2019/06/20 California Department of Forestry and Fire Protection, CAL FIRE Fire Protection, Fire Prevention, Rescue, Fire Marshal, and Medical Emergency Services for the City of MenifeeA COOPERATIVE AGREEMENT
TO PROVIDE FIRE PROTECTION, FIRE PREVENTION, RESCUE, FIRE MARSHAL
AND MEDICAL EMERGENCY SERVICES FOR THE CITY OF MENIFEE
THIS AGREEMENT, made and entered into this do day of �LAyIc
2019, by and between the County of Riverside, a political subdivision of the State of
California, on behalf of the Fire Department, (hereinafter referred to as "COUNTY") and
the City of Menifee a duly created city, (hereinafter referred to as "CITY"), whereby it is
agreed as follows:
SECTION I: PURPOSE
The purpose of this Agreement is to arrange for COUNTY, through its Cooperative
Fire Programs Fire Protection Reimbursement Agreement ("CAL FIRE Agreement") with
the California Department of Forestry and Fire Protection ("CAL FIRE") to provide CITY
with fire protection, hazardous materials mitigation, technical rescue response, fire
marshal, medical emergency services, and public service assists (hereinafter called "Fire
Services"). The Riverside County Fire Department invoices for disaster preparedness
and response provided by Riverside County Emergency Management Department. This
Agreement is entered into pursuant to the authority granted by Government Code
Sections §55600 et seq., and will provide a unified, integrated, cooperative, regional fire
protection system. COUNTY's ability to perform under this Agreement is subject to the
terms and conditions of the CAL FIRE Agreement.
SECTION II: DESIGNATION OF FIRE CHIEF
A. The County Fire Chief appointed by the Board of Supervisors, or his
designee, (hereinafter referred to as "Chief') shall represent COUNTY and CITY during
the period of this Agreement and Chief shall, under the supervision and direction of the
County Board of Supervisors, have charge of the organization described in Exhibit "A",
attached hereto and made a part hereof, for the purpose of providing Fire Services as
deemed necessary to satisfy the needs of both the COUNTY and CITY, except upon
those lands wherein other agencies of government have responsibility for the same or
similar Fire Services.
B. The COUNTY will assign an existing Chief Officer as the Fire Department
Liaison ("Fire Liaison"). The Chief may delegate certain authority to the Fire Liaison, as
the Chief's duly authorized designee and the Fire Liaison shall be responsible for directing
the Fire Services provided to CITY as set forth in Exhibit "A".
C. COUNTY will be allowed flexibility in the assignment of available personnel
and equipment in order to provide the Fire Services as agreed upon herein.
Cooperative Fire Agreement
City of Menifee JUN 1 1 2019
July 1, 2019 to June 30, 2021
1 of 8
SECTION III: PAYMENT FOR SERVICES
A. CITY shall annually appropriate a fiscal year budget to support the Fire
Services designated at a level of service mutually agreed upon by both parties and as set
forth in Exhibit "A" for the term of this Agreement. This Exhibit may be amended in writing
by mutual agreement by both parties or when a CITY requested increase or reduction in
services is approved by COUNTY.
B. COUNTY provides fire personnel and services through its CAL FIRE
Agreement. In the event CITY desires an increase or decrease in CAL FIRE or COUNTY
civil service employees or services assigned to CITY as provided for in Exhibit "A," CITY
shall provide one hundred twenty (120) days written notice of the proposed, requested
increase or decrease. Proper notification shall include the following: (1) The total amount
of increase or decrease; (2) The effective date of the increase or decrease; and (3) The
number of employees, by classification, affected by the proposed increase or decrease.
If such notice is not provided, CITY shall reimburse COUNTY for relocation costs incurred
by COUNTY because of the increase or decrease, in addition to any other remedies
available resulting from the increase or decrease in services. COUNTY is under no
obligation to approve any requested increase or decrease, and it is expressly understood
by the parties that in no event will COUNTY authorize or approve CITY's request to
reduce services below the COUNTY Board of Supervisors approved staffing level for any
fire station, or to reduce services to the extent that the services provided under this
Agreement are borne by other jurisdictions. COUNTY shall render a written decision on
whether to allow or deny the increase or decrease within thirty (30) days of the notice
provided pursuant to this section.
C. CITY shall pay COUNTY actual costs for Fire Services pursuant to this
Agreement. COUNTY shall make a claim to CITY for the actual cost of contracted
services, pursuant to Exhibit "A," on a quarterly basis. The COUNTY is mandated per
Government Code Section §51350 for full cost recovery. CITY shall pay each claim, in
full, within thirty (30) days after receipt thereof.
D. Any changes to the salaries or expenses set forth in Exhibit "A" made
necessary by action of the Legislature, CAL FIRE, or any other public agency with
authority to direct changes in the level of salaries or expenses, shall be paid from the
funds represented as set forth in Exhibit "A." The CITY is obligated to expend or
appropriate any sum in excess of Exhibit "A" increased by action of the Legislature, CAL
FIRE, or any other public agency with authority to direct changes. If within thirty (30) days
after notice, in writing, from COUNTY to CITY that the actual cost of maintaining the
services specified in Exhibit "A" as a result of action by the Legislature, CAL -FIRE, or
other public agency will exceed the total amount specified therein, and CITY has not
agreed to make available the necessary additional funds, COUNTY shall have the right
to unilaterally reduce the services furnished under this Agreement by an appropriate
amount and shall promptly notify CITY, in writing, specifying the services to be reduced.
