The URL can be used to link to this page

2020/11/10 Pitney Bowes, Inc. Pitney Bowes Statement of Work (SOW)* Please attached a second page for additional information to support this agreement. CITY OF MENIFEE Agreement/contract coversheet DATE: October 28, 2020 TO: Armando G. Villa, City Manager Agreement Routed to City Attorney: 10/28/2020 (Via email, attached) Insurance Requirements: General Liability (Expiration Date: Pending) (Attached) Automobile Liability (Expiration Date: Pending) Worker’s Compensation (Expiration Date: Pending) Other- Professional Liability (Expiration Date: Pending) FROM: Margarita Cornejo, Financial Services Manager SUBJECT: NASPO ValuePoint Term Rental Agreement ((Option A) ADSPO16-7-17-70-41-03) between the City of Menifee and Pitney Bowes for SendPro Enterprise System (Postage Machine Solution: Multi-Carrier Shipping Software) IS THE AGREEMENT/CONTRACT WITHIN THE CITY MANAGER’S SIGNATURE AUTHORITY? Yes – Purchase of Commodities under $50,000 Professional Services under $25,000 Change Order under $25,000 or less than 10% of original contract (supplies, equipment, services or construction contracts) Public Works Contract for $45,000 or less No – City Council authorized City Manager to sign (Council action attached) WHY IS THIS AGREEMENT/CONTRACT NEEDED? The proposed ValuePoint Rental Agreement with Pitney-Bowes shall provide for the SendPro Enterprise System, a multi- carrier shipping software which empowers shipping & mailing across all locations, departments and your agile remote workforce, while giving leaders the visibility and control to maintain compliance and manage costs. The City of Menifee currently has an executed agreement with Pitney-Bowes for rental of a postage machine. By executing the proposed agreement for the SendPro Enterprise system, the City’s mailing processes shall be enhanced and improved to streamline regular mailing activity. WHAT IS THE TOTAL LENGTH OF THE AGREEMENT/CONTRACT? The original term of the agreement is 48 months, covering the period of November 1, 2020 through October 31, 2024. WHAT IS THE TOTAL DOLLAR AMOUNT OF THE AGREEMENT/CONTRACT? Total contract amount is $9,323.52 ($194.24 per month, $2,328 per year, $1,553.92 for FY20/21) Department Date Initials Wendy Preece, Deputy Finance Director Rochelle Clayton, Deputy City Manager Jeffrey T. Melching, City Attorney Sarah A. Manwaring, City Clerk DocuSign Envelope ID: 6EF004B2-7AD4-481D-8621-660E59F46376 10/28/2020 10/28/2020 11/9/2020 11/10/2020 2 HOW WAS THE VENDOR/CONSULTANT/CONTRACTOR DECIDED ON? The City has an existing agreement for the rental of the postage machine with Pitney-Bowes and has contracted for such rental for a number of year. Pursuant to the City’s municipal code, this project was procured by using the “piggyback” option under the City’s existing Municipal Code, Section 3.12.070 which allows for using cooperative purchasing programs with other federal, state, county or other public agencies. Pitney-Bowes has an existing agreement through NASPO (National Associationa of State Procurement Officials) which facilitates purchasing through cooperative contract. NASPO ValuePoint Term Rental Agreement ((Option A) ADSPO16-7-17-70-41-03) allows for public agencies (state and local) to obtain specific postage solutions included within the Master Agreement with the State of Arizona and amended for participation with the State of California (see attachments) Supplies/Equipment/Maintenance/Construction Prior Contract/Experience with the City $5,000 - $49,000 – Three Written Quotes Yes Over $50,000 – Competitive Bidding and Formal Proposals Other – Cooperative Purchasing Agreement (NASPO ValuePoint Term Rental Agreement ((Option A) ADSPO16-7- 17-70-41-03) Public Works Projects Professional Services Under $45,000 – Purchase Order, Contract (Prudent Judgement) Under $25,000 – City Manager $45,000 - $174,999 – Informal Bidding Process over $25,000 – City Council Approval Over $175,000 – Formal Bidding Required WHERE ARE THE FUNDS COMING FROM? Funding is coming from the approved FY 20/21 Non-Department Budget WHAT GENERAL LEDGER ACCOUNT NUMBER SHOULD BE USED FOR THE PURCHASE ORDER? 100-4221-52502 (Leased Equipment) IS THERE SUFFICIENT BUDGET? WHAT IS THE AVAILABLE BUDGET? Yes, as of 10/28/2020 Account #100-4221-52502 (Leased Equipment) has a balance of $5,974.35 (see attached Eden Report) ATTACHMENTS - CONTRACT/AMENDMENT - CERTIFICATES OF INSURANCE - EMAIL TO CITY ATTORNEY FOR REVIEW/APPROVAL - EXPENDITURE STATUS REPORT (AVAILABILITY OF FUNDS) - NASPO ValuePoint Term Rental Agreement ((Option A) ADSPO16-7-17-70-41- 03), State of California Amendments and Cooperative Agreement User Instructions DocuSign Envelope ID: 6EF004B2-7AD4-481D-8621-660E59F46376 SOW KS C O N F I D E N T I A L City of Menifee - SPE Configured Package BPN: 0016660570 SPE SOW Template v02.00.15 SendPro ® Enterprise Statement of Work City of Menifee August 13, 2020 Version 0016660570 .1 KU004SA DocuSign Envelope ID: 6EF004B2-7AD4-481D-8621-660E59F46376 Approved as to Form: ________________________________ Jeffrey T. Melching, City Attorney Attest: _______________________________________ Sarah A. Manwaring, City Clerk DocuSign Envelope ID: 6EF004B2-7AD4-481D-8621-660E59F46376 11/10/2020 City Manager Armando G. Villa SOW KS C O N F I D E N T I A L City of Menifee - SPE Configured Package BPN: 0016660570 SPE SOW Template v02.00.15 In Scope •Site Criteria: •SendPro® Enterprise will replace the following existing shipping solution: o Mailing Machine(s) only •Licensing: SendPro Enterprise - 500 Transactions Per Month (with ~500 monthly transactions) – installed as a SaaS solution for use at 1 location •SendPro® Enterprise installed on 0 processing stations o a processing station is a station that has peripherals (scale, thermal label printer, or postage meter/mailing machine) attached •PB to provide 1 USB Corded Scanner ***Unless otherwise detailed in this section, it is assumed that all peripherals will be connected to MailCenter stations. •Carriers available for implementation: •User Profiles – up to 3 •USPS Server –up to 1 MID ***NOTE – Accounts will be configured for each account invoice provided up to the number of accounts listed above. •Apps To Be Activated •Certified Mail – Uses a pre-set workflow to process electronic submission of certified mail with delivery confirmation o Bulk Recipient list management (Batch processing of bulk address lists) *see file specifications and requirements in product •Desktop – Used at the desktop to process shipments and create ship requests using a pre-set shipping workflow to minimize data entry To be configured with the following workflows: o Create a Requisition o Ship a Package (using the Desktop Shipping app) o Bulk Recipient list management (Batch processing of bulk address lists) within the Desktop project *see file specifications and requirements in product o electronic Return Receipt (eRR) o electronic Certified (E-Certified or eCert) o View Shipments o View Reports •End-of-Day – Creates end of day manifests that summarize daily transactions •MailCenter – Used in the mailroom to process shipments and ship requests •Reports – Used to generate reports for accounting and cost overiew •Supervisor – used to manage users and control the level of access they have to SendPro® Enterprise and to manage Cost Centers, Products, etc. •View – Used for view historical transactions, performing end of day, voiding a shipment and reprint outputs •User Profiles The following User Profiles will be setup, by default, at implementation •Desktop profile o Desktop app – used for ship requests, eRR, shipping from desktop. o View app – used for research of shipments after processing. o Certified Mail app- used for processing Certified/eRR shipments •Mailroom profile o MailCenter app – use to process ship requests and manual shipments o View app – used for research of shipments after processing. o EoD app – used to produced End of Day documents if needed. •Supervisor profile o All the above apps o Report app – Allows the user to run reports on shipments DocuSign Envelope ID: 6EF004B2-7AD4-481D-8621-660E59F46376 SOW KS C O N F I D E N T I A L City of Menifee - SPE Configured Package BPN: 0016660570 SPE SOW Template v02.00.15 o Supervisor app – Used to import, manually add, edit and maintain users, cost centers and products • Data Import/Export Functionality • One-time Import of Global Address Book *see appendix for required file format detail • Additional Installation Parameters: • SendPro® Enterprise will be configured with the standard Forms authentication of users. This method is based around users entering credentials via a web form, which is subsequently authenticated. • System will have up to Up to 100 Users at initial implementation, manually entered by PB resource at time of installation • Process USPS® electronic Certified at up to 1 site, with electronic Return Receipt (eCertified with eRR) at up to 1 site, using: o Cover Sheet *requires approved E-Certified custom envelopes ▪ #10 ▪ 6” x 9½” ▪ 9½” x 12“ o Pre-printed Pitney Bowes provided labels o eRR Notes: ▪ eRR Tracking is not available for items mailed to APO/FPO locations ▪ eRR accepts a maximum of 30 alphanumeric characters in the reference field • Offline Postage Metering *requires standalone meter(s) • USPS Firm Mailing Book (PS3877) • Assign cost center numbers to transactions, if required • Mailer ID Assistance (MIDAssist) o Assistance for up to one (1) site o PB service personnel (Deployment Specialist or Field Rep) will contact Client and assist in completing the USPS Gateway process to receive a Mailer ID o PB service personnel act as a liaison between Client and USPS to diagnose issues and work at bringing to resolution o Deployment Specialist will follow up with USPS to make sure approval and ID is received and work to schedule installation • 3rd-Party Billing (manual entry only) • Standard SendPro® Enterprise Reports • Transactional data will be retained for a period of 12 months • SendPro® Enterprise Operator Training (1 session included, up to four hours and four participants) o This included Operator Training will be provided remotely Out of Scope All areas not specifically covered in this document are outside of the scope of this project, including but not limited to: • PB-provided processing workstation • PB-provided Thermal Label Printers • PB-provided US Scales • On-site Training • Non-standard