2021-05-19 City Council SPECIAL MEETING - Agenda PacketCity Council Chambers
29844 Haun Road
Menifee, CA 92586
Bill Zimmerman, Mayor
Bob Karwin, District 1
Matthew Liesemeyer, District 2
Lesa Sobek, District 3
Dean Deines, District 4 SPECIAL AGENDA
Menifee City Council
Special Meeting Agenda
Wednesday, May 19, 2021
2:00 PM Special Meeting
Armando G. Villa, City Manager
Jeffrey T. Melching, City Attorney
Sarah A. Manwaring, City Clerk
AS A RESULT OF THE COVID19 VIRUS, RESULTING ORDERS AND DIRECTION FROM THE
PRESIDENT OF THE UNITED STATES, THE GOVERNOR OF THE STATE OF CALIFORNIA, AND THE
RIVERSIDE COUNTY PUBLIC HEALTH DEPARTMENT, AS WELL AS THE CITY OF MENIFEE
EMERGENCY DECLARATION, LIMITED INPERSON ATTENDANCE IS CURRENTLY PERMITTED
SUBJECT TO APPLICABLE LOCAL HEALTH RESTRICTIONS, INCLUDING MANDATORY MASKS/FACE
COVERINGS AND PHYSICAL DISTANCING OF AT LEAST SIX FEET.
WATCHING LIVE VIA YOUTUBE: If you would like to watch the meeting live from home, please visit
the City’s webpage at https://cityofmenifee.us/agendas and click on the YouTube icon . Please
note the YouTube icon will only appear once the meeting has started.
THE COUNCIL CHAMBERS CAN ONLY ACCOMMODATE A LIMITED NUMBER OF PEOPLE WHILE
OBSERVING SOCIAL DISTANCING REGULATIONS. PLEASE SEE THE INFORMATION BELOW FOR
RESERVING A SEAT AND/OR REGISTERING TO MAKE A PUBLIC COMMENT.
ATTENDING THE MEETING IN PERSON: Council Chambers Limited Seating Now Available
1. Reserved Seating: Prior to the meeting, sign up to ensure a seat in the Council Chambers. Email the City
Clerk at smanwaring@cityofmenifee.us and let staff know the meeting in which you would like to reserve a
seat. Reservations cannot be made prior to agenda posting.
2. NonReserved Seating: Seating available on a first come, first serve basis. The public may begin lining up
30 minutes prior to the start of the meeting.
PUBLIC COMMENTS:
1. Inperson: Sign up with staff at City Hall on the day of the meeting to provide public comment. The Clerk
will call your name during the item(s) which you wish to speak on.
2. Virtual: Email publiccomments@cityofmenifee.us and include your name and the item(s) you wish to
speak on. The City will provide the means by which you may join the meeting virtually and provide your
public comment.
SPECIAL MEETING (2:00 PM)
1.CALL TO ORDER
2. ROLL CALL
3. PLEDGE OF ALLEGIANCE
4. DISCUSSION ITEMS
4.1 Fiscal Year 2021/2022 Budget & Capital Improvement Plan Workshop
RECOMMENDED ACTION
Review presentation and comment or provide input on the proposed Fiscal Year
2021/2022 Budget and Capital Improvement Plan.
5.ADJOURN
Decorum Policy Notes
For more information on how to participate in the meeting, please visit the City’s webpage
at https://cityofmenifee.us/agendas. Requests must be received prior to the item being heard. The
Council anticipates and encourages public participation at its Council meeting on agenda items. While
we encourage participation, we ask there be a mutual respect for the proceedings.
Staff Reports
Materials related to an item on this agenda, including those submitted to the City Council after distribution
of the agenda packet, are available for public inspection by contacting Sarah Manwaring, City Clerk, at
(951) 6726777 during normal business hours.
Compliance with the Americans with Disabilities Act
If you need special assistance to participate in this meeting, you should contact Sarah Manwaring, City
Clerk at (951) 6726777. Notification 72 hours prior to the meeting will enable the City to make
reasonable arrangements to assure accessibility to this meeting.