Any COUNTY or CAL -FIRE personnel reduction resulting solely due to an increase in
employee salaries or expenses occurring after signing this Agreement and set forth in
Cooperative Fire Agreement
City of Menifee
July 1, 2019 to June 30, 2021
2of8
Exhibit "A" that CITY does not agree to fund, as described above, shall not be subject to
relocation expense reimbursement by CITY. If CITY desires to add funds to the total
included herein to cover the cost of increased salaries or services necessitated by actions
described in this paragraph, such increase shall be accomplished by an additional
appropriation by the City Council of CITY, and an amendment to Exhibit "A" approved by
the parties hereto.
E. Chief may be authorized to negotiate and execute any amendments to
Exhibit "A" of this Agreement on behalf of COUNTY as authorized by the Board of
Supervisors. CITY shall designate a "Contract Administrator" who shall, under the
supervision and direction of CITY, be authorized to execute amendments to Exhibit "A"
on behalf of CITY.
F. [ ] (Check only if applicable, and please initial to acknowledge) Additional terms
as set forth in the attached Exhibit "B" are incorporated herein and shall additionally apply
to this agreement regarding payment of services.
f�
G. ✓ [ ] (Check only if applicable, and please initial to acknowledge) Additional terms
as set forth in the attached Exhibit "C" are incorporated herein and shall additionally apply
to this agreement regarding payment for the Fire Engine Use Agreement.
H. ✓ [ ] (Check only if applicable, and please initial to acknowledge) Additional terms
as set forth in the attached Exhibit "D" are incorporated herein and shall additionally apply
to this agreement regarding payment for Fire Marshall Services.
I. Notwithstanding Paragraph G, as it relates to the Fire Engine Use
Agreement, herein if applicable, additional terms as set forth are incorporated herein and
shall additionally apply to this agreement regarding payment of services. In the event
that a fire engine, owned and maintained by the CITY has a catastrophic failure, the
COUNTY Fire Chief may allow use of a COUNTY fire engine, free of charge up to one
hundred twenty (120) days. After the initial one hundred twenty (120) days, a rental fee
will be applied to the CITY invoice for use of said COUNTY fire engine. The rental fee
shall be One Thousand Four Hundred Thirteen Dollars ($1,413) per day; or Nine
Thousand Eight Hundred Ninety -Six Dollars ($9,896) per week.
J. Notwithstanding Paragraph H, as it relates to Fire Marshal services herein,
if applicable, additional terms as set forth are incorporated herein and shall additionally
apply to this agreement regarding Fire Marshal services. In the event the CITY elects not
to use Fire Marshal services outlined in Paragraph H (Exhibit D), the services must be
provided by the COUNTY Office of the Fire Marshal pursuant to Health and Safety Code
sections 13145 and 13146 and at a cost to the developer as outlined in COUNTY
Ordinance 671(Establishing Consolidated Fees For Land Use and Related Functions).
SECTION IV: INITIAL TERM AND AMENDMENT
A. The term of this Agreement shall be from July 1, 2019, to June 30, 2021,
Cooperative Fire Agreement
City of Menifee
July 1, 2019 to June 30, 2021
3 of 8
B. One (1) year prior to the date of expiration of this Agreement, CITY shall
give COUNTY written notice of whether CITY intends to enter into a new Agreement with
COUNTY for Fire Services and, if so, whether CITY intends to request a change in the
level of Fire Services provided under this Agreement.
SECTION V: TERMINATION
During the terms of this Agreement, this Agreement may only be terminated by the
voters of either the COUNTY or the CITY pursuant to Government Code §55603.5.
SECTION VI: COOPERATIVE OPERATIONS
All Fire Services contemplated under this Agreement shall be performed by both
parties to this Agreement working as one unit; therefore, personnel and/or equipment
belonging to either CITY or COUNTY may be temporarily dispatched elsewhere from time
to time for mutual aid.
SECTION VII: MUTUAL AID
Pursuant to Health and Safety Code Sections 13050 et seq., when rendering
mutual aid or assistance, COUNTY may, at the request of CITY, demand payment of
charges and seek reimbursement of CITY costs for personnel, equipment use, and
operating expenses as funded herein, under authority given by Health and Safety Code
Sections 13051 and 13054. COUNTY, in seeking said reimbursement pursuant to such
request of CITY, shall represent the CITY by following the procedures set forth in Health
and Safety Code Section 13052. Any recovery of CITY costs, less actual expenses, shall
be paid or credited to the CITY, as directed by CITY.
In all such instances, COUNTY shall give timely notice of the possible application
of Health and Safety Code Sections 13051 and 3054 to the officer designated by CITY.
