2021/03/30 The Planning Center Scope of Work (No date on document used date document uploaded)Scope of Work
This Scope of Work has been tailored to your unique needs and responds to your Request for Proposals. Our Scope of
Work is divided into phases that will:
+ Establish a framework for success.
+ Reach out to the public and develop your Vision.
+ Develop land use strategies and select a preferred land use plan.
+ Establish a policy framework to support your vision.
+ Develop a legally defensible EIR.
+ Turn your vision into reality with an implementation and monitoring plan.
While we believe that this Scope of Work is responsive to the City's needs, we also want to emphasize that it is completely
negotiable to arrive at a "best fit" based on further consideration of the project and inclusion of appropriate tasks as
determined by the City.
PHASE 1. ESTABLISHING THE FRAMEWORK
TASK 1.1 GUIDANCE PACKAGE
We will prepare a "Guidance Package" to establish a common understanding of how project participants will operate
together to complete the City's first General Plan. The Guidance Package will outline roles of the consultant team and
City staff, define the procedures for communication and review of draft products and specify the operating principles
and goals for the project. The Guidance Package provides both The Planning Center Team and City staff with common
expectations.
In addition, we will provide you with a list of data needs for this project. Both of these products will be sent to the City
in advance of the Kick-off Meeting and City tour in Task 2 and will serve as the primary focus of the meeting agenda.
Product(s):
+ Draft Guidance Package
+ Data Needs List
TASK 1.2 KICK-OFF MEETING AND CITY TOUR
The project Kick-off Meeting is a critical event in shaping a successful General Plan effort. The City Staff and consultant 43
team must work in a tight collaboration if the work envisioned is to be completed with the desired quality and within
the time and budget allowed. The Kick-off Meeting will allow the consultant team and City staff to:
+ Introduce key participants
+ Hear from City staff regarding insights they have gained from the proposal review process
+ Share expectations for the project
+ Refine the Guidance Package, including the work program, scope of work, and schedule
THE PLA14NING CENTER I PROPOSAL FOR CITY OF MENIFEE NEW GENERAL PLAN AND ENVIRONMENTAL IMPACT REPORT
+ Identify the roles of anticipated key participants such as outside agencies, organizations and individuals
+ Identify available resources
+ Establish communication protocols for the project
+ Identify potential project pitfalls and establish strategies to address them
+ Address ongoing implementing projects or programs that could potentially affect the project
It is anticipated at this time that the kick-off meeting would include key members of Planning Department staff (i.e.,
the Community Development Director and project manager), representatives from the City Manager's office, a key
member from the Public Works Department, and other staff members as deemed appropriate by the City. Up to three
representatives from The Planning Center will be in attendance at this meeting.
This task also includes a half -day driving tour (held after the Kick-off Meeting) guided by City representatives to share
personal experience and working knowledge with the consultant team.The purpose ofthetaskisto quickly understand
the issues and opportunities through the eyes of the City staff using examples in the field.
Product:
+ General Plan Kick-off Meeting and City Tour
TASK 1.3 DUE DILIGENCE, EXISTING LAND USE INVENTORY, AND BASE MAP
Due Diligence
Although we already have several planning documents in our possession, there is still a need to gather and review
additional information available that would provide key insights to General Plan work program efforts. In this task,The
Planning Center will review relevant data provided by the City related to the General Plan.
Existing Land Use Inventory
The land uses on the County's General Plan map don't necessarily reflect what uses are actually on the ground. It
is important to create an accurate inventory of existing uses to establish a realistic baseline for the environmental
analysis. This task allows us to review aerials and conduct a windshield survey of the community to verify the types
and quantities of uses currently in the City. For purposes of this scope of work, we have assumed 16 hours of field and
"windshield" surveying.
Alternatively, to minimize costs, City staff can conduct the survey and work with Digital Map Products to provide
updated information (on a parcel -by -parcel basis) to serve as the foundation for the existing land use map.
Base Map
It is our understanding that the City of Menifee has an existing contract with Digital Map Products to provide a series
44 of GIS base maps, aerial photographs, and data layers. We will be able to utilize this information to construct a number
of graphics and necessary data layers for modeling land use alternatives in later steps. However, the first step will be to
obtain and verify the City's information.
PLANNING IS THINKING AND DOING SOMETHING ABOUT THE FUTURE NOW. L=T'S COLLABORATE.
Scope of Work
The focus of this task will be to:
+ Obtain relevant map information from the City, such as existing land uses, Zoning and General Plan
designations (which we understand the City temporarily adopted from the county), and assemble
various GIS data sources into an integrated GIS platform to support the work program.
+ Identify data deficiencies and potential inaccuracies. To assist with this process, we recommend holding a staff/
consultant coordination meeting for purposes of reviewing and recommending changes to the map information.
+ Prepare an accurate parcel -level Base Map that includes, among other items, current City boundaries,
sphere of influence areas, streets and circulation system, and parcels over an aerial photograph.
Product(s):
+ Due Diligence
+ Existing Land Use Inventory
+ Base Map
+ ArcView Shapefiles of GIS coverages created for the project
TASK 1.4 COMMUNITY PROFILE (OPTIONAL)
In a nutshell, the Community Profile provides a basic framework for understanding the broad range of issues in
community planning, how a city compares in these areas, and what it may face in the future.The report contains three
distinct parts: Community Indicators, Market Forecast, and Socioeconomic Profile.
While this document will help identify key issues for further examination and provide context for the revision of
General Plan goals and policies, it can also serve to educate the City and any advisory committees participating in the
process. We will prepare a document that provides a basic framework for understanding the broad range of issues in
community planning and development. The Community Profile will briefly describe relevant topics, compare Menifee
to other similar sized communities, and identify what issues the City may face in the future.
This task will provide a deliverable that can serve as a marketing, outreach, and educational tool for City Staff, decision
makers, and the general public. Following is an overview of each component of this task and the general topics the
three will cover. Alternatively, the City could elect to pursue only one or two of the following components at this time.
If the latter is the case, the proposed budget would be revised accordingly.
Community Indicators
The community indicators section of the report quantifies and describes where Menifee stands today. For major issues,
it will compare and contrast Menifee to Riverside County, Southern California, and the state. Typical items included in
the Community Indicators include an overview of:
+ The Natural Environment: natural land resources, water resources, air quality, solid waste, and energy. 45
+ The Built Environment: housing, nonresidential development, mobility,
public facilities, redevelopment, and community design.
+ Human and Social Capital: people, developing human capital, building social capital, and social pathology.
+ Local Governance: budget, fiscal management, staffing, and emergency response times.
THE PLANNING CENTER I PROPc!FAL FOR CITY OF MENIFEE NEW GENERAL PLAN ANP EI'!WRONMENTAL IMPACT REPORT
Market Forecast
Understanding trends and projections will help the City assess the direction it is currently heading. If the community
seeks a change in that direction, the following questions can be asked and incorporated into a strategic vision: Can
we change directions? If so, how? And, what will it take to facilitate the desired change? The analysis proposed here
will expand upon the retail economic development strategy that is being prepared by Buxton under a concurrent but
separate effort, and will address:
+ Project demand for industrial, office, retail, and residential development.
+ Determine cost and revenue factors that influence development feasibility.
+ Recommend sustainable balance of uses and strategies to achieve balance.
+ Identify opportunities to increase capture of regional demand for desired development types.
Socioeconomic Profile
This component describes national, state, and regional trends that may affect the approach to and implementation of
the new General Plan. Topics to be covered in the Socioeconomic Profile can include, but are not limited to:
+ Demographics: aging baby boomers and retirement and the coming labor shortage.
+ The Economy: the housing slowdown, global climate change, and governmental mandates.
The Planning Center will prepare a draft Community Profile report and present it to City staff for review and comment.
We will revise the report to incorporate staff comments and additional input and analysis during the preparation of
the General Plan. Depending on the final public participation schedule, we can present portions of the analysis and
findings at community workshops to better inform the visioning process.
Product:
+ Community Profile
Task 1.5 Sewer, Water, and Drainage Analyses
Under this task, Dudek engineers will meet with representatives of Eastern Municipal Water District and Riverside
County Flood Control to obtain and review the existing public services master plans relative to the infrastructure
service needs of the community.
After reviewing all available infrastructure information and meeting with agency representatives, Dudek engineers
will prepare background information and summary assessments (including existing system assessments, any current
needs, future buildout needs, etc.) of domestic water, sanitary sewer, and storm water infrastructure services. Dudek
will also assist The Planning Center team with the preparation of goals and policies, mitigation, and implementation
measures related to water, sewer, and drainage plans (Task 4.3) to ensure adequate performance standards that will
46 serve future project implementation in a clear, straightforward manner as a tool for development.
Products:
+ Sewer, Water, and Drainage Analyses, Policies, and Implementation
PLANNING IS THINKING AND DOING SOMETHING ABOUT THE FUTURE NOW. LET'S COLLABORATE.
Scope of Work
TASK 1.6 BASELINE TRAFFIC ANALYSIS AND DATA COLLECTION
This task identifies the analyses required to better define the necessary work effort, assemble the needed traffic
count data, and work with the City of Menifee to finalize the work program of services for the overall traffic model
development and General Plan Circulation Element.
