2021-07-21 City Council REGULAR MEETING - MinutesCity Council Chambers
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Menifee City Council
Regular Meeting Minutes
29844 Haun Road
Menifee, CA 92586
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Wednesday, July 21, 2021
Bill Zimmerman, Mayor
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5:00 PM Closed Session
Bob Karwin, District 1
6:00 PM Regular Meeting
Matthew Liesemeyer, District 2
Armando G. Villa, City Manager
Lesa Sobek, District
Jeffrey T. Melching, City Attorney
Dean Deines, District 4
MINUTES
Sarah A. Manwaring, City Clerk
CLOSED SESSION (5:00 PM)
Mayor Pro Tern Sobek called the Closed Session to order at 5:15 PM. Present were Councilmembers
Deines, Karwin and Mayor Pro Tern Sobek. Mayor Zimmerman joined them in the conference room
immediately after. Absent was Councilmember Liesemeyer. The City Council adjourned to Closed
Session for the following purpose.
CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code section 54957.6
Negotiators: Assistant City Manager Rochelle Clayton and City Manager Armando G.Villa
Labor Associations: Menifee Police Officers Association (POA); Menifee
Police Management Association (PMA); and Menifee Police Employee Association (PEA)
REGULAR MEETING (6:00 PM]
1. CALL TO ORDER
Mayor Zimmerman called the meeting to order at 6:02 PM. City Attorney Jeffrey Melching
stated there was nothing to report out from Closed Session.
2. ROLL CALL
Present: Dean Deines, Bob Karwin, Lesa Sobek, Bill Zimmerman
Absent: Matthew Liesemeyer
3. WORDS OF INSPIRATION
Pastor Kasey Crawford - Elevation Church
4. PLEDGE OF ALLEGIANCE
Nick Murch led the flag salute.
5. PRESENTATIONS
5.1 Outstanding Citizen(s) of the Month: Don and Teddi Vesey
Menifee Mayor and City Council July 21, 2021
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The City Council honored Don and Teddi Vesey. Mayor Zimmerman commented on
their outstanding community service efforts in the City and thanked them for their work.
Mr. Vesey thanked the City Council for their support and partnership. Mrs. Vesey spoke
about the Garden Path Ministry program.
5.1 Business Spotlight: Sheila Care Management Services, LLC
Mayor Zimmerman introduced Economic Development Director Gina Gonzalez. Ms.
Gonzalez introduced the Business Spotlight program and recipient, Sheila Care
Management Services, LLC. She reported on the accomplishments and community
outreach Sheila Care provides to the City and presented a short video.
The City Council presented Michael Foster and the Sheila Care team with the award.
Mr. Foster thanked the City for their support.
5.2 Parks Make Life Better Month Proclamation
Mayor Zimmerman introduced Community Services Director Jonathan Nicks. Mr. Nicks
introduced the item and Community Services Supervisor Cynthia Morquecho. Ms.
Morquecho provided a presentation and reported on the activities taking place at the
Community Services Department.
6. AGENDA APPROVAL OR MODIFICATIONS
The agenda was approved unanimously (4-0-1, Liesemeyer absent) with no modifications.
7. PUBLIC COMMENTS (NON -AGENDA ITEMS)
There were no public comments.
8. COUNCILMEMBER UPDATES AND COMMENTS
Councilmember Karwin reported on the meetings and events he attended.
• Riverside County Library Ribbon Cutting in Menifee
• Cherry Hills Golf Course Karaoke Event
■ Chamber of Commerce Ribbon Cutting Event
• City of Menifee Employee Appreciation Luncheon
• Rotary Club Meeting
Councilmember Karwin inquired about hosting Town Hall meetings in each district.
Councilmember Deines stated he had attended the same events as the other
Councilmembers.
Mayor Pro Tern Sobek reported on the meetings and events she attended and announced she
would be holding a community meeting in September at the new library.
