.00$-$1,180.00$
2 4 6 1,180.00$ $ 1,180.00
Task 5 – 100% PLANS AND ENGINEER'S OPINION OF PROBABLE CONSTRUCITON
COST 3 25 57 0 85 13,075.00$ $ - $ 13,075.00
5.1 - 100% PLANS 2 18 55 0 75 11,265.00$-$11,265.00$
Title Sheet (1 Sheet)1 1 135.00$ $ 135.00
Legend, Abbreviations and General Notes Sheets (1 Sheet)1 1 135.00$ $ 135.00
Key Map (1 Sheet)1 5 6 865.00$ $ 865.00
Improvement Plans and Profiles (3 Sheets)8 20 28 4,220.00$ $ 4,220.00
Curb Ramp Staking Plan (1 Sheet)4 8 12 1,840.00$ $ 1,840.00
Construction Details (2 Sheets)2 6 8 1,190.00$ $ 1,190.00
Signing and Striping Plans (1 Sheet)1 4 5 730.00$ $ 730.00
Traffic Signal Plan (1 Sheet)2 2 10 14 2,150.00$ $ 2,150.00
5.2 - OPINION OF PROBABLE CONSTRUCTION COST 0 2 2 0 4 650.00$-$650.00$
2 2 4 650.00$ $ 650.00
5.3 - STANDARD SPECIAL PROVISIONS/SPECIFICATIONS OUTLINE 0 4 0 0 4 760.00$-$760.00$
4 4 760.00$ $ 760.00
5.4 - COMMENT RESOLUTION 1 1 0 0 2 400.00$-$400.00$
1 1 2 400.00$ $ 400.00
Task 6 – FINAL MYLARS 0 4 14 0 20 2,870.00$ $ - $ 2,870.00
6.1 - FINALIZE PS&E PACKAGE 0 2 10 0 12 1,730.00$-$1,730.00$
2 10 12 1,730.00$ $ 1,730.00
6.2 - PREPARE MYLARS 0 2 4 0 8 1,140.00$-$1,140.00$
2 4 8 1,140.00$ $ 1,140.00
Task 7 – BID AND CONSTRUCTION PHASE SERVICES 5 5 10 0 20 3,350.00$ $ - $ 3,350.00
7.1 - BID PHASE AND CONSTRUCTION SERVICES 5 5 10 0 20 3,350.00$-$3,350.00$
5 5 10 20 3,350.00$ $ 3,350.00
Task 8 – RECORD DRAWINGS 0 4 6 0 10 1,570.00$ $ - $ 1,570.00
8.1 - PREPARE RECORD DRAWINGS 0 4 6 0 10 1,570.00$-$1,570.00$
Expenses 1,000.00$
Total 37 123 309 6 477 $ 74,005 $ 7,925 $ 82,930
City of San Menifee - Menifee Road and Garbani Road Improvements
Total
CostProfessional II Professional I Total KHA
Hours Subconsultant
8/4/2020
Sub Cost KHA
CostAnalyst I Sr. Project Support
10.12.a
Packet Pg. 293 Attachment: Letter of Agreement [Revision 2] (2620 : Traffic Signal - Kimley-Horn Design Agreement, CIP 21-11)
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7630376.2 a02/04/20
CITY OF MENIFEE
PROFESSIONAL SERVICES AGREEMENT
CIP 21-11: MENIFEE ROAD AND GARBANI ROAD TRAFFIC SIGNAL
(CIVIL DESIGN PLANS, SPECIFICATIONS, AND ESTIMATE (“PS&E”))
SERVICES
THIS PROFESSIONAL SERVICES AGREEMENT (“Agreement”) is made and effective
this _____ day of _____, 2020 (“Effective Date”) by and between the CITY OF MENIFEE, a
California municipal corporation, (“City”) and Kimley-Horn and Associates, Inc., a A North
Carolina Corporation (“Consultant”). City and Consultant may sometimes herein be referred to
individually as a “Party” and collectively as the “Parties.”
SECTION 1. SERVICES.
Subject to the terms and conditions set forth in this Agreement, Consultant shall provide to
City the services described in the Scope of Services, attached hereto as Exhibit A and incorporated
herein by this reference (the “Services”). Consultant will perform subsequent task orders as
requested by the Contract Administrator (as defined below), in accordance with the Scope of
Services. In the event of a conflict in or inconsistency between the terms of this Agreement and
Exhibit A, this Agreement shall prevail.
1.1 Term of Services. The term of this Agreement shall begin on August 19, 2020 and
shall end on June 30, 2021 unless the term of this Agreement is otherwise terminated or extended
as provided for in Section 8. The time provided to Consultant to complete the Services required
by this Agreement shall not affect City’s right to terminate this Agreement, as provided for in
Section 8.
1.2 Standard of Performance. Consultant represents and warrants that Consultant is
experienced in performing the Services contemplated herein and, in light of such status and
experience, Consultant shall perform the Services required pursuant to this Agreement in the
manner and according to the standards observed by a competent practitioner of the profession in
which Consultant is engaged in the geographical area in which Consultant practices its profession
and to the sole satisfaction of the Contract Administrator.
1.3 Assignment of Personnel. Consultant shall assign only competent personnel to
perform the Services pursuant to Agreement. In the event that City, in its sole discretion, at any
time during the term of this Agreement, desires the reassignment of any such persons, Consultant
shall, immediately upon receiving notice from City of such desire of City, reassign such person or
persons.
1.4 Time. Consultant shall devote such time to the performance of the Services
pursuant to this Agreement as may be reasonably necessary to satisfy Consultant’s obligations
hereunder.
10.12.b
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1.5 Authorization to Perform Services. Consultant is not authorized to perform any of
the Services or incur any costs whatsoever under the terms of this Agreement until receipt of
authorization from the Contract Administrator.
SECTION 2. COMPENSATION.
City hereby agrees to pay Consultant a sum not to exceed EIGHTY TWO THOUSAND
NINE HUNDRED THIRTY DOLLARS AND ZERO CENTS ($82,930.00) not withstanding
any contrary indications that may be contained in Consultant’s proposal, for the Services to be
performed and reimbursable costs incurred under this Agreement. In the event of a conflict
between this Agreement and Exhibit A, regarding the amount of compensation, this Agreement
shall prevail. City shall pay Consultant for the Services rendered pursuant to this Agreement at
the time and in the manner set forth herein. The payments specified below shall be the only
payments from City to Consultant for the Services rendered pursuant to this Agreement.
Consultant shall submit all invoices to City in the manner specified herein. Except as specifically
authorized in advance by City, Consultant shall not bill City for duplicate services performed by
more than one person.
2.1 Invoices. Consultant shall submit invoices monthly during the term of this
Agreement, based on the cost for the Services performed and reimbursable costs incurred prior to
the invoice date. Invoices shall contain the following information:
a. Serial identifications of progress bills; i.e., Progress Bill No. 1 for the first
invoice, etc.;
b. The beginning and ending dates of the billing period;
c. A “Task Summary” containing the original contract amount, the amount of
prior billings, the total due this period, the balance available under this Agreement, and the
percentage of completion;
d. At City’s option, for each item in each task, a copy of the applicable time
entries or time sheets shall be submitted showing the name of the person performing the
Services, the hours spent by each person, a brief description of the Services, and each
reimbursable expense;
e. The total number of hours of work performed under this Agreement by
Consultant and each employee, agent, and subcontractor of Consultant performing the
Services hereunder necessary to complete the Services described in Exhibit A;
f. Receipts for expenses to be reimbursed;
g. The Consultant Representative’s signature.
Invoices shall be submitted to:
City of Menifee
Attn: Accounts Payable
10.12.b
Packet Pg. 295 Attachment: Agreement (Kimley-Horn)(CIP 21-11) (2620 : Traffic Signal - Kimley-Horn Design Agreement, CIP 21-11)
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29844 Haun Road
Menifee, CA 92586
2.2 Monthly Payment. City shall make monthly payments, based on invoices received,
for the Services satisfactorily performed, and for authorized reimbursable costs incurred. City
shall have thirty (30) days from the receipt of an invoice that complies with all of the requirements
above to pay Consultant.
2.3 Final Payment. City shall pay the last ten percent (10%) of the total amount due
pursuant to this Agreement within sixty (60) days after completion of the Services and submittal
to City of a final invoice, if all of the Services required have been satisfactorily performed.
2.4 Total Payment. City shall not pay any additional sum for any expense or cost
whatsoever incurred by Consultant in rendering the Services pursuant to this Agreement. City
shall make no payment for any extra, further, or additional service pursuant to this Agreement.
In no event shall Consultant submit any invoice for an amount in excess of the
maximum amount of compensation provided above either for a task or for the entirety of the
Services performed pursuant to this Agreement, unless this Agreement is modified in writing prior
to the submission of such an invoice.
2.5 Hourly Fees. Fees for the Services performed by Consultant on an hourly basis
shall not exceed the amounts shown on the fee schedule included with Exhibit A.
2.6 Reimbursable Expenses. Reimbursable expenses are included within the maximum
amount of this Agreement.
2.7 Payment of Taxes. Consultant is solely responsible for the payment of employment
taxes incurred under this Agreement and any federal or state taxes.
2.8 Payment upon Termination. In the event that City or Consultant terminates this
Agreement pursuant to Section 8, City shall compensate Consultant for all outstanding costs and
reimbursable expenses incurred for Services satisfactorily completed and for reimbursable
expenses as of the date of written notice of termination. Consultant shall maintain adequate logs
and timesheets in order to verify costs and reimbursable expenses incurred to that date.
SECTION 3. FACILITIES AND EQUIPMENT.