SECTION Vill: SUPPRESSION COST RECOVERY
As provided in Health and Safety Code Section 13009, COUNTY may bring an
action for collection of suppression costs of any fire caused by negligence, violation of
law, or failure to correct noticed fire safety violations. When using CITY equipment and
personnel under the terms of this Agreement, COUNTY may bring such an action for
collection of costs incurred by CITY and the COUNTY. In such a case CITY appoints and
designates COUNTY as its agent in said collection proceedings. In the event of recovery,
COUNTY shall apportion the recovered amount via the annual Cost Allocation Plan. This
recovery does not include CITY resources outside of this Cooperative Agreement. Those
resources would require the CITY to obtain cost recovery directly.
In all such instances, COUNTY shall give timely notice of the possible application
of Health and Safety Code Section 13009 to the officer designated by CITY.
Cooperative Fire Agreement
City of Menifee
July 1, 2019 to June 30, 2021
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SECTION IX: PROPERTY ACCOUNTING
All personal property provided by CITY and by COUNTY for the purpose of
providing Fire Services under the terms of this Agreement shall be marked and accounted
for in such a manner as to conform to the standard operating procedure established by
the COUNTY for the segregation, care, and use of the respective property of each.
SECTION X: FACILITY
CITY shall provide Fire Station(s), strategically located to provide standard
response time within the City of Menifee from which fire operations shall be conducted.
If the Fire Station(s) are owned by the CITY, the CITY shall maintain the facilities at CITY's
cost and expense. In the event CITY requests COUNTY to undertake repairs or
maintenance costs or services, the costs and expenses of such repairs or maintenance
shall be reimbursed to COUNTY through the Support Services Cost Allocation, or as a
direct Invoice to the CITY.
SECTION XI: INDEMNIFICATION AND HOLD HARMLESS
To the fullest extent permitted by applicable law, COUNTY shall and does agree
to indemnify, protect, defend and hold harmless CITY, its agencies, districts, special
districts and departments, their respective directors, officers, elected and appointed
officials, employees, agents and representatives (collectively, "Indemnitees") for, from
and against any and all liabilities, claims, damages, losses, liens, causes of action, suits,
awards, judgments and expenses, attorney and/or consultant fees and costs, taxable or
otherwise, of any nature, kind or description of any person or entity, directly or indirectly
arising out of, caused by, or resulting from (1) the Services performed hereunder by
COUNTY, or any part thereof, (2) the Agreement, including any approved amendments
or modifications, or (3) any negligent act or omission of COUNTY, its officers, employees,
subcontractors, agents, or representatives (collectively, "Liabilities"). Notwithstanding
the foregoing, the only Liabilities with respect to which COUNTY's obligation to indemnify,
including the cost to defend, the Indemnitees does not apply is with respect to Liabilities
resulting from the negligence or willful misconduct of an Indemnitee, or to the extent such
claims do not arise out of, pertain to or relate to the Scope of Work in the Agreement.
To the fullest extent permitted by applicable law, CITY shall and does agree to
indemnify, protect, defend and hold harmless COUNTY, its agencies, departments,
directors, officers, agents, Board of Supervisors, elected and appointed officials and
representatives (collectively, "Indemnitees") for, from and against any and all liabilities,
claims, damages, losses, liens, causes of action, suits, awards, judgments and expenses,
attorney and/or consultant fees and costs, taxable or otherwise, of any nature, kind or
description of any person or entity, directly or indirectly arising out of, caused by, or
resulting from (1) the services performed hereunder, by CITY, or any part thereof, (2) the
Agreement, including any approved amendments or modifications, or (3) any negligent
act or omission of CITY its officers, employees, subcontractors, agents, or
representatives (collectively, "Liabilities"). Notwithstanding the foregoing, the only
Cooperative Fire Agreement
City of Menifee
July 1, 2019 to June 30, 2021
5 of 8
Liabilities with respect to which CITY's obligation to indemnify, including the cost to
defend, the Indemnitees does not apply is with respect to Liabilities resulting from the
negligence or willful misconduct of an Indemnitee, or to the extent such claims do not
arise out of, pertain to or relate to the Scope of Work in the Agreement.
SECTION XII: AUDIT
A. COUNTY and CITY agree that their designated representative shall have
the right to review and to copy any records and supporting documentation of the other
party hereto, pertaining to the performance of this Agreement. COUNTY and CITY agree
to maintain such records for possible audit for a minimum of three (3) years after final
payment, unless a longer period of records retention is stipulated or as required by law,
and to allow the auditor(s) of the other party access to such records during normal
business hours COUNTY and CITY agree to a similar right to audit records in any
subcontract related to performance of this Agreement. (Gov. Code §8546.7, Pub.
Contract Code §10115 et seq., CCR Title 2, Section 1896).
