2021/07/07 CALTRANSAgreement 08-1735
Project No. 0821000037
EA 1L930
08-RIV-215-15.5/17.5
i
COOPERATIVE AGREEMENT COVER SHEET
Work Description
THE CONSTRUCTION OF OVERHEAD STRUCTURE OVER THE I-215 CONNECTING
GARBANI ROAD, EAST-WEST, AND THE CONSTRUCTION OF NORTHBOUND AND
SOUTHBOUND ON ANY ON AND OFF RAMPS TO THE I-215. THE PROJECT WILL ALSO
REALIGN ANTELOPE ROAD TO ACCOMODATE THE INTERCHANGE, WIDEN GARBANI
ROAD ON THE EAST SIDE AND CONSTRUCT A MISSING SECTION OF GARBANI ROAD
ON THE WEST SIDE BETWEEN HAUN ROAD AND THE I-215
Contact Information
CALTRANS
Elaheh Hadipour, Project Manager
464 W. Fourth Street
San Bernardino, CA 92401
Office Phone: (909) 383-6723
CITY OF MENIFEE
Carlos Geronimo, Principal Engineer
29844 Haun Road
Menifee, CA 92586
Office Phone: (951) 672-6777
Billing Email: cgeronimo@cityofmenifee.us
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Agreement 08-1735
Project No. 0821000037
EA 1L930
08-RIV-215-15.5/17.5
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Table of Contents
COOPERATIVE AGREEMENT COVER SHEET(DRAFT) .............................................................. i
COOPERATIVE AGREEMENT ......................................................................................................... 1
RECITALS ........................................................................................................................................... 1
RESPONSIBILITIES ........................................................................................................................... 2
Sponsorship ...................................................................................................................................... 2
Implementing Agency ...................................................................................................................... 3
Funding ............................................................................................................................................ 3
CALTRANS’ Quality Management ................................................................................................ 4
Project Initiation Document (PID) ................................................................................................... 4
Additional Provisions ....................................................................................................................... 7
Standards ..................................................................................................................................... 7
Noncompliant Work .................................................................................................................... 7
Qualifications .............................................................................................................................. 7
Consultant Selection .................................................................................................................... 7
Encroachment Permits ................................................................................................................. 7
Protected Resources .................................................................................................................... 8
Disclosures .................................................................................................................................. 8
Hazardous Materials .................................................................................................................... 8
Claims .......................................................................................................................................... 9
Accounting and Audits ................................................................................................................ 9
Interruption of Work ................................................................................................................. 10
Penalties, Judgements and Settlements ..................................................................................... 10
GENERAL CONDITIONS ................................................................................................................ 11
Venue ............................................................................................................................................. 11
Exemptions ..................................................................................................................................... 11
Indemnification .............................................................................................................................. 11
Non-parties ..................................................................................................................................... 12
Ambiguity and Performance .......................................................................................................... 12
Defaults .......................................................................................................................................... 12
Dispute Resolution ......................................................................................................................... 12
Prevailing Wage ............................................................................................................................. 13
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Agreement 08-1735
Project No. 0821000037
EA 1L930
08-RIV-215-15.5/17.5
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Definitions........................................................................................................................................... 13
SIGNATURES .................................................................................................................................... 14
Reimbursment SUMMARY No. 01 ..................................................................................................... 1
FUNDING TABLE .......................................................................................................................... 1
SPENDING SUMMARY ................................................................................................................ 1
Funding ............................................................................................................................................ 1
Invoicing and Payment ..................................................................................................................... 1
Project Initiation Document (PID) .............................................................................................. 1
SCOPE SUMMARY ............................................................................................................................ 2
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Agreement 08-1735
Project No. 0821000037
EA 1L930
08-RIV-215-15.5/17/5
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COOPERATIVE AGREEMENT
This AGREEMENT, effective on _______________________________, is between the State of
California, acting through its Department of Transportation, referred to as CALTRANS, and:
City of Menifee, a body politic and municipal corporation or chartered city of the State of
California, referred to hereinafter as CITY.
An individual signatory agency in this AGREEMENT is referred to as a PARTY. Collectively, the
signatory agencies in this AGREEMENT are referred to as PARTIES.