• Visit to CalFire Menifee Station No. 76
• Regional Conservation Authority (RCA) Board of Directors Meeting
• I Anp;p of California Cities ViLlia! AAaafinQ
Menifee Mayor and City Council July 21, 2021
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• Cherry Hills Golf Course Taco Tuesday Event
• City of Menifee Employee Appreciation Luncheon
• Senator Rosilicie Ochoa Bogh Meeting
• Riverside County Library Ribbon Cutting in Menifee
• Valley -Wide Recreation and Parks District Board of Directors Meeting
• Chat with the City Manager via YouTube
• Assemblymember Kelly Seyarto Meeting
Mayor Pro Tern Sobek stated Menifee's National Night Out would take place on August 3, 2021,
from 5:00-8:00 PM at Central Park.
Mayor Zimmerman reported on the meetings and events he attended.
• Neighbors Business Mixer in Wildomar
• Rotary Club Meeting
• Virtual Meeting with County Parks for the Salt Creek Trail
• Menifee Chamber of Commerce Lunch at Fairfield Inn
• League of California Cities Virtual Meeting
• Economic Development Committee Meeting
• Riverside County Transportation Commission (RCTC) Meeting
• City of Menifee Employee Appreciation Luncheon
• Senator Rosilicie Ochoa Bogh Meeting
• Riverside County Library Ribbon Cutting in Menifee
• Assemblymember Kelly Seyarto Meeting
• League of California Cities Mayor's Meeting
9. APPROVAL OF MINUTES
9.1 July 7, 2021 City Council Minutes
The City Council approved the minutes unanimously (4-0-1, Liesemeyer absent) with
no modifications.
10. CONSENT CALENDAR
Councilmember Deines requested to pull Item No. 10.7 and Councilmember Karwin
requested to pull Item No. 10.15.
The balance of the Consent Calendar was approved by the following vote.
MOVER: Lesa Sobek
SECONDER: Dean Deines
,AYES: Deines, Karwin, Sobek, Zimmerman
NAYS: None
RECUSE: None
,ABSENT: Liesemeyer
Menifee Mayor and City Council July 21, 2021
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10.1
10.2
10.3
10.4
10.5
10.6
Waiver of Reading
ACTION
1. Waived the reading in full of any and
provided that they be read by title only.
Warrant Register
all Ordinances listed on this agenda and
ACTION
1. Ratified and approved the Voucher Lists dated 6/30/2021 and 7/2/2021, the Payroll
Register/Other EFT's dated 6/21 /2021, 6/24/2021, 6/25/2021, and 7/02/2021, which
have a total budgetary impact of $2,274,935.35.
Fiscal Year 2021/2022 Animal Field Services Contract Amendments
ACTION
1. Authorized the City Manager to exercise option to increase the existing annual
compensation amount by a not -to -exceed amount of $234,000 per year for the
remaining term of the contract (through June 30, 2024).
Amendment No. 3 to Professional Services Agreement with Helixstorm
ACTION
1. Approved and authorized the City Manager to execute Amendment No. 3 to
Professional Services Agreement with Helixstorm for Professional Information
Technology Support Services, extending the term of services through September 30,
2021 and increasing the total contract amount by the not -to -exceed amount of
$60, 000.
Agreement with NorthSouth GIS, LLC for Geographic Information System Support
ACTION
1. Approved and authorized the City Manager to execute a one-year Professional
Services Agreement with NorthSouth GIS (NSGIS) LLC., in an amount not -to -exceed
$111,540 to perform tasks associated with the support of the City's Geographic
Information System (GIS) Enterprise System.
