Loading...
2019/11/01 Kimley-Horn and Associates, Inc. Biological Resources Support of the Paloma Wash Maintenance ProjectCITY OF MENIFEE PROFESSIONAL SERVICES AGREEMENT BIOLOGICAL RESOURCES SUPPORT OF THE PALOMA WASH MAINTENANCE PROJECT THIS PROFESSIONAL SERVICES AGREEMENT ("Agreement") is made and effective this I ';'/n day ofuliJtr!i.,1, 2019 ("Effective Date") by and between the CITY OF MENIFEE, a Califomia municipal corporation, ("City") and Kimlev-Horn & Associates. Inc., a North Carolina Corporation ("Consultant"). City and Consultant may sometimes herein be relerred to individually as a "Party" and collectively as the "Parties." SECTION I, SERVICES. Subject to the terms and conditions set forth in this Agreement, Consultant shall provide to City the services described in the Scope of Services, attached hereto as Exhibit A and incorporated herein by this reference (the "Services"). Consultant will perform subsequent task orders as requested by the Contract Administrator (as defined below), in accordance with the Scope of Services. ln the event ofa conflict in or inconsistency between the terms ofthis Agreement and Exhibit A, this Agreement shall prevail. 1.2 Standard of Performance Consultant represents and warrants that Consultant is experienced in performing the Services contemplated herein and, in light of such status and experience, Consultant shall perform the Services required pursuant to this Agreement in the manner and according to the standards observed by a competent practitioner ofthe profession in which Consultant is engaged in the geographical area in which Consultant practices its profession and to the sole satisfaction ofthe Contract Administrator. 1.3 Assienment of Personnel. Consultant shall assign only competent personnel to perform the Services pursuant to Agreement. In the event that City, in its sole discretion, at any time during the term of this Agreement, desires the reassignment ofany such persons, Consultant shall, immediately upon receiving notice from City ofsuch desire of City, reassign such person or persons. 1.4 Time. Consultant shall devote such time to the performance of the Services pursuant to this Agreement as may be reasonably necessary to satisfy Consultant's obligations hereunder. 1.5 Authorization to Perform Services. Consultant is not authorized to perfonn any of the Services or incur any costs whatsoever under the terms of this Agreement until receipt of authorization from the Contract Administrator. 2671/011858-0001 7630421 2 a08/29/19 l.l Tenn ofServices. The term ofthis Agreement shall begin on November 1,2019 and shall end on June 30, 2020 unless the term of this Agreement is otherwise terminated or extended as provided for in Section 8. The time provided to Consultant to complete the Services required by this Agreement shall not affect City's right to terminate this Agreement, as provided for in Section 8. SECTION 2. COMPENSATION. City hereby agrees to pay Consultant a sum not to exceed THIRTEEN THOUSAND FM HUNDRED DOLLARS AND ZERO CENTS ($13,500.00) notwithstanding any contrary indications that may be contained in Consultant's proposal, for the Services to be performed and reimbursable costs incurred under this Agreement. ln the event of a conflict between this Agreement and Exhibit A, regarding the amount of compensation, this Agreement shall prevail. City shall pay Consultant for the Services rendered pursuant to this Agreement at the time and in the manner set forth herein. The payments specified below shall be the only payments from City to Consultant for the Services rendered pursuant to this Agreement. Consultant shall submit all invoices to City in the manner specified herein. Except as specifically authorized in advance by City, Consultant shall not bill City for duplicate services performed by more than one person. 2.1 Invoices. Consultant shall submit invoices monthly during the term of this Agreement, based on the cost for the Services performed and reimbursable costs incurred prior to the invoice date. lnvoices shall contain the following information: a. Serial identifications ofprogress bills; i.e., Progress Bill No. I for the first invoice, etc.; b. The beginning and ending dates ofthe billing period; c. A "Task Summary" containing the original contract amount, the amount of prior billings, the total due this period, the balance available under this Agreement, and the percentage of completion; d. At City's option, for each item in each task, a copy ofthe applicablc time entries or time sheets shall be submitted showing the name of the person performing the Services, the hours spent by each person, a brief description of the Services, and each reimbursable expense; e. The total number of hours of work performed under this Agreement by Consultant and each employee, agent, and subcontractor of Consultant perlorming the Services hereunder necessary to complete the Services described in Exhibit A; Receipts for expenses to be reimbursed; The Consultant Representative's signature. lnvoices shall be submitted to: City of Menifee Attn: Accounts Payable 29844 Haun Road Menifee, CA 92586 2.2 Monthly Payment. Ci ty shall make monthly payments, based on invoices received, for the Services satisfactorily performed, and for authorized reimbursable costs incurred. City f. 5. 2671103tE5E,0001 1634421.2 a08129119 2.4 Total Pavment. Cit y shall not pay any additional sum for any expense or cost whatsoever incurred by Consultant in rendering the Services pursuant to this Agreement. City shall make no payment for any extra, further, or additional service pursuant to this Agreement. 2.5 Hourlv Fees. Fees for the Services performed by Consultant on an hourly basis shall not exceed the amounts shown on the fee schedule included with Exhibit A. 2.6 Reimbursable Expenses. Reimbursable ex penses are included within the maximum amount of this Agreement. 2.7 Payment ofTaxes. Consultant is solel y responsible for the payment of employment taxes incurred under this Agreement and any federal or state taxes. 