2019/09/17 Geovironment Consulting FY19/20 City of Menifee GIS ConsultingPROFESSIONAL SERVICES AGREEMENT
FISCAL YEAR 2OI9120 CITY OF MENIFEE GIS CONSULTING SERVICES
THIS PROFESSIONAL SERVICES AGREEMENT ("Agreernent") is made and effective
rhis 24ra day of \nt?abu720l9 ("Eft'ective Date") by and between the CITY OF MENIFEE,
a CaT6llornia.rniffi6ffition. ("City") and GEOVIRONMENT CONSULTING, a SOLE
PROPRIETOR ("Consultant"). City and Consultant may sometimes herein be referred to
individually as a "Party" and collectively as the "Parties."
SE,CTION I. SERVICES.
Subject to the terms and conditions set forth in this Agreement, Consultant shall provide to
City the services described in the Scope ofServices, attached hereto as Exhibit A and incorporated
herein by this reference (the "Services"), Consultant will perform subsequent task orders as
requested by the Contract Administrator (as defined below), in accordance with the Scope of
Services. In the event ofa conflict in or inconsistency between the terms of this Agreement and
Exhibit A, this Agreement shall prevail.
1.2 Standard of Perlonnance Consultant represents and warrants that Consultant is a
provider of first class work and services and Consultant is experienced in perforrning the Services
contemplated herein and, in light of such status and experience, Consultant shall perform the
Services required pursuant to this Agreement in the nranner and according to the standards
observed by a competent practitioner of the profession in which Consultant is engaged in the
geographical area in which Consultant practices its profession and to the sole satisfaction of the
Contract Administrator.
1.3 Assisnment of Personnel. Consultant shall assi gn only competent personnel to
perform the Services pursuant to Agreement. In the event that City, in its sole discretion, at any
time during the term of this Agreement, desires the reassignment ofany such persons, Consultant
shall, immediately upon receiving notice from City ofsuch desire ofCity, reassign such person or
persons.
1.4 lhg. Consultant shall devote such time to the performance of the Services
pursuant to this Agreement as may be reasonably necessary to satisfy Consultant's obligations
hereunder.
1.5 Authorization to Perforrn Services. Consultant is not authorized to perform any of
the Services or incur any costs whatsoever under the terms of this Agreement until receipt of
authorization from the Contracl Administrator-
26?l/01t858-000t
?610l2l 2 a08/29/19
CITY OF MENIFEE
l.l Term ofServices. The term ofthis Agreement shall beginon September 17,2019
and shall end on December 31,2019 unless the term of this Agreement is otherwise terminated or
extended as provided for in Section 8. The time provided to Consultant to complete the Services
required by this Agreement shall not affect City's right to terminate this Agreement, as provided
for in Section 8.
SECTION 2. COMPENSATION.
City hereby agrees to pay Consultant a sum not to exceed TWO THOUSAND SEVEN
HUNDRED FIFTY DOLLARS AND ZERO CENTS ($2,750.00) notwhhstanding any contrary
indications that may be contained in Consultant's proposal. for the Services to be performed and
reimbursable costs incurred under this Agreement. In the event of a conflict between this
Agreement and Exhibit A. regarding the amount of compensation, this Agreement shall prevail.
City shall pay Consultant for the Services rendered pursuant to this Agreement at the time and in
the manner set forth herein. The payments specified below shall be the only payments from City
to Consultant for the Services rendered pursuant to this Agreement. Consultant shall submit all
invoices to City in the rnanner specified herein. Except as specifically authorized in advance by
City, Consultant shall not bill City for duplicate services performed by more than one person.
2.1 Invoices. Consultant shall submit invoices monthly during the term of this
Agreement, based on the cost for the Services performed and reimbursable costs incurred prior to
the invoice date. Invoices shall contain the following information:
a.
invoice, etc.;
Serial identifications olprogress bills; i.e., Progress Bill No. I lor the first
b. The beginning and ending dates ofthe billing period;
Receipts for expenses to be reirnbursed;
The Consultant Representative's signature
Invoices shall be submitted to
City of Menifee
Attn: Accounts Payable
29844 Haun Road
Menifee, CA 92586
2.2 Monthlv Payment. City shall make monthly payments, based on invoices received,
lbr the Services satisfactorily performed. and for authorized reimbursable costs incurred. City
?6?l/031858-000t
7610421 .2 a08t29l le
c. A "Task Summary" containing the original contract amount, the amount of
prior billings, the total due this period, the balance available under this Agreement, and the
percentage of completion;
d. At City's option, fbr each item in each task, a copy ofthe applicable time
entries or time sheets shall be submitted showing the name of the person performing the
Services, the hours spent by each person, a brief description of the Services, and each
reimbursable expense;
e. The total number of hours of work performed under this Agreement by
Consultant and each employee, agent, and subcontractor of Consultant performing the
Services hereunder necessary to complete the Services described in Exhibit A;
f.
6,
shall have thirty (30) days from the receipt ofan invoice that complies with all ofthe requirements
above to pay Consultant.