Job Aids • User authentication other than SendPro® Enterprise internal product “forms” authentication • Personal Shipping • Environments other than single production (e.g. Development, Disaster Recovery, etc) • Carriers other than those listed in the In Scope section above • Advanced integration • SPE Batch Order Processing Tool • Cubetape integrated parcel dimensioner • Dimensioner units • UPS Mail Innovations • UPS SurePost DocuSign Envelope ID: 6EF004B2-7AD4-481D-8621-660E59F46376 SOW KS C O N F I D E N T I A L City of Menifee - SPE Configured Package BPN: 0016660570 SPE SOW Template v02.00.15 • FedEx SmartPost • DHL SmartMail • Return Label Service • Multi-pack processing • Custom / Non-Standard Reports • Billing/Document Label • Surcharges/Handling Fees added to shipments • eRR Bulk Proof Of Delivery (BPOD) file Splitter Tool • Print E-Certified Labels • International shipment processing • Address Validation • Stamp Sheet Printing • Stamp Roll Printing • Pitney Bowes postage meter interface • Carrier Assistance • Data Assistance Dependencies, Assumptions Assumptions: • Appropriate client stakeholder’s have reviewed and agreed to requirements and workflows outlined in the SendPro® Enterprise SOW. * For additional information please contact your local Client Manager. • Client has completed all documentation necessary for eCertified/ eReturn Receipt setup with Post Office. • Client is responsible for setting up account numbers and carrier pick-up with the small parcel carriers. • Historical transactions cannot be edited. Dependencies: • Remote Access via TeamViewer (or similar application) to SendPro® Enterprise for Training and, as needed, additional configuration and ongoing support • Client must provide a valid logins with a static passwords for communication with UPS and USPS; if password is changed, the communication will no longer be functional, and additional labor effort will be required to restore functionality. This additional labor effort may result in a corresponding Professional Services charge. ***NOTE – this can be accomplished by either providing the installer with a current login, with a static password, or by creating (or allowing installer to create) a new dedicated “service login” with a static password. • Manual entry of account information for carrier third-party billing accounts is required DocuSign Envelope ID: 6EF004B2-7AD4-481D-8621-660E59F46376 SOW KS C O N F I D E N T I A L City of Menifee - SPE Configured Package BPN: 0016660570 SPE SOW Template v02.00.15 Appendix – Requirements Diagram SendPro® Enterprise Admin Apps HubCapp Peripheral Agent -Internet Explorer 11, Edge, Chrome, Firefox, Safari (MacOS) -Windows 10 or 8.1 OR Windows Server 2012 R2 or 2016 -Internet Explorer 11, Edge, Chrome, Firefox App User Peripheral Agent – HubCapp Peripheral Agent makes printers and scales available for use with SendPro® Enterprise Apps. DocuSign Envelope ID: 6EF004B2-7AD4-481D-8621-660E59F46376 NASPO ValuePoint Term Rental Installment Agreement (Option A) Agreement Number Your Business Information CITY OF MENIFEE Full Legal Name of Lessee / DBA Name of Lessee Tax ID # (FEIN/TIN) 943439857 29844 Haun Rd, Sun City, CA, 92586-6539, US Sold-To: Address Sold-To: Contact Name Rachel Kleinpeter Sold-To: Contact Phone # (951) 672-6777 Sold-To: Account # 0016660570 Ship-To: Address 29844 Haun Rd, Sun City, CA, 92586-6539, US Ship-To: Contact Name Rachel Kleinpeter Ship-To: Contact Phone # (951) 672-6777 Ship-To: Account # 0016660570 PO # . Bill-To: Contact Phone # Bill-To: Account # 29844 Haun Rd, Sun City, CA, 92586-6539, US 0016660570 Bill-To: Contact Name Rachel Kleinpeter Bill-To: Address (951) 672-6777 Bill-To: Email rkleinpeter@cityofmenifee.us Your Business Needs Qty Business Solution DescriptionItem 1 SPE SendPro Enterprise Offer 1 SPE-BASIC-500 SendPro Enterprise Basic Sub 500 SSS4 Implementation Half Day Rate - Solutions SSSD Implementation Day Rate 1 STDSLA Standard SLA-Equipment Service Agreement (for SendPro Enterprise Offer) 1 T6WE Tethered Wedge Scanner for SSTO Your Payment Plan Initial Term: Number of Months Monthly Amount Billed Quarterly at* Initial Payment Amount:48 months $ 193.1312 $ 579.39 $ 194.2436 $ 582.72 *Does not include any applicable sales, use, or property taxes which will be billed separately. Tax Exempt Certificate Attached Tax Exempt Certificate Not Required ( ) ( ) ( ) Purchase Power® transaction fees extra ( ) Purchase Power® transaction fees included See Pitney Bowes Terms for additional terms and conditions Page 1 of 2 Y101912647US174881.4 9/17 ©2017 Pitney Bowes Inc. All rights reserved. Pitney Bowes Confidential Information DocuSign Envelope ID: 6EF004B2-7AD4-481D-8621-660E59F46376 Title Your Signature Below Lessee Signature Date Title Date Print Name Email Address Print Name Pitney Bowes Signature [[SertifiSStamp_1]] NASPO VALUEPOINT ADSPO16-169897; 7-17-70-41-03 State/Entity's Contract# By signing below, you agree to be bound by your State’s/Entity’s/Cooperative’s contract, which is available at http://www.pb.com/states and is incorporated by reference. The terms and conditions of this contract will govern this transaction and be binding on us after we have completed our credit and documentation approval process and have signed below. Account Rep Name Email Address Sales Information Gregory Boden greg.boden@pb.com PBGFS Acceptance See Pitney Bowes Terms for additional terms and conditions Page 2 of 2 Y101912647US174881.4 9/17 ©2017 Pitney Bowes Inc. All rights reserved. Pitney Bowes Confidential Information Roger Donohue Operations Manager October 26, 2020 avilla@cityofmenifee.us Approved as to Form: ___________________________________________________________ Jeffrey T. Melching, City Attorney Attest: ___________________________________________________________ Sarah A. Manwaring, City Clerk DocuSign Envelope ID: 6EF004B2-7AD4-481D-8621-660E59F46376 City Manager Armando G. Villa 11/10/2020 Form 8038-GC Information Return for Small Tax-Exempt Governmental Bond Issues, Leases, and Installment Sales Under Internal Revenue Code section 149(e) Caution:If the issue price of the issue is $100,000 or more, use Form 8038-G. (Rev. January 2012) Department of the Treasury Internal Revenue Service OMB No. 1545-0720 Part I Reporting Authority Check box if Amended Return 1 Issuer’s name 2 Issuer’s employer identification number 3 Number and street (or P.O. box if mail is not delivered to street address)Room/suite 4 City, town, or post office, state, and ZIP code 5 Report number (For IRS Use Only) 6 Name and title of officer or other employee of issuer or designated contact person whom the IRS may call for more information 7 Telephone number of officer or legal representative Part II Description of Obligations Check one: a single issue or a consolidated return 8a Issue price of obligation(s) (see instructions) . . . . . . . . b Issue date (single issue) or calendar date (consolidated). Enter date in mm/dd/yyyy format (for example, 01/01/2009) (see instructions) 9 Amount of the reported obligation(s) on line 8a that is: a For leases for vehicles . . . . . . . . . . . . . . . . . . . . . . . . . b For leases for office equipment . . . . . . . . . . . . . . . . . . . . . . . c For leases for real property . . . . . . . . . . . . . . . . . . . . . . . . d For leases for other (see instructions) . . . . . . . . . . . . . . . . . . . . . e For bank loans for vehicles . . . . . . . . . . . . . . . . . . . . . . . . f For bank loans for office equipment . . . . . . . . . . . . . . . . . . . . . g For bank loans for real property. . . . . . . . . . . . . . . . . . . . . . . h For bank loans for other (see instructions) . . . . . . . . . . . . . . . . . . . i Used to refund prior issue(s) . . . . . . . . . . . . . . . . . . . . . . . j Representing a loan from the proceeds of another tax-exempt obligation (for example, bond bank) . . k Other . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 If the issuer has designated any issue under section 265(b)(3)(B)(i)(III) (small issuer exception), check this box . . . . 11 If the issuer has elected to pay a penalty in lieu of arbitrage rebate, check this box (see instructions) . . . . . . . 12 Vendor’s or bank’s name:Pitney Bowes Inc. 13 Vendor’s or bank’s employer identification number:06 0495050 8a 9a 9b 9c 9d 9e 9f 9g 9h 9i 9j 9k Signature and Consent Under penalties of perjury, I declare that I have examined this return and accompanying schedules and statements, and to the best of my knowledge and belief, they are true, correct, and complete. I further declare that I consent to the IRS's disclosure of the issuer's return information, as necessary to process this return, to the person(s) that I have authorized above. Signature of issuer’s authorized representative Date Type or print name and title Paid Preparer Use Only Print/Type preparer’s name Preparer's signature Date Check if self-employed PTIN Firm’s name Firm's address Firm's EIN Phone no. General Instructions Who Must File Section references are to the Internal Revenue Code unless otherwise noted What's New The IRS has created a page on IRS.gov for information about the Form 8038 series and its instructions, at www.irs.gov/form8038. Information about any future developments affecting the Form 8038 series (such as legislation enacted after we release it) will be posted on that page. Purpose of Form Form 8038-GC is used by the issuers of tax- exempt governmental obligations to provide the IRS with the information required by section 149(e) and to monitor the requirements of sections 141 through 150. Issuers of tax-exempt governmental obligations with issue prices of less than $100,000 must file Form 8038-GC. Issuers of a tax-exempt governmental obligation with an issue price of $100,000 or more must file Form 8038-G, Information Return for Tax-Exempt Governmental Obligations. Filing a separate return for a single issue. Issuers have the option to file a separate Form 8038-GC for any tax-exempt governmental obligation with an issue price of less than $100,000. An issuer of a tax-exempt bond used to finance construction expenditures must file a separate Form 8038-GC for each issue to give notice to the IRS that an election was made to pay a penalty in lieu of arbitrage rebate (see the line 11 instructions). Filing a consolidated return for multiple issues. For all tax-exempt governmental obligations with issue prices of less than $100,000 that are not