2021-03-15 City Council Item No. 4.1 Strategic Visioning Plan Updates Presentation Special MEETING - Additional Meeting MaterialsStrategic Visioning Plan
Update & Workshop
March 15, 2021
City Council
Special Meeting
Office of the City Manager
1
•The City of Menifee’s first Strategic Plan took effect in 2012, and
the community principles it included still resonate today
•The FY 2018 –FY 2023 Strategic Visioning Plan builds upon our past
strategic plan’s foundation while updating it for the future
•This was accomplished through a collaborative effort whereby the
City Council and City Staff were engaged through several meetings
Background
2
•Vision Purpose:
•Define goals and objectives that align with City’s business goals
•Improve balance between demand for more efficient and available resources, including technology, staff, capital and operating funds
•Roadmap that will help the City close the gap between current and future needs
Background
3
•April/May 2018 –A focus group was convened with representation from
various levels of the organization to develop Strategic Visioning Plan
•This group met to discuss internal and external influences affecting the
City
•May 2018 -After the focus group completed their review, the
Management Team met for a strategic visioning and implementation
retreat
•July 2018 -The City held a public workshop and the Strategic Visioning
Plan was adopted by City Council
Plan Development
4
•Goal One: Safe & Attractive Community
Vision: Provide a full range of services that meet the highest professional
and accredited standards of public safety by protecting life, maintaining
order and safeguarding property within our community.
•Goal Two: Livable & Economically Prosperous Community
Vision: Develop mechanisms to foster a robust economy, solid educational
opportunities, and jobs.
Goals
5
•Goal Three: Responsive & Transparent Community Government
Vision: Foster efficient multi-modal communication to inform and
educate our community to develop a clear sense of place and establish
our unique identity.
•Goal Four: Accessible & Interconnected Community
Vision: Create and maintain functionally appropriate, sustainable,
accessible and high-quality infrastructure and facilities.
Goals
6
•Public Safety
•Land Use
•City Hall
Goal Areas / Objectives
•Infrastructure
•Community Outreach
•Workforce and
Facilities Management
7
May 7, 2019 –Special meeting to review and discuss the Strategic Visioning Plan
•Dept. Directors provided updates on goals and objectives•Over 50 tasks completed during the first year of implementation•Additional items were added (PD formation tasks, develop incubator task (ED Plan item), Garbani interchange tasks, screening of maintenance building task)
December 4, 2019 –Council meeting discussion item
•Staff & Dept. Directors provided updates on completed tasks•12 additional tasks were completed between May 2019 –November 2019
Council Updates
8
March 12, 2020 –Special Council Meeting/Workshop
•Staff & Dept. Directors provided updates on completed tasks•8 additional tasks were completed between December 2019 –March 2020•Approx. half of all tasks were reported to be completed•Action items/tasks added by Council
January 20, 2021 –Council meeting presentation
•Staff provided updates on completed tasks•27 tasks were added from the March 2020 workshop•17 additional tasks were completed between March 2020 –December 2020; 4 more completed between January -March 2021.