Menifee Mayor and City Council
May 19,2021
Page 1 of 49
City Council Chambers29844 Haun RoadMenifee, CA 92586Bill Zimmerman, MayorBob Karwin, District 1Matthew Liesemeyer, District 2 Lesa Sobek, District 3 Dean Deines, District 4 SPECIAL AGENDA Menifee City Council Special Meeting AgendaWednesday, May 19, 20212:00 PM Special MeetingArmando G. Villa, City ManagerJeffrey T. Melching, City AttorneySarah A. Manwaring, City ClerkAS A RESULT OF THE COVID19 VIRUS, RESULTING ORDERS AND DIRECTION FROM THEPRESIDENT OF THE UNITED STATES, THE GOVERNOR OF THE STATE OF CALIFORNIA, AND THERIVERSIDE COUNTY PUBLIC HEALTH DEPARTMENT, AS WELL AS THE CITY OF MENIFEEEMERGENCY DECLARATION, LIMITED INPERSON ATTENDANCE IS CURRENTLY PERMITTEDSUBJECT TO APPLICABLE LOCAL HEALTH RESTRICTIONS, INCLUDING MANDATORY MASKS/FACECOVERINGS AND PHYSICAL DISTANCING OF AT LEAST SIX FEET.WATCHING LIVE VIA YOUTUBE: If you would like to watch the meeting live from home, please visitthe City’s webpage at https://cityofmenifee.us/agendas and click on the YouTube icon . Pleasenote the YouTube icon will only appear once the meeting has started.THE COUNCIL CHAMBERS CAN ONLY ACCOMMODATE A LIMITED NUMBER OF PEOPLE WHILEOBSERVING SOCIAL DISTANCING REGULATIONS. PLEASE SEE THE INFORMATION BELOW FORRESERVING A SEAT AND/OR REGISTERING TO MAKE A PUBLIC COMMENT.ATTENDING THE MEETING IN PERSON: Council Chambers Limited Seating Now Available1. Reserved Seating: Prior to the meeting, sign up to ensure a seat in the Council Chambers. Email the CityClerk at smanwaring@cityofmenifee.us and let staff know the meeting in which you would like to reserve aseat. Reservations cannot be made prior to agenda posting.2. NonReserved Seating: Seating available on a first come, first serve basis. The public may begin lining up30 minutes prior to the start of the meeting.PUBLIC COMMENTS:1. Inperson: Sign up with staff at City Hall on the day of the meeting to provide public comment. The Clerkwill call your name during the item(s) which you wish to speak on.2. Virtual: Email publiccomments@cityofmenifee.us and include your name and the item(s) you wish to
speak on. The City will provide the means by which you may join the meeting virtually and provide your
public comment.
SPECIAL MEETING (2:00 PM)
1.CALL TO ORDER
2. ROLL CALL
3. PLEDGE OF ALLEGIANCE
4. DISCUSSION ITEMS
4.1 Fiscal Year 2021/2022 Budget & Capital Improvement Plan Workshop
RECOMMENDED ACTION
Review presentation and comment or provide input on the proposed Fiscal Year
2021/2022 Budget and Capital Improvement Plan.
5.ADJOURN
Decorum Policy Notes
For more information on how to participate in the meeting, please visit the City’s webpage
at https://cityofmenifee.us/agendas. Requests must be received prior to the item being heard. The
Council anticipates and encourages public participation at its Council meeting on agenda items. While
we encourage participation, we ask there be a mutual respect for the proceedings.
Staff Reports
Materials related to an item on this agenda, including those submitted to the City Council after distribution
of the agenda packet, are available for public inspection by contacting Sarah Manwaring, City Clerk, at
(951) 6726777 during normal business hours.
Compliance with the Americans with Disabilities Act
If you need special assistance to participate in this meeting, you should contact Sarah Manwaring, City
Clerk at (951) 6726777. Notification 72 hours prior to the meeting will enable the City to make
reasonable arrangements to assure accessibility to this meeting.
Menifee Mayor and City Council
May 19,2021
Page 2 of 49
CITY OF MENIFEE
SUBJECT: Fiscal Year 2021/2022 Budget & Capital Improvement Plan
Workshop
MEETING DATE: May 19, 2021
TO: Mayor and City Council
PREPARED BY: Wendy Preece, Deputy Finance Director
REVIEWED BY: Rochelle Clayton, Deputy City Manager
APPROVED BY: Armando G. Villa, City Manager
-------------------------------------------------------------------------------------------------------------------------------
RECOMMENDED ACTION
1. Review presentation and comment or provide input on the proposed Fiscal Year 2021/2022
Budget and Capital Improvement Plan.
DISCUSSION
This workshop is to provide an overview of the projected Fiscal Year 2021/2022 revenues and
proposed expenditures, as well as the City’s Capital Improvement Plan.
STRATEGIC PLAN OBJECTIVE
Regular City Business
FISCAL IMPACT
There is no fiscal impact associated with the recommended action. The Fiscal Year 2021/2022
budget impact is to be determined and presented to City Council for adoption on June 2, 2021.
