2018/07/01 Bucknam Infrastructure Group, Inc. Menifee 18/19 GIS Support ServicesCITY OF MENIFEE
PROFESSIONAL SERVICES AGREEMENT
Menifee 2018/19 GIS Support Sen'ices
THIS PROFESSIONAL SERVICES AGREEMENT ("Agreement") is made and effective
this 1,:/^ day of )tut0 ,2018 ("Effective Date") by and between the CITY OF MENIFEE, a
California municipal corporation, ("City") and Bucknam Infrastructure Group a California S-
Corporation ("Consultant"). City and Consultant may sometimes herein be refened to individually
as a "Party" and collectively as the "Parties."
SECTION I. SERVICES.
Subject to the terms and conditions set forth in this Agreement, Consultant shall provide to
City the services described in the Scope ofServices, attached hereto as Exhibit A and incorporated
herein by this reference (the "Services"). Consultant will perform subsequent task orders as
requested by the Contract Administrator (as defined below), in accordance with the Scope of
Services. In the event ofa conflict in or inconsistency between the terms of this Agreement and
Exhibit A, this Agreement shall prevail.
Term of Services. The term of this Agreement shall begin on July l, 2018 and shall end June 30,
2019 unless the term of this Agreement is otherwise terminated or extended as provided for in
Section 8. The time provided to Consultant to complete the Services required by this Agreement
shall not affect City's right to terminate this Agreement, as provided for in Section 8.
Standard of Performance. Consultant re presents and warrants that Consultant is a provider of first
class work and services and Consultant is experienced in performing the Services contemplated
herein and, in light olsuch status and experience, Consultant shall perform the Services required
pursuant to this Agreement in the manner and according to the standards observed by a competent
practitioner of the profession in which Consultant is engaged in the geographical area in which
Consultant practices its profession and to the sole satisfaction of the Contract Administrator.
Time. Consultant shall devote such time to the performance of the Services pursuant to this
Agreement as may be reasonably necessary to satisfy Consultant's obligations hereunder.
Authorization to Perlorm Services. Consultant is not authorized to perform any ofthe Services or
incur any costs whatsoever under the terms of this Agreement until receipt of authorization from
the Contract Administrator.
267tl03tE58-0001
76:i0550 2 a05rll l8
Assignment of Personnel. Consultant shall assign only competent personnel to perform the
Services pursuant to Agreement. In the event that City, in its sole discretion, at any time during
the term of this Agreement, desires the reassignment of any such persons, Consultant shall,
immediately upon receiving notice from City of such desire of City, reassign such person or
persons.
SECTION2. COMPENSATION.
City hereby agrees to pay Consultant a sum not to exceed FIFTY SEVEN THOUSAND
THREE HUNDRED SIXTY DOLLARS AND ZERO CENTS ($57,360.00) notwithstanding any
contrary indications that may be contained in Consultant's proposal, for the Services to be
performed and reimbursable costs incurred under this Agreement. In the event of a conflict
between this Agreement and Exhibit A, regarding the amount of compensation, this Agreement
shall prevail. City shall pay Consultant for the Services rendered pursuant to this Agreement at
the time and in the manner set forth herein. The payments specified below shall be the only
payments from City to Consultant for the Services rendered pursuant to this Agreement.
Consultant shall submit all invoices to City in the manner specified herein. Except as specifically
authorized in advance by City, Consultant shall not bill City for duplicate services performed by
more than one person.
Invoices. Consultant shall submit invoices monthly during the term of this Agreement, based on
the cost for the Services performed and reimbursable costs incurred prior to the invoice date.
lnvoices shall contain the following information:
a. Serial identifications of progress bills; i.e., Progress Bill No. I for the first
invoice, etc.;
b. The beginning and ending dates ofthe billing period;
c. A "Task Summary" containing the original contract amount, the amount of
prior billings, the total due this period. the balance available under this Agreement, and the
percentage of completion;
d. At City's option, for each item in each task, a copy of the applicable time
entries or time sheets shall be submitted showing the name of the person performing the
Services, the hours spent by each person, a brief description of the Services, and each
reimbursable expense;
Receipts for expenses to be reimbursed;
The Consultant Representative's si gnature
Invoices shall be submitted to:
City of Menifee
Attn: Accounts Payable
29714 Haun Road
Menifee. CA, 92586
f.
267 t/03 tE5E-000 I
76305t0 2 a0t3t/r8 _)-
e. The total number of hours of work perfbrmed under this Agreement by
Consultant and each employee, agent, and subcontractor of Consultant performing the
Services hereunder necessary to complete the Services described in Exhibit A;
Monthly Payment. Ci ty shall make monthly payments, based on invoices received, for the
Services satisfactorily performed, and for authorized reimbursable costs incurred. City shall have
thirty (30) days from the receipt ofan invoice that complies with all ofthe requirements above to
pay Consultant.
Final Payment. Ci ty shall pay the last ten percent (10%) ofthe total amount due pursuant to this
Agreement within sixty (60) days after completion of the Services and submittal to City of a final
invoice, if all ofthe Services required have been satisfactorily performed.
Total Pavment.City shall not pay any additional sum for any expense or cost whatsoever incurred
by Consultant in rendering the Services pursuant to this Agreement. City shall make no payment
for any extra, further, or additional service pursuant to this Agreement.
ln no event shall Consultant submit any invoice for an amount in excess of the
maximum amount of compensation provided above either for a task or for the entirety of the
Services performed pursuant to this Agreement, unless this Agreement is modified in writing prior
to the submission ofsuch an invoice.
Hourlv Fees. Fees for the Services performed by Consultant on an hourly basis shall not exceed
the amounts shown on the fee schedule included with Exhibit A.
Reimbursable Exoenses
Agreement.
Reimbursable expenses are included within the maximum amount of this
Pavment ofTaxes. Consultant is solel y responsible for the payment of employment taxes incurred
under this Agreement and any federal or state taxes.
Pavment uoon Termination. In the event that Cit y or Consultant terminates this Agreement
pursuant to Section 8, City shall compensate Consultant for all outstanding costs and reimbursable
expenses incurred for Services satisfactorily completed and for reimbursable expenses as of the
date of written notice of termination. Consultant shall maintain adequate logs and timesheets in
order to verify costs and reimbursable expenses incurred to that date.
SECTION 3, FACILITIES AND EQUIPMENT.
Except as otherwise provided, Consultant shall, at its sole cost and expense, provide all
facilities and equipment necessary to perform the services required by this Agreement. City shall
make available to Consultant only physical facilities such as desks, filing cabinets, and conference
space, as may be reasonably necessary for Consultant's use while consulting with City employees
and reviewing records and the information in possession of City. The location, quantity, and time
of furnishing those facilities shall be in the sole discretion of City. In no event shall City be
required to furnish any facility that may involve incurring any direct expense, including but not
limited to computer, long-distance telephone or other communication charges, vehicles, and
reproduction facilities.
SECTION 4. INSURANCE REQUIREMENTS.
2671/031858-0001
7630550 2 a05/l l/18 -t
Before beginning any work under this Agreement, Consultant, at its own cost and expense,
shall procure the types and amounts of insurance checked below and provide Certificates of
lnsurance, indicating that Consultant has obtained or currently maintains insurance that meets the
requirements of this section and which is satisfactory, in all respects, to City. Consultant shall
maintain the insurance policies required by this section throughout the term of this Agreement.