reported on a separate Form 8038-GC, an issuer must file a consolidated information return including all such issues issued within the calendar year. Thus, an issuer may file a separate Form 8038-GC for each of a number of small issues and report the remainder of small issues issued during the calendar year on one consolidated Form 8038-GC. However, if the issue is a construction issue, a separate Form 8038-GC must be filed to give the IRS notice of the election to pay a penalty in lieu of arbitrage rebate. Cat. No. 64108B Form 8038-GC (Rev. 1-2012) CITY OF MENIFEE 29844 Haun Rd Sun City CA 92586-6539 943439857 [[SertifiSignature_1 Armando G. Villa, City Manager DocuSign Envelope ID: 6EF004B2-7AD4-481D-8621-660E59F46376 11/10/2020 When To File Form 8038-GC (Rev. 1-2012) To file a separate return for a single issue, file Form 8038-GC on or before the 15th day of the second calendar month after the close of the calendar quarter in which the issue is issued. To file a consolidated return for multiple issues, file Form 8038-GC on or before February 15th of the calendar year following the year in which the issue is issued. Late filing. An issuer may be granted an extension of time to file Form 8038-GC under section 3 of Rev. Proc. 2002-48, 2002-37 I.R.B. 531, if it is determined that the failure to file on time is not due to willful neglect. Type or print at the top of the form, “Request for Relief under section 3 of Rev. Proc. 2002-48.” Attach to the Form 8038-GC a letter briefly stating why the form was not submitted to the IRS on time. Also indicate whether the obligation in question is under examination by the IRS. Do not submit copies of any bond documents, leases, or installment sale documents See Where To File next. Where To File File Form 8038-GC, and any attachments, with the Department of the Treasury, Internal Revenue Service Center, Ogden, UT 84201. Private delivery services. You can use certain private delivery services designated by the IRS to meet the “timely mailing as timely filing/paying” rule for tax returns and payments. These private delivery services include only the following: • DHL Express (DHL): DHL Same Day Service. • Federal Express (FedEx): FedEx Priority Overnight, FedEx Standard Overnight, FedEx 2Day, FedEx International Priority, and FedEx International First. • United Parcel Service (UPS): UPS Next Day Air, UPS Next Day Air Saver, UPS 2nd Day Air, UPS 2nd Day Air A.M., UPS Worldwide Express Plus, and UPS Worldwide Express. The private delivery service can tell you how to get written proof of the mailing date. Other Forms That May Be Required For rebating arbitrage (or paying a penalty in lieu of arbitrage rebate) to the Federal Government, use Form 8038-T, Arbitrage Rebate, Yield Reduction and Penalty in Lieu of Arbitrage Rebate. For private activity bonds, use Form 8038, Information Return for Tax-Exempt Private Activity Bond Issues. For a tax-exempt governmental obligation with an issue price of $100,000 or more, use Form 8038-G. Rounding to Whole Dollars You may show the money items on this return as whole-dollar amounts. To do so, drop any amount less than 50 cents and increase any amount from 50 to 99 cents to the next higher dollar Definitions Obligations. This refers to a single tax- exempt governmental obligation if Form 8038-GC is used for separate reporting or to multiple tax-exempt governmental obligations if the form is used for consolidated reporting. Tax-exempt obligation. This is any obligation including a bond, installment purchase agreement, or financial lease, on which the interest is excluded from income under section 103. Tax-exempt governmental obligation. A tax exempt obligation that is not a private activity bond (see below) is a tax-exempt governmental obligation. This includes a bond issued by a qualified volunteer fire department under section 150(e). Private activity bond. This includes an obligation issued as part of an issue in which: • More than 10% of the proceeds are to be used for any private activity business use, and • More than 10% of the payment of principal or interest of the issue is either (a) secured by an interest in property to be used for a private business use (or payments for such property) or (b) to be derived from payments for property (or borrowed money) used for a private business use. It also includes a bond, the proceeds of which (a) are to be used to make or finance loans (other than loans described in section 141(c)(2)) to persons other than governmental units and (b) exceeds the lesser of 5% of the proceeds or $5 million. Issue. Generally, obligations are treated as part of the same issue only if they are issued by the same issuer, on the same date, and as part of a single transaction, or a series of related transactions. However, obligations issued during the same calendar year (a) under a loan agreement under which amounts are to be advanced periodically (a “draw-down loan”) or (b) with a term not exceeding 270 days, may be treated as part of the same issue if the obligations are equally and ratably secured under a single indenture or loan agreement and are issued under a common financing arrangement (for example, under the same official statement periodically updated to reflect changing factual circumstances). Also, for obligations issued under a draw-down loan that meets the requirements of the preceding sentence, obligations issued during different calendar years may be treated as part of the same issue if all of the amounts to be advanced under the draw-down loan are reasonably expected to be advanced within 3 years of the date of issue of the first obligation. Likewise, obligations (other than private activity bonds) issued under a single agreement that is in the form of a lease or installment sale may be treated as part of the same issue if all of the property covered by that agreement is reasonably expected to be delivered within 3 years of the date of issue of the first obligation. Arbitrage rebate. Generally, interest on a state or local bond is not tax-exempt unless the issuer of the bond rebates to the United States arbitrage profits earned from investing proceeds of the bond in higher yielding nonpurpose investments.See section 148(f). Construction issue. This is an issue of tax- exempt bonds that meets both of the following conditions: 1. At least 75% of the available construction proceeds of the issue are to be used for construction expenditures with respect to property to be owned by a governmental unit or a 501(c)(3) organization, and 2. All of the bonds that are part of the issue are qualified 501(c)(3) bonds, bonds that are not private activity bonds, or private activity bonds issued to finance property to be owned by a governmental unit or a 501(c)(3) organization. In lieu of rebating any arbitrage that may be owed to the United States, the issuer of a construction issue may make an irrevocable election to pay a penalty. The penalty is equal to 1-1/2% of the amount of construction proceeds that do not meet certain spending requirements. See section 148(f)(4)(C) and the Instructions for Form 8038-T. Specific Instructions In general, a Form 8038-GC must be completed on the basis of available information and reasonable expectations as of the date of issue. However, forms that are filed on a consolidated basis may be completed on the basis of information readily available to the issuer at the close of the calendar year to which the form relates, supplemented by estimates made in good faith. Part I—Reporting Authority Amended return. An issuer may file an amended return to change or add to the information reported on a previously filed return for the same date of issue. If you are filing to correct errors or change a previously filed return, check the “Amended Return” box in the heading of the form. The amended return must provide all the information reported on the original return, in addition to the new corrected information. Attach an explanation of the reason for the amended return and write across the top "Amended Return Explanation." Line 1. The issuer’s name is the name of the entity issuing the obligations, not the name of the entity receiving the benefit of the financing. In the case of a lease or installment sale, the issuer is the lessee or purchaser. Line 2. An issuer that does not have an employer identification number (EIN) should apply for one on Form SS-4, Application for Employer Identification Number. You can get this form on the IRS website at IRS.gov or by calling 1-800-TAX-FORM (1-800-829-3676). You may receive an EIN by telephone by following the instructions for Form SS-4. Lines 3 and 4. Enter the issuer’s address or the address of the designated contact person listed on line 6. If the issuer wishes to use its own address and the issuer receives its mail in care of a third party authorized representative (such as an accountant or attorney), enter on the street address line “C/O” followed by the third party's name and street address or P.O. box. Include the suite, room, or other unit number after the street address. If the post office does not deliver mail to the street address and the issuer has a P.O. box, show the box number instead of the DocuSign Envelope ID: 6EF004B2-7AD4-481D-8621-660E59F46376 Form 8038-GC (Rev. 1-2012)Page 3 street address. If a change in address occurs after the return is filed, use Form 8822, Change of Address, to notify the IRS of the new address. Lines 9i and 9J. For line 9i, enter the amount of the proceeds that will be used to pay principal, interest, or call premium on any other issue of bonds, including proceeds that will be used to fund an escrow account for this purpose. Several lines may apply to a particular obligation. For example, report on lines 9i and 9j obligations used to refund prior issues which represent loans from the proceeds of another tax-exempt obligation. If an authorized representative of the issuer filled in its return, the paid preparer’s space should remain blank. Anyone who prepares the return but does not charge the organization should not sign the return. Certain others who prepare the return should not sign. For example, a regular, full-time employee of the issuer, such as a clerk, secretary, etc., should not sign.Lines 9k. Enter on line 9k the amount on line 8a that does not represent an obligation described on lines 9a through 9j Note. The address entered on lines 3 and 4 is the address the IRS will