B. Each party shall bear their own costs in performing a requested audit.
SECTION XIII: DISPUTES
CITY shall select and appoint a "Contract Administrator" who shall, under the
supervision and direction of CITY, be available for contract resolution or policy
intervention with COUNTY, when, upon determination by the Chief that a situation exists
under this Agreement in which a decision to serve the interest of CITY has the potential
to conflict with COUNTY interest or policy. Any dispute concerning a question of fact
arising under the terms of this Agreement which is not disposed of within a reasonable
period of time by the CITY and COUNTY employees normally responsible for the
administration of this Agreement shall be brought to the attention of the Chief Executive
Officer (or designated representative) of each organization for joint resolution. For
purposes of this provision, a "reasonable period of time" shall be ten (10) calendar days
or less. CITY and COUNTY agree to continue with the responsibilities under this
Agreement during any dispute. Disputes that are not resolved informally by and between
CITY and COUNTY representatives may be resolved, by mutual agreement of the parties,
through mediation. Such mediator will be jointly selected by the parties. The costs
associated with mediator shall be shared equally among the participating parties. If the
mediation does not resolve the issue(s), or if the parties cannot agree to mediation, the
parties reserve the right to seek remedies as provided by law or in equity. The parties
agree, pursuant to Battaglia Enterprises v. Superior Court (2013) 215 Cal.AppAth 309,
that each of the parties are sophisticated and negotiated this agreement and this venue
at arm's length. Pursuant to this Agreement, the parties agree that venue for litigation
shall be in the Superior Court of Riverside County. Should any party attempt to defeat this
section and challenge venue in Superior Court, the party challenging venue stipulates to
request the Court change venue to San Bernardino County and shall not ask for venue in
any other County.
Cooperative Fire Agreement
City of Menifee
July 1, 2019 to June 30, 2021
6 of 8
Any claims or causes of actions, whether they arise out of unresolved disputes as
specified in this Section or claims by third parties that are made against the COUNTY,
shall be submitted to the Office of the Clerk of the Board for the County of Riverside in a
timely manner. For claims made against the COUNTY that involve CalFire employees, to
the extent permissible under the COUNTY's contract with CalFire, the claims will be
forwarded on to CalFire for processing.
SECTION XIV: ATTORNEY'S FEES
If CITY fails to remit payments for services rendered pursuant to any provision of
this Agreement, COUNTY may seek recovery of fees through litigation, in addition to all
other remedies available.
In the event of litigation between COUNTY and CITY to enforce any of the
provisions of this Agreement or any right of either party hereto, the unsuccessful party to
such litigation agrees to pay the prevailing party's costs and expenses, including
reasonable attorneys' fees, all of which shall be included in and as a part of the judgment
rendered in such litigation.
SECTION XV: DELIVERY OF NOTICES
Any notices to be served pursuant to this Agreement shall be considered delivered
when deposited in the United States mail and addressed to:
COUNTY OF RIVERSIDE CITY OF MENIFEE
Riverside County Fire Chief City Manager
210 West San Jacinto Avenue City of Menifee
Perris, CA 92570 29714 Haun Road
Menifee, CA 92586
Provisions of this section do not preclude any notices being delivered in person to
the addresses shown above. Delivery in person shall constitute service hereunder,
effective when such service is made.
SECTION XVI: ENTIRE CONTRACT
This Agreement contains the whole contract between the parties for the provision
of Fire Services. It may be amended or modified upon the mutual written consent of the
parties hereto where in accordance with applicable state law. This Agreement does NOT
supplement other specific agreements entered into by both parties for equipment or
facilities, and excepting those equipment or facilities agreements, this Agreement cancels
and supersedes any previous agreement for the same or similar services.
[Signature Provisions on following page]
Cooperative Fire Agreement
City of Menifee
July 1, 2019 to June 30, 2021
7 of 8
IN WITNESS, WHEREOF, the duly authorized officials of the parties hereto have, in their
respective capacities, set their hands as of the date first hereinabove written.
Dated4o b7
:
ATTEST:
rah A. Manwaring, City C
(SEAL)
Dated:
ATTEST:
KECIA HARPER-IHEM
Clerk of the Board
in
Deputy
(SEAL)
CITY OF MENIFEE
By:
Armando G. Villa, City Manager
APPROVED AS TO FORM:
By:
N46(ching, City Atto
COUNTY OF RIVERSIDE
IS
Chairman, Board of Supervisors
APPROVED AS TO FORM:
GREGORY P. PRIAMOS,
County Counsel
am
GREGORY P. PRIAMOS
County Counsel
F`IdataW U County FinancelContract CitieslC00PERATIVEAGREEMEN71MENIFEEIMEN/FEE Cooperative Agreement 07012019-06302021 20190103.doc
Cooperative Fire Agreement
City of Menifee
July 1, 2019 to June 30, 2021
8 of 8
IN WITNESS, WHEREOF, the duly authorized officials of the parties hereto have, in their
respective capacities, set their hands as of the date first hereinabove written.