2.3 Final Payment. City shall pay the last five percent (5%) ofthe total amount due
pursuant to this Agreement within sixty (60) days after completion ofthe Services and submittal
to City ofa final invoice. ifall ofthe Services required have been satisfactorily performed.
2.4 Total Payment. Ci ty shall not pay any additional sum for any expense or cost
whatsoever incurred by Consultant in rendering the Services pursuant to this Agreement. City
shall make no payment for any extra, further, or additional service pursuant to this Agreement.
In no event shall Consultant submit any invoice for an amount in excess of the
maximum amount of compensation provided above either for a task or for the entirety of the
Services performed pursuant to this Agreement, unless this Agreement is modified in writing prior
to the submission ofsuch an invoice.
2.5 Hourly Fees. Fees for the Services performed by Consultant on an hourly basis
shall not exceed the amounts shown on the fee schedule included with Exhibit A.
2.7 Payment of-Taxes. Consultant is solel y responsible for the payment ofemployment
taxes incurred under this Agreement and any federal or state taxes.
2.8 Payment upon Termination. In the event that City or Consultant terminates this
Agreement pursuant to Section 8, City shall compensate Consultant for all outstanding costs and
reimbursable expenses incurred for Services satisfactorily completed and for reimbursable
expenses as ofthe date of written notice of termination. Consultant shall maintain adequate logs
and timesheets in order to verify costs and reimbursable expenses incurred to that date.
Except as otherwise provided, Consultant shall, at its sole cost and expense, provide all
facilities and equipment necessary to perform the services required by this Agreement. City shall
make available to Consultant only physical facilities such as desks, filing cabinets, and conference
space, as may be reasonably necessary fbr Consultant's use while consulting with City employees
and reviewing records and the information in possession of City. The location, quantity, and time
of lurnishing those facilities shall be in the sole discretion of City. In no event shall City be
required to furnish any facility that may involve incurring any direct expense, including but not
limited to computer, long-distance telephone or other communication charges, vehicles, and
reproduction facilities.
SECTION 4. INSURANCE REQUIREMENTS.
Before beginning any work under this Agreement, Consultant, at its own cost and expense,
shall procure the types and amounts of insurance checked below and provide Certificates of
Insurance, indicating that Consultant has obtained or currently maintains insurance that meets the
267tl03 t858-0001
1b30421 2 a08/29t te -3-
2.6 Reimbursable Expenses. Reimbursable expenses are included within the maximum
amount of this Agreement.
SECTION 3, FACILITIES AND EQUIPMENT.
requirements of this section and which is satisfactory, in all respects, to City. Consultant shall
maintain the insurance policies required by this section throughout the term of this Agreement.
The cost of such insurance shall be included in Consultant's compensation. Consultant shall not
allow any subcontractor, consultant or other agent to commence work on any subcontract until
Consultant has obtained all insurance required herein for the subcontractor(s) and provided
evidence thereofto City. Verification oithe required insurance shall be submitted and made part
of this Agreement prior to execution. Consultant acknowledges the insurance policy must cover
inter-insured suits between City and other lnsureds.
4.I Workers' Compensation. Consultant shall , at its sole cost and expense, maintain
Statutory Workers' Compensation Insurance and Employer's Liability Insurance for any and all
persons employed directly or indirectly by Consultant pursuant to the provisions ofthe California
Labor Code. Statutory Workers' Compensation Insurance and Employer's Liability Insurance
shall be provided with limits of not less than ONE MILLION DOLLARS ($1,000,000.00) per
accident, ONE MILLION DOLLARS ($ ,l,000,000.00)
disease per employee, and ONE MILLION
DOLLARS ($1,000,000.00) disease per policy. In the alternative, Consultant may rely on a sell-
insurance program to meet those requirements, but only ifthe prograrn of self-insurance complies
fully with the provisions ofthe California Labor Code. Determination ofwhether a self-insurance
program meets the standards ofthe California Labor Code shall be solely in the discretion ofthe
Contract Administrator. The insurer, if insurance is provided, or Consultant, if a program of self-
insurance is provided, shall waive all rights of subrogation against City and its officers, officials,
employees, and authorized volunteers for loss arising from the Services performed under this
Agreement.
a. General requ irements. Consultant , at its own cost and expense, shall
maintain commercial general and automobile liability insurance for the term of this Agreement in
an amount not less than ONE MILLION DOLLARS ($ I,000,000.00) per occurrence, combined
single limit coverage, for risks associated with the Services contemplated by this Agreement, TWO
MILLION DOLLARS ($2,000,000.00) general aggregate, and TWO MILLION
DOLLARS ($2,000,000.00) products/completed operations aggregate. If a Commercial General
Liability Insurance or an Automobile Liability Insurance form or other form with a general
aggregate limit is used, either the general aggregate limit shall apply separately to the Services to
be performed under this Agreement or the general aggregate limit shall be at least twice the
required occurrence limit. Such coverage shall include but shall not be limited to, protection
against claims arising from bodily and personal injury, including death resulting therefrom, and
damage to property resulting from the Services contemplated under this Agreement, including the
use ofhired, owned, and non-owned automobiles.
b. M inimurn scope of coverage. Commercial general coverage shall be at least
as broad as Insurance Services Office Commercial General Liability occurrence form CG 0001.