ATTACHMENTS
1. Budget Workshop Presentation
Item Title:4.1 Fiscal Year 2021/2022 Budget &Capital Improvement Plan Workshop
Item Page Number:1
Menifee Mayor and City Council May 19,2021
Page 3 of 49
City of Menifee
FY 21/22 Budget Workshop
Rochelle Clayton, Deputy City Manager
Wendy Preece, Deputy Finance Director
Margarita Cornejo, Financial Services Manager
May 19, 2021
-1-
Item Title:4.1 Fiscal Year 2021/2022 Budget &Capital Improvement Plan Workshop
Item Page Number:2
Menifee Mayor and City Council May 19,2021
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Menifee, The Final Frontier
➢4th Fastest Growing City in California
➢Increased Commercial Development
➢Increased Residential Development
➢Increased Property Values
➢Increased Sales Tax Base
-2-
Item Title:4.1 Fiscal Year 2021/2022 Budget &Capital Improvement Plan Workshop
Item Page Number:3
Menifee Mayor and City Council May 19,2021
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Menifee Has Hit The Big Times
The City of
Menifee’s
Population will go
over 100,000 in
the next few
months -3-
Item Title:4.1 Fiscal Year 2021/2022 Budget &Capital Improvement Plan Workshop
Item Page Number:4
Menifee Mayor and City Council May 19,2021
Page 6 of 49
This is the Budget of the
Starship Menifee. Our Mission:
•Accomplish goals of the Strategic Plan
•Reduce Police Response Times
•Reduce Road Complaint Response Times
•Get CIP Projects Shovel Ready
•Address Traffic Issues
•Support High Land Development
Workload
•Support Increased Park
Acreage (25+) and ROW
Maintenance
•Provide Sufficient Support
Staff to Accomplish these
Goals
TO BOLDLY GO WHERE NO
CITY HAS GONE BEFORE…-4-
Item Title:4.1 Fiscal Year 2021/2022 Budget &Capital Improvement Plan Workshop
Item Page Number:5
Menifee Mayor and City Council May 19,2021
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PURPOSE OF THE ANNUAL BUDGET
ANALYZE
CURRENT
ECONOMIC
CONDITIONS
PRIORITIZE
SPENDING
STRATEGICALLY
PLAN USE OF
RESOURCES
FORECAST
REVENUES &
EXPENDITURES
(Assumptions)
-5-
Item Title:4.1 Fiscal Year 2021/2022 Budget &Capital Improvement Plan Workshop
Item Page Number:6
Menifee Mayor and City Council May 19,2021
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FINANCIAL RECOVERY
✓Analyze Current Economic
Conditions
-6-
Item Title:4.1 Fiscal Year 2021/2022 Budget &Capital Improvement Plan Workshop
Item Page Number:7
Menifee Mayor and City Council May 19,2021
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CITY IMPACTS
-7-
Item Title:4.1 Fiscal Year 2021/2022 Budget &Capital Improvement Plan Workshop
Item Page Number:8
Menifee Mayor and City Council May 19,2021
Page 10 of 49
Budget Assumptions & Sources
-HdL Companies
-County of Riverside
-State of California
-Other Agencies
-Historical data &
trends
SOURCES-Projected Revenues
(sales tax, property tax, permit
fees, franchise fees)
-Projected Population
changes
-Projected Staffing
needs
-Projected new
Economic Development
ASSUMPTIONS
Forecast Revenues & Expenditures
-8-
Item Title:4.1 Fiscal Year 2021/2022 Budget &Capital Improvement Plan Workshop
Item Page Number:9
Menifee Mayor and City Council May 19,2021
Page 11 of 49
▪HdL Companies forecast the Sales Tax projections:
•FY 21/22 General Fund Revenue projections
$9,425,000
•FY 21/22 Quality of Life Measure Revenues
projections $14,736,000
ASSUMPTIONS:
✓Forecast Revenues
▪HdL Companies forecast the Property Tax
projections:
•FY 21/22 Secured Property Tax $8,486,722
•FY 21/22 Structural Fire Property Tax $7,646,732 -9-
Item Title:4.1 Fiscal Year 2021/2022 Budget &Capital Improvement Plan Workshop
Item Page Number:10
Menifee Mayor and City Council May 19,2021
Page 12 of 49
Budget Assumptions
Staff began budget preparations in January and
finalized FY 21/22 Revenue Projections by the end of
April.
▪Total General Fund Revenue and Transfers In (Grants)
are projected at: $59,885,280
▪Total Quality of Life Measure Revenue is projected at:
$14,776,000
ASSUMPTIONS:
-10-
Item Title:4.1 Fiscal Year 2021/2022 Budget &Capital Improvement Plan Workshop
Item Page Number:11
Menifee Mayor and City Council May 19,2021
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TOTAL GENERAL FUND
REPORTING
-11-
Item Title:4.1 Fiscal Year 2021/2022 Budget &Capital Improvement Plan Workshop
Item Page Number:12
Menifee Mayor and City Council May 19,2021
Page 14 of 49
TOTAL GENERAL FUND REVENUES
& EXPENDITURES
Total
General
Fund
General
Fund
Quality
of Life
-12-
Item Title:4.1 Fiscal Year 2021/2022 Budget &Capital Improvement Plan Workshop
Item Page Number:13
Menifee Mayor and City Council May 19,2021
Page 15 of 49
STAFFING