Dated:
ATTEST:
:_
Sarah A. Manwaring, City Clerk
(SEAL)
JUN 112019
Dated:
ATTEST:
KECIA HARPER-44�
Clerk of the Board
By:. A& A I! Ir
eputy
(SEAL)
CITY OF MENIFEE
M
Armando G. Villa, City Manager
APPROVED AS TO FORM:
M
Jeff Melching, City Attorney
COUNTY OF RIVERSIDE
By:
Chwrman, a1,�1i i �%�rs
APPROVED AS TO FORM:
GREGORY P. PRIAMOS,
Cou?EGC�Y
o sel
By:
P. PRIAMOS
County counsel
F: WataIRRU County FuumcelContract CitieslCOOPER4TIVE A(;ALLX 1F'NT,WLNlF13i IMENIFEE Cooperatiw Agreement 07012019-06302021 20190103 docx
Cooperative Fire Agreement
City of Menifee
July 1, 2019 to June 30, 2021
8of8
EXHIBIT "A"
TO THE COOPERATIVE AGREEMENT TO PROVIDE
FIRE PROTECTION, FIRE PREVENTION, RESCUE AND MEDICAL
EMERGENCY SERVICES FOR THE CITY OF MENIFEE
ESTIMATE DATED MAY 7, 2019 FOR FY 2019/2020 AND FY 2020/2021
CITY BUDGETED COST ESTIMATE
FISCAL YEAR 2019/2020
FISCAL YEAR 2020/2021
$13, 678, 388
$13, 946, 770
TOTAL CITY BUDGET ESTIMATE FOR FY2019/2020 AND FY2020/2021 $27,625,158
EXHIBIT "A"
TO THE COOPERATIVE AGREEMENT TO PROVIDE
FIRE PROTECTION, FIRE PREVENTION, RESCUE AND MEDICAL
EMERGENCY SERVICES FOR THE CITY OF MENIFEE
ESTIMATE DATED MAY 7, 2019 FOR FY 2019/2020
Removing Facility Support and add one (1) Fire Safty Inspector effective July 1, 2019
Add one (1) additional Monitor/Defib per Chief Barnett, effective July 1, 2019
"See notation below for estimate assumptions
CAPTAIN'S ENGINEER FF II
CAPTAIN'S MEDICS ENGINEER'S MEDICS FF II'S MEDICS TOTALS
STA. #6
Medic Engine 492,270 2
431,968 2
STA. #7
Medic Engine 492,270 2
431,968 2
Medic Squad
431,968 2
STA. #68
Medic Engine 492,270 2
431,968 2
STA. #76
Medic Engine 492,270 2
431,968 2
*(Medic Truck City) 246,135 1
431.968 2
*(Medic Truck County) *0 2
*0 1
Fixed Relief 246,135 1
215,984 1
Vacation Relief 246,135 1 281,374 1
SUBTOTALS 2,707.484 281,374
2,807,795
SUBTOTAL STAFF 13 1
14
BATTALION CHIEF
FIRE SAFETY SUPERVISOR
FIRE SAFETY SPECIALIST
FIRE SAFETY INSPECTOR
SUBTOTAL
SUPPORT SERVICES
Administrative/Operational
Volunteer Program
Medic Program
ECC Support
Fleet Support
Comm/IT Support
Hazmat Support
SUPPORT SERVICES SUBTOTAL
ESTIMATED DIRECT CHARGES
FIRE ENGINE USE AGREEMENT
ESTIMATED CITY BUDGET
*Truck at St. #76 split funded with Riverside County and City of Menifee.
430,561 2 1,354,799 6
430,561 2 1,354,799 6
248,214 1 430,561 2 1,110, 744 5
430,561 2 1,354,799 6
430,561 2 1,354,799 6
372,409 2 645,842 3 1,696,354 8
*0 1 4
215,281 1 677,400 3
496,428 2 215,281 1 1,239,218 5
744,642 372,409 3,229,208 10,142,911
3 3 15 49
286,208 each 286,208 1
153,799 153,799 1
144,085 144,085 1
124,995 124,995 1
$584,091 53
21,627 per assigned Staff**
1,081,342 50
6,254 Per Entity Allocation
6,254 1
Medic FTE/Defib Basis
152,458 19
Calls/Station Basis
374,997
62,273 per Fire Suppression Equip
280,228 4.5
Calls/Station Basis
708,758
72,389
2,676,427
171,759
25,800 each engine
103,200 4
13,678,388
5000 Assigned Staff
0.00
Battalion Chief Support
**
50.00 Total Assigned Staff
SUPPORT ICES_
_SE_RV
Administrative &_ Operational_ Services
4.0
Fire Stations
Finance
Procurement
11,106
Number of Calls
Training
Emergency Services
19
Assigned Medic FTE
Data Processing
Fire Fighting Equip.
6
Monitors/Defibs
Accounting
Office Supplies/Equip.
4
Hazmat Stations
Personnel
57
Number of Hazmat Calls
Volunteer Program - Support staff, Workers
Comp, and Personal Liability Insurance
Medic Program - Support staff, Training, Certification,
Case Review & Reporting, Monitor/
Defibrillator replacement cycle.
FY 19120 EXHIBIT A"
CITY OF MENIFEE
Page 2 of 5
Battalion Chief Support - Pooled BC coverage for Cities/Agencies that do not include BC staffing
as part of their contracted services
Fleet Support - Support staff, automotive costs, vehicle/engine maintenance, fuel costs
Emergency Command Center Support - Dispatch services costs
Communications / IT Support - Support staff, communications, radio maintenance, computer
support functions
Facility Support - Facility maintenance staff with associated operating costs.