RECITALS
1. PARTIES are authorized to enter into a cooperative agreement for improvements to the State
Highway System per California Streets and Highways Code, Sections 114 and 130 and
California Government Code, Section 65086.5.
2. For the purpose of this AGREEMENT, the construction of overhead structure over the I-215
connecting Garbani Road, east-west, and the construction of northbound and southbound on
any on and off ramps to the I-215. The project will also realign Antelope Road to
accommodate the interchange, widen Garbani Road on the East side and construct a missing
section of Garbani Road on the West side between Haun road and the I-215 will be referred to
hereinafter as PROJECT. CITY desires that a Project Initiation Document (PID) be developed
for the PROJECT. The Project Initiation Document will be a Project Study Report - Project
Development Support (PSR-PDS).
3. All obligations and responsibilities assigned in this AGREEMENT to complete the following
PROJECT COMPONENT will be referred to hereinafter as WORK:
• PROJECT INITIATION DOCUMENT (PID)
Each PROJECT COMPONENT is defined in the CALTRANS Workplan Standards Guide as a
distinct group of activities/products in the project planning and development process.
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4. The term AGREEMENT, as used herein, includes this document and any attachments,
exhibits, and amendments.
This AGREEMENT is separate from and does not modify or replace any other cooperative
agreement or memorandum of understanding between the PARTIES regarding the PROJECT.
PARTIES intend this AGREEMENT to be their final expression that supersedes any oral
understanding or writings pertaining to the WORK. The requirements of this AGREEMENT
will preside over any conflicting requirements in any documents that are made an express part
of this AGREEMENT.
If any provisions in this AGREEMENT are found by a court of competent jurisdiction to be, or
are in fact, illegal, inoperative, or unenforceable, those provisions do not render any or all other
AGREEMENT provisions invalid, inoperative, or unenforceable, and those provisions will be
automatically severed from this AGREEMENT.
Except as otherwise provided in the AGREEMENT, PARTIES will execute a written
amendment if there are any changes to the terms of this AGREEMENT.
AGREEMENT will terminate 180 days after PID is signed by PARTIES or as mutually agreed
by PARTIES in writing. However, all indemnification articles will remain in effect until
terminated or modified in writing by mutual agreement.
5. The following documents are attached to, and made an express part of this AGREEMENT:
• Scope Summary
6. No PROJECT deliverables have been completed prior to this AGREEMENT.
7. In this AGREEMENT capitalized words represent defined terms, initialisms, or acronyms.
8. PARTIES hereby set forth the terms, covenants, and conditions of this AGREEMENT.
RESPONSIBILITIES
Sponsorship
9. A SPONSOR is responsible for establishing the scope of the PROJECT and securing the
financial resources to fund the WORK. A SPONSOR is responsible for securing additional
funds when necessary or implementing PROJECT changes to ensure the WORK can be
completed with the funds obligated in this AGREEMENT.
PROJECT changes, as described in the CALTRANS Project Development Procedures Manual,
will be approved by CALTRANS as the owner/operator of the State Highway System.
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10. CITY is the SPONSOR for the WORK in this AGREEMENT.
Implementing Agency
11. The IMPLEMENTING AGENCY is the PARTY responsible for managing the scope, cost,
schedule, and quality of the work activities and products of a PROJECT COMPONENT.
• CITY is the Project Initiation Document (PID) IMPLEMENTING AGENCY.
The PID identifies the PROJECT need and purpose, stakeholder input, project
alternatives, anticipated right-of-way requirements, preliminary environmental analysis,
initial cost estimates, and potential funding sources.
12. The IMPLEMENTING AGENCY for a PROJECT COMPONENT will provide a Quality
Management Plan (QMP) for the WORK in that component. The QMP describes the
IMPLEMENTING AGENCY’s quality policy and how it will be used. The QMP will include
a process for resolving disputes between the PARTIES at the team level. The QMP is subject
to CALTRANS review and approval.
13. Any PARTY responsible for completing WORK will make its personnel and consultants that
prepare WORK available to help resolve WORK-related problems and changes for the entire
duration of the PROJECT including PROJECT work that may occur under separate
agreements.
Funding
14. CITY is the only PARTY obligating funds in this AGREEMENT and will fund the cost of the
WORK in accordance with this AGREEMENT.