The cost of such insurance shall be included in Consultant's compensation. Consultant shall not
allow any subcontractor, consultant or other agent to commence work on any subcontract until
Consultant has obtained all insurance required herein for the subcontractor(s) and provided
evidence thereofto City. Verification ofthe required insurance shall be submitted and made part
of this Agreement prior to execution. Consultant acknowledges the insurance policy must cover
inter-insured suits between City and other Insureds.
Workers' Compensation. Consultant shall, at its sole cost and expense, maintain Statutory
Workers' Compensation Insurance and Employer's Liability Insurance for any and all persons
employed directly or indirectly by Consultant pursuant to the provisions ofthe Califomia Labor
Code. Statutory Workers' Compensation Insurance and Employer's Liability Insurance shall be
provided with limits of not less than ONE MILLION DOLLARS ($1,000,000.00) per accident,
ONE MILLION DOLLARS ($1,000,000.00) for disease per employee, and ONE MILLION
DOLLARS ($1,000,000.00) lor disease per policy. In the altemative, Consultant may rely on a
self-insurance program to meet those requirements, but only if the program of self-insurance
complies fully with the provisions of the California Labor Code. Determination of whether a self-
insurance program meets the standards of the California Labor Code shall be solely in the
discretion ofthe Contract Administrator. The insurer, ifinsurance is provided, or Consultant, ifa
program of self-insurance is provided, shall waive all rights of subrogation against City and its
officers, officials, employees, and authorized volunteers for loss arising from the Services
performed under this Agreement.
Commercial Ceneral and Automobile Liabilitv lnsurance.
4.2.1 General reouirements. Consultant, at its own cost and expense, shall
maintain commercial general and automobile liability insurance for the term of this Agreement in
an amount not less than ONE MILLION DOLLARS ($1,000,000.00) per occulrence, combined
single limit coverage, for risks associated with the Services contemplated by this Agreement, TWO
MILLION DOLLARS ($2,000,000.00) general aggregate, and TWO MILLION
DOLLARS ($2,000,000.00) products/completed operations aggregate. If a Commercial General
Liability lnsurance or an Automobile Liability Insurance form or other form with a general
aggregate limit is used, either the general aggregate limit shall apply separately to the Services to
be performed under this Agreement or the general aggregate limit shall be at least twice the
required occurrence limit. Such coverage shall include but shall not be limited to, protection
against claims arising from bodily and personal injury, including death resulting therefrom, and
damage to property resulting from the Services contemplated under this Agreement, including the
use ofhired, owned, and non-owned automobiles.
4.2.2 Minimum scope of coverase. Commercial general coverage shall be at least
as broad as lnsurance Services Office Commercial General Liability occurrence form CG 0001 .
Automobile coverage shall be at least as broad as Insurance Services Office Automobile Liability
form CA 0001 Code 2, 8, and 9. No endorsement shall be attached limiting the coverage.
2671/031858-0001
7630550 2 a05/31/18 -4
4.2.3 Additional requirements. Each of the following shall be included in the
insurance coverage or added as a certified endorsement to the policy:
a. The insurance shall cover on an occurrence or an accident basis. and
not on a claims-made basis.
b. Any failure of Consultant to comply with reporting provisions of the
policy shall not affect coverage provided to City and its officers, employees, agents,
and volunteers.
Professional Liabilitv lnsurance.
4.3.1 Ceneral requirements. Consultant, at its own cost and expense, shall
maintain for the period covered by this Agreement professional liability insurance for licensed
professionals performing the Services pursuant to this Agreement in an amount not less than ONE
MILLION DOLLARS (S1,000,000) covering the licensed professionals' errors and omissions.
Any deductible or self-insured retention shall be shown on the Certificate. lf the deductible or
self-insured retention exceeds TWENTY-FM THOUSAND DOLLARS ($25,000), it must be
approved by City.
4.3.2 Claims-made limitations. The following provisions shall apply if the
professional liability coverage is written on a claims-made form:
c. The retroactive date of the policy must be shown and must be no
later than the commencement ofthe Services.
d. Insurance must be maintained and evidence of insurance must be
provided for at least five (5) years after the expiration or termination of this
Agreement or completion of the Services, so long as commercially available at
reasonable rates.
e. lf coverage is canceled or not renewed and it is not replaced with
another claims-made policy form with a retroactive date that precedes the Effective
Date ofthis Agreement, Consultant must provide extended reporting coverage for
a minimum of five (5) years after the expiration or termination of this Agreement
or the completion ofthe Services. Such continuation coverage may be provided by
one ofthe following: (l) renewal ofthe existing policy; (2) an extended reporting
period endorsement; or (3) replacement insurance with a retroactive date no later
than the commencement ofthe Services underthis Agreement. Cityshall havethe
right to exercise, at Consultant's sole cost and expense, any extended reporting
provisions ofthe policy, ifConsultant cancels or does not renew the coverage.
f. A copy of the claim reporting requirements must be submitted to
City prior to the commencement of the Services under this Agreement.
5-2671/03tE5E-000t
74i10550 2 a05/ll I /18
All Policies Requirements.
4.4.1 Acceptability of insurers. All insurance re quired by this Section is to be
placed with insurers with a Bests' rating of no less than A:Vll and admitted in Califomia.
4.4.2 Verification of coverase. Prior to beginning the Services under this
Agreement, Consultant shall furnish City with Certificates of Insurance, additional insured
endorsement or policy language granting additional insured status complete certified copies ofall
policies, including complete certified copies of all endorsements. All copies of policies and
certified endorsements shall show the signature of a person authorized by that insurer to bind
coverage on its behalf. The Certificate of Insurance must include the lollowing reference:
Menifee 2018/19 GIS Support Services. The name and address for Additional Insured
endorsements, Certificates of Insurance and Notice of Cancellation is: City of Menifee,
29714 Haun Road, Menifee, CA 92586. City must be endorsed as an additional insured for
liability arising out ofongoing and completed operations by or on behalf of Consultant.
4.4.3 Notice of Reduction in or Cancella tion of Coverase. Consultant shall
provide written notice to City within ten (10) working days prior to the occurrence ofany ofthe
following: (l ) any of the required insurance policies is terminated; (2) the limits of any of the
required polices are reduced; or (3) the deductible or self insured retention is increased.
4.4.4 Additional insured: orimarv insurance. City and its oflicers, employees,
agents, and authorized volunteers shall be covered as additional insureds with respect to each of
the following: liability arising out of the Services performed by or on behalf of Consultant,
including the insured's general supervision of Consultant: products and completed operations of
Consultant, as applicable; premises owned, occupied, or used by Consultant; and automobiles
owned, leased, or used by Consultant in the course of providing the Services pursuant to this
Agreement. The coverage shall contain no special limitations on the scope ofprotection afforded
to City or its officers, employees, agents, or authorized volunteers. The insurance provided to City
as an additional insured must apply on a primary and non-contributory basis with respect to any
insurance or self-insurance program maintained by City. Additional insured status shall continue
for one ( I ) year after the expiration or termination ofthis Agreement or completion ofthe Serv ices.