Intersection Analysis Location Selection
Examining key intersections is critical to ensuring that the City is aware of any necessary augmented (turn) lane
configurations and can set aside/require dedication of appropriate right-of-way. Intersection level of analysis in
Riverside County is the standard practice for general plan update efforts. In addition, it defines the level of analysis
that should be required for all future general plan update efforts and establishes the future baseline conditions for
future land use changes. Urban Crossroads staff will participate in discussions with City of Menifee staff to select up to
24 key intersection analysis locations.
Traffic Count Program
Urban Crossroads staff will assess the peak hour and daily roadway segment traffic count data available from the
City of Menifee, recent Urban Crossroads studies, and other sources. The data will be evaluated in the context of
the intersection analysis locations selected by the project team (Urban Crossroads and City of Menifee staff) and the
adjacent roadway segments. The objective of this effort is to identify intersections and roadway segments where
2008/2009 traffic count data is not available and should be collected.
Peak hour data will be compiled for the list of selected study area intersection analysis locations for which no current
data is available, estimated to be up to 24 existing intersections. Daily traffic volumes will be compiled for the roadway
segment locations identified in the project initiation process. Daily traffic volume counts are expected to be needed at
approximately 40 locations. Data for remaining existing roadway segments will be based upon available data sources.
Sources of data include the City of Menifee and the California Department of Transportation, and other recently
completed traffic studies within the study area. If necessary, additional roadway segment daily traffic volumes will be
estimated.
Existing Conditions Data Collection
Urban Crossroads will compile the existing conditions data necessary to complete the various modeling scenarios
anticipated as part of this work effort. Intersection geometric data will be collected at all study area intersection analysis
locations and for the arterial roadway segments included in the primary study area of the traffic model. Data to be
compiled includes the number of roadway segment through -lanes and intersection through- and turning -movement
lanes. Intersection traffic signal timing will also be identified to reflect special conditions such as split phasing or right
turn overlap phasing.
Existing daily traffic volumes will be collected where available for each leg of selected study -area intersections. This 47
will allow the consultant team to evaluate existing peak -to -daily traffic relationships and use these relationships as part
of the quality control procedures for developing future traffic volume forecasts.
Model Structure Review/Approval
Urban Crossroads staff will build upon the recently completed comprehensive subregional travel demand model
update (RivfAM) io forecast future traffic volumes. The RivTAM travel demand forecasting tool is the regional model
THE PLANNING- CENTER I PROPOSAL FOR CITY OF MENIFEE NEW GENERAL PLAN AND ENVIRONMENTAL IMPACT REPORT
developed by the County; however, the level of detail has limitations for purposes of developing detailed peak hour
turning movement forecasts at the local (citywide) level.
Alternatively, the City could create its own model. The creation of a new model provides several benefits to the City. It
can provide local control of the Land Use categories, trip generation, vehicles miles travelled (VMT) model inputs and
use, establish a significantly more detailed traffic zone structure and can include other key roadways not identified in
RivTAM. A new model would also be more responsive to local neighborhood land use patterns, which provides the
City with more meaningful long-range traffic projections. By creating a new model, the City also has more control of
the schedule than if the RivTAM model was applied. Task 1.8 provides a detailed explanation of the work involved with
developing the Menifee Traffic Model (MTM).
Products:
+ Study -area exhibit with intersection analysis locations noted and a corresponding table
+ Initial intersection count data (up to 24 intersections)
+ Initial daily roadway segment count data (up to 40 segments)
+ Project scoping document outlining our approach and methodology
TASK 1.7 MENIFEE GENERAL PLAN CIRCULATION SYSTEM
This task consists of several efforts required to provide the background data needed to establish the General Plan
Circulation System framework.
Existing Conditions Analysis
The data collected as part of the model validation exercise in Task 1.6 will be utilized to prepare the existing conditions
section of the Circulation Element Traffic Study proposed in this task. An Existing Conditions Analysis report will be
prepared and will evaluate the following:
+ Current Traffic Conditions. Urban Crossroads will identify and define current circulation conditions, calculate
AM/PM peak hour Levels of Service (LOS) at up to 24 key intersections, document existing traffic conditions and
deficiencies, and provide existing Average DailyTraffic (ADT) volumes on up to 40 study area roadway segments.
+ Transit Service. Urban Crossroads will document existing transit services within and near the City, including bus
routes, park -and -ride facilities, and railway network.
+ Alternate Transportation Modes. Urban Crossroads will document existing alternate transportation modes,
including bike paths, multiuse/equestrian trails, and pedestrian paths.
+ Relevant Plans and Programs. Urban Crossroads will document and describe relevant plans and programs at the
county, regional, and state level and their relationship to the City General Plan. They will also identify consistency
requirements and areas of potential conflict, inconsistency, or incompatibility and review the Circulation Elements
48 of adjoining jurisdictions and assess the transportation needs.
Future Baseline Traffic Projections Analysis (Existing County General Plan Land Uses)
The following information will be summarized in a Future Conditions Analysis Report, which will include daily traffic
forecasts, roadway segment analysis, and Vehicle Miles Traveled (VMT) for the future baseline conditions based upon
the Land Use designations currently adopted by County of Riverside. This analysis is needed to inform the air quality
analysis conducted as part of the EIR.
PLAINNI``!G IS THINKING AND DOING SOMETHING ABOUT THE FUTURE NOW. LET'S COLLABORATE.
Scope of Work
+ Forecast Future Conditions: Urban Crossroads will apply the most appropriate
modeling tool to forecast future traffic volumes. This analysis will:
— Incorporate land use or socioeconomic data projections for the City of Menifee traffic analysis zones (TAZ)
into the travel demand model as provided by the land use planning component of the project team.
— Include future traffic conditions of those roadway and/or circulation
improvements planned or currently under consideration by the City.
— Review future traffic circulation deficiencies and transportation needs based upon daily forecasts.
+ Future Baseline Traffic Analysis (existing General Plan): Urban Crossroads will identify and define circulation
conditions, calculate AM/PM peak hour LOS at up to 24 key intersections, document traffic conditions and
deficiencies, provide ADT volumes on up to forty (40) study area roadway segments, and calculate the VMT.
Prepare Future Conditions Analysis Report (Preferred Land Use Plan)
+ Forecast Future Conditions. Urban Crossroads will review future traffic circulation deficiencies
and transportation needs based upon daily forecasts for the preferred land use plan.
+ Future Baseline Traffic Analysis:
— Analyze future daily LOS for up to two General Plan Land Use alternatives. For one of the alternatives
(General Plan Preferred Alternative), peak hour analysis will be prepared for up to 24 key intersections.
— Provide ADT volumes on up to 40 study area roadway segments for
each of the two General Plan Land Use Alternatives.
— Assess future traffic circulation deficiencies and transportation needs as
may be necessary for each of the alternatives analyzed.
— Calculate the total VMT for two General Plan Land Use Alternatives.
+ Project Alternatives Analysis. Urban Crossroads will analyze future daily LOS for up to two (2)
General Plan Land Use alternatives. For one of the alternatives (General Plan Preferred Alternative),
peak hour analysis will be prepared for up to 24 key intersections. They will also review future
traffic circulation deficiencies and transportation needs based upon daily forecasts.
Future Alternative Transportation Needs Analysis
Urban Crossroads will determine future circulation mechanisms needed to maintain a sustainable balance between
environmental concerns, community objectives, and performance (mobility and safety). This effort will focus on
incorporating the alternative transportation solutions provided in the"Menifee Neighborhood Connection Plan" that
includes public transit, bike paths, multiuse/equestrian trails, and pedestrian paths. In addition, Urban Crossroads will
compare the total VMT for each of the land uses scenarios to help quantify/identify a preferred general plan land use
alternative.
This task will result in the City of Menifee roadway network performance standards, including functional roadway
49
classifications cross-section widths, intersection spacing requirements, roadway design capacities, and the minimum
recommended intersection geometries. The City of Menifee performance standards will be used as the basis for
determining the circulation system facilities needed to maintain acceptable levels of service.
]HE PLANNING CENTER I PROPOSAL FOR CITY OF MENIFEE NEW GENERAL PLAN AND ENVIRONMENTAL IMPACT REPORT
so
Products:
+ Existing Transportation Conditions Report (memo with text, maps, tables, and diagrams)
+ Future Baseline Transportation Conditions Report (Existing County General Plan Land Uses)
+ Analysis of Future Traffic Conditions for up to two General Plan Land Use Alternatives
+ Future Transportation Conditions Report (Preferred Land Use Plan)
+ Alternative Transportation Needs Analysis
TASK 1.8. TRAFFIC MODEL (OPTIONAL)
The Menifee Traffic Model (MTM) development effort is included as an optional part of the proposed scope of services.
Modeling will be completed using the TransCAD software package. As with Task 1.6, It will be necessary to complete
a consistency process with the SCAG and RCTC during the creation of the model. Other interested agencies that may
be involved in the process include the California Department of Transportation (CaLTRANS), Riverside County, and the
Western Riverside County Council of Governments (WRCOG).