Except as otherwise provided, Consultant shall, at its sole cost and expense, provide all
facilities and equipment necessary to perform the services required by this Agreement. City shall
make available to Consultant only physical facilities such as desks, filing cabinets, and conference
space, as may be reasonably necessary for Consultant’s use while consulting with City employees
and reviewing records and the information in possession of City. The location, quantity, and time
of furnishing those facilities shall be in the sole discretion of City. In no event shall City be
required to furnish any facility that may involve incurring any direct expense, including but not
limited to computer, long-distance telephone or other communication charges, vehicles, and
reproduction facilities.
10.12.b
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SECTION 4. INSURANCE REQUIREMENTS.
Before beginning any work under this Agreement, Consultant, at its own cost and expense,
shall procure the types and amounts of insurance checked below and provide Certificates of
Insurance, indicating that Consultant has obtained or currently maintains insurance that meets the
requirements of this section and which is satisfactory, in all respects, to City. Consultant shall
maintain the insurance policies required by this section throughout the term of this Agreement.
The cost of such insurance shall be included in Consultant’s compensation. Consultant shall not
allow any subcontractor, consultant or other agent to commence work on any subcontract until
Consultant has obtained all insurance required herein for the subcontractor(s) and provided
evidence thereof to City. Verification of the required insurance shall be submitted and made part
of this Agreement prior to execution. Consultant acknowledges the insurance policy must cover
inter-insured suits between City and other Insureds.
4.1 Workers’ Compensation. Consultant shall, at its sole cost and expense, maintain
Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance for any and all
persons employed directly or indirectly by Consultant pursuant to the provisions of the California
Labor Code. Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance
shall be provided with limits of not less than ONE MILLION DOLLARS ($1,000,000.00) per
accident, ONE MILLION DOLLARS ($1,000,000.00) disease per employee, and ONE MILLION
DOLLARS ($1,000,000.00) disease per policy. In the alternative, Consultant may rely on a self-
insurance program to meet those requirements, but only if the program of self-insurance complies
fully with the provisions of the California Labor Code. Determination of whether a self-insurance
program meets the standards of the California Labor Code shall be solely in the discretion of the
Contract Administrator. The insurer, if insurance is provided, or Consultant, if a program of self-
insurance is provided, shall waive all rights of subrogation against City and its officers, officials,
employees, and authorized volunteers for loss arising from the Services performed under this
Agreement.
4.2 Commercial General and Automobile Liability Insurance.
a. General requirements. Consultant, at its own cost and expense, shall
maintain commercial general and automobile liability insurance for the term of this Agreement in
an amount not less than ONE MILLION DOLLARS ($1,000,000.00) per occurrence, combined
single limit coverage, for risks associated with the Services contemplated by this Agreement, TWO
MILLION DOLLARS ($2,000,000.00) general aggregate, and TWO MILLION
DOLLARS ($2,000,000.00) products/completed operations aggregate. If a Commercial General
Liability Insurance or an Automobile Liability Insurance form or other form with a general
aggregate limit is used, either the general aggregate limit shall apply separately to the Services to
be performed under this Agreement or the general aggregate limit shall be at least twice the
required occurrence limit. Such coverage shall include but shall not be limited to, protection
against claims arising from bodily and personal injury, including death resulting therefrom, and
damage to property resulting from the Services contemplated under this Agreement, including the
use of hired, owned, and non-owned automobiles.
b. Minimum scope of coverage. Commercial general coverage shall be at least
as broad as Insurance Services Office Commercial General Liability occurrence form CG 0001.
10.12.b
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Automobile coverage shall be at least as broad as Insurance Services Office Automobile Liability
form CA 0001 Code 2, 8, and 9. No endorsement shall be attached limiting the coverage.
c. Additional requirements. Each of the following shall be included in the
insurance coverage or added as a certified endorsement to the policy:
a. The insurance shall cover on an occurrence or an accident basis, and
not on a claims-made basis.
b. Any failure of Consultant to comply with reporting provisions of the
policy shall not affect coverage provided to City and its officers, employees, agents,
and volunteers.
4.3 Professional Liability Insurance.
a. General requirements. Consultant, at its own cost and expense, shall
maintain for the period covered by this Agreement professional liability insurance for licensed
professionals performing the Services pursuant to this Agreement in an amount not less than ONE
MILLION DOLLARS ($1,000,000) covering the licensed professionals’ errors and omissions.
Any deductible or self-insured retention shall be shown on the Certificate. If the deductible or
self-insured retention exceeds TWENTY-FIVE THOUSAND DOLLARS ($25,000), it must be
approved by City.
b. Claims-made limitations. The following provisions shall apply if the
professional liability coverage is written on a claims-made form:
a. The retroactive date of the policy must be shown and must be no
later than the commencement of the Services.
b. Insurance must be maintained and evidence of insurance must be
provided for at least five (5) years after the expiration or termination of this
Agreement or completion of the Services, so long as commercially available at
reasonable rates.
c. If coverage is canceled or not renewed and it is not replaced with
another claims-made policy form with a retroactive date that precedes the Effective
Date of this Agreement, Consultant must provide extended reporting coverage for
a minimum of five (5) years after the expiration or termination of this Agreement
or the completion of the Services. Such continuation coverage may be provided by
one of the following: (1) renewal of the existing policy; (2) an extended reporting
period endorsement; or (3) replacement insurance with a retroactive date no later
than the commencement of the Services under this Agreement. City shall have the
right to exercise, at Consultant’s sole cost and expense, any extended reporting
provisions of the policy, if Consultant cancels or does not renew the coverage.
d. A copy of the claim reporting requirements must be submitted to
City prior to the commencement of the Services under this Agreement.
10.12.b
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4.4 All Policies Requirements.
a. Acceptability of insurers. All insurance required by this Section is to be
placed with insurers with a Bests’ rating of no less than A:VII and admitted in California.
b. Verification of coverage. Prior to beginning the Services under this
Agreement, Consultant shall furnish City with Certificates of Insurance, additional insured
endorsement or policy language granting additional insured status complete certified copies of all
policies, including complete certified copies of all endorsements. All copies of policies and
certified endorsements shall show the signature of a person authorized by that insurer to bind
coverage on its behalf. The Certificate of Insurance must include the following reference: CIP
21-11: MENIFEE ROAD AND GARBANI ROAD TRAFFIC SIGNAL (CIVIL DESIGN
PLANS, SPECIFICATIONS, AND ESTIMATE (“PS&E”)) SERVICES. The name and
address for Additional Insured endorsements, Certificates of Insurance and Notice of Cancellation
is: City of Menifee, 29844 Haun Road, Menifee, CA 92586. City must be endorsed as an
additional insured for liability arising out of ongoing and completed operations by or on behalf of
Consultant.
c. Notice of Reduction in or Cancellation of Coverage. Consultant shall
provide written notice to City within ten (10) working days if: (1) any of the required insurance
policies is terminated; (2) the limits of any of the required polices are reduced; or (3) the deductible
or self-insured retention is increased.
d. Additional insured; primary insurance. City and its officers, employees,
agents, and authorized volunteers shall be covered as additional insureds with respect to each of
the following: liability arising out of the Services performed by or on behalf of Consultant,
including the insured’s general supervision of Consultant; products and completed operations of
Consultant, as applicable; premises owned, occupied, or used by Consultant; and automobiles
owned, leased, or used by Consultant in the course of providing the Services pursuant to this
Agreement. The coverage shall contain no special limitations on the scope of protection afforded
to City or its officers, employees, agents, or authorized volunteers. The insurance provided to City
as an additional insured must apply on a primary and non-contributory basis with respect to any
insurance or self-insurance program maintained by City. Additional insured status shall continue
for one (1) year after the expiration or termination of this Agreement or completion of the Services.
A certified endorsement must be attached to all policies stating that coverage is
primary insurance with respect to City and its officers, officials, employees, and volunteers, and
that no insurance or self-insurance maintained by City shall be called upon to contribute to a loss
under the coverage.
e. Deductibles and Self-insured Retentions. Consultant shall obtain the
written approval of City for the self-insured retentions and deductibles before beginning any of the
Services.
During the term of this Agreement, only upon the prior express written
authorization of the Contract Administrator, Consultant may increase such deductibles or self-
insured retentions with respect to City, its officers, employees, agents, and volunteers. The
10.12.b
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Contract Administrator may condition approval of an increase in deductible or self-insured
retention levels with a requirement that Consultant procure a bond guaranteeing payment of losses
and related investigations, claim administration, and defense expenses that is satisfactory in all
respects to each of them.
f. Subcontractors. Consultant shall include all subcontractors as insureds
under its policies or shall furnish separate certificates and certified endorsements for each
subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated
herein.
g. Variation. The Contract Administrator may, but is not required to, approve
in writing a variation in the foregoing insurance requirements, upon a determination that the
coverage, scope, limits, and forms of such insurance are either not commercially available, or that
City’s interests are otherwise fully protected.
4.5 Remedies. In addition to any other remedies at law or equity City may have if
Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent
and within the time herein required, City may, at its sole option, exercise any of the following
remedies, which are alternatives to other remedies City may have and are not the exclusive remedy
for Consultant’s breach:
a. Obtain such insurance and deduct and retain the amount of the premiums
for such insurance from any sums due under this Agreement;
b. Order Consultant to stop work under this Agreement or withhold any
payment that becomes due to Consultant hereunder, or both stop work and withhold any
payment, until Consultant demonstrates compliance with the requirements hereof; and/or
c. Terminate this Agreement.
SECTION 5. INDEMNIFICATION.