use for all written communications regarding the processing of this return, including any notices. By authorizing a person other than an authorized officer or other employee of the issuer to communicate with the IRS and whom the IRS may contact about this return, the issuer authorizes the IRS to communicate directly with the individual listed on line 6, whose address is entered on lines 3 and 4 and consents to disclose the issuer's return information to that individual, as necessary, to process this return. Line 5. This line is for IRS use only. Do not make any entries in this box. Part II—Description of Obligations Check the appropriate box designating this as a return on a single issue basis or a consolidated return basis. Line 8a. The issue price of obligations is generally determined under Regulations section 1.148-1(b). Thus, when issued for cash, the issue price is the price at which a substantial amount of the obligations are sold to the public. To determine the issue price of an obligation issued for property, see sections 1273 and 1274 and the related regulations. Line 8b. For a single issue, enter the date of issue (for example, 03/15/2010 for a single issue issued on March 15, 2010), generally the date on which the issuer physically exchanges the bonds that are part of the issue for the underwriter’s (or other purchaser’s) funds; for a lease or installment sale, enter the date interest starts to accrue. For issues reported on a consolidated basis, enter the first day of the calendar year during which the obligations were issued (for example, for calendar year 2010, enter 01/01/2010). Lines 9a through 9h. Complete this section if property other than cash is exchanged for the obligation, for example, acquiring a police car, a fire truck, or telephone equipment through a series of monthly payments. (This type of obligation is sometimes referred to as a “municipal lease.”) Also complete this section if real property is directly acquired in exchange for an obligation to make periodic payments of interest and principal. Do not complete lines 9a through 9d if the proceeds of an obligation are received in the form of cash even if the term “lease” is used in the title of the issue. For lines 9a through 9d, enter the amount on the appropriate line that represents a lease or installment purchase. For line 9d, enter the type of item that is leased. For lines 9e through 9h, enter the amount on the appropriate line that represents a bank loan. For line 9h, enter the type of bank loan. Line 10. Check this box if the issuer has designated any issue as a “small issuer exception” under section 265(b)(3)(B)(i)(III). Line 11. Check this box if the issue is a construction issue and an irrevocable election to pay a penalty in lieu of arbitrage rebate has been made on or before the date the bonds were issued. The penalty is payable with a Form 8038-T for each 6-month period after the date the bonds are issued. Do not make any payment of penalty in lieu of rebate with Form 8038-GC. See Rev. Proc. 92-22, 1992-1 C.B. 736, for rules regarding the “election document.” Line 12. Enter the name of the vendor or bank who is a party to the installment purchase agreement, loan, or financial lease. If there are multiple vendors or banks, the issuer should attach a schedule. Line 13. Enter the employer identification number of the vendor or bank who is a party to the installment purchase agreement, loan, or financial lease. If there are multiple vendors or banks, the issuer should attach a schedule. Signature and Consent An authorized representative of the issuer must sign Form 8038-GC and any applicable certification. Also print the name and title of the person signing Form 8038-GC. The authorized representative of the issuer signing this form must have the authority to consent to the disclosure of the issuer's return information, as necessary to process this return, to the person(s) that has been designated in this form. Note. If the issuer authorizes in line 6 the IRS to communicate with a person other than an officer or other employee of the issuer, (such authorization shall include contact both in writing regardless of the address entered in lines 3 and 4, and by telephone) by signing this form, the issuer's authorized representative consents to the disclosure of the issuer's return information, as necessary to process this return, to such person. Paid Preparer Generally, anyone who is paid to prepare a return must sign it and fill in the other blanks in the Paid Preparer Use Only area of the return. A paid preparer cannot use a social security number in the.Paid Preparer Use Only box. The paid preparer must use a preparer tax identification number (PTIN). If the paid preparer is self-employed, the preparer should enter his or her address in the box. The paid preparer must: • Sign the return in the space provided for the preparer’s signature, and • Give a copy of the return to the issuer. Paperwork Reduction Act Notice We ask for the information on this form to carry out the Internal Revenue laws of the United States. You are required to give us the information. We need it to ensure that you are complying with these laws. You are not required to provide the information requested on a form that is subject to the Paperwork Reduction Act unless the form displays a valid OMB control number. Books or records relating to a form or its instructions must be retained as long as their contents may become material in the administration of any Internal Revenue law. Generally, tax returns and return information are confidential, as required by section 6103. The time needed to complete and file this form will vary depending on individual circumstances. The estimated average time is: Learning about the law or the form . . . . 4 hr., 46 min. Preparing the form . . . . 2 hr., 22 min. Copying, assembling, and sending the form to the IRS . 2 hr., 34 min. If you have comments concerning the accuracy of these time estimates or suggestions for making this form simpler, we would be happy to hear from you. You can write to the Internal Revenue Service, Tax Products Coordinating Committee, SE:W:CAR:MP:T:M:S, 1111 Constitution Ave. NW, IR-6526, Washington, DC 20224. Do not send the form to this address. Instead, see Where To File. DocuSign Envelope ID: 6EF004B2-7AD4-481D-8621-660E59F46376 From:Margarita Cornejo To:Jeffery T. Melching Subject:Agreement Review Request: Pitney-Bowes NASPO ValuePoint Rental Agreement (Postage Machine: SendPro Mailing Software) Date:Wednesday, October 28, 2020 11:12:00 AM Attachments:City of Menifee_SOW_SPE_20200813142811_AGREEMENT FINAL.pdf Good Morning Jeff, Attached for your review is the proposed Professional Services Agreement with Pitney- Bowes NASPO ValuePoint Rental Agreement (Postage Machine: SendPro Mailing Software) This agreement request is from the City Clerk’s Office. Can you please review and advise if this is ok to start routing for signatures or will require any changes? Thank you! Margarita Cornejo | Financial Services Manager Finance Department City of Menifee | 29844 Haun Road | Menifee, CA 92586 (*Please note our new location!) Direct: (951) 723-3716 | City Hall: (951) 672-6777 | Fax: (951) 679-2568 mcornejo@cityofmenifee.us Connect with us on social media: | | | *Please note that email correspondence with the City of Menifee, along with attachments, may be subject to the California Public Records Act, and therefore may be subject to disclosure unless otherwise exempt. The City of Menifee shall not be responsible for any claims, losses or damages resulting from the use of digital data that may be contained in this email. DocuSign Envelope ID: 6EF004B2-7AD4-481D-8621-660E59F46376 10/28/2020City of Menifee1 9:54AMPage:expstat.rptExpenditure Status Report7/1/2020 through 6/30/2021Periods: 0 through 14General Fund100Account NumberAdjustedAppropriationExpendituresYear-to-date ExpendituresYear-to-date EncumbrancesBalancePrct Used100-4221 Non Departmental97,000.00 16,005.55 16,005.55 16.50100-4221-50155 Bilingual Pay0.00 80,994.4536,100.00 10,685.42 10,685.42 29.60100-4221-50156 Employer Paid Employee Life Insurance0.00 25,414.58316,400.00 38,018.90 38,018.90 12.02100-4221-50415 Annual PERS Charges(Sur.Ben./Unfunded)0.00 278,381.103,600.00 1,299.65 1,299.65 36.10100-4221-50416 PERS Retiree Health Ins.-City Portion0.00 2,300.35518,450.00 482,807.00 482,807.00 93.13100-4221-50420 Workers Compensation0.00 35,643.00938,017.00 0.00 0.00 0.00100-4221-50425 General Liab. Premium0.00 938,017.0053,558.00 88,636.42 88,636.42 165.50100-4221-50427 Other Ins. Premium0.00 -35,078.4210,000.00 -150.73 -150.73 1.51100-4221-50430 Claims Expense0.00 10,150.7327,600.00 821.62 821.62 2.98100-4221-50450 Employee Recognition/Appreciation0.00 26,778.3894,000.00 10,659.52 10,659.52 11.34100-4221-51010 Office Supplies0.00 83,340.4840,000.00 6,633.00 6,633.00 16.58100-4221-51200 Postage0.00 33,367.00500.00 25.31 25.31 5.06100-4221-51210 Delivery/Courier Svc0.00 474.697,500.00 5,316.85 5,316.85 70.89100-4221-51300 Printing & Duplication0.00 2,183.152,000.00 0.00 0.00 0.00100-4221-51410 Promotional Materials/Advertising0.00 2,000.00351,288.00 88,841.36 88,841.36 25.29100-4221-51600 Special Dept Exp0.00 262,446.6488,224.00 48,532.51 48,532.51 55.01100-4221-51615 Admin/Service Charges0.00 39,691.4918,000.00 1,000.00 1,000.00 5.56100-4221-51701 Sponsorships0.00 17,000.0040,000.00 12,162.27 12,162.27 30.41100-4221-52040 Telephone0.00 27,837.7348,000.00 11,192.00 11,192.00 23.32100-4221-52041 Utilities-Electricity0.00 36,808.00400.00 19.18 19.18 4.80100-4221-52042 Utilities-Gas0.00 380.826,000.00 840.32 840.32 14.01100-4221-52043 Utilities-Water0.00 5,159.68360,000.00 186,137.10 186,137.10 51.70100-4221-52060 Building Leases0.00 173,862.906,000.00 7,263.07 7,263.07 121.05100-4221-52080 LAFCO Fee0.00 -1,263.07150,000.00 0.00 0.00 0.00100-4221-52090 Prop Tax Admin Fee0.00 150,000.0020,000.00 0.00 0.00 0.00100-4221-52200 Membership & Dues0.00 20,000.0041,652.95 42,709.96 42,709.96 284.25100-4221-52214 Declared Emergency Expense75,688.45 -76,745.46162,400.00 28,293.00 28,293.00 96.32100-4221-52502 Leased Equipment128,132.65 5,974.354,619.20 0.00 0.00 100.00100-4221-52800 Professional Services4,619.20 0.0051,967.64 43,532.64 43,532.64 84.61100-4221-53150 Furniture & Equipment435.00 8,000.0048,478.75 0.00 0.00 100.00100-4221-53155 Capital Outlays48,478.75 0.007,947.00 0.00 0.00 0.00100-4221-59010 Operating Transfers