The advantage of working through the consistency process is that City will then have control of the travel demand
forecasting process for future projects related to both development and infrastructure and will be ideally positioned
to compete for funding and ensure that forecasts used for purposes such as interchange design will be recognized and
accepted by other key agencies (e.g., CaLTRANS, RCTC, etc.).
This task addresses the primary work effort to develop the Menifee Traffic Model MTM to reflect current conditions
and to satisfy recently adopted modeling consistency guidelines pursuant to federal, state, and local requirements.
Meetings will be scheduled throughout the model development process to ensure Urban Crossroads staff and City of
Menifee staff are in agreement on key issues.
As part of this effort, the total employment, housing, and population for each TAZ within the City limits and the sphere
of influence will be included for prezoning. Those roadway and/or circulation improvements planned or currently
under consideration by the City will be included.
Urban Crossroads will develop a subarea model zone structure, primary study area TAZ structure and network
refinement that will provide data related to the existing and future conditions will include committed improvements
and planned ultimate (General Plan) roadway system within the primary modeling area.
Urban Crossroads staff will prepare the land use data provided for conversion to socioeconomic data (SED). Urban
Crossroads will work with the City of Menifee as necessary to support the City's efforts to provide land use data
corresponding to each analysis time frame for use in updating the Traffic Model. This data will be used as the starting
point for each of the various horizon year scenarios.
SED will be developed directly from the land use planning efforts conducted for the land use element. Appropriate
conversion factors will be developed and applied to the various existing and planned land uses to develop input SED
for the model. An added benefit is an enhanced understanding of how the City general plan land uses and projected
development patterns correlate to the regional SED projections that are developed and updated on a regular basis.
Model trip generation will be calculated from the SED using the model procedures for validation and future General
Plan buildout conditions. The total net chance in the traffic volume for each TAZ and for the sum of all the land uses
will be provided.
PLANNING IS THINKING AND DOING SOMETHING ABOUT THE FUTURE NOW. LET'S COLLABORATE.
Scope of Work
Existing model runs will be performed incorporating the inputs previously developed. A cursory validation review will
be performed to ensure that the additional detail provides better correlation to the existing counts than the starting
point model. Minor modifications will be made, as necessary.
Future model runs will be performed incorporating the inputs developed in previous tasks and any modifications
made during the model validation process. Future raw model volumes will be postprocessed to obtain the most
defensible results possible, using existing counts and model data, in accordance with nationally recognized procedures
and processes. The traffic model will also be developed to provide a summary of VMT for potential use in estimating
Greenhouse Gas (GHG) emissions.
Products:
+ Memos addressing TAZ structure, network modifications, socioeconomic
data, trip generation, model validation, and future forecast.
+ GIS-based (ArcView or Arc/Info) TAZ structure
+ Zonal correspondence file
+ Existing lanes graphics
TASK 1.9 HOUSING TECHNICAL REPORT
The Housing Technical Report serves as a baseline report that will inform the land use plan; identify the most pressing
housing needs in the community; identify the constraints (market, governmental, and environmental) and resources
to meeting the City's housing needs; and inform the development of housing goals, policies, and implementation
programs. We will rely primarily on data from Claritas, DataQuick, Department of Finance, the American Community
Survey (to the extent available), market rent surveys, county and local needs assessments, and a variety of other sources
to complete this task. This task will specifically provide the following:
+ Demographic Characteristics. Building off of the information gathered by the Community Profile, The Planning
Center will describe and analyze demographic characteristics and trends to reveal the general demand for different
types and prices of housing. Key items to analyze include: demographic data (growth, age, race/ethnicity, household
size, and composition), employment, occupations, household income characteristics, and problems of overpayment
and overcrowding.
+ Housing Characteristics. The Planning Center will analyze the City's housing inventory and the extent to which
current and future housing needs are addressed with respect to availability of housing, the adequacy of housing, and
its affordability to a variety of income levels of residents. Issues to examine in this section will include housing mix,
characteristics, tenure, growth trends, housing rents, sales prices, affordability to all economic segments, housing
age, and analysis of publicly subsidized at -risk housing in compliance with state law.
+ Special Housing Needs. This assessment will provide a general portrait of the housing needs of seniors, people
with disabilities, large families, single -parent households, homeless people, students, and other special needs group 51
so that responsive policies and programs can be fashioned. Based upon available data sources, the analysis will
quantify number of persons and households, describe their needs, identify resources available, and describe the
programs or policies available to address the special needs populations.
+ Market Constraints. The housing market boom in southern California has changed the landscape for market rate
and affordable housing. As required by state law, we will analyze the market prices of land, construction materials,
and labor that affect the cost of developing market rate and affordable housing. Information will largely be secured
from our professional relationships with housing developers krvho are active in the region.
THE PLANNING CENTER I PROPOSAL FOR CITY OF MENIFEE NEW GENERAL. PLAN AND ENVIRONMENTAL IMPACT REPORT
52
+ Governmental Constraints. The Housing Technical Report will contain an analysis of potential government
constraints to the maintenance, development, and improvement of housing in the community. This section will
evaluate land use controls imposed by zoning, building codes and fees, permit processing procedures and timelines,
and fair housing requirements.
We are assuming that the predominant analysis will be of existing land use categories and specific plans where
significant development capacity remains to address the unmet portion of the RHNA.
+ Environmental Constraints. As part of the EIR background report, The Planning Center team will analyze the
potential for water, sewer, and transportation constraints to the development of housing on a citywide basis. This
will later serve as a starting point for identifying the suitability of sites to accommodate development in the planning
period. This analysis will be incorporated into the Housing Technical Report.
+ Regional Housing Needs Assessment (RHNA). The RHNA is the most important part of the housing element as it
determines the type and affordability of housing that must be accommodated. As Menifee was not an incorporated
city in 2006, the City will need to work with the County of Riverside, WRCOG, or LAFCO to determine its RHNA
allocation if it is not already known.
The Planning Center assumes that City staff will undertake negotiations with relevant agencies to determine the RHNA
that will apply for the 2006-2014 planning period prior to development of the Preferred Land Use Plan. However, we
will be available for consultation during the process and can provide specific feedback on how the allocation affects
the preferred land use plan.
+ Land Inventory. The Planning Center will identify sites suitable for new housing based on opportunity areas
identified in the preferred land use plan, City staff direction regarding the most suitable locations for new housing,
and our professional recommendations. We will specifically identify vacant and underutilized sites for new housing.
For the Housing Element, we will specifically identify vacant and underutilized sites for new housing that could
reasonably accommodate the production of housing within the 2006-2014 planning period. Our scope assumes
that appropriate GIS layers and information such as parcel data, acreages, and assessor's parcel numbers will be
developed or provided to The Planning Center during the due diligence and existing land use inventory task.
+ Site Suitability Analysis. Demonstrating the feasibility of housing that could be built at different affordability levels
to accommodate the RHNA is the most difficult task. We will generally assess sites proposed for housing with respect
to size and configuration, proposed general plan land use designations and zoning, adequacy of public services, and
proximity to noise and environmental hazards, among other factors. We may support this analysis, as needed, with
general financial data demonstrating the impact of density and developments costs on housing affordability.
+ Financial and Administrative Resources. The Housing Technical Report will discuss financial resources available to
address housing needs, focusing on the majorsourcesof stateand federal funds.Wewill documentthe redevelopment
set -aside balance and other housing and community development funds and planned expenditures from City -
provided documentation. Also included will be an inventory of the primary nonprofit and for -profit agencies that
can assist the City in achieving its housing goals.
PLANNING IS THINKING AND GOING SOMETHING ABOUT THE FUTURE. NOW. LET'S COLLABORATE.
Scope of Work
Products:
+ Housing Needs Assessment
+ Constraints and Resource Analysis
+ Resource Inventory and Analysis
PHASE 2. CONSULTING WITH THE COMMUNITY. PUBLIC OUTREACH
PROGRAM
The following tasks provide an overview of the public outreach program proposed for Menifee. We have included
several optional tasks in this section, the idea being that the outreach program should really be a menu of options that
can be implemented upon further discussion with City staff.
TASK 2.1. CITY COUNCIL, CITY MANAGER, AND COMMUNITY DEVELOPMENT DIRECTOR INTERVIEWS
One of the key ingredients to any successful project is the inclusion of decision makers early on in the project. We will
conduct individual interviews with each of the Council members, the City Manager and the Community Development
Director at the outset of the General Plan process to help define the issues, opportunities, and constraints for the entire
City and to identify areas of Menifee that require special attention in the General Plan.
The primary purpose of this task is to capitalize on the interviewees' wealth of information, history, institutional
knowledge, and understanding of the issues, opportunities, and constraints facing the community. We also hope to
use the interviews to identify the stakeholder groups that should be represented in the public outreach program.
For purposes of this scope and budget, we have assumed a total of seven interviews conducted over a period of
two days. Additional interviews that could be conducted at your request are not included in this scope of work or
budget.
Product:
+ City Council Interviews (up to 7) and Summary Notes
TASK 2.2. COMMUNITY FESTIVALS — "CELEBRATING OUR HISTORY, PLANNING OUR FUTURE"
(OPTIONAL)
A Community Festival format provides creative and energizing opportunities that engage adults and children alike,
and provide substantive input that the Project team and City can use in development of the Menifee General Plan.