If, in the future, CALTRANS is allocated state funds and Personnel Years (PYs) for PID
review or development of this PROJECT, PARTIES will agree to amend this AGREEMENT
to change the reimbursement arrangement for PID review.
15. Funding sources, PARTIES committing funds, funding amounts, and invoicing/payment
details are documented in the Funding Summary section of this AGREEMENT.
PARTIES will amend this AGREEMENT by updating and replacing the Funding Summary, in
its entirety, each time the funding details change. Funding Summary replacements will be
executed by a legally authorized representative of the respective PARTIES. The most current
fully executed Funding Summary supersedes any previous Funding Summary created for this
AGREEMENT.
16. PARTIES will not be reimbursed for costs beyond the funds obligated in this AGREEMENT.
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17. Unless otherwise documented in the Funding Summary, overall liability for project costs
within a PROJECT COMPONENT will be in proportion to the amount contributed to that
PROJECT COMPONENT by each fund type.
18. Unless otherwise documented in the Funding Summary, any savings recognized within a
PROJECT COMPONENT will be credited or reimbursed, when allowed by policy or law, in
proportion to the amount contributed to that PROJECT COMPONENT by each fund type.
19. WORK costs, except those that are specifically excluded in this AGREEMENT, are to be paid
from the funds obligated in the Funding Summary. Costs that are specifically excluded from
the funds obligated in this AGREEMENT are to be paid by the PARTY incurring the costs
from funds that are independent of this AGREEMENT.
CALTRANS’ Quality Management
20. CALTRANS, as the owner/operator of the State Highway System (SHS), will perform quality
management work including Quality Management Assessment (QMA) and owner/operator
approvals for the portions of WORK within the existing and proposed SHS right-of-way.
21. CALTRANS’ Quality Management Assessment (QMA) efforts are to ensure that CITY's
quality assurance results in WORK that is in accordance with the applicable standards and the
PROJECT’s quality management plan (QMP). CALTRANS’ QMA does not include any
efforts necessary to develop or deliver WORK or any validation by verifying or rechecking
WORK.
When CALTRANS performs QMA, it does so for its own benefit. No one can assign liability
to CALTRANS due to its QMA.
22. CALTRANS, as the owner/operator of the State Highway System, will approve WORK
products in accordance with CALTRANS policies and guidance and as indicated in this
AGREEMENT.
23. CITY will provide WORK-related products and supporting documentation upon CALTRANS’
request for the purpose of CALTRANS’ quality management work.
Project Initiation Document (PID)
24. As the PID IMPLEMENTING AGENCY, CITY is responsible for all PID WORK except
those activities and responsibilities that are assigned to another PARTY in this AGREEMENT
and those activities that may be specifically excluded.
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25. Should CITY request CALTRANS to perform any portion of PID preparation work, except as
otherwise set forth in this in this AGREEMENT, CITY agrees to reimburse CALTRANS for
such work and PARTIES will amend this AGREEMENT.
26. CALTRANS will be responsible for completing the following PID activities:
CALTRANS Work Breakdown Structure Identifier (If Applicable) AGREEMENT
Funded Cost
See scope summary Yes
27. CALTRANS will provide relevant existing proprietary information and maps related to:
• Geologic and Geotechnical information
• Utility information
• Environmental constraints
• Traffic modeling/forecasts
• Topographic and Boundary surveys
• As-built centerline and existing right-of-way
Due to the potential for data loss or errors, CALTRANS will not convert the format of existing
proprietary information or maps.
28. When required, CALTRANS will perform pre-consultation with appropriate resource agencies
in order to reach consensus on need and purpose, avoidance alternatives, and feasible
alternatives.
29. CALTRANS will actively participate in the Project Delivery Team meetings.
30. The PID will be signed on behalf of CITY by a Civil Engineer registered in the State of
California.
31. CALTRANS will review and approve the Project Initiation Document (PID) as required by
California Government Code, Section 65086.5.
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CALTRANS will complete a review of the draft PID and provide its comments to CITY within
60 calendar days from the date CALTRANS received the draft PID from CITY. CITY will
address the comments provided by CALTRANS. If any interim reviews are requested of
CALTRANS by CITY, CALTRANS will complete those reviews within 30 calendar days
from the date CALTRANS received the draft PID from CITY.