A certified endorsement must be attached to all policies stating that coverage ls
primary insurance with respect to City and its officers, officials, employees, and volunteers, and
that no insurance or self-insurance maintained by City shall be called upon to contribute to a loss
under the coverage.
4.4.5 Deductibles and Self-insured Retentions. Consultant shall obtain the
written approval ofCity for the self-insured retentions and deductibles before beginning any ofthe
Services.
During the term of this Agreement, only upon the prior express written
authorization of the Contract Administrator, Consultant may increase such deductibles or self-
insured retentions with respect to City, its officers, employees, agents, and volunteers. The
Contract Administrator may condition approval of an increase in deductible or selfl-insured
retention levels with a requirement that Consultant procure a bond guaranteeing payment of losses
2671/03t858-0001
?610t50 2 a05/ll/la 6-
4.4.6 Subcontractors. Consultant shall include all subcontractors as insureds
under its policies or shall furnish separate certificates and certified endorsements for each
subcontractor. All coverages for subcontractors shall be subject to all ofthe requirements stated
herein.
4.4.7 Y ariation The Contract Administrator may, but is not required to, approve
in writing a variation in the foregoing insurance requirements, upon a determination that the
coverage, scope, limits, and forms ofsuch insurance are either not commercially available, or that
City's interests are otherwise fully protected.
Remedies. In addition to any other remedies at law or equity City may have if Consultant fails to
provide or maintain any insurance policies or policy endorsements to the extent and within the
time herein required, City may, at its sole option, exercise any of the following remedies, which
are altematives to other remedies City may have and are not the exclusive remedy for Consultant's
breach:
a. Obtain such insurance and deduct and retain the amount ofthe premiums
for such insurance from any sums due under this Agreement;
b. Order Consultant to stop work under this Agreement or withhold any
payment that becomes due to Consultant hereunder, or both stop work and withhold any
payment, until Consultant demonstrates compliance with the requirements hereof; and/or
c. Terminate this Agreement.
SECTION 5. INDEMNIFICATION.
Indemnification for Professional Li abil tv Where the law establishes a professional standard of
care for performance of the Services, to the fullest extent permitted by law, Consultant shall
indemnify, protect, defend (with counsel selected by City), and hold harmless City and any and all
of its officers, employees, officials, volunteers, and agents from and against any and all claims,
losses, costs, damages, expenses, liabilities. liens. actions, causes of action (whether in tort'
contract, under statute, at law, in equity, or otherwise) charges, awards, assessments, fines, or
penalties of any kind (including reasonable consultant and expert fees and expenses of
investigation, costs of whatever kind and nature and, if Consultant fails to provide a defense lor
City, the legal costs ofcounsel retained by City) and any judgment (collectively, "Claims") to the
extent same are caused in whole or in part by any negligent or wrongful act. error, or omission of
Consultant, its officers, agents, employees, or subcontractors (or any entity or individual that
Consultant shall bear the legal liability thereof) in the performance ofprofessional services under
this Agreement.
lndemnification for Other t hanP rofessional Liabilitv. Other than in the performance of
professional services and to the full extent permitted by law. Consultant shall indemnify, protect,
defend (with counsel selected by City), and hold harmless City, and any and all of its officers,
employees, officials, volunteers, and agents from and against any and all Claims, where the same
267V031858-000r -7
and related investigations, claim administration, and defense expenses that is satisfactory in all
respects to each of them.
arise out of, are a consequence of, or are in any way attributable to. in whole or in part. the
performance of this Agreement by Consultant or by any individual or entity for which Consultant
is Iegally liable, including but not limited to officers, agents, employees or subcontractors of
Consultant-
Limitation of Indemniflcation. The provisions of this Section 5 do not apply to claims occurring
as a result of City's sole or active negligence. The provisions of this Section 5 shall not release
City from liability arising from gross negligence or willful acts or omissions of City or any and all
of its officers, officials, employees, and agents acting in an official capacity.
SECTION 6. STATUS OF CONSULTANT.
Independent Co ntractor.At all times during the term of this Agreement, Consultant shall be an
independent contractor and shall not be an employee of City. City shall have the r;ght to control
Consultant only insofar as the results of the Services rendered pursuant to this Agreement and
assignment ofpersonnel pursuant to Subparagraph l.3l however, otherwise City shall not have the
right to control the means by which Consultant accomplishes the Services rendered pursuant to
this Agreement. The personnel performing the Services under this Agreement on behalf of
Consultant shall at all times be under Consultant's exclusive direction and control. Consultant
shall not at any time or in any manner represent that it or any of its officers, employees, or agents
is in any manner officers, officials, employees, or agents of City. Consultant shall not incur or
have the power to incur any debt, obligation, or liability whatever against City, or bind City in any
manner. Except for the fees paid to Consultant as provided in this Agreement, City shall not pay
salaries, wages, or other compensation to Consultant for performing the Services hereunder for
City. City shall not be liable for compensation or indemnification to Consultant for injury or
sickness arising out of performing the Services hereunder. Notwithstanding any other City, state,
or federal policy, rule, regulation, law, or ordinance to the contrary, Consultant and any of its
employees, agents, and subcontractors providing services under this Agreement shall not qualify
for or become entitled to any compensation, benefit, or any incident of employment by City,
including but not limited to eligibility to enroll in the California Public Employees Retirement
System ("PERS") as an employee of City and entitlement to any contribution to be paid by City
for employer contributions and/or employee contributions for PERS benefits.
SECTION 7. LEGAL REQUIREMENTS.
Goveming Law. The laws of the State olCalilornia shall govern this Agreemenr
Compliance with A pplicable Laws.Consultant and any subcontractor shall comply with all
applicable local, state, and federal laws and regulations applicable to the performance ofthe work
hereunder. Consultant shall not hire or employ any person to perform work within City or allow
any person to perform the Services required under this Agreement unless such person is properly
documented and legally entitled to be employed within the United States. Any and all work subject
to prevailing wages, as determ ined by the Director of lndustrial Relations of the State of California,
will be the minimum paid to all laborers, including Consultant's employee and subcontractors. It
is understood that it is the responsibility of Consultant to determine the correct scale. The State
Prevailing Wage Rates may be obtained from the California Department of lndustrial Relations
("DIR") pursuant to California Public Utilities Code, Sections 465,466,and 467 by calling4l5-
703-4774. Appropriate records demonstrating compliance with such requirement shall be
26? l/01t858-0001
7630550.2 a05/l l/18 8-
maintained in a safe and secure location at all times, and readily available at City's request.