Hazmat Program - Support staff, operating costs, and vehicle replacement
FY 19/20 POSITION SALARIES TOP STEP
346,564
DEPUTY CHIEF
25,800
FIRE ENGINE
342,016
DIV CHIEF
21,627
SRVDEL
286,208
BAT CHIEF
6,254
VOL DEL
246,135
CAPT
7,237
MEDIC FTE
281,374
CAPT MEDIC
2,491
MEDIC MONITORS/DEFIBS REPLACEMENT
215,984
ENG
77,755
BATT DEL
248,214
ENG/MEDIC
17,547
ECC STATION
186,204
FF II
27.45
ECC CALLS
215,281
FF II/MEDIC
62,273
FLEET SUPPORT
153,799
FIRE SAFETY SUPERVISOR
33,163
COMM/IT STATION
144,085
FIRE SAFETY SPECIALIST
51.87
COMM/IT CALLS
124,995
FIRE SYSTEMS INSPECTOR
1,676
FACILITY STATION
74,136
OFFICE ASSISTANT III
449.41
FACILITY FTE
86,787
SECRETARY I
4,641
HAZMAT STATION
116,074
EMERGENCY SVC COORDINATOR
909.68
HAZMAT CALLS
226,794
COUNTY FIRE MARSHAL
1,974
HAZMAT VEHICLE REPLACEMENT
165,934
COUNTY DEPUTY FIRE MARSHAL
*Cost Assumptions:
- All Salaries based on 1920 Rate Letter dated 021192019
- Support Services based on 18/19 Board Approved Cost Allocation dated 09/18/2018
- Benefits based on Prelim Rate Matrix emailed March 12, 2019.
FY 19120 DIRECT BILL ACCOUNT CODES
520230
Cellular Phone
520300
Pager Service
520320
Telephone Service
520800
Household Expense
520805
Appliances
520830
Laundry Services
520840
Household Furnishings
520845
Trash
521380
Maint-Copier Machines
521440
Maint-Kitchen Equipment
521540
Maint-Office Equipment
521660
Maint-Telephone
521680
Maint-Underground Tanks
522310
Maint-Building and Improvement
522340
Station Budgeted Maint-Building and Improvement
522360
Maint-Extermi nation
522380
Maint-Critical Systems
522410
Maint-Health & Safety
522860
Medical Supplies
522890
Pharmaceuticals
523220
Licenses And Permits
523680
Office Equip Non Fixed Assets
526700
Rent -Lease Building
529500
Electricity
529510
Heating Fuel
529550
Water
537240
Interfnd Exp-Utilities
542060
Capital Improvements Facilities
FY 19120 EXHIBIT "A"
CITY OF MENIFEE
Page 3 of 5
EXHIBIT "A"
TO THE COOPERATIVE AGREEMENT TO PROVIDE
FIRE PROTECTION, FIRE PREVENTION, RESCUE AND MEDICAL
EMERGENCY SERVICES FOR THE CITY OF MENIFEE
ESTIMATE DATED MAY 7, 2019 FOR FY 2020/2021
"See notation below for estimate assumptions
CAPTAIN'S ENGINEER FF II
CAPTAIN'S MEDICS ENGINEER'S MEDICS FF II'S MEDICS TOTALS
STA. #5
Medic Engine 499,616 2
438,321 2
STA.#7
Medic Engine 499,616 2
438,321 2
Medic Squad
438,321 2
STA. #68
Medic Engine 499,616 2
438,321 2
STA. #76
Medic Engine 499,616 2
438,321 2
*(Medic Truck City) 249,808 1
438,321 2
*(Medic Truck County) *0 2
*0 1
Fixed Relief 249,808 1
219,160 1
Vacation Relief 249,808 1 283,861 1
SUBTOTALS 2,747,889 283,861
2,849,084
SUBTOTAL STAFF 13 1
14
BATTALION CHIEF
FIRE SAFETY SUPERVISOR
FIRE SAFETY SPECIALIST
FIRE SAFETY INSPECTOR
SUBTOTAL
SUPPORT SERVICES
Administrative/Operational
Volunteer Program
Medic Program
ECC Support
Fleet Support
Comm/IT Support
Hazmat Support
SUPPORT SERVICES SUBTOTAL
ESTIMATED DIRECT CHARGES
FIRE ENGINE USE AGREEMENT
ESTIMATED CITY BUDGET
*Truck at St. #76 split funded with Riverside County and City of Menifee.
433,886 2 1,371,823 6
433,886 2 1,371,823 6
250,287 1 433,886 2 1,122,494 5
433,886 2 1,371,823 6
433,886 2 1,371,823 6
377,872 2 650,829 3 1,716,829 8
*0 1 4
216,943 1 685,911 3
500,575 2 216,943 1 1,251,187 5
750,862 377,872 3,254,144 10,263,713
3 3 15 49
290,484 each 290,484 1
155,337 155,337 1
152,029 152,029 1
126,680 126,680 1
$597,850 53
22,708 per assigned Staff **
1,135,409 50
6,567 Per Entity Allocation
6,567 1
Medic FTE/Defib Basis
160,081 19
Calls/Station Basis
393,747
65,387 per Fire Suppression Equip
294,240 4.5
Calls/Station Basis
744,196
76,008
2,810,248
171,759
25,800 each engine
103,200 4
13.946.770
**
SUPPORT SERVICES
Administrative & _Operational_ Services
Finance Procurement
Training Emergency Services
Data Processing Fire Fighting Equip.
