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2021/10/15 SSD Alarm DBA Pacific Alarm SSD Alarm Installation Agreement* Please attached a second page for additional information to support this agreement. CITY OF MENIFEE Agreement/contract coversheet DATE: October 12, 2021 TO: Armando G. Villa, City Manager Agreement Routed to City Attorney: 10/6/2021 (Via email, attached) FROM: Margarita Cornejo, Financial Services Manager Bryce Howell, Park/Landscape Maintenance Manager SUBJECT: Master Agreement between the City of Menifee and SSD Alarm for the Security Alarm Monthly Services for All City Facilities Please note this is not the City’s standard agreement, but SSD’s Standard Agreement. IS THE AGREEMENT/CONTRACT WITHIN THE CITY MANAGER’S SIGNATURE AUTHORITY? Yes – Purchase of Commodities under $50,000 Professional Services under $25,000 Change Order under $25,000 or less than 10% of original contract (supplies, equipment, services or construction contracts) Public Works Contract for $60,000 or less No – City Council authorized City Manager to sign (Council action attached) Department Date Initials Jonathan Nicks, Community Services Director Ron Puccinelli, Information Technology Director Wendy Preece, Deputy Finance Director Rochelle Clayton, Assistant City Manager Jeffrey T. Melching, City Attorney Sarah A. Manwaring, City Clerk INSURANCE REQUIREMENTS CATEGORY APPLICABLE NOT APPLICABLE WAIVED EXPIRATION DATE General Liability 12/1/2021 Automobile Liability 12/1/2021 Worker’s Compensation 12/1/2021 Umbrella Liability 12/1/2021 APPROVED/REVIEWED BY RISK MANAGEMENT (R. Cardenas, Deputy Human Resources Director): DocuSign Envelope ID: A15CEEC2-46E7-4914-90F3-2C78B8CC0D09 10/13/2021 10/13/2021 10/13/2021 10/14/2021 10/14/2021 10/18/2021 2 WHY IS THIS AGREEMENT/CONTRACT NEEDED? This agreement between the City of Menifee and SSD Alarm provides comprehensive alarm and burglar alarm monitoring services for all City Facilities. The intent of this agreement is to provide all existing City Facilities with appropriate sa fety and protection with respect to burglar threats. At the June 30, 2018, City Council meeting, Pacific Alarm was awarded a 3-year agreement for such services covering the period of Fiscal Year 2018/2019 through Fiscal Year 2020/2 021. The agreement between the City of Menifee and SSD Alarm is to continue the alarm and burglar alarm monitoring services for all City Facilities. This agreement should cover Fiscal Year 2021/22 with an option to renew for an additional twelve (12) months. WHAT IS THE TOTAL LENGTH OF THE AGREEMENT/CONTRACT? The term of the agreement will cover the period of July 1, 2021, through June 30, 2021, with one year auto renewal WHAT IS THE TOTAL DOLLAR AMOUNT OF THE AGREEMENT/CONTRACT? $23,309.16 (Not-to-Exceed Amount) Auto-Renewal Clause Included (Yes/No/N/A) Cancellation/Not-Renewal Notification Requirement Yes 90 Days Prior to the expiration of the original term. No HOW WAS THE VENDOR/CONSULTANT/CONTRACTOR DECIDED ON? SSD provides IT support services for the City of Menifee. SSD provided staff with a proposal including detailed scope of work and cost proposal which was reviewed for completeness and cost reasonability. Supplies/Equipment/Maintenance/Construction Prior Contract/Experience with the City $5,000 - $49,999 – Three Written Quotes Yes Over $50,000 – Competitive Bidding and Formal Proposals Public Works Projects Professional Services Under $60,000 – Purchase Order, Contract (Prudent Judgement) Under $25,000 – City Manager $60,000 - $200,00 – Informal Bidding Process over $25,000 – City Council Approval Over $175,000 – Formal Bidding Required DocuSign Envelope ID: A15CEEC2-46E7-4914-90F3-2C78B8CC0D09 3 WHERE ARE THE FUNDS COMING FROM? Funding is coming from the approved FY 2021/22 Facilities Maintenance Services Budget WHAT GENERAL LEDGER ACCOUNT