Automobile coverage shall be at least as broad as Insurance Services Office Automobile Liability
forrn CA 0001 Code 2, 8, and 9. No endorsement shall be attached limiting the coverage.
Additional requirements. Each of the followinc.
insurance coverage or added as a certified endorsement to the policy:
-4-
g shall be included in the
4.2 Commercial General and Autonrobilc Liability Insurance.
267tl01t85E400t
7630421.2 a08/29/19
a. The insurance shallcover on an occurrence or an accident basis, and
not on a claims-made basis.
b. Any failure of Consultant to comply with reporting provisions of the
policy shall not affect coverage provided to City and its officers, employees, agents,
and volunteers.
4.3 ProfessionalLiabilitvlnsurance.
a. General requ irements. Consultant , at its own cost and expense, shall
maintain for the period covered by this Agreement professional Iiability insurance ior licensed
professionals performing the Services pursuant to this Agreement in an amount not less than ONE
MILLION DOLLARS ($1,000,000) covering the licensed professionals' errors and omissions.
Any deductible or self-insured retention shall be shown on the Certificate. If the deductible or
self-insured retention exceeds TWENTY-FIVE THOUSAND DOLLARS ($25,000), it must be
approved by City.
b. Claims-made limitations. The following provisions shall apply if the
professional liability coverage is wriften on a claims-made form:
b. Insurance must be maintained and evidence of insurance must be
provided for at least five (5) years after the expiration or terrnination of this
Agreement or conrpletion of the Services, so long as commercially available at
reasonable rates.
c. If coverage is canceled or not renewed and it is not replaced with
another claims-made policy form with a retroactive date that precedes the Eflective
Date of this Agreement, Consultant must provide extended reporting coverage for
a minimum of five (5) years after the expiration or termination of this Agreement
or the completion ofthe Services. Such continuation coverage may be provided by
one ofthe following: (l) renewal ofthe existing policy; (2) an extended reporting
period endorsement; or (3) replacement insurance with a retroactive date no later
than the commencement ofthe Services under this Agreement. City shall have the
right to exercise, at Consultant's sole cost and expense, any extended reporting
provisions ofthe policy, ifConsultant cancels or does not renew the coverage.
d. A copy of the claim reporting requirements must be submitted to
City prior to the commencement of the Services under this Agreement.
4.4 All Policies Requ irernents.
a. Acceptabilitv of insurers. All insurance required by this Section is to be
placed with insurers with a Bests' rating of no less than A:VII and admitted in California.
2671/03 t858,0001
7$A4212 aAal29l19 -5-
a. The retroactive date ofthe policy must be shown and must be no
later than the commencement ofthe Services.
b. Verification of coverage. Prior to beginning the Services under this
Agreement, Consultant shall furnish City with Certificates of Insurance, additional insured
endorsement or policy language granting additional insured status complete certified copies ofall
policies, including complete certified copies of all endorsements. All copies of policies and
cerlified endorsements shall show the signature of a person authorized by that insurer to bind
coverage on its behalf. The Certificate of lnsurance must include the following reference:
FISCAL YEAR 2019/20 CITY OF MENIFEE GIS CONSULTING SERVICES. The name
and address for Additional lnsured endorsements, Certificates of Insurance and Notice of
Cancellation is: City of Menifee,29844 Haun Road, Menifee, CA 92586. City must be endorsed
as an additional insured for Iiability arising out of ongoing and completed operations by or on
behalf of Consultant.
Notice of Reduction in or Cancellation of Coverage. Consultant shall
provide written notice to City within ten (10) working days if: (l) any ofthe required insurance
policies is terminated; (2) the limits ofany ofthe required polices are reduced; or (3) the deductiblc
or self insured retention is increased.
d. Additional insured; prirnary insurance. Cit y and its officers, employees,
agents, and authorized volunteers shall be covered as additional insureds with respect to each of
the following: liability arising out of the Services performed by or on behalf of Consultant,
including the insured's general supervision of Consultant; products and completed operations of
Consultant, as applicable; premises owned, occupied, or used by Consultant; and automobiles
owned, leased, or used by Consultant in the course of providing the Services pursuant to this
Agreenrent. The coverage shall contain no special lirnitations on the scope ofprotection afforded
to City or its officers, ernployees, agents, or authorized volunteers. The insurance provided to City
as an additional insured must apply on a primary and non-contributory basis with respect to any
insurance or self-insurance program maintained by City. Additional insured status shall continue
for one ( I ) year after the expiration or termination ofthis Agreement or completion ofthe Services.
Deductibles and Self-insurcd Retentions. Consultant shall obtain the
c.
written approval of City for the self-insured retentions and deductibles before beginning any ofthe
Services.
During the term of this Agreement, only upon the prior express written
authorization of the Contract Administrator, Consultant may increase such deductibles or self-
insured retentions with respect to City, its officers, employees, agents, and volunteers. The
Contract Administrator may condition approval of an increase in deductible or self-insured
retention levels with a requirement that Consultant procure a bond guaranteeing payment of losses
and related investigations, claim administration, and defense expenses that is satisfactory in all
respects to each of them.