Fiscal Year 2021 /22 Road Safety Vehicle and Equipment Purchase
ACTION
1. Approved the purchase of a five -ton Patch Truck from PB Loader Corporation in the
not -to -exceed amount of $230,993.10 including taxes and delivery; and
2. Approved the purchase of a 2,000-gallon Water Truck from National Auto Fleet
Group in the not -to -exceed amount of $106,758.79 including taxes and delivery; and
3. Approved the purchase of a Skid Steer from Quinn CAT in the not -to -exceed amount
of $67,244.97 including taxes and delivery; and
4. Exempt the three purchases listed above from the competitive bidding as the
purchases will be made under Cooperative Purchasing Agreements with Sourcewell
as allowed under the Menifee Municipal Code Section 3.12.070(6); and
Menifee Mayor and City Council July 21, 2021
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5. Authorized the City Manager to execute the required documents and the Finance
Department to issue corresponding Purchase Orders for the three road safety vehicle
and equipment purchases.
10.7 Fiscal Year 2021/2022 City Street Sweeping Agreement with CR&R, Inc.
Councilmember Dienes requested a report from staff. Public Works Director Nick Fidler
provided a report.
Councilmember Deines inquired about residential service within County Service Area
(CSA) 152.
Mayor Pro Tern Sobek asked for additional public outreach on street sweeping days
throughout the City.
City Manager Armando commented on the City's desire to ultimately have full control
over streets citywide.
ACTION
1. Approved and authorized the City Manager to execute a Maintenance Services
Agreement with CR&R, Inc. in the not -to -exceed amount of $68,463.62 forFiscal Year
2021/22 Street Sweeping Services; and
2. Exempt award of contract from regular competitive bidding process is recommended
as cooperative purchasing agreements from the County of Riverside Agreement No.
#TLARC-96874-00006-06/22 as allowed under theMenifee Municipal Code Section
3.12.070 (6).
MOVER: Dean Deines
SECONDER: Lesa Sobek
AYES: Deines, Karwin, Sobek, Zimmerman
NAYS: None
RECUSE: None
ABSENT: Liesemeyer
10.8 Acceptance of Fiscal Year 2021-2022 SB 821 Program Funds for Bicycle and Pedestrian
Facilities Projects
ACTION
1. Accepted FY 2021-2022 Senate Bill 821 Bicycle and Pedestrian Facilities Program
Funds for CIP 22-20: Sun City Community Pedestrian Project and CIP 22-21: Lazy
Creek Park Pedestrian Projects in the amounts of $183,886 and $88,380.50
respectively; and
2. Adopted Resolution Nos. 21-1051 and 21-1052, appropriating $183,886 and
$88,380.50, in revenue and expenditures, for the Sun City Community Pedestrian
Project from the Grant Fund (Fund 301) into accounts designated by the Finance
Department and appropriating $183,886 and $88,380.50, in expenditures for the Sun
City Community Pedestrian Project from the General Fund (Fund 100) into accounts
designated by the Finance Department; and
3. Authorized the City Manager or his designee to execute all necessary agreements
and other, girmit related doctiments tv eceive the funds for, both approved projects.
Menifee Mayor and City Council July 21, 2021
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10.9 Acceptance of Local Roadway Safety Plan Funds for the Menifee Local RoadwaySafety
Plan
ACTION
1. Accepted the Local Roadway Safety Plan funds from CalTrans awarded to the City
for development of the Menifee Local Roadway Safety Plan (LRSP) in the amount
of $90,000; and
2. Adopted Resolution No. 21-1053, appropriating $90,000 in revenue and
expenditures, for the City of Menifee LRSP into accounts designated by the Finance
Department; and
3. Authorized the City Manager or designee to execute all necessary agreements and
other grant -related documents thereof.
10.10 Security Improvement Bond Agreements for Tract 29835-2, Underwood Developmentby
KB Home Coastal, Inc.
ACTION
1. Approved Landscape Security Bond Agreements for Tract 29835-2 Underwood
Development by KB Home Coastal, Inc. located at Antelope Road and Rouse Road.
10.11 Security Bond Agreements for Tract 31098, Remington Development (McCall Mesa)by
Lennar Homes of California, Inc.