2.8 Payment upon Termination. In the event that City or Consultant tenninates this Agreement pursuant to Section 8. City shall compensate Consultant for all outstanding costs and reimbursable expenses incurred for Services satislactorily completed and for reimbursable expenses as ofthe date of written notice oftermination. Consultant shall maintain adequate logs and timesheets in order to verify costs and reimbursable expenses incurred to that date. Except as otherwise provided, Consultant shall, at its sole cost and expense, provide all facilities and equipment necessary to perform the services required by this Agreement. City shall make available to Consultant only physical facilities such as desks, filing cabinets, and conference space, as may be reasonably necessary for Consultant's use while consulting with City employees and reviewing records and the information in possession of City. The location, quantity, and time of fumishing those facilities shall be in the sole discretion of City. In no event shall City be required to fumish any facility that may involve incurring any direct expense, including but not limited to computer, Iong-distance telephone or other communication charges, vehicles, and reproduction facilities. SECTION 4. INSURANCE REQUIREMENTS. Before beginning any work under this Agreement, Consultant, at its own cost and expense, shall procure the types and amounts of insurance checked below and provide Certifioates of Insurance, indicating that Consultant has obtained or currently maintains insurance that meets the 26?1103185E-0001 7630421 2 aOBl29tt9 -3- shall have thirty (30) days from the receipt ofan invoice that complies with all ofthe requirements above to pay Consultant. 2.3 Final Pavment. City shall pay the last five percent (5oZ) of the total amount due pursuant to this Agreement within sixty (60) days after completion ofthe Services and submittal to City of a final invoice, ifall ofthe Services required have been satisfactorily performed. In no event shall Consultant submit any invoice for an amount in excess of the maximum amount of compensation provided above either for a task or for the entirety of the Services performed pursuant to this Agreement, unless this Agreement is modified in writing prior to the submission of such an invoice. SECTION 3. FACILITIES AND EQUIPMENT. requirements of this section and which is satisfactory, in all respects, to City. Consultant shall maintain the insurance policies required by this section throughout the term of this Agreement. The cost of such insurance shall be included in Consultant's compensation. Consultant shall not allow any subcontractor, consultant or other agent to commence work on any subcontract until Consultant has obtained all insurance required herein for the subcontractor(s) and provided evidence thereofto City. Verification olthe required insurance shall be submitted and made part of this Agreement prior to execution. Consultant acknowledges the insurance policy must cover inter-insured suits between City and other Insureds. 4.1 Workers' Compensation. Consultant shall , at its sole cost and expense, maintain Statutory Workers' Compensation Insurance and Employer's Liability lnsurance for any and all persons employed directly or indirectly by Consultant pursuant to the provisions ofthe Califomia Labor Code. Statutory Workers' Compensation Insurance and Employer's Liability Insurance shall be provided with limits of not less than ONE MILLION DOLLARS ($1,000,000.00) per accident, ONE MILLION DOLLARS ($1,000,000.00) disease per employee, and ONE MILLION DOLLARS ($1,000,000.00) disease per policy. In the altemative, Consultant may rely on a self- insurance program to meet those requirements, but only ifthe program of self-insurance complies lully with the provisions of the Califomia Labor Code. Determination of whether a self-insurance program meets the standards ofthe Califomia Labor Code shall be solely in the discretion ofthe Contract Administrator. The insurer, if insurance is provided, or Consultant, ifa program ofself- insurance is provided, shall waive all rights of subrogation against City and its officers, officials, employees, and authorized volunteers for loss arising from the Services performed under this Agreement. 4.2 Commercial General and t'n it Liabili lnsurance a. General requircme nts Consultant, at its own cost and expense, shall maintain commercial general and automobile liability insurance for the term of this Agreement in an amount not less than ONE MILLION DOLLARS ($1,000,000.00) per occurence, combined single limit coverage, for risks associated with the Services contemplated by this Agreement, TWO MILLION DOLLARS ($2,000,000.00) general aggregate, and TWO MII,LION DOLLARS ($2,000,000.00) products/completed operations aggregate. Il a Commercial General Liability Insurance or an Automobile Liability Insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the Services to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit. Such coverage shall include but shall not be limited to, protection against claims arising from bodily and personal injury, including death resulting therefrom, and damage to property resulting from the Services contemplated under this Agreement, including the use ofhired. owned, and non-owned automobiles. b. Minimum sco e of coverage. Commercial general coverage shall be at least as broad as Insurance Services Office Commercial General Liability occurrence form CG 0001. Automobile coverage shall be at least as broad as Insurance Services Office Automobile Liability fbnn CA 0001 Code 2, 8, and 9. No endorsement shall be attached limiting the coverage. c. Additional requirements. Each of the following shall be included in the insurance coverage or added as a certified endorsement to the policy: 267V0318J8-000t 763M212 a0v29tl9 -1 a. The insurance shall cover on an occurrence or an accident basis, and not on a claims-made basis. b. Any failure ofConsultant to comply with reporting provisions ofthe policy shall not affect coverage provided to City and its o{Iicers, employees, agents, and volunteers. 4.3 ProfessionalLiabilitvlnsurance. a. General requirements. Consultan t, at its own cost and expense, shall maintain for the period covered by this Agreement professional liability insurance for licensed professionals performing the Services pursuant to this Agreement in an amount not less than ONE MILLION DOLLARS ($1,000,000) covering the licensed professionals' errors and omissions. Any deductible or self-insured retention shall be shown on the Certificate. If the deductible or self-insured retention exceeds TWENTY-FIVE THOUSAND DOLLARS ($25,000), it must be approved by City. b. Claims-made limitations. The following provisions shall apply if the professional liability coverage is written on a claims-made form: a. The retroactive date of the policy must be shown and must be no later than the commencement ofthe Services. b. lnsurance must be maintained and evidence of insurance must be provided for at least five (5) years after the expiration or termination of this Agreement or completion of the Services, so long as commercially available at reasonable rates. c. If coverage is canceled or not renewed and it is not replaced with another claims-made policy form with a retroactive date that precedes the Effective Date of this Agreement, Consultant must provide extended reporting coverage for a minimum of five (5) years after the expiration or termination of this Agreement or the completion ofthe Services. Such continuation coverage may be provided by one ofthe following: (l) renewal ofthe existing policy; (2) an extended reporting period endorsement; or (3) replacement insurance with a retroactive date no later than the commencement ofthe Services under this Agreement. Cityshall have the right to exercise, at Consultant's sole cost and expense, any extended reporting provisions ofthe policy, ifConsultant cancels or does not renew the coverage. d. A copy of the claim reporting requirements must be submitted to City prior to the commencement of the Services under this Agreement. 