2671/03t65E-000t
7610421.2 a08/29/19 -6-
A certified endorsement must be attached to all policies stating that coverage is
primary insurance with respect to City and its officers, officials, employees, and volunteers, and
that no insurance or self-insurance maintained by City shall be called upon to contribute to a loss
under the coverage.
f. Subcontractors. Consultant shall include all subcontractors as insureds
under its policies or shall fumish separate certificates and certified endorsements for each
subcontractor. All coverages for subcontractors shall be subject to all ofthe requirements stated
herein.
g. Variation. The Contract Administrator may, but is not required to, approve
in writing a variation in the foregoing insurance requirements, upon a determination that the
coverager scope, limits, and forms ofsuch insurance are either not commercially available, or that
City's interests are otherwise fully protected.
4,5 Remedies. In addition to any other remedies at law or equity City may have if
Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent
and within the time herein required, City may, at its sole oplion, exercise any of the following
remedies, which are alternatives to other rernedies City may have and are not the exclusive remedy
for Consultant's breach:
a. Obtain such insurance and deduct and retain the amount ofthe premiums
for such insurance from any sums due under this Agreement;
b. Order Consultant to stop work under this Agreement or withhold any
payment that becomes due to Consultant hereunder, or both stop work and withhold any
payment, until Consultant demonstrates compliance with the requirements hereof; and/or
c. Terminate this Agreement.
SECTION 5. INDEMNIFICATION.
5.1 Indemnification for Prol'essional Liabilitv. Where the lau, establishes a
professional standard of care for performance of the Services, to the fullest extent pernlitted by
law, Consultant shall indemnify, protect, defend (with counsel selected by City), and hold harmless
City and any and all of its officers, ernployees, officials, volunteers, and agents from and against
any and all claims, losses, costs, damages, expenses, liabilities, liens, actions, causes of action
(whether in torl, contract, under statute. at law, in equity, or otherwise) charges, awards,
assessments, fines, or penalties of any kind (including reasonable consultant and expert fees and
expenses of investigation, costs of whatever kind and nature and, if Consultant fails to provide a
defense for City, the legal costs ofcounsel retained by City) and any judgment (collectively,
"Claims") to the extent same are caused in whole or in part by any negligent or wrongful act, error,
or omission of Consultant, its officers, agents, employees, or subcontractors (or any entity or
individual that Consultant shall bear the legal liability thereofl in the performance ofprofessional
services under this Agreement.
5.2 Indernn illcation for Other than Prof'essional Liabilitv. Other than in the
performance of professional services and to the full extent permitted by law, Consultant shall
indemnify, protect, defend (rvith counsel selected by City), and hold harrnless City, and any and
all of its officers, employees, officials. volunteers, and agents from and against any and all Claims,
where the same arise out of, are a consequence of, or are in any way attributable to, in whole or in
part, the performance of this Agreement by Consultant or by any individual or entity for which
126? l/03 tE5E-000r
?630,121.2 a0829/ l9
Consultant is legally liable, including but not limited to officers, agents, employees
subcontractors of Consultant.
or
5.3 Limitation of lndemnification. The provisions of this Section 5 do not apply to
claims occurring as a result of City's sole or active negligence. The provisions of this Section 5
shall not release City from liability arising from gross negligence or willful acts or omissions of
City or any and all of its officers, officials, employees, and agents acting in an official capacity.
SECTION 6. STATUS OF CONSULTANT,
7.1 Governing Larv. The larvs ofthe State of Califbrnia shall govern this Agreement.
7.2 Cornpliance with Apolicable Laws. Consultant and an y subcontractor shall comply
with all applicable local. state, and federal laws and regulations applicable to the performance of
the work hereunder. Consultant shall not hire or employ any person to perform work within City
or allow any person to perform the Services required under this Agreement unless such person is
properly documented and legally entitled to be employed r.vithin the United States. Any and all
work subject to prevailing wages, as deternrined by the Director oflndustrial Relations ofthe State
of California, will be the minimurn paid to all laborers, including Consultant's employee and
subcontractors. It is understood that it is the responsibility ofConsultant to determine the correct
scale. The State Prevailing Wage Rates may be obtained from the California Department of
lndustrial Relations ("DIR") pursuant to California Public Utilities Code, Sections 465.466, and
467 by calling 415-703-4774. Appropriate records demonstrating compliance with such
requirernent shall be maintained in a safe and secure location at all times, and readily available at
267rl03 t858-000r
7630421 2 doStzql 19 -8-
6.1 lndependent Contractor. At all times during the term ofthis Agreement, Consultant
shall be an independent contractor and shall not be an employee of City. City shall have the right
to control Consultant only insofar as the results of the Services rendered pursuant to this
Agreement and assignment of personnel pursuant to Subparagraph 1.3; however, otherwise City
shall not have the right to control the means by which Consultant accomplishes the Services
rendered pursuant to this Agreement. The personnel performing the Services under this
Agreement on behalfof Consultant shall at all times be under Consultant's exclusive direction and
control. Consultant shall not at any time or in any manner represent that it or any of its officers,
employees, or agents is in any manner officers, officials. employees, or agents of City. Consultant
shall not incur or have the power to incur any debt, obligation, or liability whatever against City,
or bind City in any manner. Except for the fees paid to Consultant as provided in this Agreement,
City shall not pay salaries, wages, or other compensation to Consultant for performing the Services
hereunder for City. City shall not be Iiable for compensation or indernnification to Consultant for
injury or sickness arising out of performing the Services hereunder. Notwithstanding any other
City, state, or federal policy, rule, regulation. law, or ordinance to the contrary, Consultant and any
of its employees, agents, and subcontractors providing services under this Agreement shall not
qualify for or become entitled to any compensation, benefit, or any incident of employment by
City, including but not lirnited to eligibility to enroll in the California Public Employees
Retirement System ("PERS") as an employee of City and entitlement to any contribution to be
paid by City for employer contributions and/or employee contributions for PERS benefits.