This approach is designed to gather broad input and buy -in from a community -wide audience and to provide an
opportunity for the Menifee community to personally participate in the creation of the General Plan. Ideally, the 53
community -wide events would be held with other concurrent City activities or festivals to attract the largest number
of participants. Alternatively, it could be held at a community center or other venue that is easily accessible to the
community.
The Planning Center will plan and facilitate up to three community festivals, as requested in the RFP. It is envisioned
that the first festival would be held at the inception of the General Plan process to educate the community about the
General Plan process, to gather feedback about the community's priorities, to gain insights to shape the vision, and to
THE PLANNING CENTER I PROPOSAL FOR CITY OF MENIFEE NEW GENERAL PLAN AND ENVIRONMENTAL IMPACT REPORT
validate the locations where focused land use changes should occur. The second festival would provide an overview of
the proposed land use plan and input from GPAC. The final workshop, if needed, would serve as an "unveiling" of the
draft General Plan document prior to Planning Commission and City Council action.
The Planning Center will work with City staff to format an outreach effort and associated materials so that it will be
clear, informative, and engaging for the average citizen. The City will be responsible for securing the festival location,
logistics, and noticing.
Alternatively, events or exhibits could be held at one of the City's libraries or school gymnasiums or the City could
temporarily rent space in a storefront in a central location (such as the Menifee Marketplace) and "set up shop" for a
week, hosting workshops or drop -in sessions for residents, small businesses, the Chamber of Commerce, local schools,
and other community groups.
Product:
+ Community Festivals (up to 3)
TASK 2.3 INTERAGENCY MEETINGS
In this task, meetings will be facilitated between the City, members of the consulting team, and outside agencies to
discuss the General Plan, future projects, activities for greater coordination and understanding, and how each will
shape or influence the General Plan. This proposal anticipates meetings with staff representatives from the cities of
Perris, Lake Elsinore, Murrieta, and Canyon Lake, as well as the County of Riverside, EMWD, WRCOG and SCAG.
The Planning Center will work with City staff to determine the appropriate contacts, participants, and subject material
for any interagency meetings. Consultation with tribes within the City (required per Senate Bill 18) would be undertaken
as part of the EIR.
This task will also include coordination that may be necessary to assist the City in responding to comments from the
Office of the Attorney General, which has recently become more involved in the review of general plans. The Planning
Center has experience working with the Office of the Attorney General through our involvement with two current
general plan update efforts. This experience will prove beneficial to the timely adoption of the Menifee General Plan
as it will allow us to navigate efficiently through the complexities of the Attorney General's inquiries.
Product(s):
+ Attendance at Interagency Meetings (up to 6)
TASK 2.4 GENERAL PLAN ADVISORY COMMITTEE (GPAC)
54
Over the last 30 years, we have worked both with and without advisory committees as a part of the General Plan
process. If structured well, given clear expectations and direction, and given meaningful opportunities for input and
feedback, GPACs can be an incredibly valuable asset and supporter of the general plan effort. Conversely, if structured
poorly with vague direction and superficial responsibility, GPACs can be a major downfall of a planning effort and at
the very least consume a considerable amount of time and money.
During the process of the selection of your GPAC members and creation of a vision statement you are likely to find
out —if you haven't already through the Cityhood efforts—vvho the community leaders are that represent broader
PLANNING IS THINKING AND DOING SOMETHING ABOUT THE FUTURE: NOW, LET'S COLLABOPATF.
Scope of Work
constituencies.These leaders, as members of an advisory committee, can serve as ambassadors to your effort, educating,
promoting, and garnering support among their networks for the various components of the City's first General Plan.
With a newly formed and involved community like Menifee, the creation of a GPAC will be complementary to the
process because it reinforces the notion that the General Plan preparation is truly a collective community effort.
We are very comfortable working with GPACs in a variety of forms and with different roles and responsibilities. It is our
understanding that City Staff will facilitate the GPAC meetings held during the General Plan preparation. As such, we
will prepare for and attend up to 10 GPAC meetings as directed by staff. Additional meeting attendance (other than
that stated above) will be billed extra to contract on a time -and -materials basis.
Product:
+ Attendance at GPAC Meetings (maximum of 10 meetings)
TASK 2.5. PROPERTY OWNER ROUNDTABLES (OPTIONAL)
Property owner roundtables can bring real -world development insight directly to the City's decision makers as it relates
to the feasibility of new development opportunities in Menifee. It is our understanding that the City already conducts
periodic meetings with various landowners in the community to address topics ranging from roadway improvements
to infrastructure to land use.
At strategic points in the General Plan preparation process (development of the land use plan and identification of
focus areas), this group could serve as a resource that provides insights specific to their respective points of view. The
Planning Center would facilitate and prepare materials for these working sessions. Alternatively, these meetings could
be handled by City staff.
Product:
+ Roundtable Workshops (up to 2)
TASK 2.6. NEIGHBORHOOD WORKSHOPS (OPTIONAL)
Menifee is composed of an eclectic collection of neighborhoods that range in architectural character and quality and
cater to a variety of incomes and lifestyles. The City's wide variety of residential neighborhoods warrants special policy
direction to ensure these areas are enhanced, preserved, maintained, or refurbished where appropriate.
In this task,The Planning Center would conduct up to three neighborhood outreach workshops to provide an overview
of the General Plan process and Preferred Land Use Plan before it is presented to the Planning Commission and City
Council for review. The workshops would be held in locations familiar to each neighborhood, to make them more
accessible for residents and businesses in those locations. Sample neighborhoods and communities could include, ss
but are not limited to, Quail Valley, Sun City, Menifee Lakes, Fleming Ranch, Romoland, or Christensen Ranch —the
exact locations would be determined in collaboration with City Staff.
Alternatively, The Planning Center can work with City Staff to develop a workshop presentation and handouts, and the
neighborhood outreach could be conducted by City Staff. This approach would not only provide the opportunity to
educate the public about the General Plan process, but would also serve as a "meet and greet" introducing key City
staff to community members that may not normally have a reason to interface with City Hall.
THE PLANNING CENTER I PROPOSAL FOR CITY OF MENIFEE NEW GENERAL PLAN AND ENVIRONMENTAL IMPACT REPORT
Product:
+ Neighborhood Workshops (up to 3)
TASK 2.7. STRATEGIC ADVISOR SERIES (OPTIONAL)
The Planning Center can facilitate a series of Strategic Advisor workshops throughout the General Plan process to
discuss big -picture topics with distinguished experts in an open forum. The workshops would focus on timely topics,
such as growth trends, economics, transportation, urban design and placemaking, and infrastructure. These workshops
will be led by The Planning Center and will feature participants who are distinguished representatives in their fields.
For example, to inform the Economic Development Element, we could invite key regional economic development
practitioners and global thinkers to participate in a roundtable discussion of the growth and evolution of the regional
economy and where Menifee could and should fit into that growth. We would hope to engage the Chamber of
Commerce and City staff and officials as participants in the workshop, assuring a broad and meaningful dialogue.
The workshop would inject both immediate and long-term thinking into the economic development thinking for the
General Plan.
The Citywould be responsible for selecting a location for the workshop and identifying potential advisors and attendees.
The Planning Center team will be responsible for helping identify advisors and facilitating any presentation materials.
Product:
+ Facilitate Strategic Advisor Meetings (up to 3)
TASK 2.8. VISION STATEMENT
The purpose of this task is to define Menifee's first long-range Vision, which will lay the planning principle and policy
foundation for the rest of the General Plan work program and for City activities as a whole. The task will use the
combination of the existing conditions and issues analyses and outreach efforts (i.e., City Council interviews, strategic
advisor workshops, and community workshops) to create the Menifee Vision. The vision should respond to the
following questions:
+ What are our priorities as a new community?
+ What are the most important values generally shared by the citizens of Menifee?
+ How do we envision Menifee 30 years from now?
+ What desirable characteristics do we want to integrate into our City?
Using the insights gained from the Community Profile as our guide, we will draft a Vision statement for review with the
56 GPAC. Following additional staff input, the Vision Statement will be presented to the City Council for their endorsement
or recommended changes. Based upon input received from the Council, we will craft the"final"Vision.
The Council's endorsement will serve as a critical path to the preparation of the Preferred Land Use Plan (Task 3.4). While
the Vision may be revisited from time to time, it will be essential to impress upon decision makers that changes to the
Vision must be minimized, particularly following the preparation of the Preferred Land Use Plan. After that critical point
in the process, significant changes to the Vision that would render the Plan inconsistent could have equally significant
impacts on the schedule and/or budget.
PLANNING IS THINKING AND DOING SOMIETHING ABOUT THE FUTURE NOW. LET'S COLLABORATE.
Scope of Work
Product:
+ Vision Statement
TASK 2.9. STUDY SESSIONS AND PUBLIC HEARINGS
Study Sessions
After the preferred land use plan has been created (see Phase 3), the City could host a study session with the Planning
Commission and City Council (joint session if desirable) to provide preliminary feedback regarding the concepts and
approaches related to the land use plan. This is a critical step in the General Plan process in that it validates or provides
final direction for the proposed land use concepts and focus areas before the environmental analysis begins.