4.4 All Policies Requirements. a. Acceptab ilitv of insurers.All insurance required by this Section is to be placcd with insurers with a Bests' rating of no less than A:VII and admitted in California. 2671,10:r 1858-000 t 7630421 I a08/2')ll')5- b. Verillcation of coverage. Prior to be ginning the Services under this Agreement. Consultant shall fumish City with Certificates of Insurance, additional insured endorsement or policy language granting additional insured status complete certified copies of all policies, including complete certified copies of all endorsements. All copies of policies and certified endorsements shall show the signature of a person authorized by that insurer to bind coverage on its behalf. The Certificate of Insurance must include the following reference: BIOLOGICAL RESOURCES SUPPORT OF THE PALOMA WASH MAINTENANCE PROJECT. The name and address for Additional Insured endorsements, Certificates of Insurance and Notice of Cancellation is: City of Menifee,29844 Haun Road, Menifee, CA 92586. City must be endorsed as an additional insured for liability arising out ofongoing and completed operations by or on behalf of Consultant. c. Notice of Reduction in or Cancellation of Coverage. Consultant shall provide written notice to City within ten ( l0) rvorking days ii (l) any ofthe requircd insurance policies is tenninated; (2) the lirnits ofany ofthe required polices are reduced; or (3) the deductible or self insured retention is increased. d. Additional insured: primarv insurance. Ci ty and its officers. cmployees. agents, and authorized volunteers shall be covered as additional insureds with respect to each of the following: liability arising out of the Services performed by or on behalf of Consultant, including the insured's general supervision of Consultant; products and completed operations of Consultant, as applicable; premises owned, occupied, or used by Consultant; and automobiles owned, leased, or used by Consultant in the course of providing the Services pursuant to this Agreement. The coverage shall contain no special limitations on the scope of protection afforded to City or its officers, employees, agents, or authorized volunteers. The insurance provided to City as an additional insured must apply on a primary and non-contributory basis with respect to any insurance or self-insurance program maintained by City. Additional insured status shall continue for one ( I ) year after the expiration or termination ofthis Ageement or completion ofthe Services. A certified endorsement must be attached to all policies stating that coverage is primary insurance with respect to City and its officers, officials, employees, and volunteers, and that no insurance or self-insurance maintained by City shall be called upon to contribute to a loss under the coverage. Deductibles and Self-insured Retentions. Consultant shall obtain thec written approval of City for the self-insured retentions and deductibles before beginning any ofthe Services. During the term of this Agreement, only upon the prior express written authorization of the Contract Administrator, Consultant may increase such deductibles or sell- insured retentions with respect to City, its ofTicers, employees, agents, and volunteers. The Contract Administrator may condition approval of an increase in deductible or self-insured retention levels with a requirement that Consultant procure a bond guaranteeing payment oflosses and related investigations, claim administration, and defense expenses that is satisfactory in all respects to each of them. 2671/03 t858-0001 76304212 aAV29tl9 -6- f. Subcontractors. Consultant shall include all subcontractors as insureds under its policies or shall fumish separate certificates and certified endorsements for each subcontractor. All coverages for subcontractors shall be subject to all ofthe requirements stated herein. g. Variation. The Contract Administrator may, but is not required to, approve in writing a variation in the loregoing insurance requirements, upon a determination that the coverage, scope, limits, and forms of such insurance are either not commercially available, or that City's interests are otherwise fully protected. 4.5 Remedies. In addition to an y other remedies at law or equity City may have if Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option, exercise any of the following remedies, which are alternatives to other remedies City may have and are not the exclusive remedy for Consultant's breach: a. Obtain such insurance and deduct and retain the amount ofthe premiums for such insurance from any sums due under this Agreement; b. Order Consultant to stop work under this Agreement or withhold any payment that becomes due to Consultant hereunder, or both stop work and withhold any payment, until Consultant demonstrates compliance with the requirements hereof; and/or Terminate this Agreementc SECTION 5. INDEMNIFICATION. 5.1 Indemnification for Professional Liabilitv. Where the law establishes a professional standard of care for performance of the Services, to the fullest extent permitted by law, Consultant shall indemnifo, protect, defend (with counsel selected by City), and hold harmless City and any and all of its officers, employees, officials, volunteers, and agents from and against any and all claims, losses, costs, damages, expenses, liabilities, liens, actions, causes of action (whether in tort, contract, under statute, at law, in equity, or otherwise) charges, awards, assessments, fines, or penalties of any kind (including reasonable consultant and expert fees and expenses of investigation, costs of whatever kind and nature and, if Consultant fails to provide a defense for City, the legal costs of counsel retained by City) and any judgment (collectively, "Claims") to the extent same are caused in whole or in part by any negligent or wrongful act, error, or omission of Consultant, its officers, agents, employees, or subcontractors (or any entity or individual that Consultant shall bear the legal liability thereof) in the performance ofprofessional services under this Agreement. 