After CITY revises the PID to address all of CALTRANS’ comments and submits the revised
draft PID and all related attachments and appendices, CALTRANS will complete its review
and final determination of the revised draft PID within 30 calendar days from the date
CALTRANS received the revised draft PID from CITY. Should CALTRANS require
supporting data necessary to defend facts or claims cited in the revised draft PID, CITY will
provide all available supporting data in a reasonable time so that CALTRANS may conclude
its review. The 30 day CALTRANS review period will be stalled during that time and will
continue to run after CITY provides the required data.
No liability will be assigned to CALTRANS, its officers and employees by CITY under the
terms of this AGREEMENT or by third parties by reason of CALTRANS’ review and
approval of the PID.
CITY shall provide CALTRANS with plans prepared by CITY or CITY's consultant on CD
using Micro Station .dgn: files and CITY shall provide CALTRANS with all documents
pertaining to PROJECT in the appropriate electronic format (MSWORD, Excel, and .pdf). One
copy should be provided to CALTRANS upon completion of the PROJECT'S Project Initiation
Document. CALTRANS reserves the right to modify the electronic files.
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Additional Provisions
Standards
32. PARTIES will perform all WORK in accordance with federal and California laws, regulations,
and standards; Federal Highway Administration (FHWA) standards; and CALTRANS
standards. CALTRANS standards include, but are not limited to, the guidance provided in the:
• CADD Users Manual
• CALTRANS policies and directives
• Plans Preparation Manual
• Project Development Procedures Manual (PDPM)
• Workplan Standards Guide
• Highway Design Manual
Noncompliant Work
33. CALTRANS retains the right to reject noncompliant WORK. CITY agrees to suspend WORK
upon request by CALTRANS for the purpose of protecting public safety, preserving property
rights, and ensuring that all WORK is in the best interest of the State Highway System.
Qualifications
34. Each PARTY will ensure that personnel participating in WORK are appropriately qualified or
licensed to perform the tasks assigned to them.
Consultant Selection
35. CITY will invite CALTRANS to participate in the selection of any consultants that participate
in the WORK.
Encroachment Permits
36. CALTRANS will issue, upon proper application, the encroachment permits required for
WORK within State Highway System (SHS) right-of-way. CITY, their contractors,
consultants, agents and utility owners will not work within the SHS right-of-way without an
encroachment permit issued in their name. CALTRANS will provide encroachment permits to
CITY, their contractors, consultants, and agents at no cost. CALTRANS will provide
encroachment permits to utility owners at no cost. If the encroachment permit and this
AGREEMENT conflict, the requirements of this AGREEMENT will prevail.
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37. The IMPLEMENTING AGENCY for a PROJECT COMPONENT will coordinate, prepare,
obtain, implement, renew, and amend any encroachment permits needed to complete the
WORK.
Protected Resources
38. If any PARTY discovers unanticipated cultural, archaeological, paleontological, or other
protected resources during WORK, all WORK in that area will stop and that PARTY will
notify all PARTIES within 24 hours of discovery. WORK may only resume after a qualified
professional has evaluated the nature and significance of the discovery and CALTRANS
approves a plan for its removal or protection.
Disclosures
39. PARTIES will hold all administrative drafts and administrative final reports, studies, materials,
and documentation relied upon, produced, created, or utilized for the WORK in confidence to
the extent permitted by law and where applicable, the provisions of California Government
Code, Section 6254.5(e) will protect the confidentiality of such documents in the event that
said documents are shared between PARTIES.
PARTIES will not distribute, release, or share said documents with anyone other than
employees, agents, and consultants who require access to complete the WORK without the
written consent of the PARTY authorized to release them, unless required or authorized to do
so by law.
40. If a PARTY receives a public records request pertaining to the WORK, that PARTY will
notify PARTIES within five (5) working days of receipt and make PARTIES aware of any
disclosed public records.
Hazardous Materials
41. If any hazardous materials, pursuant to Health and Safety Code 25260(d), are found within the
PROJECT limits, the discovering PARTY will notify all other PARTIES within twenty-four
(24) hours of discovery.
42. PARTIES agree to consider alternatives to PROJECT scope and/or alignment, to the extent
practicable, in an effort to avoid any known hazardous materials within the proposed
PROJECT limits.