5.1 Indemnification for Professional Liability. Where the law establishes a
professional standard of care for performance of the Services, to the fullest extent permitted by
law, Consultant shall indemnify, protect, defend (with counsel selected by City), and hold harmless
City and any and all of its officers, employees, officials, volunteers, and agents from and against
any and all claims, losses, costs, damages, expenses, liabilities, liens, actions, causes of action
(whether in tort, contract, under statute, at law, in equity, or otherwise) charges, awards,
assessments, fines, or penalties of any kind (including reasonable consultant and expert fees and
expenses of investigation, costs of whatever kind and nature and, if Consultant fails to provide a
defense for City, the legal costs of counsel retained by City) and any judgment (collectively,
“Claims”) to the extent same are caused in whole or in part by any negligent or wrongful act, error,
or omission of Consultant, its officers, agents, employees, or subcontractors (or any entity or
individual that Consultant shall bear the legal liability thereof) in the performance of professional
services under this Agreement.
5.2 Indemnification for Other than Professional Liability. Other than in the
performance of professional services and to the full extent permitted by law, Consultant shall
10.12.b
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indemnify, protect, defend (with counsel selected by City), and hold harmless City, and any and
all of its officers, employees, officials, volunteers, and agents from and against any and all Claims,
where the same arise out of, are a consequence of, or are in any way attributable to, in whole or in
part, the performance of this Agreement by Consultant or by any individual or entity for which
Consultant is legally liable, including but not limited to officers, agents, employees or
subcontractors of Consultant.
5.3 Limitation of Indemnification for Design Professionals. Notwithstanding any
provision of this Section 5 to the contrary, design professionals are required to defend and
indemnify City only to the extent permitted by Civil Code Section 2782.8. The term “design
professional” as defined in Section 2782.8, is limited to licensed architects, licensed landscape
architects, registered professional engineers, professional land surveyors, and the business entities
that offer such services in accordance with the applicable provisions of the California Business
and Professions Code.
5.4 Limitation of Indemnification. The provisions of this Section 5 do not apply to
claims occurring as a result of City’s sole or active negligence. The provisions of this Section 5
shall not release City from liability arising from gross negligence or willful acts or omissions of
City or any and all of its officers, officials, employees, and agents acting in an official capacity.
SECTION 6. STATUS OF CONSULTANT.
6.1 Independent Contractor. At all times during the term of this Agreement, Consultant
shall be an independent contractor and shall not be an employee of City. City shall have the right
to control Consultant only insofar as the results of the Services rendered pursuant to this
Agreement and assignment of personnel pursuant to Subparagraph 1.3; however, otherwise City
shall not have the right to control the means by which Consultant accomplishes the Services
rendered pursuant to this Agreement. The personnel performing the Services under this
Agreement on behalf of Consultant shall at all times be under Consultant’s exclusive direction and
control. Consultant shall not at any time or in any manner represent that it or any of its officers,
employees, or agents is in any manner officers, officials, employees, or agents of City. Consultant
shall not incur or have the power to incur any debt, obligation, or liability whatever against City,
or bind City in any manner. Except for the fees paid to Consultant as provided in this Agreement,
City shall not pay salaries, wages, or other compensation to Consultant for performing the Services
hereunder for City. City shall not be liable for compensation or indemnification to Consultant for
injury or sickness arising out of performing the Services hereunder. Notwithstanding any other
City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Consultant and any
of its employees, agents, and subcontractors providing services under this Agreement shall not
qualify for or become entitled to any compensation, benefit, or any incident of employment by
City, including but not limited to eligibility to enroll in the California Public Employees
Retirement System (“PERS”) as an employee of City and entitlement to any contribution to be
paid by City for employer contributions and/or employee contributions for PERS benefits.
SECTION 7. LEGAL REQUIREMENTS.
7.1 Governing Law. The laws of the State of California shall govern this Agreement.
10.12.b
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7.2 Compliance with Applicable Laws. Consultant and any subcontractor shall comply
with all applicable local, state, and federal laws and regulations applicable to the performance of
the work hereunder. Consultant shall not hire or employ any person to perform work within City
or allow any person to perform the Services required under this Agreement unless such person is
properly documented and legally entitled to be employed within the United States. Any and all
work subject to prevailing wages, as determined by the Director of Industrial Relations of the State
of California, will be the minimum paid to all laborers, including Consultant’s employee and
subcontractors. It is understood that it is the responsibility of Consultant to determine the correct
scale. The State Prevailing Wage Rates may be obtained from the California Department of
Industrial Relations (“DIR”) pursuant to California Public Utilities Code, Sections 465, 466, and
467 by calling 415-703-4774. Appropriate records demonstrating compliance with such
requirement shall be maintained in a safe and secure location at all times, and readily available at
City’s request. Consultant shall indemnify, defend, and hold City and its elected and appointed
boards, members, officials, officers, agents, representatives, employees, and volunteers harmless
from and against any liability, loss, damage, cost or expenses (including but not limited to
reasonable attorneys’ fees, expert witness fees, court costs, and costs incurred related to any
inquiries or proceedings) arising from or related to (i) the noncompliance by Consultant or any
party performing the Services of any applicable local, state, and/or federal law, including, without
limitation, any applicable federal and/or state labor laws (including, without limitation, the
requirement to pay state prevailing wages and hire apprentices); (ii) the implementation of Section
1781 of the Labor Code, as the same may be amended from time to time, or any other similar law;
and/or (iii) failure by Consultant or any party performing the Services to provide any required
disclosure or identification as required by Labor Code Section 1781, as the same may be amended
from time to time, or any other similar law. It is agreed by the Parties that, in connection with
performance of the Services, including, without limitation, any and all public works (as defined
by applicable law), Consultant shall bear all risks of payment or non-payment of prevailing wages
under California law and/or the implementation of Labor Code Section 1781, as the same may be
amended from time to time, and/or any other similar law. Consultant acknowledges and agrees
that it shall be independently responsible for reviewing the applicable laws and regulations and
effectuating compliance with such laws. Consultant shall require the same of all subcontractors.
7.3 Licenses and Permits. Consultant represents and warrants to City that Consultant
and its employees, agents, and any subcontractors have all licenses, permits, qualifications, and
approvals of whatsoever nature that are legally required to practice their respective professions.
Consultant represents and warrants to City that Consultant and its employees, agents, and
subcontractors shall, at their sole cost and expense, keep in effect at all times during the term of
this Agreement any licenses, permits, and approvals that are legally required to practice their
respective professions. In addition to the foregoing, Consultant and any subcontractors shall obtain
and maintain during the term of this Agreement valid Business Licenses from City.
SECTION 8. TERMINATION AND MODIFICATION.
8.1 Termination. City may cancel this Agreement at any time and without cause upon
written notification to Consultant.
8.2 Termination by Consultant. Consultant may cancel this Agreement upon 30 days’
written notice to City.
10.12.b
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8.3 Consequences of Termination. In the event of termination, Consultant shall be
entitled to compensation for the Services performed up to the date of termination; City, however,
may condition payment of such compensation upon Consultant delivering to City any or all
documents, photographs, computer software, video and audio tapes, and other materials provided
to Consultant or prepared by or for Consultant or City in connection with this Agreement.
8.4 Extension. City may, in its sole and exclusive discretion, extend the end date of
this Agreement beyond that provided for in Subsection 1.1. Any such extension shall require a
written amendment to this Agreement, as provided for herein. Consultant understands and agrees
that, if City grants such an extension, City shall have no obligation to provide Consultant with
compensation beyond the maximum amount provided for in this Agreement. Similarly, unless
authorized by the Contract Administrator, City shall have no obligation to reimburse Consultant
for any otherwise reimbursable expenses incurred during the extension period.
8.5 Amendments. The Parties may amend this Agreement only by a writing signed by
all the Parties.
8.6 Assignment and Subcontracting. City and Consultant recognize and agree that this
Agreement contemplates personal performance by Consultant and is based upon a determination
of Consultant’s unique personal competence, experience, and specialized personal knowledge.
Moreover, a substantial inducement to City for entering into this Agreement was and is the
professional reputation and competence of Consultant. Consultant may not assign this Agreement
or any interest therein without the prior written approval of the Contract Administrator. Consultant
shall not subcontract any portion of the performance contemplated and provided for herein, other
than to the subcontractors noted in Consultant’s proposal, without prior written approval of the
Contract Administrator. In the event that key personnel leave Consultant’s employ, Consultant
shall notify City immediately.
8.7 Survival. All obligations arising prior to the expiration or termination of this
Agreement and all provisions of this Agreement allocating liability between City and Consultant
shall survive the expiration or termination of this Agreement.
8.8 Options upon Breach by Consultant. If Consultant materially breaches any of the
terms of this Agreement, City’s remedies shall include, but not be limited to, any or all of the
following:
a. Immediately terminate this Agreement;
b. Retain the plans, specifications, drawings, reports, design documents, and
any other work product prepared by Consultant pursuant to this Agreement;
c. Retain a different consultant to complete the Services described in
Exhibit A; and/or
d. Charge Consultant the difference between the cost to complete the Services
described in Exhibit A that is unfinished at the time of breach and the amount that City
would have paid Consultant pursuant to Section 2 if Consultant had completed the
Services.
10.12.b
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SECTION 9. KEEPING AND STATUS OF RECORDS.
9.1 Records Created as Part of Consultant’s Performance. All reports, data, maps,
models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications, records,
files, or any other documents or materials, in electronic or any other form that Consultant prepares
or obtains pursuant to this Agreement and that relate to the matters covered hereunder shall be the
property of City. Consultant hereby agrees to deliver those documents to City upon the expiration
or termination of this Agreement. It is understood and agreed that the documents and other
materials, including but not limited to those described above, prepared pursuant to this Agreement
are prepared specifically for City and are not necessarily suitable for any future or other use. Any
use of such documents for other projects by City shall be without liability to Consultant. City and
Consultant agree that, until final approval by City, all data, plans, specifications, reports, and other
documents are confidential and will not be released to third parties without prior written consent
of both Parties unless required by law.