The format and intent of the study sessions will vary from the public hearings to adopt the General Plan. Instead of
requesting formal action from the Commission or Council, the session is intended to keep decision makers informed,
get informal approval at key points, and provide an additional opportunity for community participation.
Public Hearings
Formal hearings with the Planning Commission and City Council must be held to adopt the General Plan and certify
the EIR. In many jurisdictions, two adoption hearings are held for both Planning Commission and City Council (total
of four hearings). This task includes preparation for the hearings (PowerPoint shows, presentation boards, etc.) and
attendance by up to two staff members from The Planning Center as well as representatives from Urban Crossroads.
Product(s):
+ Attendance at Study Sessions (up to 2)
+ Attendance at Public Hearings (up to 4)
PHASE 3. DEVELOPING THE PREFERRED LAND USE PLAN
TASK 3.1. REVISE LAND USE CLASSIFICATIONS
The County's General Plan accommodates a broad spectrum of land uses; however, not all of the designations or
density ranges may be entirely fitting for the land use plan that will ultimately be developed through the General
Plan process. The Planning Center will perform a comprehensive evaluation of the City's existing land uses, review
relevant information provided by the City related to land use, and will work with City staff to identify the suitability
of the current General Plan Land Use Designations established during the RCIP. The Planning Center will perform a
comprehensive evaluation of the City's existing land uses and will work with City Staff to develop a streamlined, more
refined set of land use classifications that are more suitable for the types of future land uses and residential densities
envisioned for City of Menifee.
57
Product:
+ Memorandum of Revised Land Use Classifications
THE PLANNING CENTER I PTROPOSAL FOR CITY OF MENIFEE NEW CENERA1 PLAN AND ENVIRONMENTAL IMPACT REPORT
TASK 3.2 FOCUS AREA STRATEGIES
In this task, The Planning Center will identify Focus Areas where change is imminent and requires guidance, or where
change is desired and requires both guidance and incentives. Because many of the residential land uses will remain in
place, opportunities to integrate new land use strategies will primarily focus on areas of the City where the potential for
change and need for policy direction is greatest —such as along the 1-215 and in the areas designated as Community
Centers in the county's RCIP.
The following are example of Focus Areas that could be explored:
+ Areas designated as Community Centers in the RCIP
+ Corridors (1-215, Newport Road, Scott Road, and McCall Boulevard)
+ Areas designated as Specific Plans in the RCIP
+ Mount San Jacinto College
+ Redevelopment Areas
Foreach area, wewill provide a focused level of analysis of the economic, environmental, community design, circulation,
governance, and land use issues, opportunities, and constraints.
The Planning Center will prepare up to two conceptual land use alternatives for each focus area, informed by the base
map information, economic analysis, and community outreach input.These alternatives will be prepared and reviewed
in the context of a charrette held with the City and desired stakeholders. An important part of the General Plan process
is reaching agreement on the location, number, extent, and nature of focused areas that will be addressed in the
General Plan.
Product:
+ Focus Area Alternatives (up to 5 areas)
+ Focus Area Charrette
TASK 3.3. STATISTICAL COORDINATION
These assumptions will be utilized in studies and analyzed throughout the General Plan process. As part of this
effort, The Planning Center will meet with relevant City staff and the consultant team to discuss common statistical
assumptions that will guide this process.These assumptions will include, but not be limited to the following: land use
types, densities and floor area ratios (FARs), population and economic growth assumptions, persons per household
and other existing demographics, employment per square foot generation ratios, valuation assumptions, and other
economic variables.
58 Following our meeting with City staff and team members, we will then prepare draft statistical assumptions to
guide the General Plan preparation. After City staff reviews the assumptions and provides comments, The Planning
Center will prepare a Final Statistical Assumptions table. It is important to note that changes to the assumptions after
development and review of the Final Statistical Assumptions table may require revisions to studies and require an
amendment to the budget.
Product(s):
+ Draft and Final Statistical Assumptions Memorandum
I'LANNIiNG IS THINKING AND DOING SOMETHING ABOUT THE FUTURE NOW. LET'S COLLABORATE.
Scope of Work
TASK 3.4 PREPARE LAND USE PLAN
The Planning Center will prepare a draft land use plan that starts with the current land use plan and modifies it to
incorporate the focus area strategies. Urban Crossroads will review the City's existing circulation policies, goals,
objectives, and standards, and provide suggestions to develop a revised roadway network plan for the draft land
use plan. The Planning Center will also evaluate the fiscal implications of the draft land use plan and the land use
alternatives for each focus area.
It is our understanding the City is in the process of defining its Sphere of Influence boundaries. The Land Use Plan
would confirm the boundaries of the City's Sphere of Influence and provide guidance regarding which areas adjacent
to the City boundaries -could, and should, be identified as potential growth areas. Any land use planning will also take
into consideration the implications to regional planning efforts under way with the Southern California Association of
Governments (SCAG) and the Western Riverside Council of Governments (WRCOG).
We will then revise the draft land use plan and circulation network plan based on input from community workshops
and GPAC meetings. The revised draft land use plan could be presented to the Planning Commission and/or City
Council during a joint City/County Planning Commission workshop.
Based on the direction provided by City staff or, if a study session is held, the Commission/Council, we will prepare
a final preferred land use plan accompanied by a circulation network plan and fiscal assessment (Task 3.5). The final
preferred plan will provide the foundation for the project description for the EIR. Once a preferred plan has been
endorsed by City Council, the EIR process can begin.
Product(s):
+ Draft, Revised Draft, and Final Preferred Land Use Plan
TASK 3.5. FISCAL ASSESSMENT
The Planning Center will prepare a fiscal assessment of the land use plan. To determine costs, we will analyze the City's
current staffing and budgeting. We will also assess the costs to provide services for other similar sized cities, including
both those that directly provide services and those that contractually provide services. Finally, we will incorporate
cost estimates from the engineering subconsultants. The fiscal assessment will quantify the long-term capital and
operating costs represented by the build -out land use plan.
To determine revenues, we will project property tax revenues based on the level of investment represented by
development in the land use plan. We will also project sales tax revenues based on the level of retail sales represented
by the areas planned for retail development. We will estimate other taxes, fees, charges, intergovernmental revenue,
and miscellaneous revenues based on the population and level of development represented in the land use plan.
59
We will prepare a basic fiscal impact model early on in the general plan process. We will use this basic model to inform
and guide the preparation of the land use plan. We will prepare the full fiscal impact assessment after finalization of
the land use plan. The full assessment will analyze the fiscal ramifications of the projected revenues and expenditures.
We will recommend strategies to minimize costs and to enhance revenues, including recommendations on service
provision, alternative financing, and cost recovery programs.
THE FLANKING CENTER I PROPOSAL FOR CITY OF MENIFEE NEW GENERAL PLAN AND ENVIRONMENTAL IMPACT REPORT
As an optional task, The Planning Center can convert the fiscal assessment into a basic fiscal impact model that the
City can apply to future development proposals. Because a fiscal impact model is not required for the general plan,
we propose this as an optional task that can be completed later in the planning process. We do, however, recommend
completing the fiscal impact model within a year of completing the fiscal assessment, relying on the already compiled
data to conserve resources. Scope and budget for the option of a fiscal impact model can be submitted as needed.
Product:
+ Fiscal assessment findings and strategy recommendations memorandum
PHASE 4. DRAFTING THE GENERAL PLAN
TASK 4.1 GENERAL PLAN FORMAT AND ELEMENT STRUCTURE
Plan Format
In this task, we will work with City staff to develop the proposed format for the General Plan, and arrangement and
configuration of the General Plan elements. As we have done with traditional General Plan documents, we can
accommodate the City's desired format of conventional text and graphics in a loose-leaf binder. Alternatively, we
propose a web -based General Plan format that has features, structure, and wording tailored to the specific needs of
the City of Menifee and the future users of its General Plan.
A web -based plan is not simply a document that is published online. It can be designed to include features such as
community outreach tools, state -of -the art maps, and shorter -term strategic plans geared toward implementation. This
type of web -based approach has the potential to best serve the City's specific needs and adapt to those needs as they
change by placing General Plan content alongside other City information. Elements in a web -based plan for Menifee
would be structured and formatted consistently in layers, foregrounding the most important types of information for
people to access while providing a simple means of"drilling down"to the more in-depth information that underlies the
element. The wording of such a General Plan would be crafted with the internet user in mind, limiting long paragraphs,
putting the message across in a concise and lively manner, and reinforcing it with high quality visual exhibits.
Content would be efficient and accessible; the sitewould be easyto understand and navigate, following models familiar
to the audience. The search function capabilities of a web -based General Plan would make it easy to quickly access
pertinent information while avoiding redundancy, and hyperlinks would allow users to navigate thematically related
content across elements without reading through a whole element. A web -based general plan for Menifee could be
archived digitally and in hard copy, and printed in its entirety or in pieces, according to the needs of users. The General
Plan could also be translated automatically into other languages.
60 In addition, the development of the various parts of a web -based format could be completed in phases beyond the
General Plan adoption. For instance, you could develop the General Plan content of the website first. This would
require no additional cost compared to a hard copy version. Over time, you could add other components, such as
implementation, various communications tools, or tracking information.