43. If hazardous materials are discovered within PROJECT limits, but outside of State Highway
System right-of-way, it is the responsibility of CITY in concert with the local agency having
land use jurisdiction over the property, and the property owner, to remedy before CALTRANS
will acquire or accept title to such property.
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Claims
44. Any PARTY that is responsible for completing WORK may accept, reject, compromise, settle,
or litigate claims arising from the WORK without concurrence from the other PARTY.
45. PARTIES will confer on any claim that may affect the WORK or PARTIES’ liability or
responsibility under this AGREEMENT in order to retain resolution possibilities for potential
future claims. No PARTY will prejudice the rights of another PARTY until after PARTIES
confer on the claim.
46. If the WORK expends state or federal funds, each PARTY will comply with the Federal
Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal
Awards of 2 CFR, Part 200. PARTIES will ensure that any for-profit consultant hired to
participate in the WORK will comply with the requirements in 48 CFR, Chapter 1, Part 31.
When state or federal funds are expended on the WORK these principles and requirements
apply to all funding types included in this AGREEMENT.
Accounting and Audits
47. PARTIES will maintain, and will ensure that any consultant hired by PARTIES to participate
in WORK will maintain, a financial management system that conforms to Generally Accepted
Accounting Principles (GAAP), and that can properly accumulate and segregate incurred
PROJECT costs and billings.
48. PARTIES will maintain and make available to each other all WORK-related documents,
including financial data, during the term of this AGREEMENT.
PARTIES will retain all WORK-related records for three (3) years after the final voucher.
PARTIES will require that any consultants hired to participate in the WORK will comply with
this Article.
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49. PARTIES have the right to audit each other in accordance with generally accepted
governmental audit standards.
CALTRANS, the State Auditor, FHWA (if the PROJECT utilizes federal funds), and CITY
will have access to all WORK -related records of each PARTY, and any consultant hired by a
PARTY to participate in WORK, for audit, examination, excerpt, or transcription.
The examination of any records will take place in the offices and locations where said records
are generated and/or stored and will be accomplished during reasonable hours of operation.
The auditing PARTY will be permitted to make copies of any WORK-related records needed
for the audit.
The audited PARTY will review the draft audit, findings, and recommendations, and provide
written comments within thirty (30) calendar days of receipt.
Upon completion of the final audit, PARTIES have forty-five (45) calendar days to refund or
invoice as necessary in order to satisfy the obligation of the audit.
Any audit dispute not resolved by PARTIES is subject to mediation. Mediation will follow the
process described in the General Conditions section of this AGREEMENT.
50. If the WORK expends state or federal funds, each PARTY will undergo an annual audit in
accordance with the Single Audit Act in the Federal Uniform Administrative Requirements,
Cost Principles, and Audit Requirements for Federal Awards as defined in 2 CFR, Part 200.
51. When a PARTY reimburses a consultant for WORK with state or federal funds, the
procurement of the consultant and the consultant overhead costs will be in accordance with the
Local Assistance Procedures Manual, Chapter 10.
Interruption of Work
52. If WORK stops for any reason, IMPLEMENTING AGENCY will place the PROJECT right-
of-way in a safe and operable condition acceptable to CALTRANS.
Penalties, Judgements and Settlements
53. The cost of awards, judgements, or settlements generated by the WORK are to be paid from
the funds obligated in this AGREEMENT.
54. Any PARTY whose action or lack of action causes the levy of fines, interest, or penalties will
indemnify and hold all other PARTIES harmless per the terms of this AGREEMENT.
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GENERAL CONDITIONS
55. All portions of this AGREEMENT, including the Recitals Section, are enforceable.
Venue
56. PARTIES understand that this AGREEMENT is in accordance with and governed by the
Constitution and laws of the State of California. This AGREEMENT will be enforceable in the
State of California. Any PARTY initiating legal action arising from this AGREEMENT will
file and maintain that legal action in the Superior Court of the county in which the
CALTRANS district office that is signatory to this AGREEMENT resides, or in the Superior
Court of the county in which the PROJECT is physically located.
Exemptions
57. All CALTRANS’ obligations under this AGREEMENT are subject to the appropriation of
resources by the Legislature, the State Budget Act authority, programming and allocation of
funds by the California Transportation Commission (CTC).