9.2 Licensing of Intellectual Property. This Agreement creates a non-exclusive and
perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs,
rights of reproduction, and other intellectual property embodied in plans, specifications, studies,
drawings, estimates, test data, survey results, models, renderings, and other documents or works
of authorship fixed in any tangible medium of expression, including but not limited to, physical
drawings, digital renderings, or data stored digitally, magnetically, or in any other medium, which
are prepared or caused to be prepared by Consultant under this Agreement (“Documents and
Data”). Consultant shall require all subcontractors to agree in writing that City is granted a non-
exclusive and perpetual license for any Documents and Data the subcontractor prepares under this
Agreement. Consultant represents and warrants that Consultant has the legal right to license any
and all Documents and Data. Consultant makes no such representation and warranty in regard to
Documents and Data which were prepared by design professionals other than Consultant or
provided to Consultant by the City. City shall not be limited in any way in its use of the Documents
and Data at any time, provided that any such use not within the purposes intended by this
Agreement shall be at City’s sole risk.
9.3 Consultant’s Books and Records. Consultant shall maintain any and all ledgers,
books of account, invoices, vouchers, canceled checks, and other records or documents evidencing
or relating to charges for the Services or expenditures and disbursements charged to City under
this Agreement for a minimum of three (3) years, or for any longer period required by law, from
the date of final payment to Consultant under this Agreement. All such records shall be maintained
in accordance with generally accepted accounting principles and shall be clearly identified and
readily accessible.
9.4 Inspection and Audit of Records. Any records or documents that Section 9.3 of
this Agreement requires Consultant to maintain shall be made available for inspection, audit,
and/or copying at any time during regular business hours, upon oral or written request of City.
Under California Government Code Section 8546.7, if the amount of public funds expended under
this Agreement exceeds TEN THOUSAND DOLLARS ($10,000.00), this Agreement shall be
subject to the examination and audit of the State Auditor, at the request of City or as part of any
audit of City, for a period of three (3) years after final payment under this Agreement.
10.12.b
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SECTION 10. MISCELLANEOUS PROVISIONS.
10.1 Attorneys’ Fees. If either Party to this Agreement brings any action, including an
action for declaratory relief, to enforce or interpret the provision of this Agreement, the prevailing
Party shall be entitled to reasonable attorneys’ fees and expenses including costs, in addition to
any other relief to which that Party may be entitled; provided, however, that the attorneys’ fees
awarded pursuant to this Section shall not exceed the hourly rate paid by City for legal services
multiplied by the reasonable number of hours spent by the prevailing Party in the conduct of the
litigation. The court may set such fees in the same action or in a separate action brought for that
purpose.
10.2 Applicable Law; Venue. The internal laws of the State of California shall govern
the interpretation and enforcement of this Agreement. In the event that either Party brings any
action against the other under this Agreement, the Parties agree that trial of such action shall be
vested exclusively in Riverside County.
10.3 Severability. If any provision of this Agreement is held invalid, the remainder of
this Agreement shall not be affected thereby and all other parts of this Agreement shall
nevertheless be in full force and effect.
10.4 Section Headings and Subheadings. The section headings and subheadings
contained in this Agreement are included for convenience only and shall not limit or otherwise
affect the terms of this Agreement.
10.5 No Implied Waiver of Breach. The waiver of any breach of a specific provision of
this Agreement does not constitute a waiver of any other breach of that term or any other term of
this Agreement.
10.6 Successors and Assigns. The provisions of this Agreement shall inure to the benefit
of and shall apply to and bind the successors and assigns of the Parties.
10.7 Consultant Representative. All matters under this Agreement shall be handled for
Consultant by Leo Espelet, Assistant Secretary (“Consultant’s Representative”). The Consultant’s
Representative shall have full authority to represent and act on behalf of Consultant for all purposes
under this Agreement. The Consultant’s Representative shall supervise and direct the Services,
using his best skill and attention, and shall be responsible for all means, methods, techniques,
sequences, and procedures and for the satisfactory coordination of all portions of the Services
under this Agreement.
10.8 City Contract Administration. This Agreement shall be administered by a City
employee, Run Chen, Senior Engineer (“Contract Administrator”). All correspondence shall be
directed to or through the Contract Administrator or his designee. The Contract Administrator
shall have the power to act on behalf of City for all purposes under this Agreement. Unless
otherwise provided in this Agreement, Consultant shall not accept direction or orders from any
person other than the Contract Administrator or his designee.
10.9 Notices. Any written notice to Consultant shall be sent to:
10.12.b
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Kimley-Horn and Associates, Inc.
Attn: Leo Espelet, Assistant Secretary
401 B STREET, SUITE 600
SAN DIEGO, CA 92101
Any written notice to City shall be sent to the Contract Administrator at:
City of Menifee
29844 Haun Road
Menifee, CA 92586
Attn: Run Chen, Senior Engineer
with a copy to:
City Clerk
City of Menifee
29844 Haun Road
Menifee, CA 92586
10.10 Professional Seal. Where applicable in the determination of the Contract
Administrator, the first page of a technical report, first page of design specifications, and each page
of construction drawings shall be stamped/sealed and signed by the licensed professional
responsible for the report/design preparation. The stamp/seal shall be in a block entitled “Seal and
Signature of Registered Professional with report/design responsibility,” as in the following
example.
__________________________________________
Seal and Signature of Registered Professional with
report/design responsibility.
10.11 Rights and Remedies. Except with respect to rights and remedies expressly
declared to be exclusive in this Agreement, the rights and remedies of the Parties are cumulative
and the exercise by either Party of one or more of such rights or remedies shall not preclude the
exercise by it, at the same or different times, of any other rights or remedies for the same default
or any other default by the other Party.
10.12 Integration. This Agreement, including the scope of services attached hereto and
incorporated herein as Exhibit A, represents the entire and integrated agreement between City and
Consultant and supersedes all prior negotiations, representations, or agreements, either written or
oral. The terms of this Agreement shall be construed in accordance with the meaning of the
language used and shall not be construed for or against either Party by reason of the authorship of
this Agreement or any other rule of construction which might otherwise apply.
10.13 Counterparts. This Agreement may be executed in multiple counterparts, each of
which shall be an original and all of which together shall constitute one agreement.
10.12.b
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10.14 Execution of Contract. The persons executing this Agreement on behalf of each of
the Parties hereto represent and warrant that (i) such Party is duly organized and existing, (ii) they
are duly authorized to execute and deliver this Agreement on behalf of said Party, (iii) by so
executing this Agreement, such Party is formally bound to the provisions of this Agreement, and
(iv) that entering into this Agreement does not violate any provision of any other Agreement to
which said Party is bound.
10.15 Nondiscrimination. Consultant covenants that, by and for itself, its heirs, executors,
assigns, and all persons claiming under or through them, that in the performance of this Agreement
there shall be no discrimination against or segregation of, any person or group of persons on
account of any impermissible classification including, but not limited to, race, color, creed,
religion, sex, marital status, sexual orientation, national origin, or ancestry.
10.16 No Third Party Beneficiaries. With the exception of the specific provisions set
forth in this Agreement, there are no intended third-party beneficiaries under this Agreement and
no such other third parties shall have any rights or obligations hereunder.
10.17 Nonliability of City Officers and Employees. No officer, official, employee, agent,
representative, or volunteer of City shall be personally liable to Consultant, or any successor in
interest, in the event of any default or breach by City or for any amount which may become due to
Consultant or to its successor, or for breach of any obligation of the terms of this Agreement.
10.18 No Undue Influence. Consultant declares and warrants that no undue influence or
pressure is used against or in concert with any officer or employee of City in connection with the
award, terms or implementation of this Agreement, including any method of coercion, confidential
financial arrangement, or financial inducement. No officer or employee of City shall receive
compensation, directly or indirectly, from Consultant, or from any officer, employee, or agent of
Consultant, in connection with the award of this Agreement or any work to be conducted as a result
of this Agreement.
10.19 No Benefit to Arise to City Employees. No member, officer, or employee of City,
or their designees or agents, and no public official who exercises authority over or has
responsibilities with respect to this Agreement during his/her tenure or for one (1) year thereafter,
shall have any interest, direct or indirect, in any agreement or sub-agreement, or the proceeds
thereof, for the Services to be performed under this Agreement.
[Signatures on Following Page]
10.12.b
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IN WITNESS WHEREOF, the Parties hereto have executed and entered into this
Agreement as of the Effective Date.
CITY OF MENIFEE
Armando G. Villa, City Manager
Attest:
Sarah A. Manwaring, City Clerk
Approved as to Form:
Jeffrey T. Melching, City Attorney
CONSULTANT
Dennis Landaal, Senior Vice President
Leo Espelet, Assistant Secretary
[Corporation must have two signatures]
10.12.b
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EXHIBIT A
SCOPE OF SERVICES
Services shall include Civil Design Plans, Specifications and Estimate (PS&E) services for
the CIP 21-11: Menifee Road and Garbani Road Traffic Signal Project in the not to exceed amount
of EIGHTY TWO THOUSAND NINE HUNDRED THIRTY DOLLARS AND ZERO
CENTS ($82,930.00) as further detailed in the following pages
10.12.b
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10.12.b
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10.12.b
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10.12.b
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10.12.b
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10.12.b
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10.12.b
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2671/031858-0001
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10.12.b
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10.12.b
Packet Pg. 317 Attachment: Agreement (Kimley-Horn)(CIP 21-11) (2620 : Traffic Signal - Kimley-Horn Design Agreement, CIP 21-11)
CITY OF MENIFEE
SUBJECT: Agreement with Hardy & Harper, Inc. for the Hillpointe
Resurfacing Project, CIP 21-12
MEETING DATE: October 7, 2020
TO: Mayor and City Council
PREPARED BY: Diego Guillen, Associate Engineer
REVIEWED BY: Carlos Geronimo, Senior Civil Engineer
APPROVED BY: Armando G. Villa, City Manager
RECOMMENDED ACTION
1. Award bid and authorize the City Manager to execute Owner-Contractor Agreement with
Hardy & Harper, Inc. for the Hillpointe Resurfacing Project, CIP 21-12 in the amount of
$606,000; and
2. Authorize the City Engineer to execute change orders(s) for unanticipated expenditures
required to execute the construction of the project, in the amount not-to-exceed 10% of
the contract amount or $60,600; and
3. Direct Finance Department to transfer necessary funds as directed in the Fiscal Impact
Section.