Public Safety
•New Fire Station 5
•Response Time Assessment
•Funding Strategy
•Design and Environmental
•Construction
•Fire Services Citywide Needs Assessment
•Fire Dept.Strategic Plan
2020 Workshop Added Action Items/Tasks
9
Land Use
•Parks &Trails/Enhance Standards of Park System
•Phased plan for Evans property
•Form Parks-Related Nonprofit
•Open Space/Nature Preserve Conservation Effort (Open Space
Purchases)
2020 Workshop Added Action Items/Tasks
10
Infrastructure
•Welcome Mat”Program•Begin process of “welcome mat”landscaping beautification at main corridors•Milestones for phased design of off ramps beautification (TBD)
•Northern/Southern Gateway Development•Identify Infrastructure Facilities•Funding Sources•Partnerships with Utility Providers
•Bradley Bridge over Salt Creek•Design•Environmental•Funding Strategy•Construction
•Smart Cities for Infrastructure•Develop Strategic Plan
2020 Workshop Added Action Items/Tasks
11
Community Outreach
•Community Education Outreach
•Public recognition for youths &college students’contributions (include “stories”)
•Create Health Care/Medical Partnerships
•Identify partners
•Execute MOUs
•Public Records,Open Access &Public Transparency
•Easy Access Online Records Request
•Online Records Lookup (Laserfiche Public Portal)
•2020 Elections Information Page
•Updated Agenda Management System
•Accela Citizens Access /Online Permitting Portal
•OpenGov /Public Dashboard
2020 Workshop Added Action Items/Tasks
12
Significant Updates
March 2020 -March 2021
Public Safety
•Active Code Enforcement
•Enhanced Collections Program
•Aesthetics of the City
•Development of Design Guidelines for
Commercial Buildings
•New Fire Station 5
•Response Time Assessment
•Funding Strategy
•Police Department Formation
•Acquire &Retrofit Police Facilities
•Recruit &Hire Sworn/&Professional Staff
•Develop &Implement Department Training
Program
•Procure &Outfit Police Vehicle Fleet
•Implement Dispatch &Radio Agreement
•Draft &Adopt Policy/Procedures Manual
13
Significant Updates
March 2020 -March 2021
Land Use
•Parks &Trails /Enhance Standards of Park System
•Recalibrate the Quimby Fee Structure
•Open Space/Nature Preserve Conservation Effort
(Open Space Purchase Effort)
14
Significant Updates
March 2020 -March 2021
Infrastructure
•Scott Road /215 Improvement
•Complete Construction /Grand Opening
•Public Outreach
•Holland Road Overpass
•Develop Funding Strategy
15
•Identify Menifee at Entrances (incl.wayfinding signage
•Develop Menifee Gateway Sign Program
Significant Updates
March 2020 -March 2021
Community Outreach
•Create Health Care /Medical Partnerships
•Identify Partners
•Public Records,Open Access &Public Transparency
•Easy Access Online Records Request
•2020 Elections Information Page
•Updated Agenda Management System
•OpenGov Implementation
16
A total of 109 tasks (60%) of the
Strategic Visioning Plan have been
completed to-date
Completed Tasks To-Date
17
•1.1 Local Control: Contract vs. Local PD Department
•1.2 Active Code Enforcement
Key Action Items:
•1.2.2 Revise & Update Various Municipal Codes (June 2021)
•1.2.6 Street Sweeping Enforcement Program (TBD)
Public Safety
June 2021
18
•1.3 Aesthetics of the City
Public Safety
19
•1.4 Police Department Formation
Key Action Item:
•1.4.9 Analyze Adequacy of Public Safety DIF (July 2021)
•1.5 New Fire Station 5 (formerly Quail Valley)
Key Action Items:
•1.5.3 Design & Environmental (October 2021)
•1.5.4 Construction Start (December 2021)
Public Safety
July 2021
Dec 2021
20
•1.6 Fire Services Citywide Needs Assessment
Key Action Item:
•1.6.1 Fire Department Strategic Plan
Public Safety
Dec 2021
21