Indemnification
58. Neither CALTRANS nor any of their officers and employees, are responsible for any injury,
damage, or liability occurring by reason of anything done or omitted to be done by CITY, its
contractors, sub-contractors, and/or its agents under or in connection with any work, authority,
or jurisdiction conferred upon CITY under this AGREEMENT. It is understood and agreed
that CITY, to the extent permitted by law, will defend, indemnify, and save harmless
CALTRANS and all of their officers and employees from all claims, suits, or actions of every
name, kind, and description brought forth under, but not limited to, tortious, contractual,
inverse condemnation, or other theories and assertions of liability occurring by reason of
anything done or omitted to be done by CITY, its contractors, sub-contractors, and/or its agents
under this AGREEMENT.
59. Neither CITY nor any of their officers and employees, are responsible for any injury, damage,
or liability occurring by reason of anything done or omitted to be done by CALTRANS, its
contractors, sub-contractors, and/or its agents under or in connection with any work, authority,
or jurisdiction conferred upon CALTRANS under this AGREEMENT. It is understood and
agreed that CALTRANS, to the extent permitted by law, will defend, indemnify, and save
harmless CITY and all of their officers and employees from all claims, suits, or actions of
every name, kind, and description brought forth under, but not limited to, tortious, contractual,
inverse condemnation, or other theories and assertions of liability occurring by reason of
anything done or omitted to be done by CALTRANS, its contractors, sub-contractors, and/or
its agents under this AGREEMENT.
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Non-parties
60. PARTIES do not intend this AGREEMENT to create a third party beneficiary or define duties,
obligations, or rights for entities not signatory to this AGREEMENT. PARTIES do not intend
this AGREEMENT to affect their legal liability by imposing any standard of care for fulfilling
the WORK different from the standards imposed by law.
61. PARTIES will not assign or attempt to assign obligations to entities not signatory to this
AGREEMENT without an amendment to this AGREEMENT.
Ambiguity and Performance
62. Neither PARTY will interpret any ambiguity contained in this AGREEMENT against the other
PARTY. PARTIES waive the provisions of California Civil Code, Section 1654.
A waiver of a PARTY’s performance under this AGREEMENT will not constitute a
continuous waiver of any other provision.
63. A delay or omission to exercise a right or power due to a default does not negate the use of that
right or power in the future when deemed necessary.
Defaults
64. If any PARTY defaults in its performance of the WORK, a non-defaulting PARTY will request
in writing that the default be remedied within thirty (30) calendar days. If the defaulting
PARTY fails to do so, the non-defaulting PARTY may initiate dispute resolution.
Dispute Resolution
65. PARTIES will first attempt to resolve AGREEMENT disputes at the PROJECT team level as
described in the Quality Management Plan. If they cannot resolve the dispute themselves, the
CALTRANS District Director and the Executive Officer of CITY will attempt to negotiate a
resolution. If PARTIES do not reach a resolution, PARTIES’ legal counsel will initiate
mediation. PARTIES agree to participate in mediation in good faith and will share equally in
its costs.
Neither the dispute nor the mediation process relieves PARTIES from full and timely
performance of the WORK in accordance with the terms of this AGREEMENT. However, if
any PARTY stops fulfilling its obligations, any other PARTY may seek equitable relief to
ensure that the WORK continues.
Except for equitable relief, no PARTY may file a civil complaint until after mediation, or
forty-five (45) calendar days after filing the written mediation request, whichever occurs first.
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PARTIES will file any civil complaints in the Superior Court of the county in which the
CALTRANS District Office signatory to this AGREEMENT resides or in the Superior Court
of the county in which the PROJECT is physically located.
66. PARTIES maintain the ability to pursue alternative or additional dispute remedies if a
previously selected remedy does not achieve resolution.
Prevailing Wage
67. When WORK falls within the Labor Code § 1720(a)(1) definition of "public works" in that it is
construction, alteration, demolition, installation, or repair; or maintenance work under Labor
Code § 1771, PARTIES will conform to the provisions of Labor Code §§ 1720-1815, and all
applicable provisions of California Code of Regulations, Title 8, Division 1, Chapter 8,
Subchapter 3, Articles 1-7. PARTIES will include prevailing wage requirements in contracts
for public work and require contractors to include the same prevailing wage requirements in all
subcontracts.