DISCUSSION
The project improvements consist of resurfacing the existing road by doing a grind and overlay.
There will be 18 existing non-compliant accessible curb ramps that will be removed and
replaced with compliant accessible curb ramps. The length of the project along this
neighborhood is approximately 1.3 linear miles and will rehabilitate approximately 245,000
square feet (5.62 acres) of existing pavement.
The Project will include the following streets for resurfacing:
Hillpointe Resurfacing
Road Name From To
Moonridge Drive Cul-de-sac (west side) Antelope Road
Hillpointe Drive McCall Boulevard Grand Avenue
10.13
Packet Pg. 318
City of Menifee Staff Report
Hardy & Harper Inc. Agreement, CIP 21-12 Hillpointe Resurfacing
October 7, 2020
Page 2 of 4
Deerskin Drive Hillpointe Drive Cannon Drive
Cloud Dance Court Hillpointe Drive Cannon Drive
Cactus Flower Drive Moonridge Drive Grand Avenue
Spring Meadow Court Moonridge Drive End of Cul-de-sac
Cannon Drive Cloud Dance Court Grand Avenue
Raindance Drive Cactus Flower Drive Red Dawn Drive
Red Dawn Drive Raindance Drive Grand Avenue
This project was advertised twice as required by the California Public Contract Code (CPCC).
An electronic bid opening for the above-mentioned project was held on September 3, 2020 at
3:00 pm. Below are the results of the bid opening. A total of 11 sealed bids were received as
follows:
Bids Received 09/3/2020
Bidders (Lowest to
Highest)
Base
Bid
Amount
Additive Bid
“A” mount
Total Bid
Amount
Engineer’s Estimate $731,900.00 $27,500.00 $759,400.00
Hardy and Harper $594,560.00 $11,440.00 $606,000.00
Copp Contracting Inc. $611,017.50 $ 5,700.00 $616,717.50
All American Asphalt $617,683.10 $12,100.00 $629,783.10
Onyx Paving $616,000.00 $ 17,000.00 $633,000.00
R.J. Noble Company $621,328.00 $15,000.00 $636,328.00
Mvc Enterprises Inc. $731,124.75 $ 7,500.00 $738,624.75
Hillcrest Contracting $739,578.02 $13,100.00 $752,678.02
NPG, Inc. $777,280.00 $17,050.00 $794,330.00
Vance Corporation $783,182.00 $16,000.00 $799,182.00
10.13
Packet Pg. 319
City of Menifee Staff Report
Hardy & Harper Inc. Agreement, CIP 21-12 Hillpointe Resurfacing
October 7, 2020
Page 3 of 4
EBS General $883,728.00 $13,035.00 $896,763.00
LC Paving & Sealing $908,265.12 $28,925.00 $937,190.12
City Staff reviewed the lowest bid from Hardy and Harper, Inc. and determined their bid meets
all of the requirements of the contract documents for responsiveness and responsibility. Staff
recommends City Council award the attached agreement to Hardy & Harper Inc. and authorize
the City Engineer to execute any necessary change orders in an amount not-to-exceed 10% of
the contract.
Construction management and inspection will be performed by City staff; material testing and
labor compliance will be performed by a City consultant. Construction costs for the project are
attached and outlined below as follows:
Construction Contract: $606,000
Construction Contingency: $60,600
Consultant Labor Compliance: $11,480
Construction Management/Inspection (City) $10,000
Materials Testing/Geotechnical $15,560
Total Construction Cost: $703,640
Tentative Project Schedule:
Anticipated Construction Start Date: October 28, 2020
Estimated Construction Completion Date: January 1, 2021*
Estimated Council Acceptance Date: February 15, 2021
*Assumes no delays due to weather or unforeseen conditions.
ENVIRONMENTAL IMPACT
The proposed use has been determined to be Categorically Exempt (“Existing Facilities”) under
the California Environmental Quality Act (CEQA) and CEQA Guidelines, Section 15301. Class 1
consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration
of existing public or private structures, facilities, or topographical features, involving negligible or
no expansion of use beyond that existing at the time of the lead agency’s determination. Class 1
includes the following example of a project that would be exempt under this section: (c) [minor
alterations to] Existing highways and streets, sidewalks, gutters, bicycle and pedestrian trails,
and similar facilities (this includes road grading for the purpose of public safety). The project is
for the resurfacing, restriping, and addition of signage of an existing paved road. The proposed
10.13
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City of Menifee Staff Report
Hardy & Harper Inc. Agreement, CIP 21-12 Hillpointe Resurfacing
October 7, 2020
Page 4 of 4
improvement is a negligible expansion of the existing use. The improvements described above
are considered repair and maintenance to existing streets or similar facilities. The project is
exempt per Section 15301.
The proposed project is also exempt under the general rule that CEQA applies only to projects
which have the potential for causing a significant effect on the environment. Where it can be
seen with certainty that there is no possibility that the activity in question may have a significant
effect on the environment, the activity is not subject to CEQA (Section 15061(b)(3). There is no
possibility that the activity in question will have a significant effect on the environment because
the proposed project is occurring in an area that is heavily disturbed and is not environmentally
sensitive.
FISCAL IMPACT
The additional request will modify the approved FY 2020-21 CIP Budget with the following
transfer:
Description Available
Funds
From
Account Project To
Account
Requested
funds
Measure A-
Pavement
Mgmt Program
$319,286 220-4555-
58011
Hillpointe Comm.
Asphalt overlay
Project
220-4555-
58110 $319,286.00
Gas Tax-Pavement
Mgmt Program $411,369 200-4555-
58011
Hillpointe Comm.
Asphalt overlay
Project
200-4555-
58110 $137,589.00
Measure DD-
Pavement
Mgmt Program
$726,220 105-4555-
58011
Hillpointe Comm.
Asphalt overlay
Project
105-4555-
58110 $246,765.00
Total $1,456,875 $703,640.00
ATTACHMENTS
1. CIP 21-12 Hillpointe Resurfacing
2. Bid Summary Table
3. Owner-Contractor Agreement (Hardy & Harper) (CIP 21-12 Hillpointe Resurfacing)
10.13
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STOPSTOP
STOPAHEADSTOPSTOPSTOP
STOP
AHEAD
STOPSTOP
STOP STOP
STOPSTOPMcCALL BLVDVIA
ENTRADAHILLPOINTE DRMOONRI
D
G
E
D
R
MOONRIDGE DR
ANTELOPE RDCLOUD DANCE CT
DEERSKIN DR
GRAND AVE CANNON DRCACTUS FLOWER DRRAIN DANCE DR
RED DAWN DREAGLE CREST DR HILLPOINTE DRSPRING MEADOW CTSHEET
4
SHEET 4
SHEET 5SHEET 6SHEET 3SHEET 3SHEET 6
SHEET 5SHEET 5SHEET 5SHEET 6KEY MAP
N.T.S.
CIP 21-12 HILLPOINTE RESURFACING 10.13.a
Packet Pg. 322 Attachment: CIP 21-12 Hillpointe Resurfacing (2668 : Hardy & Harper Inc. Agreement, CIP 21-12 Hillpointe Resurfacing)
10.13.b
Packet Pg. 323 Attachment: Bid Summary Table (2668 : Hardy & Harper Inc. Agreement, CIP 21-12 Hillpointe Resurfacing)
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CITY OF MENIFEE BID AND CONTRACT DOCUMENTS
OWNER-CONTRACTOR AGREEMENT
CIP 21-12 HILLPOINTE RESURFACING PROJECT
This Owner-Contractor Agreement (“Agreement”) is made and entered into for the above
referenced Project by and between the City of Menifee (“Agency”), and HARDY & HARPER
(“Contractor”), whose principal business address is 32 Rancho Circle, Lake Forest, CA 92630
on the ________ day of ______________, 20__.
In consideration of the mutual covenants and agreements set forth herein, the Agency and
Contractor have mutually agreed as follows:
1. CONSTRUCTION
The Contractor agrees to do all the Work and furnish all the labor, services, materials and
equipment necessary to construct and complete the Project in accordance with the Contract
Documents (as hereinafter defined), including all work, labor, services, materials and equipment
described and reasonably inferable from documents enumerated in Exhibit “A” attached hereto
and incorporated herein by reference (such construction and furnishing of labor, service, materials
and equipment hereinafter referred to as the “Work”) in a good worker-like and substantial manner
and to the satisfaction of the Agency, in connection with the CIP 20-12 HILLPOINTE
RESURFACING PROJECT to be constructed at the Citywide (Throughout City) in the City of
Menifee, California. The term Contract Documents shall mean this Agreement, and all of the
items enumerated in Exhibit “A” and all change orders or addenda issued by the Agency with
respect thereto. Agency must consent in writing to any changes in the scope of Work. Exhibit
“A” shall be deemed revised in accordance with any revisions for which Agency’s consent has
been issued. Any revisions to the scope of Work for which Agency’s consent has not been issued
shall be null and void.