Out - Fleet Support0.00 7,947.001Page:DocuSign Envelope ID: 6EF004B2-7AD4-481D-8621-660E59F46376 10/28/2020City of Menifee2 9:54AMPage:expstat.rptExpenditure Status Report7/1/2020 through 6/30/2021Periods: 0 through 14General Fund100Account NumberAdjustedAppropriationExpendituresYear-to-date ExpendituresYear-to-date EncumbrancesBalancePrct Used90,007.00 0.00 0.00 0.00100-4221-59011 Operating Transfers Out - Facility Supp.0.00 90,007.00Total General Fund3,639,709.54 1,131,281.92 1,131,281.92 257,354.05 2,251,073.57 38.15Grand Total3,639,709.54 1,131,281.92 1,131,281.92 38.15257,354.05 2,251,073.572Page:DocuSign Envelope ID: 6EF004B2-7AD4-481D-8621-660E59F46376 10/28/2020 https://caleprocure.ca.gov/PSRelay/ZZ_PO.ZZ_CTR_SUP_CMP.GBL?Page=ZZ_CTR_SUP_PG&Action=U&SETID=STATE&CNTRCT_… https://caleprocure.ca.gov/PSRelay/ZZ_PO.ZZ_CTR_SUP_CMP.GBL?Page=ZZ_CTR_SUP_PG&Action=U&SETID=STATE&CNTRCT_ID=7-17-70-41…1/3 LPA Contract Details _CTR_SUP_CMP.GBL%3FPage%3DZZ_CTR_SUP_PG%26Action%3DU%26SETID%3DSTATE%26CNTRCT_ID%3D7-17-70-41-03) Contract ID 7-17-70-41-03 UNSPSC UNSPSC Description 44102109 Automatic postal or mailing machine 44102108 Mail machine accessories 44102100 Mail machines 44102102 Mail opening machines 43231515 Mailing and shipping software Contract Type Cooperative Agreement Description Mailroom Equipment, Supplied and Maintenance Status Active Supplier Name PITNEY BOWES INC Supplier ID 0000000181 Begin Date 10/13/2017 Expire Date 05/14/2021 Acquisition Type IT Goods Categories  1-5 of 5 DocuSign Envelope ID: 6EF004B2-7AD4-481D-8621-660E59F46376 10/28/2020 https://caleprocure.ca.gov/PSRelay/ZZ_PO.ZZ_CTR_SUP_CMP.GBL?Page=ZZ_CTR_SUP_PG&Action=U&SETID=STATE&CNTRCT_… https://caleprocure.ca.gov/PSRelay/ZZ_PO.ZZ_CTR_SUP_CMP.GBL?Page=ZZ_CTR_SUP_PG&Action=U&SETID=STATE&CNTRCT_ID=7-17-70-41…2/3 Attachment File 7-17-70-41-03.pdf View 1495764007_Offer_and_Acceptance_PB_(5).pdf View PB_AZ_MASTER_AGREEMENT-8.pdf View Supply_Price_List_10.12.17.pdf View 7-17-70-41-03_A1.pdf View Contract Administrator  Buyer Michael Wong Department DGS - Statewide Procurement Email michael.wong@dgs.ca.gov Phone Attachments  1-5 of 12 View All        Contract Line Items  (http://www.dgs.ca.gov/) (http://www.fiscal.ca.gov/) © 2015-2020 Cal eProcure DocuSign Envelope ID: 6EF004B2-7AD4-481D-8621-660E59F46376 10/28/2020 https://caleprocure.ca.gov/PSRelay/ZZ_PO.ZZ_CTR_SUP_CMP.GBL?Page=ZZ_CTR_SUP_PG&Action=U&SETID=STATE&CNTRCT_… https://caleprocure.ca.gov/PSRelay/ZZ_PO.ZZ_CTR_SUP_CMP.GBL?Page=ZZ_CTR_SUP_PG&Action=U&SETID=STATE&CNTRCT_ID=7-17-70-41…3/3 Search (/pages/search.aspx) | Privacy Policy (https://fiscal.ca.gov/privacy-policy) (https://www.facebook.com/CalDGS) (https://twitter.com/CalifDGS)  DocuSign Envelope ID: 6EF004B2-7AD4-481D-8621-660E59F46376 DocuSign Envelope ID: 6EF004B2-7AD4-481D-8621-660E59F46376 DocuSign Envelope ID: 6EF004B2-7AD4-481D-8621-660E59F46376 DocuSign Envelope ID: 6EF004B2-7AD4-481D-8621-660E59F46376 DocuSign Envelope ID: 6EF004B2-7AD4-481D-8621-660E59F46376 DocuSign Envelope ID: 6EF004B2-7AD4-481D-8621-660E59F46376 DocuSign Envelope ID: 6EF004B2-7AD4-481D-8621-660E59F46376 DocuSign Envelope ID: 6EF004B2-7AD4-481D-8621-660E59F46376 DocuSign Envelope ID: 6EF004B2-7AD4-481D-8621-660E59F46376 DocuSign Envelope ID: 6EF004B2-7AD4-481D-8621-660E59F46376 DocuSign Envelope ID: 6EF004B2-7AD4-481D-8621-660E59F46376 DocuSign Envelope ID: 6EF004B2-7AD4-481D-8621-660E59F46376 DocuSign Envelope ID: 6EF004B2-7AD4-481D-8621-660E59F46376 DocuSign Envelope ID: 6EF004B2-7AD4-481D-8621-660E59F46376 DocuSign Envelope ID: 6EF004B2-7AD4-481D-8621-660E59F46376 DocuSign Envelope ID: 6EF004B2-7AD4-481D-8621-660E59F46376 DocuSign Envelope ID: 6EF004B2-7AD4-481D-8621-660E59F46376 DocuSign Envelope ID: 6EF004B2-7AD4-481D-8621-660E59F46376 DocuSign Envelope ID: 6EF004B2-7AD4-481D-8621-660E59F46376 DocuSign Envelope ID: 6EF004B2-7AD4-481D-8621-660E59F46376 DocuSign Envelope ID: 6EF004B2-7AD4-481D-8621-660E59F46376 DocuSign Envelope ID: 6EF004B2-7AD4-481D-8621-660E59F46376 DocuSign Envelope ID: 6EF004B2-7AD4-481D-8621-660E59F46376 DocuSign Envelope ID: 6EF004B2-7AD4-481D-8621-660E59F46376 DocuSign Envelope ID: 6EF004B2-7AD4-481D-8621-660E59F46376 DocuSign Envelope ID: 6EF004B2-7AD4-481D-8621-660E59F46376 DocuSign Envelope ID: 6EF004B2-7AD4-481D-8621-660E59F46376 DocuSign Envelope ID: 6EF004B2-7AD4-481D-8621-660E59F46376 DocuSign Envelope ID: 6EF004B2-7AD4-481D-8621-660E59F46376 DocuSign Envelope ID: 6EF004B2-7AD4-481D-8621-660E59F46376 PROCUREMENT DIVISION 707 Third Street, 2nd Floor West Sacramento, CA 95605-2811 COOPERATIVE AGREEMENT USER INSTRUCTIONS **NON-MANDATORY** Supplement 7 Effective Date: 5/22/20 TITLE DESCRIPTION TITLE/DESCRIPTION: Mailroom Equipment, Supplies and Maintenance (NASPO ValuePoint Cooperative Agreement) CONTRACT NUMBERS: 7-17-70-41-01 - Bell and Howell, LLC 7-17-70-41-02 - Neopost USA, Inc. 7-17-70-41-03 - Pitney Bowes, Inc. 7-17-70-41-05 - Stamps.com, Inc. 7-19-70-41-06 - DMT Solutions Global Corporation dba BlueCrest CONTRACT TERM: Various through May 14, 2021 CONTRACT CATEGORY: IT Goods and Services MAXIMUM ORDER LIMIT: State Agencies: $1,500,000 (See section 6.B) Local Governmental Agencies: Unlimited FOR USE BY: State and Local Governmental Agencies (See Section 2) STATE CONTRACT ADMINISTRATOR: Michael Wong (916) 441-9619 Michael.Wong@dgs.ca.gov Ordering Agencies are instructed to carefully review these User Instructions in their entirety. For questions, please contact the State Contract Administrator and reference the “Title/Description” and/or Contract Number listed above. Changes to this document will be issued through a User Instructions Supplement. ___________ORIGINAL ON FILE_____________ Michael Wong, State Contract Administrator DocuSign Envelope ID: 6EF004B2-7AD4-481D-8621-660E59F46376 COOPERATIVE AGREEMENT USER INSTRUCTIONS Mailroom Equipment, Supplies and Maintenance Page 2 of 22 SUMMARY OF CHANGES Supplement Number Description/Sections Supplement Effective Date 7 Supplement 7 replaces and supersedes previous User Instructions version. Revisions include: • Section 4.A (State Contract Administrator) – Updated State Contractor Administrator 5/22/20 To obtain copies of previous User Instructions, please contact the State Contract Administrator listed in Section 4 (Contract Administrators). DocuSign Envelope ID: 6EF004B2-7AD4-481D-8621-660E59F46376 COOPERATIVE AGREEMENT USER INSTRUCTIONS Mailroom Equipment, Supplies and Maintenance Page 3 of 22 Table of Contents 1. SCOPE AND OVERVIEW ......................................................................................... 5 2. CONTRACT AVAILABILITY ...................................................................................... 5 A. State Agencies ................................................................................................. 5 B. Local Governmental Agencies .......................................................................... 5 3. CONTRACT TERM .................................................................................................... 6 4. CONTRACT ADMINISTRATOR ................................................................................ 6 5. CONTRACT INFORMATION ..................................................................................... 6 A. Lead State Agreement (NASPO ValuePoint Base Contract) ............................ 6 B. California Cooperative Agreements (Participating Addendum Documents) ..... 7 C. Available Products and Services ...................................................................... 7 D. Restricted/Disallowed Products and Services ................................................ 10 E. Contractor Pricing ........................................................................................... 11 F. Small Business/Disabled Veteran Business Enterprise Participation ............. 11 G. DGS Administrative Fee ................................................................................. 12 6. CONTRACT USAGE/RULES................................................................................... 12 A. Adherence to Applicable Laws (State Agencies Only) .................................... 12 B. Purchasing Authority (State Agencies Only) ................................................... 12 C. Order Limits/Dollar Thresholds (State Agencies Only) ................................... 12 D. Incorporation of California Cooperative Agreement and Lead State Master Agreement Provisions .................................................................................... 12 E. Authorized Resellers ...................................................................................... 13 F. California Seller’s Permit (State Agencies Only) ............................................ 13 G. Civil Rights Certification (orders ≥ $100,000) (State Agencies Only) .............. 13 H. Iran Contracting Act Certification (orders > $1 million) (State Agencies Only) 13 I. Energy Star (State Agencies Only) ................................................................. 14 J. Take Back / Disposition & Disposal (State Agencies Only) ............................ 14 K. Recycled Content (State Agencies Only) ....................................................... 14 7. ORDERING PROCEDURES ................................................................................... 14 A. Initial Acquisition of Goods and Ancillary Services ......................................... 14 B. Purchase Order Form and Execution (Purchasing Goods) ............................ 15 C. Purchasing Services ....................................................................................... 16 D. Tax on Postage Meter Rental ......................................................................... 16 E. Purchase of Postage ...................................................................................... 16 F. Purchasing Software Licenses or Subscriptions ............................................. 16 G. Purchasing Proprietary Supplies .................................................................... 16 8. INVOICING AND PAYMENT ................................................................................... 16 A. Payment Terms .............................................................................................. 16 B. Payee Data Record ........................................................................................ 17 C. CAL-Card ....................................................................................................... 