SECTION 7. LEGAL REQUIREMENTS.
City's request. Consultant shall indemnify, defend, and hold City and its elected and appointed
boards, members, officials, officers, agents, representatives, employees, and volunteers harmless
from and against any liability, Ioss, damage. cost or expenses (including but not limited to
reasonable attorneys' fees, expert witness fees, court costs, and costs incurred related to any
inquiries or proceedings) arising frorn or related to (i) the noncompliance by Consultant or any
party performing the Services ofany applicable local, state, and/or federal law, including, without
limitation, any applicable federal and/or state labor larvs (including, without limitation, the
requirement to pay state prevailing wages and hire apprentices); (ii) the implementation ofSection
I 781 of the Labor Code, as the same may be amended from time to time, or any other similar law;
and/or (iii) failure by Consultant or any party performing the Servioes to provide any required
disclosure or identification as requ ired by Labor Code Section I 78 l, as the same may be amended
from time to time, or any other similar law. It is agreed by the Parties that, in connection with
performance of the Services, including, without lirritation, any and all public works (as defined
by applicable law), Consultant shall bear all risks ofpayment or non-payment ofprevailing wages
under California law and/or the inrplementation of Labor Code Section I 781 , as the same may be
amended from time to time, and/or any other similar law. Consultant acknowledges and agrees
that it shall be independently responsible for reviewing the applicable laws and regulations and
effectuating compliance with such larvs. Consultant shall require the same ofall subcontractors.
7.3 Licenses and Permits. Consultant represents and warrants to City that Consultant
and its employees, agents, and any subcontractors have all licenses, permits, qualifications, and
approvals of whatsoever nature that are legally required to practice their respective professions.
Consultant represents and warrants to City that Consultant and its employees, agents, and
subcontractors shall, at their sole cost and expense, keep in effect at all times during the term of
this Agreement any licenses, permits, and approvals that are legally required to practice their
respective professions. ln addition to the foregoing, Consultant and any subcontractors shall obtain
and maintain during the term of this Agreement valid Business Licenses from City.
SECTION 8. TERMINATION AND MODIFICATION.
8.2 Termination bv Consultant. Consultant may cancel this Agreement upon 30 days'
written notice to City.
8.4 Extension. City may, in its sole and exclusive discretion, extend the end date of
this Agreement beyond that provided for in Subsection l.l. Any such extension shall require a
written amendment to this Agreement, as provided for herein. Consultant understands and agrees
267 t /01 t E58-000 t
7630421 2 !08/?9/19 -9-
8.1 Termination. City may cancel this Agreement at any time and without cause upon
written notification to Consultant.
8.3 Consequences of Termination. In the event of termination, Consultant shall be
entitled to compensation for the Services performed up to the date of termination; City, however,
may condition payment of such compensation upon Consultant delivering to City any or all
documents, photographs, computer software, video and audio tapes, and other materials provided
to Consultant or prepared by or for Consultanl or City in connection with this Agreement.
that, if City grants such an extension, City shall have no obligation to provide Consultant with
compensation beyond the nraximum amount provided for in this Agreement. Similarly, unless
authorized by the Contract Administrator, City shall have no obligation to reimburse Consultant
for any otherwise reimbursable expenses incurred during the extension period.
8.5 Amendments. The Parties may amend this Agreement only by a writing signed by
all the Parties.
8.6 Assisnment and Subcontracting. City and Consultant recognize and agreethatthis
Agreement contemplates personal performance by Consultant and is based upon a determination
of Consultant's unique personal competence, experience, and specialized personal knowledge.
Moreover, a substantial inducement to City for entering into this Agreement was and is the
professional reputation and competence ofConsultant. Consultant may not assign this Agreement
or any interest therein without the prior written approval ofthe Contract Administrator. Consultant
shall not subcontract any portion ofthe performance contemplated and provided for herein, other
than to the subcontractors noted in Consultant's proposal, without prior written approval of the
Contract Administrator. [n the event that key personnel leave Consultant's employ, Consultant
shall notifo City immediately.
8.7 Survival. All obligations arising prior to the expiration or termination of this
Agreement and all provisions of this Agreement allocating liability between City and Consultant
shall survive the expiration or termination ofthis Agreement.