2. CONTRACT PRICE
Agency hereby agrees to pay and the Contractor agrees to accept as full compensation for all Work
performed in accordance with these Contract Documents the Contract Price as set forth in Exhibit
“B”, Contract Price, attached hereto and incorporated herein by reference. Payments to the
Contractor shall be made in the manner described in the Special Provisions.
3. TIME FOR PERFORMANCE
Time is of the essence in the performance of Work for this Agreement and all timing requirements
shall be strictly adhered to unless otherwise modified by the Agency in accordance with these Bid
and Contract Documents.
The Contractor shall complete the Work in every detail to the satisfaction of the Agency, exclusive
of maintenance periods, within the specified duration set forth in the Notice to Proceed.
10.13.c
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4. DELAYS AND EXTENSIONS OF TIME
See Section 6-6 of the Special Provisions.
5. LABOR CODE REQUIREMENTS
Pursuant to Labor Code Section 1771.1, the Contractor and all subcontractors shall be registered
with the Department of Industrial Relations. Pursuant to Labor Code Section 1771.4, the
Contractor is hereby notified that this Project is subject to compliance monitoring and enforcement
by the Department of Industrial Relations. [EFFECTIVE APRIL 1, 2015.]
6. NON-DISCRIMINATION
In the performance of this Agreement, the Contractor shall not refuse or fail to hire or employ any
qualified person, or bar or discharge from employment any person, or discriminate against any
person, with respect to such person’s compensation, terms, conditions or privileges of employment
because of such person’s race, religious status, sex or age.
7. AUTHORIZED AGENCY REPRESENTATIVES
On behalf of the Agency, the City Engineer of the City of Menifee shall be the Agency’s authorized
representative in the interpretation and enforcement of all Work performed in connection with this
Agreement. The City Engineer may delegate authority in connection with this Agreement to
his/her assigned designees.
8. WORKERS’ COMPENSATION INSURANCE
a) By my signature hereunder, as Contractor, I certify that I am aware of the provisions
of Section 3700 of the Labor Code, which requires every employer to be insured against liability
for Workers’ Compensation or to undertake self-insurance in accordance with the provisions of
that Code, and I will comply with such provisions before commencing the performance of the
Work of this Agreement.
b) The Contractor shall require each subcontractor to comply with the requirements
of Section 3700 of the Labor Code. Before commencing any Work, the Contractor shall cause
each subcontractor to execute the following certification:
“I am aware of the provisions of Section 3700 of the Labor Code, which
requires every employer to be insured against liability for worker’s
compensation or to undertake self-insurance in accordance with the
provisions of that Code, and I will comply with such provisions before
commencing the performance of the Work of this Agreement.”
9. ENTIRE AGREEMENT; CONFLICT
The Contract Documents comprise the entire agreement between the Agency and the Contractor
with respect to the Work. In the event of conflict between the terms of this Agreement and the bid
of the Contractor, then this Agreement shall control and nothing herein shall be considered as an
acceptance of the terms of the bid conflicting herewith.
10.13.c
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10. MAINTENANCE OF AGREEMENT DOCUMENTATION
Contractor shall maintain all books, documents, papers, employee time sheets, accounting records
and other evidence pertaining to costs incurred and shall make such materials available at its office
at all reasonable times during the term of this Agreement and for three (3) years from the date of
final payment under this Agreement, for inspection by Agency and copies thereof shall be
furnished to Agency if requested.
11. INDEPENDENT CONTRACTOR
At all times during the term of this Agreement, Contractor shall be an independent contractor and
shall not be an employee, agent, partner or joint venturer of the Agency. Agency shall have the
right to control Contractor insofar as the results of Contractor’s services rendered pursuant to this
Agreement; however, Agency shall not have the right to control the means by which Contractor
accomplishes such services.
12. LICENSES AND PERMITS
Contractor represents and declares to Agency that it has all licenses, permits, qualifications and
approvals of whatever nature which are legally required to practice its profession. Contractor
represents and warrants to Agency that Contractor shall, at its sole cost and expense, keep in effect
at all times during the term of this Agreement, any licenses, permits, qualifications or approvals
which are legally required for Contractor to practice its profession.
13. GOVERNING LAW, VENUE
This Agreement and the Contract Documents shall be construed under and in accordance with the
laws of the State of California, and the appropriate venue for any action or proceeding arising from
this Agreement and/or the Contract Documents shall be had in the Superior Court of Riverside,
Temecula Branch
14. COUNTERPARTS
This Agreement may be executed in any number of counterparts, each of which shall for all
purposes be deemed to be an original.
15. FALSE CLAIMS
Contractor acknowledges that if a false claim is submitted to the Agency, it may be considered
fraud and Contractor may be subject to criminal prosecution. Contractor acknowledges that the
False Claims Act, California Government Code sections 12650, et seq., provides for civil penalties
where a person knowingly submits a false claim to a public entity. These provisions include within
their scope false claims made with deliberate ignorance of the false information or in reckless
disregard of the truth or falsity of the information. In the event the Agency seeks to recover
penalties pursuant to the False Claims Act, it is entitled to recover its litigation costs, including
attorneys’ fees. Contractor hereby acknowledges that the filing of a false claim may the Contractor
to an administrative debarment proceeding wherein Contractor may be prevented from further
bidding on public contracts for a period of up to five (5) years.
I have read and understood all of the provisions of this Section 15, above:
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16. AGREEMENT MODIFICATION
This Agreement and the Contract Documents may not be modified orally or in any manner other
than by an amendment in writing and signed by the Agency and the Contractor.
IN WITNESS WHEREOF this Agreement is executed as of the date first written above.
AGENCY:
City of Menifee
By:
Armando G. Villa, City Manager
CONTRACTOR:
HARDY & HARPER
By:
Name: Michael Murray,
Its: Vice President______
APPROVED AS TO FORM:
By:
Jeffrey T. Melching, City Attorney
By:
Name: Kristen S. Paulino,
Its: Corporate Secretary
ATTEST:
By:
Sarah A. Manwaring, City Clerk
Contractor’s City Business License No.
215952, Class A, C-8, C12
State Contractor License No. & Class
32 Rancho Circle
Street Address
Lake Forest, CA 92630
City, State, Zip Code
[NOTE: In the event the Contractor is a Corporation, the signatures of two separate
persons holding different offices must be provided.]
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EXHIBIT A
CONTRACT DOCUMENTS
Owner-Contractor Agreement
Bid Schedule
Addenda
Plans
Special Provisions (Specifications)
Standard Specifications for Public Works Construction and Regional Supplements
State Standard Specifications
State Standard Plans
Permits issued by jurisdictional regulatory agencies
Electric, gas, telephone, and cable television company specifications and standards
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EXHIBIT B
CONTRACT PRICE
Six Hundred Six Thousand Dollars and Zero Cents ($606,000.00)
The Contract Price for performing all Work described in the Contract Documents, including labor,
materials, services and equipment is the total amount of all lump sum items and of all unit price
sums, determined by multiplying the unit price for each item times the actual quantity of each such
item, as determined by the Agency.
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CITY OF MENIFEE
SUBJECT: Grant Deed for Open Space Lots for TM 28859, Oak Hills
Development by Woodside Homes
MEETING DATE: October 7, 2020
TO: Mayor and City Council
PREPARED BY: Haile Ford, Senior Engineer
REVIEWED BY: Yolanda Macalalad, Assistant City Engineer
APPROVED BY: Armando G. Villa, City Manager
RECOMMENDED ACTION
Approve, Accept and Authorize Filing of Grant Deed for Open Space Lots 28, 34, 164 and 165
of Tract Map 28859 (TM 28859), Oak Hills development located west of Valley Boulevard and
north of Ridgemoor Road, by Woodside O5S, LP.
DISCUSSION
The attached Grant Deed for Tract Map 28859 (TM 28859), is to grant the City ownership and
maintenance of four open space lots (Lots 28, 34, 134 and 165) of Tract Map 28859, a
development of 161 Single Family Residential homes located west of Valley Boulevard and
north of Ridgemoor Road, as shown in the attached Exhibit A. The developer, Woodside O5S,
LP, or Woodside Homes, is the current owner of the open space lots and is requesting the City
take ownership in order for the citywide CFD to maintain the lots for storm drain and open space
maintenance purposes. Tract Map 28859 have been annexed into the City’s Community
Facilities District (CFD) No. 2017-1 at the May 20, 2020 City Council meeting.
Staff reviewed the request and has determined that the Grant Deed forms meet the
requirements of the project conditions.
FISCAL IMPACT
There is no fiscal impact on the General Fund, the costs of processing and reviewing the Grant
Deed was paid for by Woodside Homes. The maintenance of the four open space lots will be
funded by the special taxes collected from the 161 homes in this development for being
annexed into the citywide CFD 2017-1.
ATTACHMENTS
1. Grant Deed
2. EXHIBIT A - Location Map for TR 28859
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VICINITY MAP
TRACT
28859
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CITY OF MENIFEE
SUBJECT: Temporary Emergency Access Agreement for the Fairfield
Inn at Menifee Town Center
MEETING DATE: October 7, 2020
TO: Mayor and City Council
PREPARED BY: Yolanda Macalalad, Assistant City Engineer
REVIEWED BY: Yolanda Macalalad, Assistant City Engineer
APPROVED BY: Armando G. Villa, City Manager
RECOMMENDED ACTION
Approve the Temporary Emergency Access Agreement with SH-Menifee LLC, for the Fairfield
Inn hotel at Menifee Town Center development.