NUMBER SHOULD BE USED FOR THE PURCHASE ORDER? FACILITY NAME MONTHLY COSTS ANNUAL SERVICES COSTS Menifee City Hall $189.47 $2,273.64 Acct # 116-4221-52050 Menifee Public Works Yard $214.93 $2,579.16 Acct # 116-4550-52050 Kay Ceniceros Senior Center Campus $168.45 $2,021.40 Acct # 116-4660-52050 Menifee Police Substation $59 $708 Acct # 116-4911-52050 Fire Station #5 $75 $900 Acct # 116-4445-52050 Fire Station #7 $85 $1,020 Acct # 116-4445-52050 Fire Station #68 $75 $900 Acct # 116-4445-52050 Fire Station #76 $75 $900 Acct # 116-4445-52050 Lazy Creek Recreation Center $116.37 $1,396.44 Acct # 116-4660-52050 Menifee Police Department $884.21 $10,610.52 Acct # 116-4911-52050 MONTHLY TOTAL: $1,942.43 ANNUAL TOTAL: $23,309.16 IS THERE SUFFICIENT BUDGET? WHAT IS THE AVAILABLE BUDGET? Yes, as of 10/12/2021 the following accounts have the indicated balances (See Attached Eden Reports) Acct # 116-4221-52050 $52,514.09 Acct # 116-4550-52050 $71,491.57 Acct # 116-4660-52050 $75,444.90 Acct # 116-4911-52050 $187,285.75 Acct # 116-4445-52050 $58,324.41 DocuSign Envelope ID: A15CEEC2-46E7-4914-90F3-2C78B8CC0D09 4 ATTACHMENTS - CONTRACT - CERTIFICATES OF INSURANCE - EMAIL TO CITY ATTORNEY FOR REVIEW/APPROVAL - EXPENDITURE STATUS REPORT (AVAILABILITY OF FUNDS) DocuSign Envelope ID: A15CEEC2-46E7-4914-90F3-2C78B8CC0D09 DocuSign Envelope ID: A15CEEC2-46E7-4914-90F3-2C78B8CC0D09 10/15/2021 Armando G. Villa City Manager DocuSign Envelope ID: A15CEEC2-46E7-4914-90F3-2C78B8CC0D09 DocuSign Envelope ID: A15CEEC2-46E7-4914-90F3-2C78B8CC0D09 DocuSign Envelope ID: A15CEEC2-46E7-4914-90F3-2C78B8CC0D09 DocuSign Envelope ID: A15CEEC2-46E7-4914-90F3-2C78B8CC0D09 DocuSign Envelope ID: A15CEEC2-46E7-4914-90F3-2C78B8CC0D09 DocuSign Envelope ID: A15CEEC2-46E7-4914-90F3-2C78B8CC0D09 Armando G. Villa City Manager 10/15/2021 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. INSURER(S) AFFORDING COVERAGE INSURER F : INSURER E : INSURER D : INSURER C : INSURER B : INSURER A : NAIC # NAME:CONTACT (A/C, No):FAX E-MAILADDRESS: PRODUCER (A/C, No, Ext):PHONE INSURED REVISION NUMBER:CERTIFICATE NUMBER:COVERAGES IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. OTHER: (Per accident) (Ea accident) $ $ N / A SUBR WVD ADDL INSD THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $ $ $ $PROPERTY DAMAGE BODILY INJURY (Per accident) BODILY INJURY (Per person) COMBINED SINGLE LIMIT AUTOS ONLY AUTOSAUTOS ONLY NON-OWNED SCHEDULEDOWNED ANY AUTO AUTOMOBILE LIABILITY Y / N WORKERS COMPENSATION AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED? (Mandatory in NH) DESCRIPTION OF OPERATIONS below If yes, describe under ANY PROPRIETOR/PARTNER/EXECUTIVE $ $ $ E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEE E.L. EACH ACCIDENT EROTH-STATUTEPER LIMITS(MM/DD/YYYY)POLICY EXP(MM/DD/YYYY)POLICY EFFPOLICY NUMBERTYPE OF INSURANCELTRINSR DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) EXCESS LIAB UMBRELLA LIAB $EACH OCCURRENCE $AGGREGATE $ OCCUR CLAIMS-MADE DED RETENTION $ $PRODUCTS - COMP/OP AGG $GENERAL AGGREGATE $PERSONAL & ADV INJURY $MED EXP (Any one person) $EACH OCCURRENCE DAMAGE TO RENTED $PREMISES (Ea occurrence) COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO-JECT LOC CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) CANCELLATION AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. CERTIFICATE HOLDER The ACORD name and logo are registered marks of ACORD HIRED AUTOS ONLY 9/28/2021 Bolton & Company 3475 E. Foothill Blvd., Suite 100 Pasadena, CA 91107 (626) 799-7000 (626) 583-2117 www.boltonco.com 0008309 Everest Indemnity Insurance Company 10851 Everest Denali Insurance Company 16044 Everest Premier Insurance Company 16045 1,000,00051GL01408120112/1/2020 12/1/2021 500,000 3 10,000 3 1,000,000 5,000,000 2,000,0003 ERROS OMMISSIO Included 51CAD00199201 12/1/2020 12/1/2021 1,000,000 3 51CC005093201 12/1/2020 12/1/2021 10,000,00033 10,000,000 3 10,000 5300003001201 12/1/2020 12/1/2021 3 1,000,000Y 1,000,000 1,000,000 John Guthrie Security Signal Devices Inc. 1740 N. Lemon Street Anaheim CA 92801 64199913 3 3 Additional Insured(s): City of Menifee, its officers, agents and employees City of Menifee Attn: Margarita Cornejo 29844 Haun Road Menifee, CA 92586 GL & Auto Additional Insured apply per CG20100413, CG20370413 & ECA045060609 attached, only if required by written contract/agreement. 