Work performed by a PARTY’s own employees is exempt from the Labor Code's Prevailing
Wage requirements.
If WORK is paid for, in whole or part, with federal funds and is of the type of work subject to
federal prevailing wage requirements, PARTIES will conform to the provisions of the Davis-
Bacon and Related Acts, 40 U.S.C. §§ 3141-3148.
When applicable, PARTIES will include federal prevailing wage requirements in contracts for
public works. WORK performed by a PARTY’s employees is exempt from federal prevailing
wage requirements.
DEFINITIONS
WORK BREAKDOWN STRUCTURE (WBS) -A WBS is a standardized hierarchical listing
of project work activities/products in increasing levels of detail. The CAL TRANS WBS
defines each PROJECT COMPONENT as a group of work activities/products. The
CALTRANS Work Breakdown Structure is defined in the CAL TRANS Workplan Standards
Guide.
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SIGNATURES
PARTIES are empowered by the law to enter into this AGREEMENT and have delegated to the
undersigned the authority to execute this AGREEMENT on behalf of the respective agencies and
covenants to have followed all the necessary legal requirements to validly execute this
AGREEMENT.
This AGREEMENT may be executed and delivered in counterparts, and by each PARTY in a
separate counterpart, each of which when so executed and delivered shall constitute an original and
all of which taken together shall constitute one and the same instrument.
The PARTIES acknowledge that executed copies of this AGREEMENT may be exchanged by
facsimile or email, and that such copies shall be deemed to be effective as originals.
STATE OF CALIFORNIA
DEPARTMENT OF TRANSPORTATION
Michael D. Beauchamp
District 8 Director
Verification of funds and authority:
Corina Harriman
District 8 Budget Manager
CITY OF MENIFEE
Armando G. Villa
City Manager
Attest:
Sarah Manwaring
City Clerk
Approved as to form and procedure:
Jeffery T. Melching
City Attorney
DocuSign Envelope ID: 5CE72330-D9D6-4F36-93EE-89923D8FA373
AGREEMENT 08 - 1735
Project No. 0821000037
EA 1L930
08-RIV-215-15.5/17/5
1 of 2
REIMBURSMENT SUMMARY NO. 01
FUNDING TABLE v. 1
PID
Source Party Fund Type Totals
LOCAL CITY Local 200,000
Totals 200,000
SPENDING SUMMARY v 2
PID
Fund Type CALTRANS CITY Totals
Local 200,000 0 200,000
Totals 200,000 0 200,000
DocuSign Envelope ID: 5CE72330-D9D6-4F36-93EE-89923D8FA373
FUNDING SUMMARY No. 01 AGREEMENT 08 - 1735
Project No. 0821000037
2 of 2
Funding
1. Per the State Budget Act of 2012, Chapter 603, amending item 2660-001-0042 of Section
2.00, the cost of any engineering support performed by CALTRANS towards any local
government agency-sponsored PID project will only include direct costs. Indirect or
overhead costs will not be applied during the development of the PID document.
Invoicing and Payment
2. PARTIES will invoice for funds where the SPENDING SUMMARY shows that one
PARTY provides funds for use by another PARTY. PARTIES will pay invoices within
forty-five (45) calendar days of receipt of invoice when not paying with Electronic Funds
Transfer (EFT). When paying with EFT, CITY will pay invoices within five (5) calendar
days of receipt of invoice.
3. If CITY has received EFT certification from CALTRANS then CITY will use the EFT
mechanism and follow all EFT procedures to pay all invoices issued from CALTRANS.
4. When a PARTY is reimbursed for actual cost, invoices will be submitted each month for
the prior month's expenditures. After all PROJECT COMPONENT WORK is complete,
PARTIES will submit a final accounting of all PROJECT COMPONENT costs. Based on
the final accounting, PARTIES will invoice or refund as necessary to satisfy the financial
commitments of this AGREEMENT.
Project Initiation Document (PID)
5. CALTRANS will invoice CITY for a $32,000 initial deposit after execution of this
AGREEMENT and forty-five (45) working days prior to the commencement of PID
expenditures. This deposit represents two (2) months’ estimated costs.