DISCUSSION
SH-Menifee LLC (Sagemont Hotels), the developer of the new Fairfield Inn in the Menifee Town
Center, is requesting the approval of a Temporary Emergency Access Agreement with the City
of Menifee. The developer built the new Fairfield Inn in the Town Center development (Parcel
Map 36299-1). The hotel is located southerly of Newport Road, on the west side of Town Center
Drive, and immediately north of the City owned parcel which will be the site for the future
Menifee City Hall. Located north of the Fairfield Inn are two other Town Center parcels which
will be developed into a retail center called Menifee Plaza, and a Medical Office building (MOB).
The attached Exhibit A shows the locations of these future developments and the future Menifee
City Hall, in relation to the recently completed Fairfield Inn.
The Menifee Plaza retail center, the MOB and the Fairfield Inn hotel were all conditioned to build
a secondary access from Newport Road adjacent to Menifee Plaza and traversing the three
parcels. This planned secondary access is to provide the emergency access for all three
developments. While considerable effort was made by the City and the developers to coordinate
the timing for the development of all three projects, the expected construction timing for all three
did not occur. Fairfield Inn completed first and is now ready to open in a few weeks; Menifee
Plaza is currently grading and have pulled building permits with a construction completion
schedule of 6-9 months; and it is uncertain as to when the MOB will come in and start
construction.
As a result, the expected secondary access off Newport Road cannot be built in time for the
opening of the Fairfield Inn. As an alternative solution, SH-Menifee LLC requested a temporary
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Temporary Emergency Access for Fairfield Inn at Town Center
October 7, 2020
Page 2 of 2
emergency access through the City owned parcel south of the hotel (see attached Exhibit A).
The developer submitted a plan to construct the secondary access. Staff evaluated the
alternative and reviewed the plan and determined that the alternative is acceptable, provided
the developer enters into an agreement with the City that includes the following conditions:
1. The access is for emergency purposes only and should be temporary until the ultimate
secondary access off Newport Road is built, or until terminated by the City.
2. The agreement shall include provisions to ensure the City is protected from any liability
claims that may result from the use of the temporary access.
3. The developer shall be responsible for all costs associated with the construction of the
temporary access.
4. The developer shall post security to guarantee the restoration of the impacted
improvements on the Fairfield Inn site, and of the City owned parcel.
5. Upon termination of the Agreement, the developer shall restore the impacted Fairfield
Inn improvements as designed, and the impacted City parcel to its original condition.
The Agreement was prepared by the City Attorney’s Office, reviewed by City staff, and accepted
by the developer. Approval of the Agreement will facilitate the issuance of occupancy for the
Fairfield Inn and meet its scheduled opening in mid-October.
FISCAL IMPACT
There is no fiscal impact on the General fund. SH-Menifee, LLC paid all costs associated with
the preparation of plans and the recommended Agreement.
ATTACHMENTS
1. Exhibit A - Temporary Emergency Access, Fairfield Inn
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CITY OF MENIFEE
SUBJECT: Fiscal Year 2020/21 On-Call Striping Services Agreement
with Superior Pavement Markings, Inc.
MEETING DATE: October 7, 2020
TO: Mayor and City Council
PREPARED BY: Margarita Cornejo, Financial Services Manager
REVIEWED BY: Jonathan Nicks, Community Services Director
APPROVED BY: Armando G. Villa, City Manager
RECOMMENDED ACTION
1. Approve Owner-Contractor Agreement with Superior Pavement Markings, Inc. for a not-
to-exceed amount of $100,000 for Fiscal Year On-Call 2020/21 Citywide Roadway
Striping Services; and
2. Authorize the City Manager to execute four additional one-year amendments for a not-
to-exceed annual amount of $100,000 per amendment, as deemed necessary.
DISCUSSION
The City of Menifee Public Works and Engineering Department, Maintenance & Operations
Division (Division), oversees the on-going maintenance of the existing City roadway system. As
part of its annual maintenance program, the Division performs road striping services. Well
maintained Citywide roadway striping ensures roadway directions and markings are visible to
drivers and pedestrians under all conditions.
To ensure adequate service and attention are provided throughout the nearly 50-square-mile
City area, the City combines the efforts of in-house staff with contract services for the provision
of road striping services. For Fiscal Year (FY) 2020/21, the City completed a formal sealed bid
process, pursuant to the California Public Contract Code. A Notice Inviting Bids (NIB) was
published in The Press-Enterprise on June 16, 2020 and June 23, 2020, inviting formal bids for
Project No. PW 20-01, On-Call Citywide Roadway Striping Services, with bids due no later than
July 1, 2020. Additionally, the NIB and bid documents were posted on the City’s PlanetBids
vendor portal.
Staff prepared bid schedules that would be representative of the Contractor’s unit prices at
different levels of service which included an estimated annual quantity so that potential
contractor bids would be evaluated the same way. The bid amounts are for evaluation purposes
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FY 2020/21 On-Call Striping Services Agreement
October 7, 2020
Page 2 of 2
only with the understanding that the City will not exceed the allocated amounts for the required
services.
The bid opening for PW 20-01: On-Call Citywide Roadway Striping Services was held on July 1,
2020, at 3:00 pm. A total of three bid responses were received and are summarized below:
Name Amount ($)
Superior Pavement Markings Inc $110,020
Safe USA $147,850
PCI $185,350
The bid response received from Superior Pavement Markings, Inc. was reviewed for
responsiveness and responsibility, and staff determined Superior Pavement Markings, Inc. as
the lowest responsible bidder.
FISCAL IMPACT
The FY 2020/21 fiscal impact of the proposed agreement with Superior Pavement Markings,
Inc. for On-Call Citywide Roadway Striping Services is $100,000. Funding for this agreement is
included as part of the FY 2020/21 adopted budget within Account # 200-4552-52600 (Street
Maintenance). The total potential fiscal impact, if all four, one-year renewal options are
exercised, is $500,000. The additional $400,000 cost beyond FY2020/21 would be budgeted as
part of the corresponding fiscal year(s). No additional budget appropriation action is required.
ATTACHMENTS
1. Agreement (Superior Pavement)(2020/21 Striping Svcs)
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CITY OF MENIFEE BID AND CONTRACT DOCUMENTS
OWNER-CONTRACTOR AGREEMENT
FISCAL YEAR 2020/21 ON CALL CITYWIDE ROADWAY STRIPING SERVICES
This Owner-Contractor Agreement (“Agreement”) is made and entered into for the above
referenced Project by and between the City of Menifee (“Agency”), and SUPERIOR
PAVEMENT MARKINGS, INC (“Contractor”), whose principal business address is P.O. BOX
278, BEAUMONT, CA 92223 on the ________ day of ______________, 20__.
In consideration of the mutual covenants and agreements set forth herein, the Agency and
Contractor have mutually agreed as follows:
1. CONSTRUCTION
The Contractor agrees to do all the Work and furnish all the labor, services, materials and
equipment necessary to construct and complete the Project in accordance with the Contract
Documents (as hereinafter defined), including all work, labor, services, materials and equipment
described and reasonably inferable from documents enumerated in Exhibit “A” attached hereto
and incorporated herein by reference (such construction and furnishing of labor, service, materials
and equipment hereinafter referred to as the “Work”) in a good worker-like and substantial manner
and to the satisfaction of the Agency, in connection with the FISCAL YEAR 2020/21 ON CALL
CITYWIDE ROADWAY STRIPING SERVICES to be constructed at the Citywide
(Throughout City) in the City of Menifee, California. The term Contract Documents shall mean
this Agreement, and all of the items enumerated in Exhibit “A” and all change orders or addenda
issued by the Agency with respect thereto. Agency must consent in writing to any changes in the
scope of Work. Exhibit “A” shall be deemed revised in accordance with any revisions for which
Agency’s consent has been issued. Any revisions to the scope of Work for which Agency’s
consent has not been issued shall be null and void.
2. CONTRACT PRICE
Agency hereby agrees to pay and the Contractor agrees to accept as full compensation for all Work
performed in accordance with these Contract Documents the Contract Price as set forth in Exhibit
“B”, Contract Price, attached hereto and incorporated herein by reference. Payments to the
Contractor shall be made in the manner described in the Special Provisions.
3. TIME FOR PERFORMANCE
Time is of the essence in the performance of Work for this Agreement and all timing requirements
shall be strictly adhered to unless otherwise modified by the Agency in accordance with these Bid
and Contract Documents.
The Contractor shall complete the Work in every detail to the satisfaction of the Agency, exclusive
of maintenance periods, within the specified duration set forth in the Notice to Proceed.
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4. DELAYS AND EXTENSIONS OF TIME
See Section 6-6 of the Special Provisions.
5. LABOR CODE REQUIREMENTS
Pursuant to Labor Code Section 1771.1, the Contractor and all subcontractors shall be registered
with the Department of Industrial Relations. Pursuant to Labor Code Section 1771.4, the
Contractor is hereby notified that this Project is subject to compliance monitoring and enforcement
by the Department of Industrial Relations. [EFFECTIVE APRIL 1, 2015.]
6. NON-DISCRIMINATION
In the performance of this Agreement, the Contractor shall not refuse or fail to hire or employ any
qualified person, or bar or discharge from employment any person, or discriminate against any
person, with respect to such person’s compensation, terms, conditions or privileges of employment
because of such person’s race, religious status, sex or age.
7. AUTHORIZED AGENCY REPRESENTATIVES
On behalf of the Agency, the City Engineer of the City of Menifee shall be the Agency’s authorized
representative in the interpretation and enforcement of all Work performed in connection with this
Agreement. The City Engineer may delegate authority in connection with this Agreement to
his/her assigned designees.