ACTION
1. Approved the Landscape Security Bond Agreements for Tract 31098 Remington
(McCall Mesa) Development, a residential development by Lennar Homes of
California, Inc., located west of Menifee Road and south of Rouse Road.
10.12 Survey Monument Bond Release for Tract Map 28789-1, by Pinehurst, LLC
ACTION
1. Approved the release of the Survey Monument Bond for Tract Map 28789-1 located
south of Newport Road on the east side of Evans Road, by Pinehurst LLC.
10.13 Resolution of Intention, Community Facilities District No. 2017-1 Annex 9 (Sagewood)
ACTION
1. Accepted the Petition of D.R. Horton Los Angeles Holding Company, Inc., Tentative
Tract Map No. 37400, located at the southwest corner of Barnett Road and
McLaughlin Road, west of the 1-215, to annex into Community Facilities District No.
2017-1 (Maintenance Services) ("CFD No. 2017-1" or "CFD") as Annexation Area
No. 9; and
2. Adopted Resolution No. 21-1054, to add Annexation Area No. 9 into CFD No. 2017-
1, to authorize the levy of special tax therein to finance certain maintenance services,
and to set a public hearing for September 1, 2021.
10.14 Lien Agreement for Tract Map 31856, Menifee Land DV, LLC
ACTION
1. Approved Subdivision Improvement Agreements for Road, Drainage, Water and
Menifee Mayor and City Council July 21, 2021
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Sewer Systems to guarantee completion of required improvements associated with
Tract 31856; and
2. Approved Lien Agreement on a real property as form of security to guarantee
completion of required public improvements for Tract 31856; and
3. Approved the release of the existing bonds posted for Final Tract 31856.
10.15 Traffic Signal Interconnect Project (West), CIP 16-07 Change Order
Councilmember Karwin requested a report from staff. Public Works Director Nick Fidler
provided a report.
Councilmember Karwin inquired about the additional work that had already been
completed, reimbursement for those costs and outcome if the City were not to pay.
Mr. Fidler provided an explanation and stated the City needed to close out the contract
with the contractor in order to maintain federal funding and the City was in contact with
the design engineer for reimbursement costs.
ACTION
1. Authorized the City Manager to execute Construction Change Order No. 3 toElecnor
Belco Electric, Inc. in the amount of $32,464.42 for additional unforeseen work
associated with the construction of the project.
MOVER: Bob Karwin
SECONDER: Dean Deines
,AYES: Deines, Karwin, Sobek, Zimmerman
NAYS: None
RECUSE: None
ABSENT: Liesemeyer
11. PUBLIC HEARING ITEMS — NONE
12. DISCUSSION ITEMS
12.1 Passport Services
City Clerk Sarah Manwaring provided a presentation and reported on the current
demand on passport services; the Department of State mission; requirements;
becoming an acceptance facility; acceptance facility responsibilities; application
process; local passport acceptance facilities; and next steps for the City.
The City Council inquired about staffing requirements and training costs. Ms.
Manwaring stated no additional staff would be required and there were no training
costs.
Mayor Zimmerman and Mayor Pro Tern Sobek spoke in favor of the item.
Menifee Mayor and City Council July 21, 2021
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ACTION
1. Authorized staff to move forward with the application process to become a Passport
Acceptance Facility.
MOVER: Lesa Sobek
SECONDER: Bill Zimmerman
,AYES: Deines, Karwin, Sobek, Zimmerman
NAYS: None
RECUSE: None
ABSENT: Liesemeyer
13. CITY ATTORNEY REPORTS
None.
14. CITY MANAGER REPORTS
City Manager Armando Villa stated staff was working on the future agenda item list and
Council should see those on the agenda in the upcoming months and he also reported
on staff's meeting with the County Fire Chief, Bill Weiser.
15. FUTURE AGENDA REQUESTS FROM COUNCIL MEMBERS
None.
16. ADJOURN
Menifee Mayor and City Council July 21, 2021
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