FY 21/22 Position Updates
-13-
Item Title:4.1 Fiscal Year 2021/2022 Budget &Capital Improvement Plan Workshop
Item Page Number:14
Menifee Mayor and City Council May 19,2021
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HIRING STRATEGY –CRITICAL AREAS
▪Police Department –adding staff to reduce response times @ almost 4th
year level of the 12/2020 5-year projection w/availability of American Rescue
Plan Act Funding
▪Public Works –adding staff & equipment to address street maintenance
and illegal dumping response times
▪CIP –an almost $28 million CIP plan, preparing to be shovel ready for Grants,
Federal Infrastructure Funding or any other available funding opportunities
▪Traffic –adding staff to address citywide traffic needs while reducing
contract costs
▪Land Development –adding staff to enhance customer service for the
continued heavy workload demands
▪Parks & ROW –adding staff to handle 25+ new acres of parks and ROW
maintenance
▪Support Services –adding staff to assist with the citywide increase in
staff and constituent, vendor and developer demands -14-
Item Title:4.1 Fiscal Year 2021/2022 Budget &Capital Improvement Plan Workshop
Item Page Number:15
Menifee Mayor and City Council May 19,2021
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FY 21/22 Positions Requested
-15-
Department Position Title FTE
City Clerk's Office Management Analyst 1
City Manager's Office Management Analyst 1
Community Development Associate Planner 1
Community Services Park Maintenance Worker II 1
Park Maintenance Worker II (ROW)1
Part Time Office Aide 0.5
Engineering Principal Engineer (Land Development)1
Associate Engineer 1
Traffic Technician 1
Finance Purchasing & Contract Specialist 1
Fleet Fleet & Equipment Supervisor 1
IT IT Analyst 1
IT Technician 0.5
Menifee PD Police Lieutenant 1
Police Sergeant 1
Police Officer 7
Investigative Specialist II 1
Administrative Assistant 1
Public Works Street Maintenance Worker II 1
Street Maintenance Worker I 1
Grand Total 25
Item Title:4.1 Fiscal Year 2021/2022 Budget &Capital Improvement Plan Workshop
Item Page Number:16
Menifee Mayor and City Council May 19,2021
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FY 21/22 Reclassifications
Requested
-16-
Department From To
City Manager Deputy City Manager Assistant City Manager
Community Development Senior Planner Principal Planner
Engineering Office Specialist II Engineering Technician
Finance Accounting Assistant Accounting Technician I
Menifee PD Community Services Officer (CSO)Sr. Community Services Officer (CSO)
Records Technician Sr. Records Technician
Item Title:4.1 Fiscal Year 2021/2022 Budget &Capital Improvement Plan Workshop
Item Page Number:17
Menifee Mayor and City Council May 19,2021
Page 19 of 49
GENERAL FUND
FY 21/22 PROPOSED BUDGET
Total Estimated Revenues/Transfers In/Use of Fund
Balance: $74,835,100
Less Operating Expenditures & Capital Projects:
($74,835,100)
Operating Surplus/(Deficit): $0 -17-
Item Title:4.1 Fiscal Year 2021/2022 Budget &Capital Improvement Plan Workshop
Item Page Number:18
Menifee Mayor and City Council May 19,2021
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TOTAL GENERAL FUND REVENUES &
EXPENDITURES
Total OPERATING REVENUES of $71,044,636 exceed total OPERATING EXPENDITURES
of $69,365,100 by a SURPLUS of $1,679,536 which is allocated to Capital Projects.-18-
REVENUES
General Fund Operating Revenues FY2021/22 $56,268,636
Quality of Life Measure Revenues FY2021/22 14,776,000
Total General Fund Revenues $71,044,636
Transfer In/American Rescue Plan Funding $3,616,644
Quality of Life Measure Use of Reserves 173,820
Total Sources of Funds $74,835,100
EXPENDITURES
General Fund Operating Expenditures FY2021/22 $57,255,280
Quality of Life Measure Expenditures FY2021/22 12,109,820
Total General Fund Expenditures $69,365,100
Capital Projects/Capital Outlays 5,470,000
Total Uses of Funds $74,835,100
Item Title:4.1 Fiscal Year 2021/2022 Budget &Capital Improvement Plan Workshop
Item Page Number:19
Menifee Mayor and City Council May 19,2021
Page 21 of 49
American Rescue Plan (ARP) Act
of 2021
▪City of Menifee Allocation = $6,606,837 in May 2021 and $6,606,837 in
May 2022 for a total of $13,213,674
▪Allowable uses:
Support Public Health
Response
Replace Public Sector
Revenue Loss
Water and Sewer
Infrastructure
Address Negative Economic
Impacts
Premium Pay for Essential
Workers
Broadband Infrastructure
-19-
$3,616,644 is included in the proposed budget as indicated in the
previous slide. Any additional allocations of the grant funding will
be taken to Council for approval as staff identifies qualified uses.