Consultant shall indemnify, defend, and hold City and its elected and appointed boards, members,
officials, officers, agents, representatives, employees, and volunteers harmless from and against
any Iiability, loss, damage, cost or expenses (including but not limited to reasonable attorneys'
fees, expert witness fees, court costs, and costs incurred related to any inquiries or proceedings)
arising from or related to (i) the noncompliance by Consultant or any party performing the Services
of any applicable local, state, and/or federal law, including, without limitation, any applicable
federal and/or state labor laws (including, without limitation, the requirement to pay state
prevailing wages and hire apprentices); (ii) the implementation of Section I 78 I ofthe Labor Code,
as the same may be amended from time to time, or any other similar law; and/or (iii) failure by
Consultant or any party perlorming the Services to provide any required disclosure or
identification as required by Labor Code Section 1781, as the same may be amended from time to
time, or any other similar law. It is agreed by the Parties that. in connection with performance of
the Services, including, without Iimitation, any and all public works (as defined by applicable law),
Consultant shall bear all risks of payment or non-payment of prevailing wages under Califomia
law and/or the implementation of Labor Code Section 1781, as the same may be amended from
time to time, and/or any other similar law. Consultant acknowledges and agrees that it shall be
independently responsible for reviewing the applicable laws and regulations and effectuating
compliance with such laws. Consultant shall require the same ofall subcontractors.
Licenses and Permits. Consultant re presents and warrants to City that Consultant and its
employees, agents, and any subcontractors have all licenses, permits, qualifications, and approvals
ofwhatsoever nature that are legally required to practice their respective professions. Consultant
represents and warrants to City that Consultant and its employees, agents, and subcontractors shall,
at their sole cost and expense, keep in effect at all times during the term of this Agreement any
licenses, permits, and approvals that are legally required to practice their respective prolessions.
ln addition to the foregoing, Consultant and any subcontractors shall obtain and maintain during
the term ofthis Agreement valid Business Licenses from City.
SECTION 8. TERMINATION AND MODIFICATION.
Termination. Ci ty may cancel this Agreement at any time and without cause upon written
notification to Consultant.
Termination by Consultant. Consultant may cancel this Agreement upon 30 days'written notice
to City.
Consequences of Termination. In the event of termination, Consultant shall be entitled to
compensation for the Services performed up to the date of termination; City, however, may
condition payment ofsuch compensation upon Consultant delivering to City any or all documents,
photographs, computer software, video and audio tapes, and other materials provided to Consultant
or prepared by or for Consultant or City in connection with this Agreement.
Extension. City may, in its sole and exclusive discretion, extend the end date of this Agreement
beyond that provided for in Subsection I .l . Any such extension shall require a written amendment
to this Agreement, as provided for herein. Consultant understands and agrees that, if City grants
such an extension, City shall have no obligation to provide Consultant with compensation beyond
the maximum amount provided for in this Agreement. Similarly. unless authorized bythe Contract
267Ilo:t t85E-0001
7630J50.2 505/31/18 -9-
Administrator, City shall have no obligation to reimburse Consultant for any otherwise
reimbursable expenses incuned during the extension period.
Amendments. The Parties may amend this Agreement only by a writing signed by all the Parties.
Assignment and Subcontracting. City and Consultant recognize and agree that this Agreement
contemplates personal perlormance by Consultant and is based upon a determination of
Consultant's unique personal competence, experience, and specialized personal knowledge'
Moreover, a substantial inducement to City for entering into this Agreement was and is the
professional reputation and competence of Consultant. Consultant may not assign this Agreement
or any interest therein without the prior written approval ofthe Contract Administrator. Consultant
shall not subcontract any portion ofthe performance contemplated and provided for herein, other
than to the subcontractors noted in Consultant's proposal, without prior written approval of the
Contract Administrator. In the event that key personnel leave Consultant's employ, Consultant
shall notify City immediately.
Survival. All obligations arising prior to the expiration or termination of this Agreement and all
provisions of this Agreement allocating liability between City and Consultant shall survive the
expiration or termination of this Agreement.
Ootions uoon Bre ach bv Consultant. If Consultant materiall y breaches any of the terms of this
Agreement, City's remedies shall include, but not be limited to, any or all of the following
a. Immediately terminate this Agreement;
b. Retain the plans. specifications, drawings, reports, design documents' and
any other work product prepared by Consultant pursuant to this Agreement;
c. Retain a different consultant to complete the Services described
Exhibit Al and/or
tn
d. Charge Consultant the difference between the cost to complete the Services
described in Exhibit A that is unfinished at the time of breach and the amount that City
would have paid Consultant pursuant to Section 2 if Consultant had completed the
Services.
SECTION 9. KEEPING AND STATUS OF RECORDS.
Records Created as Part of C onsultant's Performance. All re ports, data, maps, models, charts,
studies, surveys, photographs, memoranda, plans, studies, specifications, records, files, or any
other documents or materials, in electronic or any other form that Consultant prepares or obtains
pursuant to this Agreement and that relate to the matters covered hereunder shall be the property
of City. Consultant hereby agrees to deliver those documents to City upon the expiration or
termination of this Agreement. It is understood and agreed that the documents and other materials,
including but not limited to those described above, prepared pursuant to this Agreement are
prepared specifically for City and are not necessarily suitable for any future or other use. Any use
of such documents for other projects by City shall be without liability to Consultant. City and
Consultant agree that, until final approval by City, all data, plans, specifications. reports. and other
26?r/03r85&0001
7630550.2 !05/31/18 - l0-
documents are confidential and will not be released to third parties without prior written consent
of both Parties unless required by law.
Licensing of Intellectual Propertv. This A greement creates a non-exclusive and perpetual license
for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, rights of
reproduction, and other intellectual property embodied in plans, specifications, studies, drawings,
estimates, test data, survey results, models, renderings, and other documents or works of
authorship fixed in any tangible medium of expression, including but not limited to, physical
drawings, digital renderings, or data stored digitally, magnetically, or in any other medium, which
are prepared or caused to be prepared by Consultant under this Agreement ("Documents and
Data"). Consultant shall require all subcontractors to agree in writing that City is granted a non-
exclusive and perpetual license for any Documents and Data the subcontractor prepares under this
Agreement. Consultant represents and warrants that Consultant has the legal right to license any
and all Documents and Data. Consultant makes no such representation and warranty in regard to
Documents and Data which were prepared by design professionals other than Consultant or
provided to Consultantbythe City. Cityshall notbe limited inany way in its useofthe Documents
and Data at any time, provided that any such use not within the purposes intended by this
Agreement shall be at City's sole risk.
Consultant's Booksand Records. Consultant shall maintain any and all ledgers, books ofaccount,
invoices, vouchers, canceled checks, and other records or documents evidencing or relating to
charges for the Services or expenditures and disbursements charged to City under this Agreement
for a minimum ofthree (3) years, or for any longer period required by law, from the date offinal
payment to Consultant under this Agreement. All such records shall be maintained in accordance
with generally accepted accounting principles and shall be clearly identified and readily accessible.
Inspection and Audit of Records. An y records or documents that Section 9.3 of this Agreement
requires Consultant to maintain shall be made available for inspection, audit, and/or copying at
any time during regular business hours, upon oral or written request of City. Under Califomia
Govemment Code Section 8546.7, if the amount of public funds expended under this Agreement
exceeds TEN THOUSAND DOLLARS ($10,000.00), this Agreement shall be subject to the
examination and audit ofthe State Auditor, at the request of City or as part ofany audit oiCity,
for a period ofthree (3) years after final payment under this Agreement.
SECTIONIO. MISCELLANEOUSPROVISIONS.