Accounting Office Supplies/Equip.
Personnel
Volunteer Program - Support staff, Workers Comp, and Personal Liability Insurance
Medic Program - Support staff, Training, Certification, Case Review & Reporting, Monitor,
Defibrillator replacement cycle.
50.00 Assigned Staff
0.00 Battalion Chief Support
5000 Total Assigned Staff
40 Fire Stations
11,106 Number of Calls
19 Assigned Medic FTE
6 Monitors/Defibs
4 Hazmat Stations
57 Number of Hazmat Calls
FY20121 EXHIBIT A"
CITY OF MENIFEE
Page 4 of 5
Battalion Chief Support - Pooled BC coverage for Cities/Agencies that do not include BC staffing
as part of their contracted services
Fleet Support - Support staff, automotive costs, vehicle/engine maintenance, fuel costs
Emergency Command Center Support - Dispatch services costs
Communications / IT Support - Support staff, communications, radio maintenance, computer
support functions
Facility Support - Facility maintenance staff with associated operating costs.
Hazmat Program - Support staff, operating costs, and vehicle replacement
FY 20/21 POSITION SALARIES TOP STEP
352,645
DEPUTY CHIEF
25,800
FIRE ENGINE
348,017
DIV CHIEF
22,708
SRVDEL
290,484
BAT CHIEF
6,567
VOL DEL
249,808
CAPT
7,599
MEDIC FTE
283,861
CAPT MEDIC
2,616
MEDIC MONITORS/DEFIBS REPLACEMEI
219,160
ENG
81,642
BATT DEL
250,287
ENG/MEDIC
18,424
ECC STATION
188,936
FF II
28.82
ECC CALLS
216,943
FF II/MEDIC
65,387
FLEET SUPPORT
155,337
FIRE SAFETY SUPERVISOR
34,821
COMM/IT STATION
152,029
FIRE SAFETY SPECIALIST
54.47
COMM/IT CALLS
126,680
FIRE SYSTEMS INSPECTOR
1,759
FACILITY STATION
74,878
OFFICE ASSISTANT III
471.88
FACILITY FTE
87,654
SECRETARY I
4,873
HAZMAT STATION
117,235
EMERGENCY SVC COORDINATOR
955.17
HAZMAT CALLS
230,366
COUNTY FIRE MARSHAL
2,073
HAZMAT VEHICLE REPLACEMENT
168,447
COUNTY DEPUTY FIRE MARSHAL
*Cost Assumptions:
All Salaries updated to known MOU as of February 2019 and CALFIRE BU8 Summary Letter
Benefits increased based on 5 year average of historical increases/decreases
Admin Fee Per March 2019 Matrix with no change estimated
Uniform Allowance increased and benefit calculation removed
FY 20/21 DIRECT BILL ACCOUNT CODES
520230
Cellular Phone
520300
Pager Service
520320
Telephone Service
520800
Household Expense
520805
Appliances
520830
Laundry Services
520840
Household Furnishings
520845
Trash
521380
Maint-Copier Machines
521440
Maint-Kitchen Equipment
521540
Maint-Office Equipment
521660
Maint-Telephone
521680
Mai nt-U nderg round Tanks
522310
Maint-Building and Improvement
522340
Station Budgeted Maint-Building and Improvement
522360
Maint-Extermi nation
522380
Maint-Critical Systems
522410
Maint-Health & Safety
522860
Medical Supplies
522890
Pharmaceuticals
523220
Licenses And Permits
523680
Office Equip Non Fixed Assets
526700
Rent -Lease Building
529500
Electricity
529510
Heating Fuel
529550
Water
537240
Interfnd Exp-Utilities
542060
Capital Improvements Facilities FY20121 EXHIBIT "A"
CITY OF MENIFEE
Page 5 of 5
EXHIBIT "C"
TO THE COOPERATIVE AGREEMENT
TO PROVIDE FIRE PROTECTION, FIRE PREVENTION, RESCUE
AND MEDICAL EMERGENCY SERVICES FOR THE CITY MENIFEE
DATED JULY 1, 2019
PAYMENT FOR SERVICES
ADDITIONAL SERVICES
FIRE ENGINE USE AGREEMENT
Station 5
Engine E5, RCO No. 06-801 $ 25,800.00
Station 7
Engine E7, RCO No. 19-804 $ 25,800.00
Station 68
Engine E68, RCO No. 15-839 $ 25,800.00
Station 76
Engine E76, RCO No. 15-845 $ 25 800.00
$103,200.00
The Fire Engine Use Agreement is utilized in the event that a fire engine(s)
which was initially purchased by the CITY, and then the CITY elects to have the COUNTY
take responsibility of said fire engine(s). The Fire Engine Use Agreement guarantees the
CITY the use of this fire engine(s), the COUNTY network of equipment, and resources of
the COUNTY.