8.8 Options upon Breach by Consultant. lfConsultant materially breaches any ofthe
terms of this Agreement, City's remedies shall include, but not be limited to, any or all of the
following:
a. Imnrediately terminate this Agreement;
b. Retain the plans, specifications. drawings. reports, design documents, and
any other work product prepared by Consultant pursuant to this Agreement;
c. Retain a different consultant to complete the Services described in
Exhibit A: and/or
d. Charge Consultant the difference between the cost to complete the Services
described in Exhibit A that is unfinished at the time of breach and the amount that Cily
would have paid Consultant pursuant to Section 2 if Consultant had completed the
Services.
SECTION 9. KEEPING AND STATUS OF RECORDS.
26?t03 t858-000t
- l0-
9.1 Records Created as Part of Consultant's Performance. AII reports, data. maps,
models, charts, studies, surveys, photographs, memoranda. plans, studies, specifications, records,
files, or any other documents or materials, in electronic or any other form that Consultant prepares
or obtains pursuant to this Agreement and that relate to the matters covered hereunder shall be the
property ofCity. Consultant hereby agrees to deliver those documents to City upon the expiration
or termination of this Agreernent. [t is understood and agreed that the documents and other
materials, including but not limited to those described above, prepared pursuant to this Agreement
are prepared specifically for City and are not necessarily suitable for any future or other use. Any
use ofsuch documents for other projects by City shall be without liability to Consultant. City and
Consultant agree that, until final approval by City, all data, plans, specifications, reports, and other
documents are confidential and will not be released to third parties rvithout prior written consent
ofboth Parties unless required by law.
9.2 Licensine of Intellectual Pro nertv . This Agreement creates a non-exclusive and
perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs,
rights of reproduction, and other intellectual property embodied in plans, specifications. studies.
drawings, estimates, test data, survey results, models, renderings, and other documents or works
of authorship fixed in any tangible medium of expression, including but not limited to, physical
drawings, digital renderings, or data stored digitally, rnagnetically, or in any other medium, which
are prepared or caused to be prepared by Consultant under this Agreement ("Documents and
Data"). Consultant shall require all subcontractors to agree in writing that City is granted a non-
exclusive and perpetual license for any Documents and Data the subcontractor prepares under this
Agreement. Consultant represents and warrants that Consultant has the legal right to license any
and all Documents and Data. Consultant makes no such representation and warranty in regard to
Documents and Data which were prepared by design professionals other than Consultant or
provided to Consultant by the C ity. Cityshall not be lim ited in any way in its use of the Documents
and Data at any time, provided that any such use not within the purposes intended by this
Agreement shall be at City's sole risk.
9.3 Consultant's Books and Rec ords . Consultant shall maintain any and all ledgers,
books ofaccount, invoices, vouchers. canceled checks, and other records or documents evidencing
or relating to charges for the Services or expenditures and disbursements charged to City under
this Agreement for a minimum ofthree (3) years, or for any longer period required by law, from
thedateoffinal payment to Consultant under this Agreement. All such recordsshallbe maintained
in accordance with generally accepted accounting principles and shall be clearly identified and
readily accessible.
9.4 Inspection and Audit of Records. An y records or documents that Section 9.3 of
this Agreement requires Consultant to maintain shall be made available for inspection, audit,
and/or copying at any time during regular business hours, upon oral or written request of City.
Under California Government Code Section 8546.7, ifthe amount ofpublic funds expended under
this Agreement exceeds TEN THOUSAND DOLLARS ($10,000.00), this Agreerrent shall be
subject to the examination and audit ofthe State Auditor, at the request of City or as part ofany
audit of City, lor a period ofthree (3) years after final payment under this Agreement.
SECTION 10.MISCELLANEOUS PROVISIONS.
10. I Attorneys' Fees. If either Party to this Agreement brings any action, including an
action for declaratory relief, to enforce or interpret the provision ofthis Agreement, the prevailing
Party shall be entitled to reasonable attorneys' fees and expenses including costs, in addition to
any other reliefto which that Party may be entitled; provided, however, that the attorneys' fees
awarded pursuant to this Section shall not exceed the hourly rate paid by City for legal services
multiplied by the reasonable number ofhours spent by the prevailing Party in the conduct ofthe
267tl031858-000r
7610421.2 a08/29l19 -ll-
litigation. The court may set such fees in the same action or in a separate action brought for that
purpose.
10.2 Aoolicable Law: Venue. The internal laws of the State of California shall govern
the interpretation and enforcement of this Agreement. In the evenl that either Party brings any
action against the other under this Agreement, the Parties agree that trial of such action shall be
vested exclusively in Riverside County.
10.3 Severability. lfany provision of this Agreement is held invalid, the remainder of
this Agreement shall not be affected thereby and all other parts of this Agreement shall
nevertheless be in full force and effect.
10.4 Section ljeadings and Subheadings. 'fhe section headin gs and subheadings
contained in this Agreement are included for convenience only and shall not limit or otherwise
affect the terms of this Agreement.
I 0.6 Successors and Assisns. The provisions ofthis Agreement shall inure to the benefit
ofand shall apply to and bind the successors and assigns ofthe Parties.