5.2 Indemnification for Other than Professional Liabili tv Other than in the performance of professional services and to the full extenl permitted by law, Consultant shall indemnify, protect, delend (with counsel selected by City), and hold harmless City, and any and all of its officers, employees, officials, volunteers, and agents from and against any and all Claims, where the same arise out of, are a consequence of, or are in any way attributable to. in whole or in part, the performance of this Agreement by Consultant or by any individual or entity for which 267lr0IEtE-0001 163u21 2 aoalgttg -7- Consultant is legally liable, including but not limited to officers, agents, employees subcontractors of Consultant. or 5.3 Limitation ol Indemnification The provisions of this Section 5 do not apply to claims occurring as a result of City's sole or active negligence. The provisions of this Section 5 shall not release City from liability arising from gross negligence or willful acts or omissions of City or any and all of its officers, officials, employees, and agents acting in an official capacity. SECTION 6. STATUS OF CONSULTANT. 6.1 Independent Contractor. At alltimes durin g the term ofthis Agreement, Consultant shall be an independent contractor and shall not be an employee of City. City shall have the right to control Consultant only insofar as the results of the Services rendered pursuant to this Agreement and assignment of personnel pursuant to Subparagraph 1.3; however, otherwise City shall not have the right to control the means by which Consultant accomplishes the Services rendered pursuant to this Agreement. The personnel performing the Services under this Agreement on behalf of Consultant shall at all times be under Consultant's exclusive direction and control. Consultant shall not at any time or in any manner represent that it or any of its officers, employees, or agents is in any manner officers, officials, employees, or agents of City. Consultant shall not incur or have the power to incur any debt, obligation, or liability whatever against City, or bind City in any manner. Except for the fees paid to Consultant as provided in this Agreement. City shall not pay salaries, wages, or other compensation to Consultant for performing the Services hereunder for City. City shall not be liable for compensation or indemnification to Consultant for injury or sickness arising out of performing the Services hereunder. Notwithstanding any other City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing services under this Agreement shall not qualify for or become entitled to any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in the California Public Employees Retirement System ("PERS") as an employee of City and entitlement to any contribution to be paid by City for employer contributions and/or employee contributions for PERS benefits. SECTION 7. LEGAL REQUIREMENTS. 7.1 Goveming Law. The laws of the State of California shall govem this Agreement. 7 ,2 Comnliance with Applicable Laws. Consultant and an y subcontractor shall comply with all applicable local, state, and federal laws and regulations applicable to the performance of the work hereunder. Consultant shall not hire or employ any person to perform work within City or allow any person to perform the Services required under this Agreement unless such person is properly documented and legally entitled to be employed within the United States. Any and all work subject to prevailing wages, as determined by the Director oflndustrial Relations ofthe State of California, will be the minimum paid to all laborers, including Consultant's employee and subcontractors. It is understood that it is the responsibility of Consultant to determine the correct scale. The State Prevailing Wage Rates may be obtained from the Califomia Department of Industrial Relations ("DIR") pursuant to California Public Utilities Code, Sections 465,466, and 467 by calling 415-703-4774. Appropriate records demonstrating compliance with such requirement shall be maintained in a safe and secure location at all times, and readily available at 267tl031858-000t 7630421 2 aOA29/l9 -8- City's request. Consultant shall indemnify, defend, and hold City and its elected and appointed boards, members, officials, officers, agents, representatives, employees, and volunteers harmless from and against any liability, loss, damage, cost or expenses (including but not limited to reasonable attomeys'fees, expert witness fees, court costs, and costs incurred related to any inquiries or proceedings) arising from or related to (i) the noncompliance by Consultant or any pany performing the Services ofany applicable local, state, and/or federal law, including, without limitation, any applicable federal and/or state labor laws (including, without limitation, the requirement to pay state prevailing wages and hire apprentices); (ii) the implementation ofSection I 781 of the Labor Code, as the same may be amended lrom time to time, or any other similar law; and/or (iii) failure by Consultant or any party performing the Services to provide any required disclosure or identification as required by Labor Code Section 1781, as the same may be amended from time to time, or any other similar law. [t is agreed by the Parties that, in connection with performance ofthe Services, including, without limitation, any and all public works (as defined by applicable law), Consultant shall bear all risks ofpayment or non-payment ofprevailing wages under Califomia law and/or the implementation of Labor Code Section I 78 I, as the same may be amended from time to time, and/or any other similar law. Consultant acknowledges and agrees that it shall be independently responsible for reviewing the applicable laws and regulations and effectuating compliance with such laws. Consultant shall require the same olall subcontractors. SECTION 8. TERMINATION AND MODIFICATION. 8.2 Termination by Consultant. Consultant ma y cancel this Agreement upon 30 days' written notice to City 8.1 Consequences of Tcrmination. In thc event of termination. Consultant shall bc cntitled to compensation for the Services perfonned up to the date of termination; City, however, may condition payment of such compensation upon Consultant delivering to City any or all documents, photographs, computer soflware, video and audio tapes, and other materials provided to Consultant or prepared by or for Consultant or City in connection with this Agreement. 