If a web -based format is selected, coordination with the City's IT department will be required. It is also assumed that
the City will manage and maintain the cor.tent that will be provided for the website.
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Scope of Work
Element Structure
The Planning Center will meet with City staff to discuss the organization and content of the General Plan, and an
outline for each element.The Planning Center will suggest a format and organizational structure. Our goal is to provide
Menifee with a General Plan that is user friendly, and functional for City staff, and contains streamlined content; a
format and structure that is specifically geared to addressing the priorities of the community; and a format that makes
the information readily accessible to the largest number of users and is easy to manage or update. Once the General
Plan format is established, we will begin preparation of the General Plan Elements.
Product:
+ General Plan Format (up to 2 options)
TASK 4.2 PRODUCTION OF GENERAL PLAN ELEMENTS
Each General Plan Element will be prepared as an initial (administrative) draft document for a first round of internal
staff review and comment. After staff approval, a screencheck draft document will be prepared and subsequently a
public hearing draft of each Element will be prepared for review by the general public and for use during the public
hearings. The final General Plan document will be prepared after adoption to incorporate any Planning Commission/
City Council comments.
Optional Elements
In developing the recommended list of General Plan Elements, we took into account the compacted schedule desired
by the City and state -mandated timelines for adoption of a General Plan by a newly incorporated City. The proposed
work program includes the seven mandatory elements augmented by optional Community Design, Economic
Development, and Air Quality Elements. We believe these first two elements get to the heart of some of the City's core
objectives —mainly, to establish fiscally responsible and self-sufficient governmental organization and provide design
guidance as it relates to the City's entryways, corridors, and neighborhoods. The Air Quality Element would to provide
guidance related to air quality conditions and greenhouse gases.
Over time, additional elements not required by the state, such as Water, Energy, Parks, Historical Resources, and Public
Facilities, could be integrated into the General Plan under separate efforts if identified as priority issues by the City. For
the time being —keeping budgetary considerations in mind —we have established a scope that provides the City with
the fundamental General Plan components enhanced with policy direction related to two issues that are of the utmost
importance to the City —economic development and community design.
A Note about Sustainability
It is our belief that sustainable best practices are intrinsic to any General Plan approach and should be included as a
component of all elements. Therefore, we are not recommending the creation of a stand-alone sustainability element 61
to address this very timely and important topic. Instead, it will be included within each element. This achieves two
things: it keeps the General Plan manageable and it addresses sustainable practice within the framework of similar
policies (land use, traffic, etc.), preventing duplicative statements in multiple locations within the Plan.
The Planning Center will trace major changes, starting with the screencheck draft, to ensure that City staff and key
decision makers can easily follow the changes being made at each stage. We will also prepare maps (and create GIS
layers when necessary) of General Plan and EIR graphics.The General Plan will be prepared in Microsoft Word or Adobe
THE PLANNING CENTER I PROPOSAL FOR CITY OF MENIFEE NEW GENERAL PLAN AND ENVIRONMENTAL IMPACT REPORT
InDesign, depending on the format selected in Task 4.1. Electronic copies of each element will be generated so they
can be made available to interested parties via CD-ROM (in PDF format) and/or downloaded from the City's website
(with special attention paid to minimize file sizes and facilitate review and distribution).
Products for all of the Elements (following):
+ Administrative, Screencheck, Public Hearing, and Final Drafts of each Element (6 copies of Administrative and
Screencheck Drafts, 12 copies each for Planning Commission and City Council, and 12 copies of the Final Version)
Introduction
The General Plan will be structured to provide clarity in purpose and vision, and ease in application. The General Plan
will contain an introductory chapter that lays out a number of factors that communicate the intent of the General
Plan. The Introduction will also address the structure of the Plan and highlight the legal framework that drives general
planning in California. Second, the Introduction will provide the vision for the community and guiding principles, as
developed in Task 2.8. This clarity in purpose, vision, and application will help individual departments ensure their
programs and activities are consistent with the General Plan.
Land Use Element
The Land Use Element will address citywide issues and focused areas, and provide direction for unique issues, such as
specific plan consistency, incentives, corridor enhancement, and neighborhood maintenance and improvement. The
land use designations and definitions, including building intensities and densities developed inTask3.1 will be applied
here. We may discover during the creation of the Preferred Land Use Plan that many of the desired land use objectives
will not take the form of changes to the Land Use Map, but instead will take the form of changes to policy direction.
Focus Areas will be described in the Land Use Element, and will be accompanied by policies and strategies that address
the unique issues associated with each geographic area or topics.
Likethe Land Use Plan itself, the goals and policies ofthe Land Use Elementwill address the needs of the Cityon a number
of different levels. Unique issues, such as specific plan consistency (the RCIP identifies 11 Specific Plans within the City
of Menifee), sustainability, Sphere of Influence guidance, corridor enhancement, and neighborhood maintenance and
improvement. In addition, the County identified eight Policy areas —March Air Reserve Base Influence Area, Hwy 79,
Estate/Rural Residential, Leon Keller, Senior Design, I-215 Corridor North and South, Scott Road —all of which will need
to be reviewed to determine if they are still a fit for the City's established vision and objectives.
In addition, Menifee's eclectic neighborhoods range in architectural character and quality and cater to a variety of
incomes and lifestyles. They warrant special policy direction to sustain them. The policies in the Land Use Element will
work in concert with the goals and policies proposed in the Community Design Element.
62 Circulation Element
Much of the work behind this Element will occur in coordination with the land use planning program. The Planning
Center will collaborate with Urban Crossroads to refine and integrate the roadwork network and street sections and
provide the policy framework for its implementation. We will offer recommendations regarding roadway classifications,
street standards, and public transportation. Special emphasis will be placed on opportunities to tie proposed vehicular
circulation into the Menifee Neighborhood Connection Plan that is being developed separately from, but concurrently
with the General Plan. Other policy issues that will be addressed include: bikeways, pedestrian, and multipurpose
routes; truck route_; parking (particularly in the key focus areas); transportation system management (with an emphasis
PLANNING IS THINKING AND DOING SOMETHING ABOUT THE FUTURE NOW. LET'S COLLABORATE.
Scope of Work
on creative traffic routing); right-of-way reclamation (in areas that are not building out at full expectations); image
corridors; and neighborhood safety and traffic calming.
Housing Element
After the Housing Technical Report has been prepared, preparation of the housing element can begin. The Housing
Element will likely contain the following components:
+ Synopsis of Housing Need. The Housing Element will contain a summary of the key housing issues facing the
community, the results of public involvement in the process, and the priorities for addressing the need.The summary
will draw from the findings of the Technical Report and present the issues in an intuitive and illustrative manner that
is suitable for the general public.
+ Goals and Policies. The Housing Element will contain a comprehensive set of goals and policies that reflect the
vision of the community, its existing and future housing needs, and priorities affecting the production of housing,
housing and neighborhood quality, housing assistance, and/or other City issues. In drafting the housing element
goals and policies, we will ensure that these are consistent with and augment other General Plan elements.
+ Implementation Plan. We will prepare an implementation plan that includes specific programs to be implemented
over the planning period. In addition, the implementation plan will include measurable objectives, timelines,
financial resources, and agencies responsible for program implementation and will be tied into the overall General
Plan Monitoring and Implementation Program proposed in Task 4.3.
In compliance with state law, the Final Housing Element will:
1) Identify sites to facilitate and encourage development of various types of housing that is affordable to all
income levels.
2) Assist in the development of adequate housing to meet the needs of extremely low, very low, low and
moderate income households.
3) Address and, where appropriate and legally possible, remove governmental constraints to the
maintenance, improvement, and development of housing, including housing for all income levels
and housing for persons with disabilities.
4) Conserve and improve the condition of the existing affordable housing stock, which may include
addressing ways to mitigate the loss.
5) Promote housing opportunities for all persons regardless of race, religion, sex, marital status, ancestry,
national origin, color, familial status, or disability.
6) Preserve for lower income households the assisted housing developments.
+ HCD Review. State law requires that all Housing Elements be submitted to the Department of Housing and 63
Community Development (HCD) For review and approval. HCD will review the draft Housing Element to determine
whether the City's sites, zoning, development standards, and programs meet the intent of state law and are sufficient
to meet the City's housing needs. We will work closely with City staff and HCD reviewers to address any outstanding
concerns. We have budgeted two formal rounds of negotiations with HCD. Additional rounds of review may occur
if third -party review is involved, if controversial development protects are considered, or if HCD deems additional
change,, are required.
THE PLANNING CENTER I PROPOSAL FOR CITY OF MENIFEE NEW GEiNERAL. PLAN AND ENVIRONMENTAL HAPACT REPORT
Air Quality Element (OPTIONAL)
The Planning Center has expert in-house staff who can prepare all aspects of an Air Quality Element. The City can
increase its control over local air quality via land use policy and planning measures such as criteria for siting sensitive
land uses. The Air Quality Element will be based on the latest available science from the South Coast Air Quality
Management District, the California Air Resources Board, and the Environmental Protection Agency.