10.7 Consultant Representative. All matters under this Agreement shall be handled for
Consultant by Andrew Minor ("Consultant's Representative"). The Consultant's Representative
shall have full authority to represent and act on behalf of Consultant for all purposes under this
Agreement. The Consultant's Representative shall supervise and direct the Services, using his
best skill and attention, and shall be responsible for all means, methods, techniques, sequences,
and procedures and for the satisfactory coordination of all portions of the Services under this
Agreement.
10.8 City Contract Adrninistration. This A greement shall be administered by a City
employee, Michelle Sarkissian, IT Analyst ("Contract Administrator"). All correspondence shall
be directed to or through the Contract Administrator or his designee. The Contract Administrator
shall have the power to act on behalf of City for all purposes under this Agreement. Unless
otherwise provided in this Agreement, Consultant shall not accept direction or orders from any
person other than the Contract Administrator or his designee.
10.9 Notices. Any written notice to Consultant shall be sent to:
GEOVIRONMENT CONSULTING
Attn: Andrew Minor
630 W 7th Street
San Jacinto. CA 925 83
Any written notice to City shall be sent to the Contract Administrator at
267tl03185E-0001
16)0421 2 aoa?gt 19
City of Menifee
-t2-
10.5 No Imolied Waiver of Breach. The waiver of any breach of a specific provision of
this Agreement does not constitute a waiver ofany other breach ofthat term or any other term of
this Agreement.
29844 Haun Road
Menifee. CA 925 86
Attn: Michelle Sarkissian, IT Analyst
with a copy to:
City Cterk
City of Menifee
29844 Haun Road
Menifee, CA 92586
10. 1 0 Professional Seal. Where applicable in the determination of the Contact
Administrator, the first page ofa technical report, first page ofdesign specifications, and each page
of construction drawings shall be stamped/sealed and signed by the licensed professional
responsible for the report/design preparation. The stamp/seal shall be in a block entitled "Seal and
Signature of Registered Professional with report/design responsibility," as in the following
example.
Seal and Signature of Registered Professional with
reporVdesi gn responsibi lity.
l0.ll Rishts and Remedies. Except with respect to rights and rernedies expressly
declared to be exclusive in this Agreement, the rights and remedies ofthe Parties are cumulative
and the exercise by either Party of one or more of such rights or remedies shall not preclude the
exercise by it, at the same or different times, ofany other rights or remedies for the same default
or any other default by the other Party.
10.12 Integration. This Agreement, including the scope of services attached hereto and
incorporated herein as Exhibit A, represents the entire and integrated agreement between City and
Consultant and supersedes all prior negotiations, representations. or agreements, either written or
oral. The terms of this Agreement shall be construed in accordance with the meaning of the
language used and shall not be construed for or against either Party by reason ofthe authorship of
lhis Agreement or any other rule ofconstruction which might otherwise apply.
10.13 Counterparts. This Agreement may be executed in multiple counterparts, each of
which shall be an original and all of which together shall constitute one agreement.
10.14 Execution ofContract. The persons executing this Agreement on behalfofeach of
the Parties hereto represent and warrant that (i) such Party is duly organized and existing, (ii) they
are duly authorized to execute and deliver this Agreement on behalf of said Party, (iii) by so
executing this Agreement, such Party is formally bound to the provisions of this Agreement, and
(iv) that entering into this Agreement does not violate any provision of any other Agreement to
which said Party is bound.
10.15 Nondiscrirnination. Consultant covenants that, byand for itself, itsheirs, executors,
assigns, and all persons claiming under or through them, that in the performance ofthis Agreement
2671/01t858-000r
7610,121 2 a08D9/19 -t3-
there shall be no discrimination against or segregation of, any person or group of persons on
account of any imperrnissible classification including, but not limited to, race, color, creed,
religion, sex, marital status, sexual orientation, national origin, or ancestry.
10.16 No Third Party Beneficiariqs. With the ex ception of the specific provisions set
forth in this Agreement, there are no intended third-party beneficiaries under this Agreement and
no such other third parties shall have any rights or obligations hereunder.
10. l7 Nonliability olCitv Ot-flcers and Employecs. No of llcer , official, employee, agent.
representative, or volunteer of City shall be personally liable to Consultant, or any successor in
interest, in the event ofany default or breach by City or for any amount which may become due to
Consultant or to its successor, or for breach ofany obligation ofthe terms of this Agreement.
10.18 No Undue lnfluence. Consultant declares and warrants that no undue influence or
pressure is used against or in concert with any officer or employee of City in connection with the
award, terms or implementation ofthis Agreement, including any method ofcoercion, confidential
financial arrangement, or financial inducement. No officer or employee of City shall receive
compensation, directly or indirectly, from Consultant, or from any officer, employee, or agent of
Consultant, in connection with the award ofthis Agreement or any work to be conducted as a result
of this Agreement.
10.19 No Benefit to Arise to City Employees. No member, officer, or employee of City,
or their designees or agents, and no public official who exercises authority over or has
responsibilities with respect to this Agreement during his/her tenure or for one ( l) year thereafter.
shall have any interest, direct or indirect, in any agreement or sub-agreement, or the proceeds
thereof, for the Services to be performed under this Agreement.