17 D. Golden State Financial Marketplace (GS $Mart) ............................................ 17 9. PROBLEM RESOLUTION/CONTRACTOR PERFORMANCE ................................ 17 ATTACHMENT A – Contractor Information 7-17-70-41-01 ........................................... 18 DocuSign Envelope ID: 6EF004B2-7AD4-481D-8621-660E59F46376 COOPERATIVE AGREEMENT USER INSTRUCTIONS Mailroom Equipment, Supplies and Maintenance Page 4 of 22 ATTACHMENT A – Contractor Information 7-17-70-41-02 ........................................... 19 ATTACHMENT A – Contractor Information 7-17-70-41-03 ........................................... 20 ATTACHMENT A – Contractor Information 7-17-70-41-05 ........................................... 21 ATTACHMENT A – Contractor Information 7-19-70-41-06 ........................................... 22 DocuSign Envelope ID: 6EF004B2-7AD4-481D-8621-660E59F46376 COOPERATIVE AGREEMENT USER INSTRUCTIONS Mailroom Equipment, Supplies and Maintenance Page 5 of 22 USER INSTRUCTIONS 1. SCOPE AND OVERVIEW A. Public Contract Code sections 10298 and 10299 authorize the Department of General Services, Procurement Division (DGS, PD) to establish leveraged procurements that include the use of, and participation in, cooperative agreements with consortiums such as NASPO ValuePoint. B. DGS, PD established a California Participating Addendum contract hereafter referred to as “California Cooperative Agreement” or “Cooperative Agreement” with Contractor (as noted on page 1) for use of the NASPO ValuePoint Mailroom Equipment, Supplies and Maintenance Agreements executed by the State of Arizona (RFP Number ADSPO16-00006328). C. Offered product and service categories are listed in Table 1: State of California Available Products and Services List and Table 2: Local Government Available Products and Services List found in Section 5. C. D. Ordering Agencies are encouraged to review the Arizona Lead State Statement of Work contained in each Arizona Master Agreement prior to initiating purchase orders or service contracts. Arizona Master Agreements, Section 3.20 Line Item Specifications contains the descriptions for offered products and services. Section 5. A. has a link to NASPO ValuePoint website where this information can be found. E. Attachment A - Contractor Information contains specific information about each provider. F. Note: Unless otherwise specified within this document, the term “Ordering Agencies” will refer to all state agencies and local governmental agencies eligible to utilize these agreements. Ordering and usage instructions exclusive to state or local governmental agencies shall be identified within each section. 2. CONTRACT AVAILABILITY A. State Agencies 1) Use of these agreements is non-mandatory for California state agencies. 2) Refer to Section 5.D Restricted/Disallowed Products and Services for more information. B. Local Governmental Agencies 1) Use of these agreements is optional for local governmental agencies. DocuSign Envelope ID: 6EF004B2-7AD4-481D-8621-660E59F46376 COOPERATIVE AGREEMENT USER INSTRUCTIONS Mailroom Equipment, Supplies and Maintenance Page 6 of 22 2) See Section 5.D. Restricted/Disallowed Products and Services for more information. 3) Each local governmental agency shall determine whether use of these agreements is consistent with its procurement policies and regulations. 3. CONTRACT TERM A. The term of this Cooperative Agreement shall begin upon signature approval by the State and will end May 14, 2021, or upon termination by the State, whichever occurs first. Attachment A identifies the contract term for each Cooperative Agreement. B. Order placement and execution shall be on or before the expiration of the California Cooperative Agreement. However, delivery of products or completion of services may be after the California Cooperative Agreement expiration date. C. Lead State NASPO ValuePoint Master Agreements may be extended beyond the original contract period upon mutual agreement between the lead state and the Contractor. Lead State amendments to extend the NASPO ValuePoint Master Agreement term date are not automatically incorporated into these California Cooperative Agreements. Extension(s) to the contract term of the California Cooperative Agreements will be through a written amendment upon mutual agreement between DGS-PD and the Contractor. 4. CONTRACT ADMINISTRATOR A. The State Contract Administrator for these agreements is: Administrator Information State Contract Administrator Name: Michael Wong Telephone: (916) 441-9619 Email: Michael.Wong@dgs.ca.gov Address: DGS, Procurement Division Attn: Michael Wong 707 Third Street, 2nd Floor, MS 2-202 West Sacramento, CA 95605 B. Contractor Contract Administrator contact information is outlined in Attachment A. 5. CONTRACT INFORMATION A. Lead State Agreement (NASPO ValuePoint Base Contract) The California Cooperative Agreements are based on some or all of the products, services and prices from the NASPO ValuePoint Mailroom Equipment, DocuSign Envelope ID: 6EF004B2-7AD4-481D-8621-660E59F46376 COOPERATIVE AGREEMENT USER INSTRUCTIONS Mailroom Equipment, Supplies and Maintenance Page 7 of 22 Supplies and Maintenance Master Agreements issued by the State of Arizona. Copies of the Arizona agreements are available on the NASPO ValuePoint Mailroom Equipment website (https://www.naspovaluepoint.org/portfolio/mailroom-equipment-supplies-and- maintenance-2017-2022/). B. California Cooperative Agreements (Participating Addendum Documents) California Cooperative Agreements and related documents are posted at Cal eProcure. Direct links to each agreement in Cal eProcure are found in Attachment A. C. Available Products and Services 1) Contractors may only offer goods and services to State and Local Governments in categories listed in Tables 1 and 2 below. These State Agency and Local Government Available Product and Service List Tables are not the same. Refer to: a) Table 1: State of California - Available Products and Services List State Ordering Agencies use Table 1 below to identify available products and services for purchase. b) Table 2: Local Government - Available Products and Services List Local Government Ordering Agencies use Table 2 below to identify available products and services for purchase. DocuSign Envelope ID: 6EF004B2-7AD4-481D-8621-660E59F46376 COOPERATIVE AGREEMENT USER INSTRUCTIONS Mailroom Equipment, Supplies and Maintenance Page 8 of 22 Table 1: State of California - Available Products and Services List Category of Good or Service Bell & Howell Neopost Pitney Bowes STAMPS BlueCrest Postage Meter Rental X X Ultra Low Volume Mailing Systems X X Low Volume Mailing Systems X X Medium Volume Mailing Systems X X High Volume Mailing Systems X X Production Volume Mailing Systems X X Integrated Postal Scales X X Low Volume Letter Openers X X High Volume Letter Openers X X Low Volume Letter Folders X X High Volume Letter Folders X X Low Volume Folder-Inserter X X Medium Volume Folder-Inserter X X High Volume Folder-Inserter X X Production Folder-Inserter X X X Low Volume Ink Jet Envelope Addressing System X X Medium Volume Ink Jet Envelope Addressing System X X High Volume Ink Jet Envelope Addressing System X X High Volume Tabbers X X Pre-Sorting Equipment X X Software License and Subscription X X X X X PC Postage (Software) X X Ancillary Good or Service Accessories X X X X Supplies and Consumables X X X X X Mailing Furniture (general) X X X X Maintenance X X X X Miscellaneous Services Awards Software License & Subscription X X X X X Software Consulting X X X Training X X X Design Production X X X Relocation Services X X X DocuSign Envelope ID: 6EF004B2-7AD4-481D-8621-660E59F46376 COOPERATIVE AGREEMENT USER INSTRUCTIONS Mailroom Equipment, Supplies and Maintenance Page 9 of 22 Table 2: Local Government - Available Products and Services List Category of Good or Service Bell & Howell Neopost Pitney Bowes STAMPS BlueCrest Postage Meter Rental X X Ultra Low Volume Mailing Systems X X Low Volume Mailing Systems X X Medium Volume Mailing Systems X X High Volume Mailing Systems X X Production Volume Mailing Systems X X Integrated Postal Scales X X Low Volume Letter Openers X X High Volume Letter Openers X X Low Volume Letter Folders X X High Volume Letter Folders X X Inserter X Low Volume Folder-Inserter X X Medium Volume Folder-Inserter X X High Volume Folder-Inserter X X Production Folder-Inserter X X X Low Volume Ink Jet Envelope Addressing System X X Medium Volume Ink Jet Envelope Addressing System X X High Volume Ink Jet Envelope Addressing System X X Production Ink Jet Envelope Addressing System X Low Volume Tabbers X Medium Volume Tabbers X High Volume Tabbers X X Pressure Sealing Production X Pre-Sorting Equipment X X Software License and Subscription X X X X X PC Postage (Software) X X Extractor X Ancillary Good or Service Accessories X X X X Supplies and Consumables X X X X X Mailing Furniture (general) X X X X Maintenance X X X X Miscellaneous Services Awards Software License & Subscription X X X X X Software Consulting X X X Training X X X DocuSign Envelope ID: 6EF004B2-7AD4-481D-8621-660E59F46376 COOPERATIVE AGREEMENT USER INSTRUCTIONS Mailroom Equipment, Supplies and Maintenance Page 10 of 22 Category of Good or Service Bell & Howell Neopost Pitney Bowes STAMPS BlueCrest Design Production X X X Install Assembly Production X X X Relocation Services X X X EQ Lease X X EQ Rental X D. Restricted/Disallowed Products and Services 1) Items Restricted by the Lead State a) Refer to Lead State Master Agreements Section 3.2 Products containing restricted items. The following items are conditionally approved for purchase as specified below: i) 3.2.1.1. Printers – The only printers allowed for purchase through this solicitation are special printers sole use for which is tied to mail room equipment. If a regular printer (e.g. an HP Printer) is able to be utilized in the same fashion, and function as the printer available from the Contractor, then the printer from the Contractor is not allowed. Allowable printers may be purchased with a mail room equipment system or as a product replacement from a purchase from this or a previous Master Agreement. ii) 3.2.1.2. Computers - The only computers allowed for purchase through this solicitation are those computers dedicated to mail room equipment and operations. 