Attomeys' Fees. If either Party to this Agreement brings any action, including an action for
declaratory relief, to enforce or interpret the provision ofthis Agreement, the prevailing Party shall
be entitled to reasonable attorneys'fees and expenses including costs, in addition to any other
relief to which that Party may be entitled; provided, however, that the attomeys'fees awarded
pursuant to this Section shall not exceed the hourly rate paid by City for legal services multiplied
by the reasonable number of hours spent by the prevailing Party in the conduct of the litigation.
The court may set such fees in the same action or in a separate action brought for that purpose.
Applicable Law; Venue. The internal laws of the State of California shall govern the interpretation
and enforcement of this Agreement. ln the event that either Party brings any action against the
other under this Agreement, the Parties agree that trial of such action shall be vested exclusively
in Riverside County.
2671/031858-0001
?6:10550 2 a0t/:11/18 -ll-
Severability. If an y provision of this Agreement is held invalid, the remainder of this Agreement
shall not be affected thereby and all other parts ofthis Agreement shall nevertheless be in full force
and effect.
Section Headinss and Subheadings. The section headings and subheadings contained in this
Agreement are included for convenience only and shall not limit or otherwise affect the terms of
this Agreement.
No Implied Waiver oi Breach The waiver ofany breach ofa specific provision of this Agreement
does not constitute a waiver ofany other breach ofthat term or any other term of this Agreement.
Successors and Assigns. The provisions of this Agreement shall inure to the benefit of and shall
apply to and bind the successors and assigns of the Parties.
Consultant Representative. All matters under this A greement shall be handled for Consultant by
Peter Bucknam ("Consultant's Representative"). The Consultant's Representative shall have full
authority to represent and act on behalf of Consultant for all purposes under this Agreement. The
Consultant's Representative shall supervise and direct the Services, using his best skill and
attention, and shall be responsible for all means, methods, techniques, sequencesi and procedures
and for the satisfactory coordination of all portions of the Services under this Agreement.
City Contract Administration. This A greement shall be administered by the City employee
Michelle Sarkissian, IT Specialist ("Contract Administrator"). All correspondence shall be
directed to or through the Contract Administrator or his designee. The Contract Administrator
shall have the power to act on behalf of City for all purposes under this Agreement. Unless
otherwise provided in this Agreement, Consultant shall not accept direction or orders from any
person other than the Contract Administrator or his designee.
Notices. Any written notice to Consultant shall be sent to:
Bucknam Infrastructure Group
3548 Seagate Way, Suite 230
Oceanside. CA 92056
Attn: Peter Bucknam
Any written notice to City shall be sent to the Contract Administrator at:
City of Menifee
29714 Haun Road
Menifee, CA 92586
Attn: Michelle Sarkissian, lT Specialist
with a copy to
City Clerk
City of Menifee
29714 Haun Road
Menifee, CA 92586
267tl03tE58-0001
7630550.2.05/31/lE -12-
Professional Seal. Where a pplicable in the determination of the Contract Administrator, the first
page of a technical report, first page of design specifications, and each page of construction
drawings shall be stamped/sealed and signed by the licensed professional responsible for the
report/design preparation. The stamp/seal shall be in a block entitled "Seal and Signature of
Registered Professional with report/design responsibility," as in the following example.
Seal and Signature ofRegistered Professional with
report/desi gn responsibi I ity.
ts and Remedies.Except with respect to rights and remedies expressly declared to be
exclusive in this Agreement, the rights and remedies ofthe Parties are cumulative and the exercise
by either Party of one or more of such rights or remedies shall not preclude the exercise by it, at
the same or different times, ofany other rights or remedies for the same default or any other default
by the other Party.
Intes lon . This Agreement, including the scope of services attached hereto and incorporated
herein as Exhibit A, represents the entire and integrated agreement between City and Consultant
and supersedes all prior negotiations, representations, or agreements, either written or oral. The
terms of this Agreement shall be construed in accordance with the meaning ofthe language used
and shall not be construed for or against either Party by reason ofthe authorship ofthis Agreement
or any other rule ofconstruction which might otherwise apply.
C ounterDarts This Agreement may be executed in multiple counterparts, each of which shall be
an original and all of which together shall constitute one agreement.
Execution f Contract.The persons executing this Agreement on behalf of each of the Parties
hereto represent and warrant that (i) such Party is duly organized and existing, (ii) they are duly
authorized to execute and deliver this Agreement on behalfofsaid Party, (iii) by so executing this
Agreement, such Party is formally bound to the provisions ofthis Agreement, and (iv) that entering
into this Agreement does not violate any provision of any other Agreement to which said Party is
bound.
2671/0llE58-0001
76305J0.2 a05/3 t4 E
Nondiscrimination. Consultant covenants that, by and for itself, its heirs, executors, assigns, and
all persons claiming under or through them, that in the performance of this Agreement there shall
be no discrimination against or segregation of, any person or group ofpersons on account ofany
impermissible classification including, but not limited to, race, color, creed, religion, sex, marital
status, sexual orientation, national origin, or ancestry.
No Third Partv Beneficiaries. With the exception of the specific provisions set forth in this
Agreement, there are no intended third-party beneficiaries under this Agreement and no such other
third parties shall have any rights or obligations hereunder.
Nonliability of City Officers and Emplovees. No officer, official, employee, agent, representative,
or volunteer of City shall be personally liable to Consultant, or any successor in interest, in the
event ofany default or breach by City or for any amount which may become due to Consultant or
to its successor, or for breach ofany obligation ofthe terms ofthis Agreement.
-13-
No Undue Influence. Consultant declares and warrants that no undue influence or pressure is used
against or in concert with any officer or employee of City in connection with the award, terms or
implementation ofl this Agreement, including any method of coercion. confidential financial
arrangement, or financial inducement. No officer or employee ofCity shall receive compensation,
directly or indirectly, from Consultant, or from any officer, employee, or agent of Consultant, in
connection with the award of this Agreement or any work to be conducted as a result of this
Agreement.
No Benefit to Arise to City Emoloyees. No member. officer, or employee of City, or their
designees or agents, and no public official who exercises authority over or has responsibilities with
respecl to this Agreement during his/her tenure or for one(l) year thereafter, shall have any
interest, direct or indirect, in any agreement or sub-agreement, or the proceeds thereof, for the
Services to be performed under this Agreement.
ISignatures on Following Page]
267rl03t858.000r
7610550.2 aot/l I /lE -t4-
IN WITNESS WHEREOF, the Parties hereto have executed and entered into this
Agreement as ofthe Effective Date.
CITY OF MENIFEE CONSULTANT
La-aa .5':L.t? ,Mayor l1a-7)
Attest:
A.M anwanng,City Clerk
Approved as to Form:
Jeffrey Melching, City Attorney
Peter Buc , Secretary
fNote: 2 officer's signatures required if
Consultant is a corporation]
267rl03t8t8{00t
7610550.2 a05/31/18 -15-
eeter ouc\nil, e.es;aent
/1
dr
[,XHIBIT A
SCOPE OF SERVICES
EXHIBIT A
PAGE I of I2671/0IE5E-000t
7630J50.2 a05/31/r 8
SCOPE OF WORK
With an established Menifee Geographic lnformation System (MGIS) implemented in 2013, the
City has grown to rely on and utilize the system on a daily basis. Recognizing that the system is
critical to day-to-day operations within the City and its departments, an annual need has been
identified to maintain a Gl5 management team to champion and ensure GIS projects are efficiently
managed within each department (GlS Operations & Management). This is essentialto achieving
short-term goals and establishing the long-term success ofthe MGl5.