64199913 | SECUSIG-C1 | 2020-2021 Master Certificate | Emily Parks | 9/28/2021 3:30:48 PM (PDT) | Page 1 of 9 DocuSign Envelope ID: A15CEEC2-46E7-4914-90F3-2C78B8CC0D09 POLICY NUMBER:COMMERCIAL GENERAL LIABILITY CG 20 10 04 13 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. CG 20 10 04 13 © Insurance Services Office, Inc., 2012 Page 1 of 2 ADDITIONAL INSURED – OWNERS, LESSEES OR CONTRACTORS – SCHEDULED PERSON OR ORGANIZATION This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name Of Additional Insured Person(s) Or Organization(s)Location(s) Of Covered Operations Information required to complete this Schedule, if not shown above, will be shown in the Declarations. A. Section II – Who Is An Insured is amended to include as an additional insured the person(s) or organization(s) shown in the Schedule, but only with respect to liability for "bodily injury", "property damage" or "personal and advertising injury" caused, in whole or in part, by: 1.Your acts or omissions; or 2.The acts or omissions of those acting on your behalf; in the performance of your ongoing operations for the additional insured(s) at the location(s) designated above. However: 1.The insurance afforded to such additional insured only applies to the extent permitted by law; and 2.If coverage provided to the additional insured is required by a contract or agreement, the insurance afforded to such additional insured will not be broader than that which you are required by the contract or agreement to provide for such additional insured. B.With respect to the insurance afforded to these additional insureds, the following additional exclusions apply: This insurance does not apply to "bodily injury" or "property damage" occurring after: 1.All work, including materials, parts or equipment furnished in connection with such work, on the project (other than service, maintenance or repairs) to be performed by or on behalf of the additional insured(s) at the location of the covered operations has been completed; or 2.That portion of "your work" out of which the injury or damage arises has been put to its intended use by any person or organization other than another contractor or subcontractor engaged in performing operations for a principal as a part of the same project. 51GL014081201 64199913 | SECUSIG-C1 | 2020-2021 Master Certificate | Emily Parks | 9/28/2021 3:30:48 PM (PDT) | Page 2 of 9 DocuSign Envelope ID: A15CEEC2-46E7-4914-90F3-2C78B8CC0D09 Page 2 of 2 © Insurance Services Office, Inc., 2012 CG 20 10 04 13 C.With respect to the insurance afforded to these additional insureds, the following is added to Section III – Limits Of Insurance: If coverage provided to the additional insured is required by a contract or agreement, the most we will pay on behalf of the additional insured is the amount of insurance: 1.Required by the contract or agreement; or 2.Available under the applicable Limits of Insurance shown in the Declarations; whichever is less. This endorsement shall not increase the applicable Limits of Insurance shown in the Declarations. 