2) Restricted Service – Legacy Maintenance (State Agencies Only) a) Lead State did not competitively bid pricing for “Legacy Maintenance”. “Legacy maintenance” is maintenance on devices already sold to an Ordering Agency. Maintenance shall be available for equipment that is up to ten (10) years old. Pricing will be provided on an Individual Case Basis, through a quote process. (Reference: Lead State Statement of Work, Section 3.11.1). Therefore, the following service is restricted under this Cooperative Agreement: i) Legacy Maintenance is subject to advertising exemptions and non- competitive bid approval as applicable in the State of California, State Contract Manual (SCM), FI$Cal Section 6.5.1. b) Legacy Maintenance beyond the dollar threshold allowed in the State of California, SCM, FI$Cal 6.5.1 is subject to non-competitive bid (NCB) DocuSign Envelope ID: 6EF004B2-7AD4-481D-8621-660E59F46376 COOPERATIVE AGREEMENT USER INSTRUCTIONS Mailroom Equipment, Supplies and Maintenance Page 11 of 22 approval. If an NCB is not obtained this item is no longer Restricted, it is Disallowed. 3) Disallowed Products and Services (State Agencies Only) State Ordering Agencies are prohibited from purchasing the following items under this Cooperative Agreement. These restrictions do not apply to local governmental entities. a) Leasing and Rental Options (does not apply to Postage Meter Rental) b) Products: i) Remanufactured Equipment ii) Production Ink Jet Envelope Addressing System iii) Low Volume Tabbers iv) Medium Volume Tabbers v) Inserters vi) Extractors c) Services, including installation, that fall within the definition of “public works” as defined in Public Contract Code, Section 1101 and Labor Code Section 1720 are disallowed under this cooperative agreement and must be procured by alternate means. E. Contractor Pricing Pricing is based on a discount off manufacturer’s retail price. Contractors may offer greater discounts and/or lower prices than those published in their Price List. Links to each Contractor’s dedicated website and Price List are identified in Attachment A. State of California specific Price Lists and the NASPO ValuePoint Price List for use by Local Governments are also available on Cal eProcure. F. Small Business/Disabled Veteran Business Enterprise Participation 1) State Ordering Agencies are able to claim credit towards their Small Business (SB) or Disabled Veteran Business Enterprise (DVBE) goals whenever a commercially useful function is performed by a certified SB or DVBE. 2) Any California SB and or DVBE certifications possessed by the Prime Contractor are shown in Attachment A. 3) State Ordering Agencies must verify certifications on Cal eProcure Certification Search (https://caleprocure.ca.gov/pages/PublicSearch/supplier- search.aspx). DocuSign Envelope ID: 6EF004B2-7AD4-481D-8621-660E59F46376 COOPERATIVE AGREEMENT USER INSTRUCTIONS Mailroom Equipment, Supplies and Maintenance Page 12 of 22 4) When utilizing a SB or DVBE, State Ordering Agencies must review the activities to be performed to assure that the firm performs a “commercially useful function” as defined by Title 2 CCR section 1896.71(b). 5) If issuing an order to a DVBE firm, State Ordering Agencies must obtain a Disabled Veteran Business Enterprise Declaration (STD. 843). G. DGS Administrative Fee Ordering Agencies will not be charged the DGS Administrative fee nor will they be invoiced by the Contractor for use of these agreements. 6. CONTRACT USAGE/RULES A. Adherence to Applicable Laws (State Agencies Only) State Ordering Agencies must adhere to all applicable state laws, regulations, policies, best practices, and purchase authority requirements (e.g. California Codes, Code of Regulations, State Administrative Manual, Management Memos, and State Contracting Manual). B. Purchasing Authority (State Agencies Only) The leveraged procurement agreement acquisition method and type for these agreements are: Acquisition Method Acquisition Type Cooperative Agreements (requiring further competition within the category) IT Goods IT Services Prior to executing subscription agreements, state agencies must have been granted purchasing authority by DGS-PD for the use of the acquisition method and type listed above. For more information, contact the DGS-PD Purchasing Authority Management Section at pams@dgs.ca.gov. C. Order Limits/Dollar Thresholds (State Agencies Only) State Ordering Agencies may execute orders, including amendments, up to the maximum order limit listed on page 1, unless otherwise specified by their approved delegated purchasing authority. Each state agency’s purchasing authority is listed by acquisition method and type on their Purchasing Authority Approval Letter (PAAL). D. Incorporation of California Cooperative Agreement and Lead State Master Agreement Provisions 1) All service contracts executed under this agreement should contain the following statement. Refer to Attachment A to complete the statement: DocuSign Envelope ID: 6EF004B2-7AD4-481D-8621-660E59F46376 COOPERATIVE AGREEMENT USER INSTRUCTIONS Mailroom Equipment, Supplies and Maintenance Page 13 of 22 “This [insert as applicable] is subject to the provisions contained in California Cooperative Agreement Contract Number: [insert appropriate number] and Arizona Lead State Master Agreement Contract Number [insert appropriate number].” 2) Ordering Agencies are encouraged to review the Statement of Work contained in the Arizona Lead State Master Agreements prior to initiating purchase orders or service contracts. E. Authorized Resellers There are no resellers available under this portfolio. F. California Seller’s Permit (State Agencies Only) 1) California Seller’s Permit information for each Contractor is identified in Attachment A. Prior to placing orders under these agreements, state agencies should verify that permits are currently valid on California Department of Tax and Fee Administration (CDTFA) website (www.cdtfa.ca.gov/). State Ordering Agencies must adhere to the file documentation required in the State Contracting Manual Volume, as applicable. 2) When issuing an order to an Authorized Reseller, it is the State Ordering Agency’s responsibility to ensure the reseller holds a valid California Seller’s Permit. G. Civil Rights Certification (orders ≥ $100,000) (State Agencies Only) 1) Contractors have a signed California Civil Rights Laws Attachment on file with DGS-PD. 2) When issuing an order to an Authorized Reseller, it is the State Ordering Agency’s responsibility to ensure the reseller provides a California Civil Rights Laws Attachment. H. Iran Contracting Act Certification (orders > $1 million) (State Agencies Only) 1) Contractors have signed an Iran Contracting Act Certification on file with the DGS-PD. Prior to award, State Ordering Agency must check the “Entities Prohibited from Contracting with Public Entities in California per the Iranian Contracting Act, 2010 List” posted by DGS to confirm firm is not listed as an ineligible business. 2) When issuing an order to an Authorized Reseller, it is the State Ordering Agency’s responsibility to ensure that the reseller provides an Iran Contracting Act Certification. DocuSign Envelope ID: 6EF004B2-7AD4-481D-8621-660E59F46376 COOPERATIVE AGREEMENT USER INSTRUCTIONS Mailroom Equipment, Supplies and Maintenance Page 14 of 22 I. Energy Star (State Agencies Only) State agencies are encouraged to purchase Mailing Equipment offered under these agreements which comply with the Version 2.0 ENERGY STAR specification for Imaging Equipment and are listed in the Energy Star database (http://www.energystar.gov/productfinder/product/certified-imaging- equipment/results) at the time of purchase. J. Take Back / Disposition & Disposal (State Agencies Only) Before any Take Back/Disposition & Disposal can occur, state agencies must obtain approval for discarding their IT equipment from the DGS Surplus Property and Reutilization Program. In accordance with the State Administrative Manual (SAM), Chapter 5900, Information Technology-Disposal of IT Equipment, each agency must explore the reutilization of surplus IT equipment prior to requesting approval for recycling or attempting to use the equipment as a credit toward the purchase of new equipment. K. Recycled Content (State Agencies Only) 1) State agencies are required to report purchases made within the eleven product categories in the California Department of Resources Recycling and Recovery (CalRecycle) State Agency Buy Recycled Campaign (SABRC) per Public Contract Code sections 12200-12217. 2) Contractor will complete and return a Recycled-Content Certification form (https://www.calrecycle.ca.gov/contracts/forms) upon request by the state agency. 7. ORDERING PROCEDURES A. Initial Acquisition of Goods and Ancillary Services 1) State Agencies Ordering Agencies electing to use this Cooperative Agreement for the purchase of mailing equipment, software licenses and subscriptions, supplies, point of sale maintenance and postage meter rental must select a Contractor using the Best Value Request for Offer (RFO) process prior to issuing a purchase order: a) Ordering Agency will develop a RFO which includes the following information, at a minimum: i. All relevant Ordering Agency contact information necessary for Contractor to respond to RFO ii. A detailed Scope of Work for the goods and services DocuSign Envelope ID: 6EF004B2-7AD4-481D-8621-660E59F46376 COOPERATIVE AGREEMENT USER INSTRUCTIONS Mailroom Equipment, Supplies and Maintenance Page 15 of 22 iii. The term for proposed services iv. Bidder Declaration (GSPD 05-105) b) Ordering Agency shall solicit offers from all contractors in the relevant award categories. c) Contractors may offer greater discounts than those published in their published Price List. d) Ordering Agency shall review all responsive offers and select a contractor based on best value. e) Ordering Agency must document the results of the best value RFO process. f) Ordering Agencies may use State-approved Authorized Resellers for soliciting offers as part of the RFO process. Refer to Section 6. E. Authorized Reseller’s above. g) For orders under $10,000 only one offer is required if the State Ordering Agency can establish and document that the price is fair and reasonable. 