Project priority and delivery are also essentialto this success in the coming years. With Bucknam
lnfrastructure Group, lnc. (Bucknam) staff working onsite we will immediately be able to assess
ongoing GIS projects (internal and with outside consultants), implement solutions to known short-
term GIS needs and manage long-term GIS priorities.
With a citywide understanding gained from assessing these priorities, Bucknam will serve as the
go-to GIS management team for the 2018-2019 fiscal year. We will facilitate numerous GIS
Operations and Maintenance projects for the MGlS Program.
Our efforts will include:
o Gls staff augmentation
. Core GIS Annual Updates (All Departments)
. Special Gls Pro.iects (All Departments)
o Quarterly-Annual Department GIS meetings - Action ltem deliverables/notes
This methodology will create a "go-to" GIS staff that will support each department with weekly
GIS tasks, on-site services, annual core GIS projects and as-needed "special" GlS project support.
Having an available GIS staff in-house at the City will enhance data accuracy, availability,
communication between departments, scheduling of future GIS projects, GIS budget
development and GIS deliverable requirements for internal and external project data. The
quantity of these services will depend on the City's annual priorities and available GIS budgets.
Our services, in general, will include the following:
Bucknam staff will work with all Menifee departments to establish common goals,
program objectives, project priorities, and strategic plans within each department and as
a whole.
1
Proiect Approach
Bucknam will be providing their own hardware and software during this effort; only a work station
(office) will be required from the City. Bucknam will work with Michelle Sarkissian (lT Specialist)
to ensure that our on-site hardware and software have the necessary and secure access to the
City's file network and data. Bucknam will also work with Menifee lT regarding off-site, internet
VPN remote access to the MGIS data and GIS software files as well as on-site setup and access.
o Bucknam staff will keep all departments informed of situations that would affect the
accomplishment of its goals and objectives.
-
SCOPE OF WORK
Coordination of work programs, GIS pro.iects, user requirements and system capabilities
o Assessment, implementation, delivery of Annual Core and Special GIS projects
Work with the Menifee lT group to monitor system hardware performance in order to
maximize the efficiency of the equipment and software's; recommendations for
hardware and software purchases and updates
Coordinate departmental GIS meetings (quarterly) with each major department within
the City to ensure that all GIS projects (in-house and contractual) are known, on schedule
and delivered in the proper format.
Coordination of training opportunities and technical support required to utilize new GIS
hardware and software
Bucknam will oversee and perform GIS work relating to the development of user and
system-wide applications.
We propose to continue the management of the City's MGIS Program Management Plan
encompassing a review of the City's current GIS use and delivery within each city department and
outside consulting projects. This will involve ongoing analysis of the operational, organization,
staffing workload, lT software/hardware and financial factors involved with operating the GlS.
The goal of the 2018-2019 MGIS Program Management Plan would be the continued enhancement
and streamlining of 615 services within each department's staff and with outside consulting projects
/ deliverables. ln order to establish these enhanced services, Bucknam staff will hold a project
kickoff meeting (i.e. continued quarterly GIS meetings) that will review the performance of the
established GIS Boals and deliverables as well as the prioritization of additional City Core/Special
project requests. This will give each department a clear understanding of what our Gls staff/data
resources are accountable for and what services will be available to them.
lmplementation of GIS Man agement
With the approval of the City pro.iect management team, Bucknam will continue our GIS
Management efforts to oversee the MGIS. This will include the on-going identification of "core"
and "special" projects for the 2018-2019 calendar period.
2
o Preparation of annual "draft" budget needs / reports relating to the Menifee GIS Program
. Seek grant funding for system improvements, new and enhanced databases, digital
imagery and other GIS related activities; and
Scope of Services
SCOPE OF WORK
We have created descriptions below that demonstrate typical GIS services / proj ded by
our staff. Based upon City goals these services will be prioritized based upon available City GIS
budgets.
2018-2019 CORE - Core/Routine pro.iects would be considered Gls projects that require annual
updates. These annual"core" 6lS services will include
Public Facing GIS Application
o Bucknam will create and implement a public facing GIS application. The
application will be a duplicate version of the new Menifee GIS application.
Bucknam will work with city staff to identify and remove sensitive information
and/or layers from the application.
General Map Layer Management
o Annually, Bucknam staff will assess, implement, improve upon, digitize, manage
and provide accurate and accessible map layer data within the City's lntranet Map
Viewer pertain to the following:
3
AYailable Menifee GIS
9!-19!|,!lgPercelMlS,rr :I9n1!-1-9.....Right-of-Way iAddress Points /Annotation
GIS wort
9'tv Fsyrgg"ris":
h-oJgcrgRI-v
General Plan Street Centerline Mn Code Enforement Mngt
Land use
o Coordination with internal lT and vendor software support regarding needed user
interface support
o Annual GIS Data Maintenance Services. Monthly parcel ownership updates from Parcelquest. Quarterly basemap (parcels, addresses, streets, etc.) updates based on
Riverside County GIS data.. Monthly parcel updates for GoEnforce
o GIS Application Management and Deployment. ldentification, implementation and management of hardware, ttS and
network support. GIS map layer and database development and contract support services. ldentification, implementation and management of a File Geodatabase. Data conversion of available infrastructure data and on-Boing
maintenance
o lmplementation and development of ArcGlS Online
o Procurement and implementation of aerial imagery
Departmental Support
o With Bucknam staff on-site bi-weekly and through our remote technical support
services we will provide proactive and accurate G15 support to each Menifee
department that utilizes the MGIS
E
E
Street Namins Hydrology
SCOPE OF WORK 4
o Bucknam will support each department with the use of the City's
(i.e. ArcGlS Online, ArcMap, etc.)
re's
Annual Public Works: Storm Water GlS, Traffic Signals, Street Lights, etc. -
o Economic Development. GIS applications (Prox. Recruit by demographics, by industry and by Zip). Traffic counts
o Engineering. street striping, traffic signals, accident reporting system. As-Needed Pavement Management Program services. AnnualWater, Sewer, Storm Drain Atlas Map production
. GIS Digitization of new or update line work
. Catch Basins. Sign Management Support Services. Flood Zone / Parcel layer updates. Fiber-optic GIS layer. Street lights. Water Quality Facilitiesr Construction CFD5 and Joint CFDS. TUMF Agreement. Tax Districts
o Buildingr lnspector routing (i.e. Accela module), GPS vehicle tracking
o CommunityDevelopment. Mobile GIS viewer; Cloud GIS services. Project boundary trackinB mapsr Tree inventory / maintenance tracking
Planning 6lS
o Support Planning staff with needed GIS services, data layer
creation/management and map presentation
Maintenance & Operations GIS
o Bucknam will assess the Maintenance project priorities (in relation to Gls and
Utility management); we will support maintenance staff will GIS services, data
layer creation/management and map presentations
Accela GIS lntegration
o Bucknam will work with city staff to integrate the Accela software with GIS data
Parcel Report Widtet for Menifee GIS Application
o Bucknam willcreate and implementa parcel reportfeaturetotheGlSapplication.