The Air Quality Element will generally include a description of local air quality conditions, attainment status, and state
and federal air quality and transportation plans, a summary of the existing regulatory setting, a review of air pollutant
emissions generated within the City as it now exists, identification of siting criteria for proposed air pollutant intensive
land uses to ensure compatibility with sensitive land uses (residences, schools, hospitals, etc.), a discussion of land
use planning techniques to reduce emissions, and a discussion of measures to reduce both mobile and stationary
source emissions. The Air Quality Element will also a address local, district, state, and federal policies, programs, and
regulations to improve air quality.
Safety Element
Informed by the Environmental Hazards technical report prepared, Earth Consultants International will assist The
Planning Center in drafting the Safety Element goals, policies, and programs that can be implemented to guide the
safe development and redevelopment of Menifee. The Safety Element will address geology and seismicity, slope
instability, flooding, hazardous materials, fire hazards and prevention, emergency preparedness, crime prevention,
and airport land use compatibility as required by state law. The Safety Element will also briefly address fire and police
operations as they relate to safety issues.
Noise Element
The Noise Element, a mandated component of the General Plan, contains data and analyses, policies, and their means
of implementation as related to the noise environment. Specifically, Government Code Section 65302(f), requires that
the General Plan include a Noise Element that identifies and evaluates noise problems in the community.
The Element must recognize the guidelines adopted by the State Office of Noise Control. Finally, it must analyze and
quantify current and projected noise levels for mobile sources, including highways, freeways, primary arterials, and
major local streets; aircraft operations from March Air Reserve Base; local large-scale industrial facilities; and other
ground -based stationary sources identified by local agencies as contributing to the community noise environment.
The Noise Element will be drafted to include a discussion of the effects of noise on the local population as well as
land use compatibility issues, which can range from minor annoyance to the detriment of health. These effects, and
the noise levels necessary to generate them, will be addressed in the General Plan. In addition, we will create a noise
contour map illustrating the distances to various acceptable noise levels for various types of land uses (e.g., 75, 70, and
64 65 dBA CNEL).
Conservation and Open Space Element
The Planning Center Team will prepare a Conservation and Open Space Element that addresses the preservation,
conservation, and managed production of natural resources, open space for outdoor recreation, and open space
for public health and safety. General guidance and standards from any available parks and recreation or community
services plans will also be integrated into the policy direction that is developed within this element.
PLANNING IS THINKING AND DOING SOMETHING ABOUT THE FUTURE NOW. LET'S COLLABORATE.
Scope of Work
Dudek will also assist in crafting and providing input on policies and analysis related to biological resources and the
MSHCP. As the authors of the MSHCP, Dudek will be able to assist in the development of General Plan Policies that will
aid the City in being compliant with the MSHCP. Additionally, Dudek will provide a general MSHCP implementation
process for City staff to utilize throughout the life of the General Plan, which will be incorporated into Task 4.3.
Drawing from research conducted by DiscoveryWorks, the Conservation and Open Space Element will provide policy
direction related to the City's historical and cultural resources to ensure features such as the Ringing Rock, Landmark
Oak Tree, and overall rural heritage are preserved for future generations.
Community Design Element (OPTIONAL)
Building upon the City's existing opportunities, we will develop policy direction to enhancing recognizable places and
build upon signature features of the City that establish Menifee as a distinctive community, and a quality place to live,
work, and recreate.
The Planning Center proposes to augment the mandated General Plan Elements with a Community Design Element
emphasizing urban design concepts through text, photographs, and descriptive illustrations. Review of existing
design conditions and community design opportunities within the City may include: streetscape elements, landscape
elements, building massing, intersection treatment, major retail areas, public art opportunities, transit and pedestrian
opportunities, and major entry ways.
We will examine major decisions impacting urban form including current City and private sector development
proposals, revitalization goals and objectives, City design theme, and infrastructure and transit plans. The Community
Design Element will also address neighborhood identification strategies for established neighborhoods that are not
clearly defined visually. The recommendations and strategies addressing these topics will also be consolidated into
the implementation program identified in Task 4.3.
Economic Development Element (OPTIONAL)
The Economic Development Element, an optional element under state law, can give the City an opportunity to establish
goals and policies for the long-term fiscal health of Menifee. We will have previously conducted most of the economic
analysis as part of the community profile.
Because The Planning Center provides economic, fiscal, and market analysis in-house, we will weave economic
considerations throughout the General Plan.
Building on the previous visioning efforts, the economic analysis conducted forthe community profile, and the optional
strategic advisors workshop, we will take the information gained from interviews of City staff, key stakeholders, and
the City's regional partners in economic development and will develop a short paragraph to describe the long-term
vision of the local economy. We will then formulate goal statements that break the vision down into topic areas, such 65
as employment, private sector investment and reinvestment, and fiscal decision making. The goals will serve as the
guiding principles for subsequent economic development strategies that the City would adopt and update periodically.
The economic development strategy plans would not be part of the General Plan process.
THE PUNNING CENTER I PROPOSAL FOR CITY OF MENIFEE NEW GENERAL PLAN AND ENVIRONMENTAL IMPACT REPORT
Preparation of the element will also guide the land use plan to:
+ Reserve appropriate land area to achieve a build -out balance of jobs and housing
+ Establish and strengthen neighborhood and community centers that serve regular consumer
needs, thus minimizing VMT and creating sense of place and neighborhood identity
+ Establish land use patterns to balance fiscal impacts, thus securing Menifee from the development -
fee reliance that has nearly bankrupted many California municipalities in the current recession
The Economic Development Element will also identify the key economic and fiscal policies for maximizing the City's
retail opportunities, strengthening and expanding the industrial base, and setting economic policies, such as public
infrastructure financing and potential incentive programs to attract desirable development.
TASK 4.3 MONITORING AND IMPLEMENTATION PLAN
Typically, one of the dilemmas with general plans is that they often contain far more implementation commitments
(stated and/or implied) than there are resources to accomplish them. That is a major source of frustration for the
community and for City government. So, it is important to be both practical and imaginative in devising not only the
policy direction in the General Plan, but the implementation program needed to make it a reality. This must be an
ongoing part of the subsequent City decision -making and budgeting process if it is to have any meaning. Moreover,
the City will need to influence and collaborate with other governmental entities to ultimately achieve the intensions
of the General Plan and its Vision.
The Implementation Plan translates the General Plan policy direction into an action plan. It is critical to think about
implementation from the beginning because it stimulates the right questions throughout the planning process. Who
will do this and how? The implementation monitoring plan must be designed to offer the most benefit to the City's
management and should address programs and actions from both the General Plan and the EIR.
Throughout the General Plan preparation process we will compile existing and needed implementation measures.
We will consolidate these materials into a program that articulates short- and long-term strategies as well as specific
actions and programs that must be established, modified, adapted, or combined. Some actions or programs will relate
to the entire City; some will apply to certain focused areas; and some will apply to specific topics, but not to the entire
Plan.
As one key feature, the implementation strategies will identify the partnerships that will help the City realize its
economic goals. We will also provide a phased approach to economic development, realizing that as the City matures,
its resources and capacity to implement programs and projects will expand. Finally, the implementation section will
include benchmarks and measurable objectives thatthe City can use to gauge its progress and make course corrections
to respond to changing circumstances.
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Product(s):
+ Draft and Final Monitoring, and !mpiementation Program (up to 2 rounds of staff review)
PLANNING IS THINKING AND DOING SOViETHING ABOUT THE FUTURE NO'N. LET'S COLLABORATE.
Scope of Work
PHASE 5. ENVIRONMENTAL CLEARANCE
As the lead environmental consultant, The Planning Center will ensure that the environmental review process satisfies
the statues and guidelines of the California Environmental Quality Act (CEQA) and the City of Menifee CEQA procedures.
In accordance with CEQA, The Planning Center will prepare a Program EIR for the Menifee General Plan. Per CEQA
Guidelines, a Program EIR is best suited for a project such as a General Plan because it allows the lead agency to
consider broad policy alternatives and programwide mitigation measures. Moreover, performance standards can be
integrated to minimize requirements for environmental review on future projects in the City.
This scope includes preparation of an Initial Study, Notice of Preparation (NOP), a public scoping meeting, a
comprehensive Program EIR, preparation of a Final EIR and Mitigation Monitoring Program, Facts & Findings, and
a Statement of Overriding Considerations. Our scope of work also includes all required public and agency noticing
requirements. All documents will also be produced on CD-ROM in PDF format.
Completing the environmental clearance phase of the Menifee General Plan will meet the City's project goal of certifying
the EIR and enabling the City Council to adopt the General Plan within 18 months of receipt of a Notice to Proceed.
Following is a summary of tasks to achieve legally defensible CEQA compliance for the City's General Plan.
TASK 5.1 DATA COLLECTION
The Planning Center will coordinate the collection and review of available data to be used in preparation of the General
Plan and the environmental document.
TASK 5.2 INITIAL STUDY/NOTICE OF PREPARATION
Brief, written responses will be prepared for all items included on the Initial Study Checklist. The Governor's Office
of Planning and Research has proposed substantial changes to the Appendix G environmental checklist which are
expected to go into effect January 1, 2010. As a result, The Planning Center will utilize the updated checklist as part
of the Initial Study. Each response will explain the basis for the No Impact, Less than Significant Impact, or Potentially
Significant Impact response.