Item Title:4.1 Fiscal Year 2021/2022 Budget &Capital Improvement Plan Workshop
Item Page Number:20
Menifee Mayor and City Council May 19,2021
Page 22 of 49
FISCAL YEAR 2021/22
Revenue vs. Expenditures
-20-
Item Title:4.1 Fiscal Year 2021/2022 Budget &Capital Improvement Plan Workshop
Item Page Number:21
Menifee Mayor and City Council May 19,2021
Page 23 of 49
FISCAL YEAR 2021/22 REVENUES, TRANSFERS
IN AND USE OF FUND BALANCE
-21--21-
Item Title:4.1 Fiscal Year 2021/2022 Budget &Capital Improvement Plan Workshop
Item Page Number:22
Menifee Mayor and City Council May 19,2021
Page 24 of 49
GENERAL FUND REVENUES
-22-
REVENUES FY 2019/20
Actuals
FY 2020/21
Adjusted Budget
FY 2021/22
Proposed
Percentage
(%) Change
(FY21 to
Proposed)
Percentage
(%) of Total
Property Tax 14,397,064$ 16,561,182$ 17,391,094$ 5.01%24.48%
Sales Tax 8,485,225 9,200,000 9,425,000 2.45%13.27%
Development Fees 12,467,019 12,893,800 14,025,890 8.78%19.74%
Vehicle License Fee 7,156,803 7,674,277 8,200,000 6.85%11.54%
Franchise Fees 6,739,806 3,872,963 3,985,000 2.89%5.61%
Quality of Life 12,617,232 14,000,000 14,736,000 5.26%20.74%
Other 3,321,727 2,753,299 3,281,652 19.19%4.62%
Total General Fund Revenues 65,184,875$ 66,955,521$ 71,044,636$ 6.11%100.00%
Transfers In 139,675$ 141,630$ 3,616,644$ *n/a n/a
Transfer In/Use of Fund Balance n/a n/a 173,820$ n/a n/a
Total General Fund Sources 65,324,550$ 67,097,151$ 74,835,100$ n/a n/a
*Transfer In from the Grant Fund from American Rescue Plan Funds
Item Title:4.1 Fiscal Year 2021/2022 Budget &Capital Improvement Plan Workshop
Item Page Number:23
Menifee Mayor and City Council May 19,2021
Page 25 of 49
GENERAL FUND EXPENDITURES
-23-
EXPENDITURES FY 2019/20 Actuals
FY 2020/21
Adjusted Budget
FY 2021/22
Proposed Budget
Percentage
(%) Change
Percentage
(%) of Total
Public Safety (Fire, Police, Code, Animal)36,454,066$ 36,196,251$ 39,076,321$ 7.96%56.69%
Administration 7,924,084 14,032,927 11,856,208 -15.51%*17.20%
Public Works/Engineering/NPDES/EOS 4,855,395 6,451,446 7,010,431 8.66%10.17%
Community Development 2,412,727 4,244,860 3,233,588 -23.82%**4.69%
Community Services 2,399,846 2,879,357 3,382,644 17.48%***4.91%
Building & Safety 2,053,021 2,154,531 2,364,881 9.76%3.43%
Economic Development 1,280,756 1,528,148 1,709,889 11.89%***2.48%
City Council 160,839 315,958 291,137 -7.86%0.42%
Total General Fund Expenditures 57,540,735 67,803,479 68,925,100$ 8.57%100.00%
Capital Projects/Capital Outlays 2,240,100 12,192,564 5,910,000$ -51.53%****
Total General Fund Uses 59,780,834$ 79,996,042$ 74,835,100$ n/a n/a
*FY 20/21 Administration Adjusted Budget includes $2,500,000 transfer out of Waste Management funds for capital projects
**FY 20/21 Community Development includes $476,000 for the General Plan and Development Code
***FY 20/21 Community Services and Economic Development Adjusted Budgets were reduced due to Covid-19
****FY 20/21 Capital Projects/Capital Outlay Adjusted Budget reflects roll-overs of long-term capital projects
Item Title:4.1 Fiscal Year 2021/2022 Budget &Capital Improvement Plan Workshop
Item Page Number:24
Menifee Mayor and City Council May 19,2021
Page 26 of 49
GENERAL FUND EXPENDITURES
-24-
Public Safety (Fire,
Police, Code, Animal)
56.69%
Administration
17.20%
Public
Works/Engineering/N
PDES/EOS
10.17%
Community
Development
4.69%
Community Services
4.91%
Building & Safety
3.43%
Economic Development
2.48%
City Council
0.42%
$68,925,100
not including Capital Projects
Item Title:4.1 Fiscal Year 2021/2022 Budget &Capital Improvement Plan Workshop
Item Page Number:25
Menifee Mayor and City Council May 19,2021
Page 27 of 49
QUALITY OF LIFE
MEASURE
-FY2021/22 Revenue & Expenditures Summary
-Quality of Life Measure Expenditure Detail
-Quality of Life Measure Summary
-25-
Item Title:4.1 Fiscal Year 2021/2022 Budget &Capital Improvement Plan Workshop
Item Page Number:26
Menifee Mayor and City Council May 19,2021
Page 28 of 49
QUALITY OF LIFE MEASURE
FUNDING
INCREASING
PUBLIC
SAFETY
ENHANCING
FIRE SERVICES
IMPROVING
INFRASTRUCTURE
Menifee voters approved Measure DD,
the one percent sales tax increase, by a
convincing 68 percent in November 2016.
Revenues from Measure DD are required to
remain local and can only be used for critical
City services like public safety and 911
emergency response services; keeping our
roads, parks and infrastructure in good
condition; and other general service needs
that make Menifee a desirable place to work,
play and do business. The Measure DD Citizen
Oversight Committee meets regularly and
provides oversight on how Measure DD funds
are spent to ensure the integrity of the
measure. With these funds, the City of
Menifee is able bridge the funding gap
required to maintain a safe, clean and vibrant
community our residents have come to expect.