8.4 Extension. City may, in its sole and exclusive discretion, extend the end datc of this Agreement beyond that provided for in Subsection l.l. Any such extension shall require a written amendment to this Agreement, as provided for herein. Consultant understands and agrees 267tl031858-0001 1630421 2 608/29/19 -9- 7.3 Licenses and Permits. Consultant represents and warrants to City that Consultant and its employees, agents, and any subcontractors have all licenses, permits, qualifications, and approvals of whatsoever nature that are legally required to practice their respective professions. Consultant represents and warrants to City that Consultant and its employees, agents, and subcontractors shall, at their sole cost and expense, keep in effect at all times during the term of this Agreement any licenses, permits, and approvals that are legally required to practice their respective professions. ln addition to the foregoing, Consultant and any subcontractors shall obtain and maintain during the term of this Agreement valid Business Licenses from City. 8. I Termination. City may cancel this Agreement at any time and without cause upon written notifi cation to Consultant. that, if City grants such an extension, City shall have no obligation to provide Consultant with compensation beyond the marimum amount provided for in this Agreement. Similarly, unless authorized by the Contract Administrator, City shall have no obligation to reimburse Consultant for any otherwise reimbursable expenses incurred during the extension period. 8.5 Amendments. The Parties may amend this Agreement only by a writing signed by all the Parties. 8.6 Assignment and Subcontractinq. City and Consultant recognize and agree that this Agreement contemplates personal performance by Consultant and is based upon a determination of Consultant's unique personal competence, experience, and specialized personal knowledge. Moreover, a substantial inducement to City for entering into this Agreement was and is the professional reputation and competence of Consultant. Consultant may not assign this Agreement or any interest therein without the prior written approval ofthe Contract Administrator. Consultant shall not subcontract any portion ofthe performance contemplated and provided for herein, other than to the subcontractors noted in Consultant's proposal, without prior written approval of the Contract Administrator. In the event that key personnel leave Consultant's employ, Consultant shall notify City immediately. 8,7 Survival. All obligations arising prior to the expiration or termination of this Agreement and all provisions ofthis Agreement allocating liability between City and Consultant shall survive the expiration or termination of this Agreement. 8.8 Options upon Breach by Consultant. If Consultant materiall y breaches any ofl the terms of this Agreement, City's remedies shall include, but not be limited to, any or all of the following: a.lmmediately terminate th is Agreement; b. Retain the plans, specifications. drawings, reports, design documents, and any other work product prepared by Consultant pursuant to this Agreement; c. Retain a different consultant to complete the Services described in Exhibit A; and/or d. Charge Consultant the difference between the cost to complete the Services described in Exhibit A that is unfinished at the time of breach and the amount that City would have paid Consultant pursuant to Section 2 if Consultant had completed the Services. SECTION 9. KEEPING AND STATUS OF RECORDS. 9.1 Records Created as Part ol Clonsultant's Perfbrmance. All reports, data, maps, models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications, records, files, or any other documents or materials, in electronic or any other form that Consultant prepares or obtains pursuant to this Agreement and that relate to the matters covered hereunder shall be the property of City. Consultant hereby agrees to deliver those documents to City upon the expiration or termination of this Agreement. It is understood and agreed that the documents and other 267t 011858-000t 1630421 2 aoat2gttg -t0- materials. including but not limited to those described above, prepared pursuant to this Agreement are prepared specifically for City and are not necessarily suitable for any future or other use. Any use ofsuch documents for other projects by City shallbe without liability to Consultant. Cityand Consultant agree that, until final approval by City, all data, plans, specifications, reports, and other documents are confidential and will not be released to third parties without prior written consent of both Parties unless required by law. 9.2 Licensing of Intellectual Prope(y. This A greement creates a non-exclusivc and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, rights of reproduction, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, test data, survey results, models, renderings, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings, digital renderings, or data stored digitally, magnetically, or in any other medium, which are prepared or caused to be prepared by Consultant under this Agreement ("Documents and Data"). Consultant shall require all subcontractors to agree in writing that City is granted a non- exclusive and perpetual license for any Documents and Data the subcontractor prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents and Data. Consultant makes no such representation and warranty in regard to Documents and Data which were prepared by design professionals other than Consultant or provided to Consultant by the City. Cityshall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk. 9.3 Consultant's Books and Records. Consultant shall maintain an y and all ledgers, books ofaccount, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for the Services or expenditures and disbursements charged to City under this Agreement for a minimum ofthree (3) years, or for any longer period required by law, from thedateoffinal payment to Consultant under this Agreement. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. 9.4 lnspection and Audit of Records. An y records or documents that Section 9.3 of this Agreement requires Consultant to maintain shall be made available for inspection, audit, and/or copying at any time during regular business hours, upon oral or written request of City. Under Califomia Covemment Code Section 8546.7, if the amount ofpublic funds expended under this Agreement exceeds TEN THOUSAND DOLLARS ($10,000.00), this Agreement shall be subject to the examination and audit ofthe State Auditor, at the request of City or as part ofany audit of City, for a period ofthree (3) years after final payment under this Agreement. SECTIONlO. MISCELLANEOUSPROVISIONS. I 0. I Attomeys' Fees. If either Pa rty to this Agreement brings any action, including an action for declaratory relief, to enforce or interpret thc provision of this Agreement, the prevailing Party shall be entitled to reasonable attomeys' t'ees and expenses including costs, in addition to any other reliefto which that Party may be entitled; provided, however. that the attomeys' fees awarded pursuant to this Section shall not exceed the hourly rate paid by City for legal services multiplied by the reasonable number of hours spent by the prevailing Party in the conduct of the 267V03t858-000t 7610421.2 a08/29t19 -lt- litigation. The court may set such fees in the same action or in a separate action brought for that purpose. 