Thereafter, CALTRANS will invoice and CITY will reimburse for actual costs incurred
and paid.
DocuSign Envelope ID: 5CE72330-D9D6-4F36-93EE-89923D8FA373
AGREEMENT 08 - 1735
Project No. 0821000037
Garbani Interchange
SCOPE SUMMARY
WBS WORK ELEMENT CALTRANS City N/A 0.100.05.05.xx - Quality Management Plan x
0.100.05.05.xx - Risk Management Plan x
0.100.05.05.xx - Communication Plan x
0.100.05.10.xx – Initiating Cooperative Agreement for PA&ED Phase x
0.100.05.10.xx - Independent Quality Assurance (IQA) x
0.100.05.10.xx - Project Development Team Meetings x x
1.150.05.05 - Review of Existing Reports Studies and Mapping x x
1.150.05.05.xx - Provision of Existing Reports, Data, Studies, and Mapping
Information x x
1.150.05.10 - Geological Hazards Review x
1.150.05.10.xx - Provision of Existing Geological Information x
1.150.05.15 - Utility Search x
1.150.05.15.xx - Provision of Existing Utility Information x
1.150.05.20 - Environmental Constraints Identification x
1.150.05.20.xx - Provision of Environmental Constraints Information x
1.150.05.25 - Traffic Forecasts/Modeling x
1.150.05.30 - Surveys and Maps for PID x
1.150.05.30.xx - Provision of Existing Surveys and Mapping Information x
1.150.05.35 – Transportation Problem Definition and Site Assessment x
1.150.05.45 - As-Built Centerline and Existing Right of Way x
DocuSign Envelope ID: 5CE72330-D9D6-4F36-93EE-89923D8FA373
AGREEMENT 08 - 1735
Project No. 0821000037
Garbani Interchange
WBS WORK ELEMENT CALTRANS City N/A 1.150.10 – Initial Alternatives Development x
1.150.10.05 - Public/Local Agency Input x
1.150.10.15 – Concept Alternatives Development x
1.150.15 – Alternatives Analysis x
1.150.15.05 - Right of Way Data Sheets x
1.150.15.10 - Utility Relocation Requirements Assessment x
1.150.15.15 - Railroad Involvement Determination x
1.150.15.25 - Preliminary Materials Report x
1.150.15.30 – Structures Advance Planning Study (APS) x
1.150.15.35 - Multimodal Review x
1.150.15.40 - Hydraulic Review x
1.150.15.50 - Traffic Studies x
1.150.15.55 - Construction Estimates x
1.150.15.60 – Preliminary Transportation Management Plan x
1.150.20 – Preliminary Environmental Analysis Report (PEAR) x
1.150.20.05 - Initial Noise Study x
1.150.20.10 - Hazardous Waste Initial Site Assessment x
1.150.20.15 - Scenic Resource and Landscape Architecture Review x
1.150.20.20 – Initial NEPA/404 Coordination x
1.150.20.25 – Initial Biology Study x
1.150.20.30 - Initial Records and Literature Search for Cultural Resources x
DocuSign Envelope ID: 5CE72330-D9D6-4F36-93EE-89923D8FA373
AGREEMENT 08 - 1735
Project No. 0821000037
Garbani Interchange
WBS WORK ELEMENT CALTRANS City N/A 1.150.20.40 - Initial Community Impact Analysis, Land Use, and Growth
Studies x
1.150.20.45 - Initial Air Quality Studies x
1.150.20.50 - Initial Water Quality Studies x
1.150.20.60 - Preliminary Environmental Analysis Report Preparation x
1.150.20.65 - Initial Paleontology Study x
1.150.25.05 - Draft PID x
1.150.25.10 – Approved Exceptions to Design Standards x
1.150.25.20 - PID Circulation, Review, and Approval x
1.150.25.25 - Storm Water Data Report x
1.150.25.30.05 – Cost Estimate for Alternatives x
1.150.25.99 – Other PID Products x
1.150.35 - Required Permits During PID Development x
1.150.40 - Permit Identification During PID Development x
1.150.45 - Base Maps and Plan Sheets for PID x
DocuSign Envelope ID: 5CE72330-D9D6-4F36-93EE-89923D8FA373