-26-
Item Title:4.1 Fiscal Year 2021/2022 Budget &Capital Improvement Plan Workshop
Item Page Number:27
Menifee Mayor and City Council May 19,2021
Page 29 of 49
QUALITY OF LIFE MEASURE
FUNDING
ENHANCING
FIRE SERVICES
The Measure DD Citizen Oversight Committee
meets regularly and provides oversight on
how Measure DD funds are spent to ensure
the integrity of the measure.
The Measure DD Oversight Committee
reviewed the proposed budget at its meeting
on May 18, 2021.
-27-
Staff will report out the recommendation by the Oversight Committee
during the Budget Workshop.
Item Title:4.1 Fiscal Year 2021/2022 Budget &Capital Improvement Plan Workshop
Item Page Number:28
Menifee Mayor and City Council May 19,2021
Page 30 of 49
Proposed Quality of Life Measure
FY 21/22 Budget
Code Enforcement $ 374,253 2.50%
Personnel –3 Officers 374,253
CalFire Department 5,171,600 34.59%
Personnel 5,171,600
Menifee Police Department 6,290,089 42.07%
Dispatch (40%)1,262,907
Personnel 5,027,182
Capital Projects/Capital Outlays 3,113,878 20.84%
Total Proposed FY 20/21 Expenditure Budget $14,949,820 100.00%
Recommendation to budget use of 6/30/21 projected ending fund balance -$173,820
-28-
Item Title:4.1 Fiscal Year 2021/2022 Budget &Capital Improvement Plan Workshop
Item Page Number:29
Menifee Mayor and City Council May 19,2021
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Proposed Quality of Life Measure -
FY 21-22 CIP Funding Request
-29-
Project
N ame
Requested
Funds
PD HQ PARKING LOT UPGRADES - RESURFACING 390,000
PD HQ UPGRADES - WALL, CARPORTS, LIGHTING 250,000
HOLLAND RD OVERPASS 1,500,000
BRADLEY BRIDGE 250,000
ROAD EQUIPMENT 273,878
MENIFEE RD (PMP)(HOLLAND-NEWPORT)230,000
NORMANDY RD PEDESTRIAN IMP 220,000
3,113,878
Item Title:4.1 Fiscal Year 2021/2022 Budget &Capital Improvement Plan Workshop
Item Page Number:30
Menifee Mayor and City Council May 19,2021
Page 32 of 49
QUALITY OF LIFE MEASURE REVENUE
& EXPENDITURES FY 21/22
-30-
Expenditures FY 2019/20 Actuals
FY 2020/21
Adjusted Budget
FY 2021/22
Proposed Budget
Percentage
(%) Change
Percentage
(%) of Total
Menifee Police 4,855,886$ 5,274,178$ 6,290,089$ 19.26%53.14%
Riverside County Sheriff 3,573,072$ -$ -$ 0.00%0.00%
CalFire 3,893,526 4,911,862 5,171,600 5.29%43.69%
Code Enforcement 234,261 302,396 374,253 23.76%3.16%
Total Expenditures 12,556,745$ 10,488,436$ 11,835,942$ 12.85%100.00%
Capital Projects/Capital Outlays 2,240,100 9,106,119 3,113,878 -65.80%*26.31%
Total Uses 14,796,845$ 19,594,555$ 14,949,820$ n/a n/a
*FY 20/21 included $1.5 million for ladder truck, $2.2 million for Holland Overpass and $2.2 million for new Fire Station #5
Item Title:4.1 Fiscal Year 2021/2022 Budget &Capital Improvement Plan Workshop
Item Page Number:31
Menifee Mayor and City Council May 19,2021
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FY 21/22 MENIFEE
POLICE
DEPARTMENT
-31-
Item Title:4.1 Fiscal Year 2021/2022 Budget &Capital Improvement Plan Workshop
Item Page Number:32
Menifee Mayor and City Council May 19,2021
Page 34 of 49
POLICE BUDGET –All Funds
(Proposed 78 Sworn Officers, 24 Professional Staff)
-32-
*NOTE -Sheriff's Department provided 120 Patrol Hours
Menifee’s current staffing of 69 sworn = 234 Patrol Hours.
Personnel 15,089,085$
Operation 5,659,127
Murrieta Dispatch 3,200,000
TOTAL FY 21/22 BUDGET:23,948,212$
General Fund Allocation 17,376,416$
Quality of Life Measure Allocation 6,290,089
CSA 86 Fund Allocation 141,707
SLESF Cops Grant Fund Allocation 140,000
TOTAL FY 21/22 BUDGET:23,948,212$
POLICE FUNDING BUDGET
POLICE EXPENDITURE BUDGET - 239 Patrol Hours
Item Title:4.1 Fiscal Year 2021/2022 Budget &Capital Improvement Plan Workshop
Item Page Number:33
Menifee Mayor and City Council May 19,2021
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December 2020 Menifee Police
5-Yr Proj. vs FY 21/22 Proposed
Revised with FY 21/22 Personnel Requested:During the December presentation, staff did not include investigative hours; the
proposed staffing plan increases investigative hours by 28 hrs, traffic by 5.5 hrs and patrol by 5 hrs, for a total of 38.5 hours.