64199913 | SECUSIG-C1 | 2020-2021 Master Certificate | Emily Parks | 9/28/2021 3:30:48 PM (PDT) | Page 3 of 9 DocuSign Envelope ID: A15CEEC2-46E7-4914-90F3-2C78B8CC0D09 POLICY NUMBER:COMMERCIAL GENERAL LIABILITY CG 20 37 04 13 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. CG 20 37 04 13 © Insurance Services Office, Inc., 2012 Page 1 of 1 ADDITIONAL INSURED – OWNERS, LESSEES OR CONTRACTORS – COMPLETED OPERATIONS This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART PRODUCTS/COMPLETED OPERATIONS LIABILITY COVERAGE PART SCHEDULE Name Of Additional Insured Person(s) Or Organization(s)Location And Description Of Completed Operations Information required to complete this Schedule, if not shown above, will be shown in the Declarations. A. Section II – Who Is An Insured is amended to include as an additional insured the person(s) or organization(s) shown in the Schedule, but only with respect to liability for "bodily injury" or "property damage" caused, in whole or in part, by "your work" at the location designated and described in the Schedule of this endorsement performed for that additional insured and included in the "products-completed operations hazard". However: 1.The insurance afforded to such additional insured only applies to the extent permitted by law; and 2.If coverage provided to the additional insured is required by a contract or agreement, the insurance afforded to such additional insured will not be broader than that which you are required by the contract or agreement to provide for such additional insured. B.With respect to the insurance afforded to these additional insureds, the following is added to Section III – Limits Of Insurance: If coverage provided to the additional insured is required by a contract or agreement, the most we will pay on behalf of the additional insured is the amount of insurance: 1.Required by the contract or agreement; or 2.Available under the applicable Limits of Insurance shown in the Declarations; whichever is less. This endorsement shall not increase the applicable Limits of Insurance shown in the Declarations. 51GL014081201 64199913 | SECUSIG-C1 | 2020-2021 Master Certificate | Emily Parks | 9/28/2021 3:30:48 PM (PDT) | Page 4 of 9 DocuSign Envelope ID: A15CEEC2-46E7-4914-90F3-2C78B8CC0D09 51CAD00199201 64199913 | SECUSIG-C1 | 2020-2021 Master Certificate | Emily Parks | 9/28/2021 3:30:48 PM (PDT) | Page 5 of 9 DocuSign Envelope ID: A15CEEC2-46E7-4914-90F3-2C78B8CC0D09 64199913 | SECUSIG-C1 | 2020-2021 Master Certificate | Emily Parks | 9/28/2021 3:30:48 PM (PDT) | Page 6 of 9 DocuSign Envelope ID: A15CEEC2-46E7-4914-90F3-2C78B8CC0D09 64199913 | SECUSIG-C1 | 2020-2021 Master Certificate | Emily Parks | 9/28/2021 3:30:48 PM (PDT) | Page 7 of 9 DocuSign Envelope ID: A15CEEC2-46E7-4914-90F3-2C78B8CC0D09 64199913 | SECUSIG-C1 | 2020-2021 Master Certificate | Emily Parks | 9/28/2021 3:30:48 PM (PDT) | Page 8 of 9 DocuSign Envelope ID: A15CEEC2-46E7-4914-90F3-2C78B8CC0D09 64199913 | SECUSIG-C1 | 2020-2021 Master Certificate | Emily Parks | 9/28/2021 3:30:48 PM (PDT) | Page 9 of 9 DocuSign Envelope ID: A15CEEC2-46E7-4914-90F3-2C78B8CC0D09 1 Maritsa Ramirez From:Margarita Cornejo Sent:Wednesday, October 6, 2021 2:28 PM To:Maritsa Ramirez Subject:FW: Agreement Review Request: (SSD Alarm)(Master Agreement for Monthly Services) Attachments:City of Menifee Master Contract (FINAL 9.22.2021).pdf From: Margarita Cornejo Sent: Wednesday, October 6, 2021 2:27 PM To: Sanders, Jessica <jsanders@rutan.com> Cc: Jeffery T. Melching <jmelching@rutan.com> Subject: Agreement Review Request: (SSD Alarm)(Master Agreement for Monthly Services) Hi Jessica, Attached for your review is the proposed Master Agreement between SSD Alarm and the City of Menifee for the Security Alarm monthly services for all City locations. This agreement request is from the Community Services Department (Facilities). Please note this is not the City’s standard agreement, but SSD’s Standard Agreement. Can you please review and advise if this is ok to start routing for signatures or will require any changes? Thank you! Margarita Cornejo | Financial Services Manager Finance Department