The parcel report will show map of the parcel, an overview city map with the
parcel selected, and any needed relevant information regarding the parcel (i.e.
Airport lnfluence Areas, Township/Ranges, School Districts, Elevation Ranges,
etc.). We will work with city staff to finalize what information to show on the
parcel report.
Er^"
SCOPE OF WORK
Parks Asset lnventory - Phase | - Digitizing Parks Polygons and Basic Asset lnventory
Disclaimer: Phase I of the parks asset inventory will be completed under the core services
portion for Community Services. Phase 2 and 3 of the project will be completed
respectively in 2019-2020 and 2O2O-2O2L.lf Community Services wishes to ramp up the
completion of Phase 2 and 3, it will be done as a special project separate from this
contract and the core services. lf Community services decides to expediate Phase 2 and
3, we will provide a separate scope of work and fee for those special projects,
5
o Phase 1a - Bucknam will digitize all park polygons into a new GIS layer. The parks
GIS layer will have the following attributes:r Name. Site Address. Status: Built, ln Progress / Development, Planned, Valley-Wide
Recreation & Park Future Annexations. Park Type: Community Park, Recreation Area, etc.r Acreage. Amenities Attributes from Park M aster Plan Appendix - Bucknam will use
the master plan appendix to detail the passive, active, and other/support
recreation elements for each park. For example, Audie Murphy Ranch
Sports Park recreation elements will include: Active Recreation Elements
(22 picnic tables, 7 barbeques, 5 drinking fountains, 38 trash cans, 0
recycling containers, 18 benches,3 bike racks), Passive Recreation
Elements (2 playgrounds - detailed by pieces of recreation pieces, 1
baseball field - details regarding baseball field, 1 - soccer field - lighted,
basketball court - full, 1 skate park - details regarding skate park), and
Other/Support Recreation Elements (restroom, portable restroom, 3
covered picnic shelters.. Overall Park Condition. Pedestrian and Vehicular circulation
Phase 1b - Bucknam will work with city staff to identify which features to be
collected during Phase l. Our preliminary talks with city staff has identified the
following items:. Landscaped Areas. Hardsca pe Areas
o Sidewalks, Basketball Courts, Tennis Courts, Concrete Bench
Pads, Parking Lots, etc.. Playground Areas. Athletic Fields. Buildings. Bathrooms, Community Centers, Gyms, etc.
o
-
Bucknam will support these Core services and existing Gls layers through weekly staff
augmentation support. This will include Bucknam staff being on-site at the City Hall/Yard twenty-
four (24) hours a month and sixteen (15) hours of support off-site at Bucknam's offices a month.
(hours may vary weekly between on-site and off-site due to workload).
lnitially, Bucknam will plan on being on-site every other Tuesday; as projed loads and priorities
accumulate this schedule may vary and include additional days onsite. Our staff will inform
Michelle Sarkissian and key department staff when this schedule is adjusted.
Furthermore, Bucknam will identify current GIS priorities within each department such as:
. Managing / prioritizing key GIS projects for FY 2018-2019;
. Updating existing GIS layers;
. Producing completed Gls tasks generated from the priority project listing;
. Data collection (in-houseffield); and
. Database updates depending on the core service line and available software's.
Currently, the City is using or has identified the following map layers as integral applications within
the MGlS; 19 "maintenance needed" layers,41 "outside source dynamic" layers and 38 "outside
source static" layers (currently not available). GIS layer updates will be prioritized based upon
proiect workloads, City need, available data and outside consultant project delivery schedules.
Additional Core GIS services will be to establish Gl5 policies for GIS format deliverables for outside
contractual services/consultants. Thiswill include a license and conf identia lity agreeme nt fo r G lS
data requests and specific GIS formats for deliverables.
6?t^m
E
SCOPE OF WORK
SCOPE OF WORK
!!!!!f,! - Special projects would be considered GIS projects that "may" occur or be requested by
a specific department during the 2018-2019 fiscalyear.
Within the designated 2018-2019 timeframe Bucknam will perform "special" GlS maintenance /
development projects such as:
Record Retention / Annual Scanning - clS Link
o Annually the City may receive and record 500 to 1,500 new plans; these plans will
be scanned (or required to be scanned and submitted by outside consultants),
linked to the GIS and incorporated into the XY Maps City network for viewing
o lf the City has a scanning project greater than L,500 scans (a nnually)then a special
project will be proposed
Citywide Sign lnventory Program
o Perform citywide sign inventory through Digital Roadway lmaging technology. Locate signs, identify conditions, MUTCD / Federal compliance reporting
Automated and Non-automated GIS Layer Development
o GIS layer development may occur for specific GIS needs shown within the City's
"Road to Enterprise GlS" report
Easement GIS
o Completion of easement GIS digitization, record assessment
o Bucknam will to assess available easement data and produce/update the GIS
1
Easement layer (data is available on-site)
Current Easement GIS Layer
o Bucknam will assess and review
the condition, quantity and
quality of known Menifee
easement maps. Our staff will
scan all known City easements
from City archives and develop
the necessary link between the
City easement Gls maps and the
new scans
o GIS data and maps that are
recorded will be sent to the City
for review and further
assessment.
Police / Fire GIS (lf necessary)
o Support Police & Fire with GIS mapping services; this will cover data updates to
existing GIS layering, digitization of new layers, Fire Atlas Map production/editing
SCOPE OF WORK
Parks Asset lnventory - Phase 2 and 3
o Disclaimer: Phase I of the parks asset inventory will be com pleted under the core
services portion for Community Services. Phase 2 and 3 of the project will be
completed respectively in 2019-2020 and 2020-2027. lf Community Services
wishes to ramp up the completion of Phase 2 and 3, it will be done as a special
project separate from this contract and the core services. lf Community services
decides to expediate Phase 2 and 3, we will provide a separate scope of work and
fee for those special projects.
o Phase 2 - Advanced Park Asset Digitizing / Collection. Bucknam will work with city staff to identify which features to collect
during Phase ll. Phase ll will be the collection/digitizing of the finer
details/features in the parks. These features could include but are not
limited to: benches, trees, irrigation valves/meters, picnic tables, lights,
etc.
o Phase 3 - Valley-Wide Recreation & Park District (VWRPD) Annexed Parks. Phase 3 includes the work to be performed in Phase 1b and Phase 2 (basic
and advanced park asset digitization/collection of assets) but only for the
newly acquired VWRPD parks.
Storm Drain Assessment
o Assess storm drain layer provided by another consultant to ensure accuracy and
valid topology.
o Create inlets, outlets, junction structures to tie system together and provide a
true storm drain network
Aerial lmagery
o lf necessary and budget is available, Bucknam will develop cost projections for a
new aerial imagery
Laserfiche Administration/Project Oversitht or Data Entry into Laserfiche
o Dependent upon how the City plans to build and/or manage the Laserfiche
proiect.
o Administration/Project Oversight is estimated at 8 hours a month (96 hours a
year).
8
The known projects shown above and additional projects that may arise du ring the next fiscal year
will be approached as special projects for FY 2018-2019. These will be proposed on separately
from the annual Core work efforts.
"5pecial" GIS layer creation will be prioritized based upon project workloads, City need, available
data, available budget and outside consultant project delivery schedules.