-33-
ADOPTED Dec-20*PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED
FY 20-21 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26
SWORN OFFICERS 60 69 69 69 75 81 87
PROFESSIONAL STAFF 18 22 22 22 24 26 27
PATROL HOURS 205 234 234 234 251 268 268
TRAFFIC HOURS 11.4 23 23 23 28.7 34.4 34.4
INVESTIGATIVE HOURS 34 40 40 40 40 45 45
*Added 13 positions
SCENARIO: ADDITIONAL EMPLOYEES IN YEARS 3-5
POLICE DEPARTMENT
ADOPTED Dec-20*PROJECTED*PROJECTED PROJECTED PROJECTED PROJECTED
FY 20-21 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26
SWORN OFFICERS 60 69 78 78 78 81 87
PROFESSIONAL STAFF 18 22 24 24 24 26 27
PATROL HOURS 205 234 239 239 239 268 268
TRAFFIC HOURS 11.4 23 28.5 28.5 28.5 34.4 34.4
INVESTIGATIVE HOURS 34 40 68 68 68 68 74
*Proposing adding 11 positions
POLICE DEPARTMENT
SCENARIO: ADDITIONAL EMPLOYEES IN YEARS 3-5
Item Title:4.1 Fiscal Year 2021/2022 Budget &Capital Improvement Plan Workshop
Item Page Number:34
Menifee Mayor and City Council May 19,2021
Page 36 of 49
FY 21/22 CAPITAL
PROJECTS &
CAPITAL OUTLAYS
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Item Title:4.1 Fiscal Year 2021/2022 Budget &Capital Improvement Plan Workshop
Item Page Number:35
Menifee Mayor and City Council May 19,2021
Page 37 of 49
FY 21/22 Capital Projects with
New Funding
-35-
Transportation Projects (7)
Holland Road Overpass 10,515,368
Bradley Bridge 1,670,713
McCall Blvd. Interchange 356,958
Scott/Bundy Cyn Widening 2,978,640
Valley Blvd. Widening 1,300,000
McCall Blvd. Widening (Hospital-Menifee)2,517,000
Bailey Blvd. Street Improvements 1,107,000
20,445,679$
Traffic Signal Projects (2)
Menifee/Garbani Traffic Signal 1,140,000
Antelope/MSJC Traffic Signal 600,000
1,740,000$
Street Improvement Projects (1)
Normandy Road Pedestrian Improvements 410,000
410,000$
Item Title:4.1 Fiscal Year 2021/2022 Budget &Capital Improvement Plan Workshop
Item Page Number:36
Menifee Mayor and City Council May 19,2021
Page 38 of 49
FY 21/22 Capital Projects with
New Funding
-36-
Pavement Management Projects (3)
Menifee Road PMP (Holland-Newport)1,730,000
Tradewinds Community PMP 969,663
Peacock Community PMP 218,017
2,917,680$
Public Facilities/Maintenance Projects (5)
Park & Facility Multi Use Trailers 500,000
Above Ground Fuel Station 750,000
Police Station Upgrades - Wall, Carports, Lighting 250,000
Police Station Parking Lot Upgrades - Resurfacing 390,000
City Council Chambers Ballistic Glass Windows 200,000
2,090,000$
Item Title:4.1 Fiscal Year 2021/2022 Budget &Capital Improvement Plan Workshop
Item Page Number:37
Menifee Mayor and City Council May 19,2021
Page 39 of 49
FY 21/22 Capital Projects with
New Funding
-37-
*Total of 23 capital projects receiving new funding in FY 21/22
Parks & Trails (5)
Park Amenity Enhancements 50,000
Sports Court Resurfacing 80,000
Parking Lot Resurfacing 50,000
Park Lighting 150,000
Shade Structures 45,000
375,000$
Total FY 21/22 Capital Projects ys:27,978,359$
Item Title:4.1 Fiscal Year 2021/2022 Budget &Capital Improvement Plan Workshop
Item Page Number:38
Menifee Mayor and City Council May 19,2021
Page 40 of 49
RESERVE/FUND
BALANCE POLICY –
Where we are now…
-38-
Item Title:4.1 Fiscal Year 2021/2022 Budget &Capital Improvement Plan Workshop
Item Page Number:39
Menifee Mayor and City Council May 19,2021
Page 41 of 49
FUND BALANCE POLICY
▪Fund Balance Policy adopted by City Council by Resolution 13-
340 on August 21, 2013
▪To establish a minimum of 25% General Fund Balance Reserve
(equal to approximately 3 months of operating expenses) with the following
Reserve Balances:
•Operating Stabilization Reserve of 10% for Catastrophic
Emergencies. (FY 21/22 = $6,892,510*)
•Economic Uncertainty Reserve of 10% for Economic Distress.