Public Safety Discussion & Recommendations
22
•2.1 Sphere of Influence Analysis to Determine Future
Ultimate City Limits
•2.2 Annexation
Land Use
Jan 2020 FEB 2022
TBD
23
•2.3 Parks & Trails/Enhance Standards of Park Systems
Key Action Items:
•2.3.1b Recalibrate DIF Fee Structure (July 2021)
•2.3.3a Phased Plan for Evans Property (July 2022)
•2.3.4 Form Parks-Related Nonprofit (July 2023)
•2.4 Valley Wide Parks Transition
Land Use
Jan 2020 Jul 2023
TBD
24
•2.5 Cherry Hills Plaza Commercial Development
(On Hold)
Land Use
TBD
25
•2.6 Economic Development Plan
Key Action Items:
•2.6.9 Update Foreign Trade Zone to Include Menifee (ongoing)
•2.6.11 Create Robust Workforce Development Plan (December 2021)
•2.6.12 Develop Tourism Backbone (June 2022)
Land Use
June 2022
26
Land Use Discussion & Recommendations
27
•3.1 90 Day Feasibility Study
•3.2 Feasibility Study and Funding Options to Build
Future City Hall
Key Action Items:
•3.2.1 Update Space Analysis/Feasibility Study (March 2021)
•3.2.2 Financing Options (June 2021)
City Hall
Jan 2020
June 2021
28
City Hall Discussion & Recommendations
29
•4.1 Scott Road/215 Improvement
•4.2 Pavement Management Program
Infrastructure
Jan 2020
Updated Annually
30
•4.3 Holland Road Overpass
Key Action Item:
•ROW Acquisition (August 2022)
•4.4 McCall Interchange Program (Environmental & Design)
Key Action Items:
•4.4.1 Complete Final Design (March 2023)
•4.4.2 ROW Acquisition (March 2023)
•4.4.3 Develop Funding Strategy (December 2021)
Infrastructure
Jan 2020 Mar 2023
Aug 2022
31
•4.5 Identify Menifee at Entrances
Key Action Items
•4.5.1b Identify Placement Locations for Signage (June 2021)
•4.5.1c Cost Estimate and Funding Strategy to Implement (December 2021)
Infrastructure
Dec 2021
32
•4.6 Garbani Interchange
Key Action Item:
•4.6.1 Identify Purpose and Need / Project Initiation Documents (PID)
(September 2022)
Infrastructure
Jan 2020 TBD
33
•4.7 “Welcome Mat” Program
•4.8 Northern/Southern Gateway Development
Key Action Items:
•Identify Facilities
•Funding Sources
•Partnerships with Utility Providers
Infrastructure
Jan 2020 TBD
TBD
34
•4.9 Bradley Bridge over Salt Creek
Key Action Items:•4.9.1 Design (November 2021)•4.9.2 Environmental (TBD)•4.9.3 Funding Strategy (June 2021)•4.9.4 Construction (June 2022)
•4.10 Smart Cities for Infrastructure
Infrastructure
On Hold
TBD
35
Infrastructure Discussion & Recommendations
36
•5.1 Partner with MSJC
Key Action Item:
•5.1.2 Execute MOU Outlining Partnership (July 2021)
•5.2 Social Media Increased Presence
Key Action Items:
•5.2.1 Develop Social Media Policy (June 2021)
Community Outreach
Jan 2020
June 2021
July 2021
37
•5.3 Public Information Officer
•5.4 Community Education Outreach
Community Outreach
Jan 2020Ongoing
38
•5.5 Create Healthcare/Medical Partnerships
Key Action Item:
•5.5.2 Execute MOUs (July 2021)
•5.6 Public Records, Open Access & Public Transparency
Key Action Items:
•5.6.2 Online Records Lookup (Laserfiche Public Portal) (April 2021)•5.6.5 Accela Citizens Access/Online Permitting Portal (January 2021)
Community Outreach
July 2021
April 2021
39
Community Outreach Discussion & Recommendations
40
•6.1 Workspace
•6.2 Staffing
•6.3 Update Technology
Workforce and Facilities Management
Jan 2020
Ongoing
Ongoing
Ongoing
41
•6.4 Maintenance Equipment
•6.5 Screening at Maintenance Building
Key Action Item:
•Screening at Maintenance Building (April 2021)
Workforce and Facilities Management
Jan 2020
Jan 2020
Ongoing
April 2021
42
Workforce & Facilities Management Discussion & Recommendations
43
WE ARE BUILDING
A SAFE, THRIVING
& PREMIER PLACE
TO BE
44
Additional
Questions/Recommendations?
Thank you.
45