ISignatures on Following Page]
-14-267tl031818-0001
1b30421 2 A08/29t 19
lN WITNESS WHEREOF, the Parties hereto have executed and entered into this
Agreement as ofthe Effective Date.
CITY OF MENIFEE CONSULTANT
Armando G. Vi City Manager
S A iw Clerk
as to Fonn:
Melchin ttorney
Andrew Minor. President
[Note:2 officer's signatures required if
Consultant is a corporation, unless provided
with a certificate of secretary in-lieu]
2671/01t858,000t
7630421 2a08129119 -t5-
W,,Ll,)N ,,vw
Attestij
t
EXHIBIT A
SCOPE OF SERVICES
7630471 .2
^OAlz9t
19
EXHIBIT A
Septemb€r 1?, m19
McheUe Sart&stan
IT Anrlyst
Oface of Informauon Technology
CIW of Menfee
29844 Haun Rd
Menffee, CA 92586
SIIBJECT: GIS Suppdt fc Clty ot Mcdf€€'s LIrCA ko,ect
Dear Ms. Sarldssla]I
Geov,ronmmt Comulung ts pleased to present thls proposal ln re6ponse to yoru request
for GIS Support Srvlces for the Clty of Menfee's LUCA hoiect. The G€ovtonment team
ha, a great deal of oeerlerce ln GIS syEten deslgn, data managetnent, cu8tom
development, and analysls. We brlng focused oeeruse and operate wlth a much lower
ov€riead, whlch allowg us tO be morc etfld€nt, cost eJfecUve, and flo.lble wlth prolect
budgeung and schedu.Ung.
If you have any quesuons or comments, please feel free to contact me at (951) 292-5126
orvla emarl at amlnor@geov,rorurert.com.
Shcerely,
Oesri *-,
Andrew MLnor
Presldent
267t/011858-0001
EXHIBIT A
t )
PROIECT I'NDERSTANDING
Geovlronm€rrt rurtle!'stands that the Clty of Menffee would llke to contlnue/flnallze
address data valtdaUon for the US C€rsus LUCA holect.
SCOPE OF WORK
Tuk t LUC.A Aaldrec! DetrvElldeUon
Geodrcnment w1U aralyze the adalress data provlded by th e CXty for the US Cerrsus local
Update of Cmsus Addresses Opg.auon (LUCA) ln prepanuon for the 2020 Carsus. It ls
our urdentandlng that the Ctty has approlmately 4300 addre8ses to be rwlewed that
may have brpos or othex e!'rors t}Iat wlll need to be ldentfled and corrected to valldate
the ealdresses for uJe tr the 2020 Cersus,
Data wlu be proce8sed ustu the LUCA feedback prccesshg codes ln gedlom 22.1 and
2,2.2 ln the Respondent Gulde. Any add-ress records that need to be appealed wlll be
ldentfiled. SupporUnS documentaUon for the appealed records $dll need to be prcvlded
by the Clty
Geovlrorunent unilerstands that the data must remaln tn the (xty on a tledlcated laptop.
GeovlroDment w1[ pe!'form a]l the work for thls proiect from M€r fee CIW offlces ard
w l use the Census Bureau'E Geographlc Update Parhe6htp Software (GIIPS) to load
thdr Feedback Address Llst and Feedback Address Cowlt Llsts, revlew appeal-e[g1bte
records, and preparc thelr submlsston for the AppeEIs Offlce. The alata \,!,lll be uploaaled
the (lty'E subrll8ston usln8 the Secure Web Incorllng Module (swIM).
Schsdulg
630 9{ /th St
s.n J.ci.to cA 92583
lesri ---*'
a P 95r ?9? 5126
@ *ww eeovtonrnent con,
Pege lZ
PnDo..l 01d) - Cry d }ldli GI8 8{rDdt srDt@b.E r0, 2019
267tl011858,000t
7630421 2 a00/00/00
The aaldr€s8es w l be processed throu8h A.rcCIS to lilentfy any erlors. Any addr€sses
that contaln el'Iors wt]l be manually chec.ked to deternlne the ermr. Any aalatre8ses that
car't be corr€cted w l be revlewed wlth the Clty to determlne lf the adalresses need to be
seated due to nety ilevelopmmt,
The address data ana\6ts anil valdauon ls anu.clpeted to be completed wlthh 2 weeks
from NoUce to Proceeal (NTP).
1
P.ge l3
Oesri -'-*'-'
Colt Elth8tc
The co3t to perforn the work descrlbed above ls shown below and wlll be performed on
a flxed fee basls not to erceed thls artrount. Addlttonal $'ork outslde t}le od8lnal scope
of work wUl not be psformed wlthout prlor wrltten autlortzatlon fuom the Clty.
Tr!k Cost
Task 1: LUCA Address Data ValldaUon $a7s0.00
Tot8l $2J50.00
530 W tlh sr
ftn Jlcinro, cA 92583
! l lsr ze: rrzo
l! wwwseovi,onrncnt.conr
Prj.Do..I ofo - Clb d l,a.nb GIt SEBdt 9.rtc!.8 10, ,010
267V03 t858-000t
7630421 2 600/00/00 -3-