2) Local Governmental Agencies Local governmental agencies may use the contractor selection process described in Section 7.A.1 above or other process in accordance with their procurement policies and regulations. B. Purchase Order Form and Execution (Purchasing Goods) All Ordering Agency purchase order documents executed under these agreements must contain the applicable California Cooperative Agreement number as shown in Attachment A. 1) State Agencies a) STD 65 Purchase Documents – State Ordering Agencies not transacting in FI$Cal must use the Purchasing Authority Purchase Order (STD 65) for purchase execution. An electronic version of the STD 65 is available at the DGS-PD website (https://www.dgs.ca.gov/PD/Forms). b) FI$Cal Purchase Documents – State Ordering Agencies transacting in FI$Cal will follow the FI$Cal procurement and contracting procedures. 2) Local Governmental Agencies Local governmental agencies may use their own purchase order document in lieu of the State’s purchase order form. DocuSign Envelope ID: 6EF004B2-7AD4-481D-8621-660E59F46376 COOPERATIVE AGREEMENT USER INSTRUCTIONS Mailroom Equipment, Supplies and Maintenance Page 16 of 22 C. Purchasing Services 1) State Ordering Agencies acquiring Postal Meter Rental, Proprietary or Legacy Maintenance must process a STD 213 – STANDARD AGREEMENT subject to the advertising considerations and exemptions in the State Contract Manual (SCM). State Ordering Agencies shall complete a STD 215 – AGREEMENT SUMMARY for each service contract processed under this Cooperative Agreement. Individual local government agency rules on competitive bidding should be applied. 2) For services less than $10,000.00, State Ordering Agencies may use its preferred form of agreement to contract for services (e.g. STD 210 SHORT FORM CONTRACT, etc.). D. Tax on Postage Meter Rental Postage meter rental is considered a “Sale” subject to sales/use tax in California. Reference: California Revenue and Tax Code sections 6006 and 6006.3. E. Purchase of Postage See State Administrative Manual section 8115. F. Purchasing Software Licenses or Subscriptions State Ordering Agencies shall conduct software license and/or subscription purchases in accordance with guidelines contained in the SCM. Purchase Order shall be deemed to reference a manufacturer’s most recent release or version of the product, unless the Ordering Agency specifically requests a different model or version and the Contractor is willing to provide such model or version. Individual local government agency rules on competitive bidding should be applied. G. Purchasing Proprietary Supplies Purchase of “proprietary supplies” may be made directly with the manufacturer without requiring multiple offers. 8. INVOICING AND PAYMENT A. Payment Terms Payment terms for these agreements are net forty-five (45) days. Payment will be made in accordance with the provisions of the California Prompt Payment Act, Government Code Section 927, et seq. Unless expressly exempted by statute, the Act requires State agencies to pay properly submitted, undisputed invoices not more than forty- five (45) days after the date of acceptance of goods, performance of services, or receipt of an undisputed invoice, whichever is later. DocuSign Envelope ID: 6EF004B2-7AD4-481D-8621-660E59F46376 COOPERATIVE AGREEMENT USER INSTRUCTIONS Mailroom Equipment, Supplies and Maintenance Page 17 of 22 B. Payee Data Record State agencies not transacting in FI$Cal, must obtain a copy of the Payee Data Record (STD 204) in order to process payments. State agencies forward a copy of the STD 204 to their Accounting office(s). Without the STD 204, payment may be unnecessarily delayed. C. CAL-Card 1) Ordering Agencies may use the CAL-Card for the payment of invoices if accepted by the Contractor. Use of the CAL-Card requires the execution of a purchase order document as referenced in Section 6.A (Purchase Order Form) and must include all required documentation applicable to the purchase. 2) CAL-Card is a payment mechanism, not a procurement approach and, therefore, does not relieve state agencies from adhering to all procurement laws, regulations, policies, procedures, and best practices, including those discussed in the State Contracting Manual. This includes but is not limited to the application of all sales and use tax laws, rules and policies as applicable to the purchase. D. Golden State Financial Marketplace (GS $Mart) 1) Ordering Agencies may utilize financing available through DGS-PD GS $Mart program. State Ordering Agencies are prohibited from entering into contractor “leasing” or “rental” options, however, they may finance acquisitions through DGS, PD GS $Mart. 2) Program information is available on the DGS-PD State Financial Marketplace website (https://www.dgs.ca.gov/PD/About/Page-Content/PD-Branch-Intro- Accordion-List/Acquisitions/State-Financial-Marketplace). 9. PROBLEM RESOLUTION/CONTRACTOR PERFORMANCE Ordering Agencies should first attempt to resolve complaints, issues or disputes informally with the Contractor. If the issue or dispute cannot be resolved by the Ordering Agency, the issue may be elevated to the DGS-PD State Contract Administrator. DocuSign Envelope ID: 6EF004B2-7AD4-481D-8621-660E59F46376 COOPERATIVE AGREEMENT USER INSTRUCTIONS Mailroom Equipment, Supplies and Maintenance Page 18 of 22 ATTACHMENT A – Contractor Information 7-17-70-41-01 Item Agreement Detail Cooperative Agreement 7-17-70-41-01 Contractor Name BELL & HOWELL, LLC Term October 13, 2017 through May 14, 2021 Link to Cal eProcure Cal eProcure 7-17-70-41-01 webpage Lead State Agreement ADSPO16-169900 Product/Service Categories Refer to Section 5. C. : Tables 1 and 2 Sellers’ Permit Number 102167583 (See Section 6.G) CAL-Card Accepted Yes (See Section 8.C) SB/DVBE Certification None Contract Administrator Contact Information Zach Baker Phone: (919) 767-4417 Email: Zach.Baker@bhemail.com Ordering Address 3791 S Alston Ave. Durham, NC 27713 Attention: Zach Baker Ordering Email Zach.Baker@bhemail.com Ordering Fax (919) 767-4355 Ordering Contact Zach.Baker@bhemail.com Contractors Dedicated Website Bell & Howell website (https://bellhowell.net/about-bell-and-howell/government/) Authorized Resellers (Refer to Section 6.E) None DocuSign Envelope ID: 6EF004B2-7AD4-481D-8621-660E59F46376 COOPERATIVE AGREEMENT USER INSTRUCTIONS Mailroom Equipment, Supplies and Maintenance Page 19 of 22 ATTACHMENT A – Contractor Information 7-17-70-41-02 Item Agreement Detail Cooperative Agreement 7-17-70-41-02 Contractor Name NEOPOST USA, INC. Term October 13, 2017 through May 14, 2021 Link to Cal eProcure Cal eProcure 7-17-70-41-02 webpage Lead State Agreement ADSPO16-169901 Product/Service Categories Refer to Section 5. C. : Tables 1 and 2 Sellers’ Permit Number 21686444 (See Section 6.G) CAL-Card Accepted Yes (See Section 8.C) SB/DVBE Certification None Contract Administrator Contact Information Larry Waters Phone: (281) 216-4596 Email: L.Waters@neopost.com Ordering Address 478 Wheeler Farm Road Milford, CT 06461 Attention: NAGA Accounts Ordering Email Government@neopost.com Ordering Fax (203) 301-2600 Ordering Contact Larry Waters Contractors Dedicated Website Neopost USA, Inc. website (https://www.neopost.com/government-accounts/naspo- value-point) Authorized Resellers (Refer to Section 6.E) None DocuSign Envelope ID: 6EF004B2-7AD4-481D-8621-660E59F46376 COOPERATIVE AGREEMENT USER INSTRUCTIONS Mailroom Equipment, Supplies and Maintenance Page 20 of 22 ATTACHMENT A – Contractor Information 7-17-70-41-03 Item Agreement Detail Cooperative Agreement 7-17-70-41-03 Contractor Name PITNEY BOWES, INC. Term October 13, 2017 through May 14, 2021 Link to Cal eProcure Cal eProcure 7-17-70-41-03 webpage Lead State Agreement ADSPO16-169897 Product/Service Categories Refer to Section 5. C. : Tables 1 and 2 Sellers’ Permit Number 98005500 (See Section 6.G) CAL-Card Accepted Yes (See Section 8.C) SB/DVBE Certification None Contract Administrator Contact Information Francie Coffey Phone: (213) 256-1917 FAX: (203) 460-5758 Email: Francie.Coffey@pb.com Ordering Address 2225 American Dr. Neenah, WI 54956 Attention: Francie Coffey Ordering Email Francie.Coffey@pb.com Ordering Fax (203) 460-5758 Ordering Contact Francie Coffey Contractors Dedicated Website Pitney Bowes, Inc. website (https://www.pitneybowes.com/us/State-and-Local- Government-Solutions.html) Authorized Resellers (Refer to Section 6.E) None DocuSign Envelope ID: 6EF004B2-7AD4-481D-8621-660E59F46376 COOPERATIVE AGREEMENT USER INSTRUCTIONS Mailroom Equipment, Supplies and Maintenance Page 21 of 22 ATTACHMENT A – Contractor Information 7-17-70-41-05 Item Agreement Detail Cooperative Agreement 7-17-70-41-05 Contractor Name STAMPS.COM, INC. Term October 13, 2017 through May 14, 2021 Link to Cal eProcure Cal eProcure 7-17-70-41-05 webpage Lead State Agreement ADSPO16-169898 Product/Service Categories Refer to Section 5. C. : Tables 1 and 2 Sellers’ Permit Number 102332666 (See Section 6.G) CAL-Card Accepted Yes (See Section 8.C) SB/DVBE Certification None Contract Administrator Contact Information Al McMichael Phone: (310) 482-5864 Email: amcmichael@stamps.com Ordering Address 1990 E. Grand Avenue El Segundo, CA 90245 Attention: Al McMichael, Director Enterprise Sales Ordering Email stategov@stamps.com Ordering Fax (888) 711-1183 Ordering Contact Al McMichael Contractors Dedicated Website STAMPS.com, Inc. website (http://www.stamps.com/enterprise/government/state- local/california) Authorized Resellers (Refer to Section 6.E) None DocuSign Envelope ID: 6EF004B2-7AD4-481D-8621-660E59F46376 COOPERATIVE AGREEMENT USER INSTRUCTIONS Mailroom Equipment, Supplies and Maintenance Page 22 of 22 ATTACHMENT A – Contractor Information 7-19-70-41-06 Item Agreement Detail Cooperative Agreement 7-19-70-41-06 Contractor Name DMT Solutions Global Corporation dba BlueCrest Term September 10, 2019 through May 14, 2021 Link to Cal eProcure Cal eProcure 7-19-70-41-06 webpage Lead State Agreement CTR044595 Product/Service Categories Refer to Section 5. C. : Tables 1 and 2 Sellers’ Permit Number 214853120 (See Section 6.G) CAL-Card Accepted No (See Section 8.C) SB/DVBE Certification None Contract Administrator Contact Information Tom Tanaka Phone: (310) 714-9945 Email: Tom.Tanaka@bluecrestinc.com Ordering Address 37 Executive Drive Danbury, CT 06810 Attention: BlueCrest Order Fulfillment Ordering Email Thomas.randolph@bluecrestinc.com Karen.Conlan@bluecrestinc.com DMT_Orderfulfillment@bluecrestinc.com Ordering Fax N/A Ordering Contact Tom Tanaka Contractors Dedicated Website N/A Authorized Resellers (Refer to Section 6.E) None DocuSign Envelope ID: 6EF004B2-7AD4-481D-8621-660E59F46376