City of Menifee | 29844 Haun Road | Menifee, CA 92586 (*Please note our new location!) Direct: (951) 723-3716 | City Hall: (951) 672-6777 | Fax: (951) 679-2568 mcornejo@cityofmenifee.us Connect with us on social media: | | | *Please note that email correspondence with the City of Menifee, along with attachments, may be subject to the California Public Records Act, and therefore may be subject to disclosure unless otherwise exempt. The City of Menifee shall not be responsible for any claims, losses or damages resulting from the use of digital data that may be contained in this email. DocuSign Envelope ID: A15CEEC2-46E7-4914-90F3-2C78B8CC0D09 10/12/2021 City of Menifee 1 9:23AM Page:expstat.rpt Expenditure Status Report 7/1/2021 through 6/30/2022 Periods: 0 through 14 Facility Maintenance Services116 Account Number Adjusted Appropriation Expenditures Year-to-date Expenditures Year-to-date Encumbrances Balance Prct Used 116-4117 Fleet & Facility Services 96,899.13 23,195.53 23,195.53 23.94116-4117-50100 Salaries 0.00 73,703.60 10,000.00 74.01 74.01 0.74116-4117-50200 Overtime 0.00 9,925.99 22,000.00 0.00 0.00 0.00116-4117-50220 Part Time 0.00 22,000.00 7,490.30 1,723.69 1,723.69 23.01116-4117-50300 PERS Retirement 0.00 5,766.61 1,355.00 0.00 0.00 0.00116-4117-50310 Social Security 0.00 1,355.00 1,405.04 334.53 334.53 23.81116-4117-50320 Medicare 0.00 1,070.51 27,375.00 4,698.16 4,698.16 17.16116-4117-50400 Section 125 Benefit Plan 0.00 22,676.84 6,000.00 0.00 0.00 0.00116-4117-51500 Small Tools/Field Equipment 0.00 6,000.00 3,000.00 0.00 0.00 0.00116-4117-51501 Materials and Supplies 0.00 3,000.00 1,500.00 0.00 0.00 0.00116-4117-51600 Special Dept Exp 0.00 1,500.00 500.00 0.00 0.00 0.00116-4117-52210 Conference/Mtgs/Mileage 0.00 500.00 2,500.00 0.00 0.00 0.00116-4117-52211 Training 0.00 2,500.00 1,500.00 21.78 21.78 1.45116-4117-52400 Uniforms 0.00 1,478.22 1,500.00 0.00 0.00 0.00116-4117-53150 Furniture & Equipment 0.00 1,500.00 Total Fleet & Facility Services 183,024.47 30,047.70 30,047.70 0.00 152,976.77 16.42 116-4221 Non Departmental 12,000.00 0.00 0.00 0.00116-4221-51501 Materials and Supplies 0.00 12,000.00 53,028.00 513.91 513.91 0.97116-4221-52050 Facilities Maintenance 0.00 52,514.09 Total Non Departmental 65,028.00 513.91 513.91 0.00 64,514.09 0.79 116-4445 CalFire 83,411.79 20,483.97 20,483.97 30.08116-4445-52050 Facilities Maintenance 4,603.41 58,324.41 Total CalFire 83,411.79 20,483.97 20,483.97 4,603.41 58,324.41 30.08 116-4550 Public Works 13,000.00 118.53 118.53 0.91116-4550-51501 Materials and Supplies 0.00 12,881.47 76,338.00 2,794.82 2,794.82 6.35116-4550-52050 Facilities Maintenance 2,051.61 71,491.57 Total Public Works 89,338.00 2,913.35 2,913.35 2,051.61 84,373.04 5.56 116-4660 Community Services 1Page: DocuSign Envelope ID: A15CEEC2-46E7-4914-90F3-2C78B8CC0D09 10/12/2021 City of Menifee 2 9:23AM Page:expstat.rpt Expenditure Status Report 7/1/2021 through 6/30/2022 Periods: 0 through 14 Facility Maintenance Services116 Account Number Adjusted Appropriation Expenditures Year-to-date Expenditures Year-to-date Encumbrances Balance Prct Used 15,000.00 285.90 285.90 1.91116-4660-51501 Materials and Supplies 0.00 14,714.10 80,022.00 4,577.10 4,577.10 5.72116-4660-52050 Facilities Maintenance 0.00 75,444.90 Total Community Services 95,022.00 4,863.00 4,863.00 0.00 90,159.00 5.12 116-4911 Menifee Police Department 15,000.00 0.00 0.00 0.00116-4911-51501 Materials and Supplies 0.00 15,000.00 189,358.00 2,072.21 2,072.21 1.09116-4911-52050 Facilities Maintenance 0.00 187,285.79 Total Menifee Police Department 204,358.00 2,072.21 2,072.21 0.00 202,285.79 1.01 Total Facility Maintenance Services 720,182.26 60,894.14 60,894.14 6,655.02 652,633.10 9.38 Grand Total 720,182.26 60,894.14 60,894.14 9.38 6,655.02 652,633.10 2Page: DocuSign Envelope ID: A15CEEC2-46E7-4914-90F3-2C78B8CC0D09