10.2 Applicable Law: Venue. The internal laws of the State of Califomia shall govem the interpretation and enforcement of this Agreement. ln the event that either Party brings any action against the other under this Agreement, the Parties agree that trial of such action shall be vested exclusively in Riverside County. 10.3 Severability. If any provision of this Agreement is held invalid, the remainder of this Agreement shall not be affectcd thereby and all other parts of this Agreement shall neve(heless be in full force and effect. 10.4 Section Headinss and Subheadings The section headings and subheadings contained in this Agreement are included for convenience only and shall not limit or otherwise affect the terms of this Agreement. 10.5 No Implied Waiverof Breach. The waiverofany breach ofa specific provision of this Agreement does not constitute a waiver ofany other breach ofthat term or any other term of this Agreement. 10.6 Successors and Assigns. The provisions ofthis Agreement shall inure to the benefit ofand shall apply to and bind the successors and assigns ofthe Parties. 10.7 Consultant Representative. All mafters under this Agreement shall be handled for Consultant by Kevin Thomas, Senior Environmental Manager ("Consultant's Representative"). The Consultant's Representative shall have full authority to represent and act on behalf of Consultant for all purposes under this Agreement. The Consultant's Representative shall supervise and direct the Services, using his best skill and attention, and shall be responsible for all means. methods, techniques, sequences, and procedures and for the satisfactory coordination of all portions of the Services under this Agreement. 10.8 City Contract Administration. This Agreement shall be administered by a City employee, Jonathan Smith, Public Works Director/City Engineer ("Contract Administrator"). All correspondence shalI be directed to or through the Contract Administrator or his designee. The Contract Administrator shall have the power to act on behalf of City for all purposes under this Agreement. Unless otherwise provided in this Agreement, Consultant shall not accept direction or orders lrom any person other than the Contract Administrator or his designee. 10.9 Notices. Any written notice to Consultant shall be sent to: Kimley -Horn & Associates, lnc. Attn: Kevin Thomas, Senior Environmental Manager 3880 Lemon Street, Suite 420 Riverside, CA 92501 Any written notice to City shall be sent to the Contract Administrator at: 2671r011858-000r 7630,421 .2 .0429!19 Citv of Menilee -12- 29844 Haun Road Menifee, CA 92586 Attn: Jonathan Smith, Public Works Director/City Engineer City Clerk City of Menifee 29844 Haun Road Menifee. CA 92586 10.10 Professional Seal. Where applicable in the determination of the Contract Administrator, the first page ofa technical report. first page ofdesign specifications, and each page of construction drawings shall be stamped/sealed and signed by the licensed professional responsible for the repor design preparation. The stamp/seal shall be in a block entitled "Seal and Signature of Registered Professional with report/design responsibility," as in the following example. Seal and Signature of Registered Professional with report/desi gn responsibility. l0.ll Riehts and Remedies. Ex cept with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies ofthe Parties are cumulative and the exercise by either Party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, ofany other rights or remedies for the same default or any other default by the other Party. 10.12 lntesration. This Agreement, including the scope ofservices attached hereto and incorporated herein as Exhibit A, represents the entire and integrated agreement between City and Consultant and supersedes all prior negotiations, representations, or agreements, either written or oral. The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either Party by reason of the authorship of this Agreement or any other rule of construction which might otherwise apply. 10.13 Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be an original and all of which together shall constitute one agreement. 10.14 Execution ofContract. The persons executing this Agreement on behalfofeach of the Parties hereto represent and warrant that (i) such Party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Agreement on behalf of said Party, (iii) by so executing this Agreement, such Party is formally bound to the provisions of this Agreement, and (iv) that entering into this Agreement does not violate any provision of any other Agreement to which said Party is bound. l0.l 5 Nondiscrimination. Consultant covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that in the performance ofthis Agreement 26?l/03t858,000t 7630421 2 a08/29l19 -t3- with a copy to: there shall be no discrimination against or segregation of, any person or group of persons on account of any impermissible classification including, but not limited to, race, color, creed, religion, sex, marital status, sexual orientation, national origin, or ancestry. 10.16 No Third Partv Beneficiaries. With the exception of the specific provisions set forth in this Agreement, there are no intended third-party beneficiaries under this Agreement and no such other third parties shall have any rights or obligations hereunder. I 0.1 7 Nonliability of City Officers and Employees. No ofJicer , official, employee, agent, representative, or volunteer of City shall be personally liable to Consultant, or any successor in interest, in the event ofany default or breach by City or for any amount which may become due to Consultant or to its successor, or for breach ofany obligation ofthe terms of this Agreement. 10.18 No Undue Influence. Consultant declares and warrants that no undue influence or pressure is used against or in concert with any officer or employee of City in connection with the award, terms or implementation ofthis Agreement, including any method ofcoercion, confidential financial arrangement, or financial inducement. No officer or employee of City shall receive compensation, directly or indirectly, from Consultant, or from any officer, employee, or agent of Consultant, in connection with the award olthis Agreement or any work to be conducted as a result of this Agreement. 