This fire engine(s) shall be used as an integrated unit for Fire Services as
set forth in this Cooperative Agreement between the COUNTY and CITY, and shall be
stationed primarily in the CITY. The change in ownership of the fire engine does not
waive or supersede any responsibilities of the CITY pursuant to this agreement. This
exhibit is strictly to further detail for the CITY, the responsibilities and costs associated
within the Cooperative Agreement between the COUNTY and CITY; therefore, the Fire
Engine Use Agreement is inseparable.
Exhibit "C"
CITY OF MENIFEE
Page 1 of 2
The CITY will have the option of transferring title of said fire engine(s) to the
COUNTY. If the CITY transfers title of said fire engine(s) to the County, the County will
take ownership of the said fire engine(s), and the County will maintain insurance on said
fire engine(s). If the CITY opts to maintain ownership and title of said fire engine(s), the
CITY will maintain insurance on said fire engine(s). Proof of Insurance is to be provided
to the COUNTY.
The COUNTY will ensure a working fire engine(s) is available for the CITY
at all times under this agreement. All capital improvements and/or betterments to the fire
engine(s) listed above, will be the responsibility and paid for by the owner of said fire
engine(s). All other maintenance and repairs to the fire engine(s) listed above, will be the
responsibility and paid for by the COUNTY under this Agreement.
When the Riverside County Fire Department Fleet personnel determine the
fire engine(s) listed above is due for replacement, the COUNTY will purchase a new fire
engine(s); and, the owner of the old fire engine(s) may survey said fire engine(s) or
reallocate as a second roll response fire engine.
The annual cost for this service is calculated at 1/20 of the replacement
cost. The current replacement cost is $516,000. If this Agreement is entered into mid-
year, the annual cost will be prorated accordingly.
The CITY may opt out of this Agreement at any time in writing and the costs
will be prorated accordingly by fiscal year. No refunds will be provided for any prior
payments. If the fire engine(s) have been titled to the COUNTY and the fire engine(s) are
still within their useful life cycle, the ownership will not revert back to the CITY unless the
entire Cooperative Agreement is terminated.
Exhibit "C"
CITY OF MENIFEE
Page 2 of 2
EXHIBIT "D"
TO THE COOPERATIVE AGREEMENT
TO PROVIDE FIRE PROTECTION, FIRE PREVENTION, FIRE MARSHAL, RESCUE
AND MEDICAL EMERGENCY SERVICES FOR THE CITY OF MENIFEE
DATED JULY 1, 2019
PAYMENT FOR ADDITIONAL SERVICES
OFFICE OF THE FIRE MARSHAL AGREEMENT
The Fire Marshal Agreement is utilized in the event a CITY elects to fund
locally direct COUNTY Fire Marshal personnel at the CITY to perform the duties of the
Office of the Fire Marshal. These duties include:
For conformance with applicable laws, codes and regulations concerning fire
protection and life safety -
• Review Planning and Development Cases for the CITY
• Review and inspection of construction development for the CITY
■ State mandated Fire/Life Safety Inspections in accordance with Health and Safety
Code 13146.1, 13146.2, 13146.3, 13217 and 13235
• Review, Permitting and Inspection of Special Events
• Investigation of fire safety complaints
• Meeting with development applicants and customers
Administrative activities -
• Creation and maintenance of forms for review and inspection of construction
development and fire/life safety inspections.
• Provide information to customers on CITY Ordinances and Standards for
construction
• Creation and maintenance of Information Bulletins, Technical Policies and
Standards for Fire Protection in the CITY
• Provide recommendations on updating CITY Ordinances and Standards in regards
to fire/life safety
In the event CITY desires an increase in the Office of the Fire Marshal duties services
provides, CITY shall provide sixty (60) days written notice of the proposed increase in
services. COUNTY is under no obligation to approve any requested increase.
COUNTY shall render a written decision on whether to allow or deny the increase
within thirty (30) days of the notice provided pursuant to this section.
It is the CITY responsibility to provide funding for all direct operating supplies for each
position in accordance with COUNTY requirements and/or standards. These supplies
include, but are not limited to:
• Vehicle and regular maintenance
• Training
• Office space, furniture, Code & Standard reference books, and general & field
supplies
Exhibit "D"
CITY OF MENIFEE
Page 1 of 2
• All IT and Communication tools (such as cell phone, computer, etc.)
■ Uniform costs
All costs including salaries and benefits will be included in each quarterly invoice as
outlined in the Cooperative Agreement.
The CITY may opt out of this Exhibit and eliminate funding for locally direct
COUNTY Fire Marshal personnel at the CITY in writing with a minimum notice of one
hundred and twenty (120) days. The costs will be prorated accordingly by services
provided and fiscal year.
It is the responsibility of the CITY to obtain cost recovery for the Fire Marshal
services provided by these personnel for the CITY.
Contract Cities\EXHIBIT D — Fire Marshal Services\Template Exhibit D - 20180215.docx
Exhibit "D"
CITY OF MENIFEE
Page 2 of 2