8. WORKERS’ COMPENSATION INSURANCE
a) By my signature hereunder, as Contractor, I certify that I am aware of the provisions
of Section 3700 of the Labor Code, which requires every employer to be insured against liability
for Workers’ Compensation or to undertake self-insurance in accordance with the provisions of
that Code, and I will comply with such provisions before commencing the performance of the
Work of this Agreement.
b) The Contractor shall require each subcontractor to comply with the requirements
of Section 3700 of the Labor Code. Before commencing any Work, the Contractor shall cause
each subcontractor to execute the following certification:
“I am aware of the provisions of Section 3700 of the Labor Code, which
requires every employer to be insured against liability for worker’s
compensation or to undertake self-insurance in accordance with the
provisions of that Code, and I will comply with such provisions before
commencing the performance of the Work of this Agreement.”
9. ENTIRE AGREEMENT; CONFLICT
The Contract Documents comprise the entire agreement between the Agency and the Contractor
with respect to the Work. In the event of conflict between the terms of this Agreement and the bid
of the Contractor, then this Agreement shall control and nothing herein shall be considered as an
acceptance of the terms of the bid conflicting herewith.
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10. MAINTENANCE OF AGREEMENT DOCUMENTATION
Contractor shall maintain all books, documents, papers, employee time sheets, accounting records
and other evidence pertaining to costs incurred and shall make such materials available at its office
at all reasonable times during the term of this Agreement and for three (3) years from the date of
final payment under this Agreement, for inspection by Agency and copies thereof shall be
furnished to Agency if requested.
11. INDEPENDENT CONTRACTOR
At all times during the term of this Agreement, Contractor shall be an independent contractor and
shall not be an employee, agent, partner or joint venturer of the Agency. Agency shall have the
right to control Contractor insofar as the results of Contractor’s services rendered pursuant to this
Agreement; however, Agency shall not have the right to control the means by which Contractor
accomplishes such services.
12. LICENSES AND PERMITS
Contractor represents and declares to Agency that it has all licenses, permits, qualifications and
approvals of whatever nature which are legally required to practice its profession. Contractor
represents and warrants to Agency that Contractor shall, at its sole cost and expense, keep in effect
at all times during the term of this Agreement, any licenses, permits, qualifications or approvals
which are legally required for Contractor to practice its profession.
13. GOVERNING LAW, VENUE
This Agreement and the Contract Documents shall be construed under and in accordance with the
laws of the State of California, and the appropriate venue for any action or proceeding arising from
this Agreement and/or the Contract Documents shall be had in the Superior Court of Riverside,
Temecula Branch
14. COUNTERPARTS
This Agreement may be executed in any number of counterparts, each of which shall for all
purposes be deemed to be an original.
15. FALSE CLAIMS
Contractor acknowledges that if a false claim is submitted to the Agency, it may be considered
fraud and Contractor may be subject to criminal prosecution. Contractor acknowledges that the
False Claims Act, California Government Code sections 12650, et seq., provides for civil penalties
where a person knowingly submits a false claim to a public entity. These provisions include within
their scope false claims made with deliberate ignorance of the false information or in reckless
disregard of the truth or falsity of the information. In the event the Agency seeks to recover
penalties pursuant to the False Claims Act, it is entitled to recover its litigation costs, including
attorneys’ fees. Contractor hereby acknowledges that the filing of a false claim may the Contractor
to an administrative debarment proceeding wherein Contractor may be prevented from further
bidding on public contracts for a period of up to five (5) years.
I have read and understood all of the provisions of this Section 15, above:
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(Initial) (Initial)
16. AGREEMENT MODIFICATION
This Agreement and the Contract Documents may not be modified orally or in any manner other
than by an amendment in writing and signed by the Agency and the Contractor.
IN WITNESS WHEREOF this Agreement is executed as of the date first written above.
AGENCY:
City of Menifee
By:
Armando G. Villa, City Manager
CONTRACTOR:
By:
Name: John Lucas, President______
Its:
APPROVED AS TO FORM:
By:
Jeffrey T. Melching, City Attorney
By:
Name: Darren Veltz, CFO
Its:
ATTEST:
By:
Sarah A. Manwaring, City Clerk
Contractor’s City Business License No.
776306, C-32
State Contractor License No. & Class
P.O. BOX 278
Street Address
BEAUMONT, CA 92223
City, State, Zip Code
[NOTE: In the event the Contractor is a Corporation, the signatures of two separate
persons holding different offices must be provided.]
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EXHIBIT A
CONTRACT DOCUMENTS
Owner-Contractor Agreement
Bid Schedule
Addenda
Plans
Special Provisions (Specifications)
Standard Specifications for Public Works Construction and Regional Supplements
State Standard Specifications
State Standard Plans
Permits issued by jurisdictional regulatory agencies
Electric, gas, telephone, and cable television company specifications and standards
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EXHIBIT B
CONTRACT PRICE
One Hundred Thousand Dollars and Zero Cents ($100,000.00)
The Contract Price for performing all Work described in the Contract Documents, including labor,
materials, services and equipment is the total amount of all lump sum items and of all unit price
sums, determined by multiplying the unit price for each item times the actual quantity of each such
item, as determined by the Agency.
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CITY OF MENIFEE
SUBJECT: Veteran Street Naming Policy
MEETING DATE: October 7, 2020
TO: Mayor and City Council
PREPARED BY: Samantha Rodriguez, Senior Management Analyst
REVIEWED BY: Jonathan Nicks, Community Services Director
APPROVED BY: Armando G. Villa, City Manager
RECOMMENDED ACTION
Discuss Veteran Street Naming Policy options and provide City staff with further direction.
DISCUSSION
The City Council requested a discussion on the possibility of a program to name City streets
after military veterans with exemplary service. The City’s current street naming procedures
review consistency between developer and public needs, legal parameters, and street naming
conventions. All street name proposals and changes are sent to Riverside County Geographic
Information Services (GIS) to verify with emergency services that there are no similar sounding
names within a 10-mile radius. Street name proposals must also meet certain naming
conventions such as not having more than 14 letters in the name or have difficult pronunciation.
City staff researched policies/programs for naming city streets after military veterans and
although other cities have streets named after veterans with exemplary service, most are
approved on a case-by-case basis and not under a formal policy. If the City Council were to
implement a policy for naming city streets after veterans, the following criteria could be
considered:
• Relationship to the City of Menifee: provide any supporting documentation the
nominee resided within the Menifee City Limits since its incorporation in 2008 or the
Menifee area when farming activity began in the mid-1800s. Possible consideration for
a minimum length of time such as five years.
• Veteran of the United States Armed Forces – Army, Navy, Marine Corps, Air Force,
Coast Guard and Space Force.
• Verification of Honorable Service – applicants must submit proof of honorable service
via the service members DD214 Certificate of Release or Discharge from Active Service.
• Meritorious Achievement:
o Silver Star - 3rd highest Military Honor
o Military Service Cross – 2nd Highest Military Honor
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City of Menifee Staff Report
Street Naming Policy
October 7, 2020
Page 2 of 2
o Medal of Honor – Highest Military Honor
• Request are posthumous only.
• Request go before City Council for final approval.
If the City Council provides direction to staff to move forward with a military veteran street
naming policy with certain criteria, staff will draft a formal policy and application procedures to
bring back to City Council for consideration.
FISCAL IMPACT
The attached Menifee Summary of User Fees, adopted by City Council December 5, 2018,
requires a $480 application fee for a street name change without a map. Any additional costs
associated with the production or maintenance of signs will be included in each Fiscal Year Gas
Tax Sign Maintenance and Replacement (Account 200-4552-51502) budget.
ATTACHMENTS
1. Summary of User Fees
2. City of Menifee Public Works Dept Standard Details 2015
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12.1.aPacket Pg. 372Attachment: Summary of User Fees [Revision 1] (2639 : Street Naming Policy)
12.1.aPacket Pg. 373Attachment: Summary of User Fees [Revision 1] (2639 : Street Naming Policy)
12.1.aPacket Pg. 374Attachment: Summary of User Fees [Revision 1] (2639 : Street Naming Policy)
12.1.aPacket Pg. 375Attachment: Summary of User Fees [Revision 1] (2639 : Street Naming Policy)
12.1.aPacket Pg. 376Attachment: Summary of User Fees [Revision 1] (2639 : Street Naming Policy)
12.1.aPacket Pg. 377Attachment: Summary of User Fees [Revision 1] (2639 : Street Naming Policy)
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12.1.aPacket Pg. 380Attachment: Summary of User Fees [Revision 1] (2639 : Street Naming Policy)
12.1.aPacket Pg. 381Attachment: Summary of User Fees [Revision 1] (2639 : Street Naming Policy)
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Packet Pg. 382 Attachment: City of Menifee Public Works Dept Standard Details 2015 (2639 : Street Naming Policy)
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Packet Pg. 383 Attachment: City of Menifee Public Works Dept Standard Details 2015 (2639 : Street Naming Policy)
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Packet Pg. 384 Attachment: City of Menifee Public Works Dept Standard Details 2015 (2639 : Street Naming Policy)
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Packet Pg. 385 Attachment: City of Menifee Public Works Dept Standard Details 2015 (2639 : Street Naming Policy)
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Packet Pg. 386 Attachment: City of Menifee Public Works Dept Standard Details 2015 (2639 : Street Naming Policy)
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Packet Pg. 387 Attachment: City of Menifee Public Works Dept Standard Details 2015 (2639 : Street Naming Policy)
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Packet Pg. 388 Attachment: City of Menifee Public Works Dept Standard Details 2015 (2639 : Street Naming Policy)
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Packet Pg. 390 Attachment: City of Menifee Public Works Dept Standard Details 2015 (2639 : Street Naming Policy)
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Packet Pg. 391 Attachment: City of Menifee Public Works Dept Standard Details 2015 (2639 : Street Naming Policy)
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Packet Pg. 392 Attachment: City of Menifee Public Works Dept Standard Details 2015 (2639 : Street Naming Policy)