10.19 No Benefit to Arise to City Employees. No member, officer, or employee of City, or their designees or agents, and no public official who exercises authority over or has responsibilities with respect to this Agreement during his/her tenure or for one ( I ) year thereafter, shall have any interest, direct or indirect, in any agreement or sub-agreement, or the proceeds thereof, for the Services to be performed under this Agreement. ISignatures on Following Page] 2671/01t858-0001 163442t 2 a08/29/19 -14- IN WITNESS WHEREOF, Agreement as of the Effective Date. CITY OF ME the Parlies hereto have exccutcd and entered into this CONS Kt Chad Phillips,ior Vice President \FCh 19 Armando C.la. City Manager S A. Manw al'rn ity Cl Approv to Form: Margit Allen, AICP. Assistant Secretary [Note:2 officer's signatures required if Consultant is a corporation, unless provided a certificate of secretary in-lieu]J Melching, City Atto 2671/0I858-0001 ?6301212 a08/29/19 - l5- n4 267tl0:1t858-0001 7630.121 2 a08/29l19 EXHIBIT A EXHIBIT A SCOPE OF SE,RVICES Kimley>Horn october 7, 2019 M5. Cheryl Kitaerow, Community Development Direclor City of Menifee 29844 Haun Road Menifee, C-A 92585 RE: P.oposaltor Eiologlcal Rerources support for the Palomarwash Malnterance ProJect oear Mi l(itrerow: PuBUant to your request, please find attached our proposalto assist the city of Menitee in bringin8 the City's maintenance practices current in relationghip to sensitive resources for the PalomarWash. lt is our understanding that Palomar wash was hiatorically maintained by the Riverside countv Flood control District. The city later became responsible for the maintena nce of t his reach of the wash. I n 2 019, at was discovered that birrrowing owl lAthene cunlaulotio, IBUOWI) occupy the wash. Klmley.Horn has partnered with Jericho Systems,lnc. to provide support servicesforthis project. The BUow is a ground.dwelling ovvl typically found in arid p,airies, fields, and open areas where vegetation is sparce and low to the Sround. The BUow it heavily dependent upon the presence of lnammal bu(ows, with Sround 5quirrel burrows beinS a common choice, in its habitat to provide shelter from p.edators, inclement weather and to provide a nesting place (Coulornbe 1971). ln California, california ground squirrel lspemophilus beechel, burrows are frequently used by BUOW- TheY are also known to make uge oI human-areated 3tructu,es, suah as cement culvertt and pipes, for burrows- They are active durint the day and night and are generally observed in the early morning hours or at twilitht. The breedingseason for SUOW is Feb.uary l through August 31-The BtOw is nol lisled underthe State or fede.al EsA but is considered both a State and federal sp€ties of Special Conaern (sSC). The BUow is a migrato.y bird proteatedbv the internatiorEl tr.aty under the Mi8ratory Bi.dTreaty Act of 1918 and by State law t nder the crlifomia tish and Game code (cDfG codef3513 & 13503.5). The following scope of work is based on City dir€clion given during a aonference call on October 1, 2019. Scope of Work Taskl-tialdsurvay Jericho's biologists will conduct a guow aensus su ey in accordance wilhlhe"Slof! Repott on Ewrcwing Owl MitiqatioL" Slate of California Natural Resources Agency, Department o, Fish and Garne, March 7, 2012. fieldwork contitts ofa pedest an sudeyofthe entire Projed area, inaludinga standard zoo.foot burfer area. survey transects will be apaced to allow 10o percent visual covetage o, the Sround surface. The diitdnce between tEnrect ce.ner lines will be no more than 30 teel apan and will te reduced to account Ior difterences in terain. vegetatioi density, and gound surface visibility. Where EUOW are @ 2671,0318J8-00O1 76.1012 I 2 ,00/00/00 ITXHIBIl'A 3880 Lamon Stc4 Sun 420. Riv6G dc. ca 9250 t 95t 543 9858 Kimley>Horn encountered, the surveyor will maintain a minimum dastance of 50 feet from any occupied burrows Jericho willprepare a report ofthe findings, along with a site map ofthe burrow concentration areas. Task 2 - Standard OperatlnB Procedures.nd StaffTraining After gaining an understanding of the number of BIJOW potentially affected by routine maintenance, lericho will prepaae a standard operating Procedure (soP) and handbook for future use by maintenance staff. These materialr will provide staff with an unde.standing of the role5 and r6ponsibilitiea of stewardship regarding BUowand other sensitive regources. Under this task, Jericho will also p.epare and detivera presentation to the maintenance stafl for inhialtraining purposes. Tasl 3 - Siological Monitorlng Du ng MaintenanEe When maintenance resumes, Jeaicho willprovide a biological monitor to observethe owl's reaction to the equipment. The monitor will ensure no adverse impads result. Please note that no-work buffers may be required, depending on where the burrows are in relationship to the work and theh reaction to it. Task4 - Bufiowihg OwlRelocation Plan It may be determined that the BUOW are residents and cannot tolerate maintenance activities in close proximity. ln this instance, we would prepare, process and execute a BUOW relocation plan. Prior to execution ofthe plan,lericho would obtain approvalfrom the california Department of Fish and Wildlife as required by law. T.3k 5 - MaadnSs and contaranaa Call3 .lericho staff will be avallable to attend meetlnts and co nfererrce calls. Thi5 assumes up to 5 meetinSs and 5 conference calls. Fee Estimate ximley-Horn proposer to complete the above scope of work on a lump-sum basis with the assumptions a! noted above, as follows: Task 1- Field SuNey 51,000 Task 2 - SoP and Trainin8 53,500 Task 3 - Biological Monito.inS 52,000 Task 4 - Burrowing owl relocation plan (ifneeded) 55,000 Task 5 - Meetings and conference calls S2,0fi) TOTAI: S13,50O 267y0-1t8J8,0001 7630421 2 a0000/00 -2- 3860 Lemon Street Suite 420 Rivecrde CA92501 951 543 S868 KimleyDHorn We look forward to the opportunity to work with the Cityon this project. sholld you have any questions or require additional information, please contact Project Manager KariCano at (951)543-9869 orvia email at tair!.!9@&oLcvi.Qr@. E* Sincerely, By: {siSnatu.e) (print name) Title: Date: Kari Cano,Proiect Mana8er ' .tr Kevin Thomas, Project Director Approved: City ol Menifee @ 267t,03r858,000r 763042 I 2 a00.00/00 -3- 951 543 9868Iss1 543 rs6a Kimley>Horn Resumes of Key Staff @ Professional Cr€dehtials . Master ofAns. Political Science, California State Univorsity, Fullefton . Bachelor ofArts, Political Science, California State University, Fullerton Prof€ssional Affiliations . Amedcsn Planning Association Kari Cano Project Monaget Kari Cano has 14 years of experienae as an environmental planner, and is responsable for preparln8 and managing envkonmental and planning studies for public and private sector clients, under the California Environmental QualityAct (CEQA) and NationalEnvironmental PolicyAct {NEPA). She comes to the field of plan nin&/environ me ntal plann ing from a diverse background in urban development and politicalscience. With an in-depth understanding of state and local policies, she provides CEQA compliance review and environmental documentation, in addition to research, analysit and writing. Her experience includes the analysis of commercial, recreational, industrial, and residential p.ojects in the counties of san Bernardino, Los