SpecialGlS project costs will be identified upon the City's request
9
Proiect Team
Bucknom Team
PETER BUCKNAM, PToJect
Manager, has managed
numerous infrastructure/GlS
management projects over the
past 19 years in the Southern
California region and wlll be the
Project Manager for Menifee's G15
management pro.iect.
Pubh( Worke
lT/Hardware
- Softwarr
As the City moves into the
"operation and management"
phase for its GIS program, Mr.
Bucknam brings his experience of
working with individual cities for
numerous years, where he has
assisted cities from the onset (turn-
key, data conversion) to high-end
infrastructure management and
GIS integration and County
compliance. Mr. Bucknam will be on-site for the initial assessment and project implementation
portion of this project; he will oversee all project delegation and deliverables with City staff and
outside consultants. Hewill assist the City in the review and potential implementation of various
6lS software's, management tools as well as deliver annual financial plans for the ongoing
management and maintenance of the MGIS.
Mr. Bucknam will coordinate departmental GIS meetings (quarterly) with each major department
within the City to ensure that all GIS projects are known, on schedule and delivered in the proper
format.
PATRICK MULtEN, GIS Planner, will serve as the G15 Planner for this project and will be
responsible for all data coordination, assessment, conversion and delivery into the City's AGIS,
He will be on-site for the initial assessment and project implementation portion of this project
and then willschedule and coordinate our in-house/field technicians for ongoing GIS projects. He
will also serve as the quality control manager for all GIS data collected and delivered to the City.
AARON SUTTON, GIS Analyst, On-site / Field Technician, will be a supportive GIS on-site /
field technician for this project. His responsibilities will include data population, surveying, daily
quality control, and working with our management staff ensuring the GIS projects are complete
and delivered proactively. Aaron will be on-site at the City once specific priority projects are
scheduled; our technicians will be responsible for coordinating and communicating GIS work
activities with City staff when on-site. Technicians will also work off-site at Bucknam offices when
project work load and schedules require it. Ourtechnicians are well-versed with ESRI ArcMap 10
and web-based GIS systems.
Code
Eniorcement
tltllltler -
M!intenance
SCOPE OF WORK
PlanninS
't
)
f^r:
?t^
r
SCOPE OF WORK 10
COLIN ANDERSON, GIS On-site / Field Technician, will be a suppoftive GlS on-site / field
technician for this project. His responsibilities will include data population, surveying, daily quality
control, and working with our management staff ensuring the GIS projects are complete and
delivered proactively. Colinwill be on-site atthe City once specific priority projects are scheduled;
our technicians will be responsible for coordinating and communicating GIS work activities with
City staff when on-site. Technicianswill also work off-site at Bucknam offices when project work
load and schedules require it. Our technicians are well-versed with ESRI ArcMap 10 and web-
based GIS systems.
E
L7
With Core proiects ready to be initiated immediately we have provided below a general outline
approach and summary to what deliverables will be provided to the City within fiscal year 2018-
2079.
o lntroduction to all key department staff regardinB project and goals
o Assessment / Summary report of key G15 projects within each department
o Draft prioritization plan for City project manager review and approval
o Develop critical path project schedules for core and special pro.iects
o Quarterly-Annual review meetings with key department staffr Debriefing summary report to City project manager
. Team coordination and assessment of GIS RFP'S, potential consultants, and proposal
review
o Draft budget revenue projections for FY 2018-2019 projects (submitted to city project
manager in May 2018)
. AnnualGlS grant review and recommendations
. General Map Layer Management
. on-going departmental GIS support
. Annual As-Needed pavement management program services
. Annual Storm Drain Atlas Map Production
o GIS digitization, editing, layer updating
. Sign management G15 support, editing, and updating
o Data tracking of sign replacement program
o Data tracking of retro-reflectivity efforts
. Flood Zone / Parcel / Fiber-optic GIS management
. Assessment, prioritization and implementation of Community Services proiects
o Assessment, prioritization and implementation of Community Development projects
. Assessment, prioritization and implementation of Planning GIS projects
. Assessment, prioritization and implementation of Public Works proiects
. Update the New Public Facing, etc. items here
2018-2019 Special GIS Proiect Deliverables
As-Needed, per the request of the City
o Assessment, Scanning and GIS linking of newly accepted plans. Data solutions for scanning issues
o Assessment, prioritization and implementation of Police / Fire GIS projects (if
necessary)
Laserfiche Proiect Oversight - TBD
Parks Asset lnventory Phase 2 and Phase 3 - TBD
SCOPE OF WORK
2018-2019 Overall Umbrella Deliverables
Proiect Deliverables
2018-2019 Core GIS Proiect Deliverables
SCOPE OF WORK 72
The scope of services shown will be accomplished on a time and materials not-to-exceed basis in
accordance with the standard hourly rate schedule attached. Our anticipated fee for "Core" tasks
including labor and reimbursable expenses is projected to be 54,780 per month.
Should the City desire to increase the service level above the fees outlined above or require other
services not described herein, a fee adjustment would be negotiated and mutually agreed upon
by both parties.
We have included our fee schedule below for the City consideration
Annual Core Gls Services Proposed Fee (July 2018 to June 2019) = 54,780 per month
o lncludes 3 hours per month (GlS Pro.iect Manager)
o lncludes 16 hours per month (GlS Planner)
o lncludes 16 hours per month (GlS / Field Technicians)
o lncludes monthly reimbursables (mileage, reprographics, materials)
o Annually these work efforts equate to 557,360
Special Proposed Fee (July 2018 to June 2019) - will be proposed on with separate scope
of works & fees
o Laserfiche Project Oversight - TBD - 96 Hou rs @ 5155 per hour = 514,880
o Parks Asset lnventory Phase 2 and Phase 3 - TBD
On an annual basis (every May), Bucknam will submit a proposal for GIS core and special project
services for City review. ltisourunderstandingthatthiscontractisforoneyearwiththepotential
for an additional two (2) years extension of annual GlS scope of work & fee approvals from the
City.
Proposed Fee
r-
J*7SCOPE OF WORK
Standord Hourly Rate Schedule
Category
Principal
Senior Proiect Maneger
Senior Engineer / Planner
Construction Manager
Pavement Management / GIS Proiect Manager
ManaSement Analyst
Proiect Engineer / Planner
Entineer / Senior Technician / GIS Planne, / Senior lnspector
Assistant Engineer / Technician / GIS Analyst / lnspector
CADD Operator
Administrativ€ Assistant
Field / GIS Technician
Clerical / word Processing
Forensic Services
Reimbursables
Mileage
Subconsultant Services
Reproduction
Travel & Subsistence
Fees & Permits
Computer Services (External)
BUCXNAM INFRASTRUCTURE GROUP. INC,
13
Rate
s 2s0
275
195
185
180
16s
155
140
125
110
105
88
75
quote
S 0.55/mile
cost + 15%
cost + 15%
cost + 15%
cost + 15%
Cost +
t9aa 9{.t. W.y, tuir.2r0 O...rrl.t.,CA ,1055
T. 760.It€.6519 L,6()..116,65'19 M.bo.rDm.n.r
EXHIBIT B
INSURANCE