(FY 21/22 = $6,892,510*)
•Unassigned Fund Balance Reserve of 5% designed to protect
against cash flow shortfalls. (FY 21/22 = $3,446,255*)
•Additional Unassigned Fund Balance is estimated to be
$21,392,000 at 6/30/21
*If the current proposed budget is adopted these reserve balances will be adjusted for FY 21/22 -39-
Item Title:4.1 Fiscal Year 2021/2022 Budget &Capital Improvement Plan Workshop
Item Page Number:40
Menifee Mayor and City Council May 19,2021
Page 42 of 49
FY 21/22 CITYWIDE
BUDGET
-40-
Item Title:4.1 Fiscal Year 2021/2022 Budget &Capital Improvement Plan Workshop
Item Page Number:41
Menifee Mayor and City Council May 19,2021
Page 43 of 49
TOTAL CITY-WIDE EXPENDITURES
-41-
FY 21/22 Total:
$122,669,656
Item Title:4.1 Fiscal Year 2021/2022 Budget &Capital Improvement Plan Workshop
Item Page Number:42
Menifee Mayor and City Council May 19,2021
Page 44 of 49
TOTAL ALL FUNDS BUDGET with Fund Balance
-42-
Fund
Projected Beginning
Fund Balance
(7-01-2021)
Proposed
Revenues &
Transfers In
Proposed
Expenditures &
Transfers Out
Projected Ending
Fund Balance
(6-30-2022)
AQMD 56,417$ 116,700$ 116,700$ 56,417
CAPITAL PROJECTS 162,877$ 114,868 277,745 -
CDBG -$ 520,026 520,026 -
CFD'S 3,768,364$ 3,549,139 3,452,697 3,864,805
CSA'S (174,007)$ 1,875,819 1,987,373 (285,561)
DEBT SERVICE 1,575,770$ 1,787,151 1,787,151 1,575,770
DIF/QUIMBY/RBBD 8,386,672$ 5,246,745 7,312,353 6,321,064
FACILITIES MAINTENANCE 69,404$ 712,282 712,282 69,404
FLEET MAINTENANCE 13,890$ 1,959,343 1,959,343 13,890
GAS TAX -$ 2,393,327 2,393,327 -
GENERAL FUND 41,623,608$ 59,885,280 59,885,280 41,623,608
GRANT FUND 817,714$ 6,606,837 3,616,644 3,807,907
IT FUND 1,902,512$ 4,395,700 5,101,327 1,196,885
LLMD'S 3,086,032$ 840,061 836,264 3,089,829
MEASURE A -$ 1,952,000 1,952,000 -
MEASURE DD 173,820$ 14,776,000 14,949,820 -
P.E.G. FUND 424,106$ 175,000 268,000 331,106
SB 1 FUND 187,876$ 1,827,490 2,015,366 -
SLESF FUND 84,015$ 140,000 140,000 84,015
TRUST FUND 98,667$ - - 98,667
TUMF FUND 1,624,398$ 14,928,423 13,385,958 3,166,863
GRAND TOTAL 63,882,135$ 123,802,191$ 122,669,656$ 65,014,669$
Item Title:4.1 Fiscal Year 2021/2022 Budget &Capital Improvement Plan Workshop
Item Page Number:43
Menifee Mayor and City Council May 19,2021
Page 45 of 49
BUDGET SUMMARY
✓Analyze Current Economic
Conditions
✓Forecast Revenues
✓Forecast Expenditures
✓Prioritize Spending
✓Strategically Plan the Use of
Resources -43-
Item Title:4.1 Fiscal Year 2021/2022 Budget &Capital Improvement Plan Workshop
Item Page Number:44
Menifee Mayor and City Council May 19,2021
Page 46 of 49
•With the Covid-19 American Rescue funds, bring the Police Department staffing levels to projected FY 24/25 in FY 21/22 and reduce response times.
•Continue to right size citywide staffing levels in-line with City growth, to continue to provide citizens and customers with excellent customer service.
•Provide Public Works staff with additional heavy equipment to bring more road maintenance abilities in-house and reduce response times.
•Get CIP projects shovel ready to take advantage of grant funding opportunities.
CAREFUL PLANNING = BALANCED BUDGET
FISCAL PLANNING
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Item Title:4.1 Fiscal Year 2021/2022 Budget &Capital Improvement Plan Workshop
Item Page Number:45
Menifee Mayor and City Council May 19,2021
Page 47 of 49
Payroll
BUDGET
PROCESS
SUMMARY
1
Annual
Budget
Kick-Off
Meeting
2/9/21
2
City
Departments
Submittals &
Review Feb-Mar
3
Preliminary
Budget
Finalized
May
4
Budget Adoption
(June 2, 2021)
5
Mid-Year Budget
Adjustments
(February 2022)
Budget
Workshop
(May 19, 2021)
6
After Council Adoption –Next steps are to evaluate
the ACTUAL revenues and expenditures, and return
to Council in Approximately February 2022 with Mid-
Year Budget Adjustments.-45-
Item Title:4.1 Fiscal Year 2021/2022 Budget &Capital Improvement Plan Workshop
Item Page Number:46
Menifee Mayor and City Council May 19,2021
Page 48 of 49
Questions?
Thank You.
LIVE LONG AND PROSPER….
Item Title:4.1 Fiscal Year 2021/2022 Budget &Capital Improvement Plan Workshop
Item Page Number:47
Menifee Mayor and City Council May 19,2021
Page 49 of 49