An8eles, RiveBide, Ventura, San Dieto, and San loaquin. Relevant Experience On Call Environmental Support Services, As Needed. City of Menifee, - Project Manager Mill Creek Specific Plan EIR Peer Review, City of Menifee, CA- Project Manager Palomar Crossings EIR Peer Review, City of Menifee, CA-Project Manager Rockpo{ Ranch EIR Peer Review, City of Menifee, CA-Project Manager Haua and Holland MND Peer Review, City of Menifee, CA-Project Manager South 35 lnitial Study Peer Review, City of Menifee, CA-Projed Manager Rockport Ranch EIR Peer Review, city of Menifee, cA-Project Manager luotte Rancon lnitial Study Peer Review, City of Menifee, CA-Project lranaSer Forterra Pip€ lnitial Study/MitiSated Negative Declaration, City of Menifee, CA Project Manager 2017-286 lnitial Study/Mitigated Negative De(laration, city of Menifee, CA-Proiect ManaSer Slover Warehouse Addendum ElR. City of Fontena, CA-Projed Manager DcT LoSistics center Addendum ElR, City of Fontana, cr-Prorect ManaSer l.Jnion Warehouse Addendum ElR, Cityof fontana, Cl-Project ManaSer Monterado Residential Proiect IS/MND, City of Fontana, CA- Projed Manager The Retreat Residential Project IS/MND, Gty of Fontana, CA Project Managet Seville Parking cE, city of Fontana, CA Project Manager 267!031858-0001 761012 I 2 a00/00/00 -4- 951 543 986E KimleyDHorn Live oak warehouse ls/MND. city of Fontana, cA-Project Manager Beech Avenue Extension lS/MND, City of Fontana, cA-Projed Manager Live Oak Warehouse lS/MN0, City of Fontana, CA-Project Manager El Paseo lS/MND, City of Fontana, CA-Project Manager Eloomington Business center flR, County ofSan Bernardino, CA " Projed Manager Western Realco ElR, County ofSan Bernardino, CA - Prolect Manager Earvin Magic lohnson Recreation Park Master Plan ElR, County of Los Angeles, CA- CECIA Task ManaSer San Sevaine Trail ISMND, City of Fontana, CA - Project Manage. Tracy Hills Specific Plan ElR, Caty ofTracy, CA - Environmental Planner Oa.i5 Park ISMND, Community ofoasit cA - Project ManaSer Oak View Estates ElR, City of Bradbury, CA- ctQA?ask Manager- Encroachment Purchase Program lsMND, City of chino Hills, cA Project ManaSer Deep creek Homes ElR, CountyofSan Bernardino, CA- ProjectManaSer, Ridge Fontana ONE Addendum ElR, City of Fontana, C.a - Project ManaSer. Ridgeline Commercial Development ISMND, City of San Eernardino, CA - Projecl Manager. Arrow Recovery Warehouse ISMND, City of Fontana, CA - Project Nlanager. North Shore Park ISMND, Salton Sea, CA - Projed ManaBer. Serena Park EIR Peer Review, City of Palm Springs, CA - Project Mana8er. Butterfield specifl. Plan ElR, Banning, CA - Environmental Planner 26?l/0318J8-0001 7630421 2 a00/00/00 -5- 3880 Lemon Stre€t SuitB 420. Riv€l3rde CAg2501 951 s43 9868 YsitjEitEEICH Paoleiilonal crcdcntlals Srology, Occrdental college Lo8 A ngeles CA . Eachelor ol Arls E nvron menlal Sl!dres Unrvers(y ol Ca[lornra Sania Cruz Wrldlrfe Servroe F€doral 1O(a) Recovery Permil - San Bernardrno kan9aroo ral (Dipodo m ys merramr parvua) . US Frsh and Wildlrte Servic€ Federal 10(a) Recovery Permrl - wrllow llyc atc hcr (Emprdonax trelllll . Calrlotnra Oepsrtment ol F16h Scrent lrc Collectrng P.rmrt . Cerlilied Wom a n' Owned Busrness Calrtornia P u blrc Shoy Lowtey Shay has more than 20 years of experience io environmental planning, natural resource menaSement, sperial status gpecies surveY, regulatory permittin& and aonstruation monitorinB. She has experjence in all project types (public and privale)found in the lnland Empire, and has a provefl track record in performing impact anaVses. she i5 known [or her abrlity to work well with the regulatory atencies to achieve a balance between budgets, timeframes and preservation-miti8atiofi. she has a working familiarity with processes of numerout State and federal retulatory atencies ruah as U.S. Forest Service(USFS), Brrreau of Land Manatement (BLM), Federal Hithrvays Administration (fHWA), Federal Emer8ency Management Agency (FEMA), Dep.rtment oI Hgmeland Security (DHs), Federal Airport Artho.ity (FAA), U.S. Army Corps of En8ineers (Corps), U.S. Fish and Wildlife Service (USFWS), State water Board (SWB), State nevolving Fund (SRt), California Arblic lJtilit;es Comm;r5ion (CPUC), Re8ional Water Quality Control Board, California Department of Fish and Wildlife (CDFW) etc, She is well versed in both the Celifornia Environmental Quality Art (C[QA) and National Envkonment.l Poli.y Act (NEPA). Mrs. Lawrey is skilled in NtPA complianre analysis, documentation and has authored numerous lnitial Studies and Environmental Aisessm€nts (EAsl. Ms. Lawrey is known throughout the lnland Empire as someone who can deliver on projectr -!mallor lar8e. She speaialiresin workingwith alients f.om con ception to construalion to ensure the proiect runs smoothlv. Relevant Experience Plannint. P€rmittin& Cdrstrucdon Monitorln& lLbllat Resto.ation, Gruenspot Road Bridt. Rrronstruction, Hithlard, CA - The new brldge impacted 14 acres of significant resolrces ln the Santa Ana River floodplain including critical habitat for San Bernardrno kangaroo rat {SBKR). Ms. Lawrey's work on this project has 5panned from project conception to construction - she condu.ted the fied surveys, negotiated with the agencies, was named by the atencies as the construction monilor of record durinS construction, and she i5 currentlythe lead forthe habitat rertoration. wildlifc aiolo8ltt, Srn B.mardino lnt r.atidrC Ai.port CA - tead conqJltins wildlife bioloSist for the San Bernardino lniemational Akpo^, condurtinE eirport persoonel wildlife trainin& wildlife monitoring, assisting with annual permit compliance. 951 5r3 9068 2671/031858-0001 6- t I 38€0 Lemon Streel Suite 4?0. Ri\Gr.id.. CA 92501 Siologlcal SurveF and ReSulatory Permittlnt, Vlctor Valley Waste Water Authorlly Upper Narrolrs lntercepto. Raplacam3nt FEMA Project, CA - Severe storms in 2010 damaged a ponion ot a wastewater trunk line in significant hatitat. Mi Lawrey prepared all of the permittinB and .onducted the bioloBical monitorin8 aM documentation in compliance with ttMA She was also respontible fo. the r€Eulatory permittin8 and coordination relative to nalural reaources issus with FEMA, Corp5, USFWS, CDFW, Environmental Protection Agency, ReSionalwater Quality Conrol Board, San Manuel Mission Band of lndiani, and CountyofSan Eernardino Flood Control Dstrict. County of San Eernardlno Departrnent ofPubllc worti On.call Blolotkal servlces, C.]q - Shay is providing a variety of bloloticalresource seNices. including surveys and reporting for numerour sensltive species, .iurisd ictional waters delineations, various levels ofCEOA compliance documentation, nesting bkd surveys, reEulatory agency interface/negotiation, and constru(tion comdiance monitoring- 26?1r031858-0001 ?630421 2 a00,'00r00 -7- i.mley-horn com | 3s,so L.mo. sveet srfezzo R,vers,de cA 92501 951 543 986A