An NOP will be prepared, using the City's standard form if available, and a copy of the Initial Study will be attached to
provide immediate explanation of the preliminary scope of issues to be included in the EIR. One Screencheck Initial
Study will be submitted to the City for comments, which will then be incorporated into a Public Review Initial Study.
The Planning Center will, if requested, prepare a newspaper notice for the City to post.
Product:
+ Screencheck Initial Study (1 reproducible copy, 1 electronic PDF copy on CD-ROM, and up to 10 CDs) 67
+ Initial Study/Notice of Preparation (1 S copies to the State Clearinghouse,
1 reproducible copy, 1 electronic copy, and up to 20 CDs)
TASK 5.3 PUBLIC SCOPING MEETING
The Planning Center will assist the City in organizing and conducting one public scoping meeting to present the major
features of the General Plan and to solicit comments regarding the scope and content of the environmental issues
THE PLANNING CENTER I PROPOSAL FOR CITY OF MENIFEE NEW GENERAL PLAN AND ENVIRONMENTAL IMPACT' REPORT
to be addressed in the EIR. Premeeting assistance will include scheduling the meeting, preparing public notices and
agendas for City staff review, and mailing and publishing the final notices. At the meeting we will be prepared to
discuss the environmental review process and to answer questions, as desired by the City staff.
Product:
+ PowerPoint Presentation
TASK 5.4 TECHNICAL STUDIES TO SUPPORT THE EIR
Air Quality Analysis
The proposed project consists of a new General Plan to guide future development in the City of Menifee. Future
development pursuant to the General Plan has the potential to generate significant air pollutant emissions from
both mobile and stationary sources. As a result, the air quality analysis for the project will include the following
information:
Regional Operational Emissions Analysis: Air pollutant emissions from stationary sources are associated with the
use of natural gas for space and water heating, landscaping, and other sources. The primary source of new emissions
would be from an increase in vehicle miles traveled (VMT) within the City and region. The analysis will be based on the
significance criteria and methodology for assessing air quality impacts under CEQA within SCAQMD's CEQA Air Quality
Analysis Guidance Handbook. Regional air pollution emissions modeling will be conducted for the existing baseline
(on -the -ground), the current County of Riverside land use plan, and the preferred General Plan buildout land use
scenario. Stationary -source air pollutant emissions will be modeled using URBEMIS2007 computer model and mobile
sources will be evaluated from data in the traffic analysis, using the California Air Resources Board's (CARE) EMFAC2007
computer model.
Regional Construction Emissions Analysis: The proposed General Plan will allow for a significant amount of new
development and associated construction activities. Because the level of construction that could take place at any one
time is indeterminate, this analysis will be qualitative, focusing on the magnitude of buildout projections.
Localized Operational Phase Impacts: Though the SCAQMD is in a state of attainment for carbon monoxide (CO), the
SCAQMD still requires the analysis of CO hotspots. Selected intersections will then be modeled for exceedance of state
and federal AAQS for up to six congested intersections using the CALINE4 air pollutant dispersion model.
Consistency Analysis with Air Quality Management Plans: A qualitative evaluation of air quality and land use
compatibility based on the CARB's Air Quality and Land Use Handbook will be performed. In addition, a consistency
analysis with the relevant air quality management plan will also be conducted based on a comparison of General Plan
buildout statistics with regional growth projections for the county, since the City was recently incorporated.
68
Global Climate Change Analysis
With passage of AB 32 and S6375, the role of cities in addressing the impacts of global climate change has broadened.
A communitywide greenhouse gas (GHG) emissions inventory will be conducted to identify emissions generated by
existing land uses (on -the -ground) and land uses associated with buildout of the preferred land use plan. The GHG
emissions fromVlMTand trips generation will be obtained from thetraffic engineer and quantified using the EPAFAC2007
computer model. The URBEMIS2007 model will be used to quantify CO2 emissions from onsite nonindustrial stationary
sources. The air quality analysis will also quantify GHG emissions from purchased energy and water demand based on
PLANNING IS THINKING AND DOING SOMETHING ABOUT THE FUTURE NOW. LET'S COLLABORATE.
Scope of Work
GHG emission rates available from the Southern California Edison, Southern California Gas Company, US Department
of Energy, and California Energy Commission.
The GHG section will also include a discussion of policies that have been incorporated into the General Plan that have
the potential to reduce both mobile- and stationary -source emissions in the City. Changes in land uses that have the
potential to reduce mobile and stationary sources will be identified. Mitigation measures will be developed to reduce
the City's GHG emissions at buildout as compared to the business -as -usual (BAE) scenario.
Biological Resources
Dudek's biologists and CEQA analysts will workcollaborativelyto preparethe EIR section addressing biological resources.
We anticipate that the EIR section will include the following subsections: Setting, Related Regulations, Thresholds
of Significance, Related General Plan Polices, Impact Analysis, Mitigation Measures, and Impacts after Mitigation.
Dudek's biologists and GIS specialists will prepare vegetation/habitat mapping of the City and any potential sphere -
of -influence areas proposed. The EIR section will lay out the various vegetation and habitat communities within the
City boundaries, and provide a general description of those habitats. Dudek will utilize the most up-to-date California
Natural Diversity Database (CNDDB) to provide baseline data on wildlife and plants anticipated to be encountered
within the City. The EIR section will address the regulatory framework surrounding biological resources affecting the
City, and will address the methodology of how the City in reaching its buildout will demonstrate MSHCP consistency.
Dudek will provide analysis on implementation procedures for the MSHCP and will include flowcharts and mapping
that will not only provide meaningful impact analysis in the EIR, but also serve as useful tools for City Staff for future
analyses. The Dudek Team will also provide supportive analysis related to cumulative impacts to biological resources.
Our scope of work does not include fieldwork or on -the -ground surveys to characterize biological resources. Instead,
Dudek will utilize aerial photos and various GIS data sources to provide the baseline biological data in the EIR.
Cultural Resources
Discovery Works will conduct a cultural resources/archeological/paleontological/historical archival review, records
search, and literature review for the General Plan and EIR, including historical and ethnohistorical research and review,
completion of a sacred sites archival review, and contact of local Native American representatives (consultation
pursuant to SB 18 to be conducted by the City). Discovery Works will consult with local residents and groups, including
the Menifee Valley Historical Association, and City staff to identify resources associated with community traditions. A
final report will be prepared to summarize these findings.
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THE PLANNING CENTER I PROPOSAL FOR CITY OF MENIFEE NEW GENERAL PLAN AND ENVIRONMENTAL IMPACT REPORT
Hazards Study
Earth Consultants International, having prepared the Technical Background Report and Policy Report for the County
of Riverside Safety Element, will provide a Technical Report, specific to Menifee, which identifies, in clear language and
with extensive use of GIS-based graphics, the natural and human -made hazards that can impact the City of Menifee.
This report will support both the analysis for the EIR, and the General Plan Safety Element.
Chapters will include:
Seismic Hazards: Ground shaking and shaking -induced ground deformation (including secondary surface fault
rupture, liquefaction, slope instability and subsidence); and the impact of these hazards on the City's infrastructure
Geologic Hazards: Settlement, groundwater -withdrawal -induced fissures, slope stability and geotechnical constraints
to development, including collapsible, corrosive, organic -rich, and expansive soils
Flooding and Inundation Hazards: Storm flooding, and catastrophic failure of dams, aboveground reservoirs, and
canals
Fire Hazards: Wildfires, structural fires, and fire after earthquake scenarios
Hazardous Materials Management: Including leaking underground storage tanks, leaks due to rupture of petroleum
and natural gas pipelines, and traffic accidents involving transporters of hazardous materials
Extreme Weather Hazards: Issues associated with extreme temperatures, drought, and strong winds
Phases involved in the preparation of this report will include: Research, Mapping, Analysis, Preparation of theTechnical
Background Report, and Preparation of the Safety Element.
Noise Analysis
The Planning Center will prepare a noise assessment in support of the General Plan Noise Element. The purpose of this
task is to evaluate existing and future noise levels in the City so that responsive policies and programs can be included
in the General Plan and EIR. The impact assessment will utilize criteria within the Noise Element of the General Plan, the
City's Municipal Code, as well as criteria identified in Title 24 of the California Building Code (interior noise standards).
The noise technical study will also present a discussion on the effects of noise on health —hearing loss, annoyance, and
sleep disturbance.
The Planning Center will assess the existing ambient noise environment through identification and appraisal of existing
noise sources in the City, including existing stationary and mobile sources such as freeways and primary arterials, and
rail and existing sensitive land uses, such as residential areas, schools, and churches. The EIR will provide a discussion
70
of relevant metrics, standards, and criteria for noise exposure. This discussion will provide an understanding of the
fundamentals of noise descriptors and regulations. The criteria will include the state recommendations for land use
compatibility with modification to reduce annoyance factors. All criteria will be developed in consultation with the City
to ensure planning goals are mei.
Noise Monitoring Program: The existing ambient noise environment will be identified by monitoring of the existing
ambient noise environment for major transportation noise sources, The monitoring program will include up to eight
short-term (I5-minute)locations in the City.
PLANNING IS THINKING AND DOING SOMETHING ABOUT THE FUTURE NOW, LET'S COLLABORATE.
Scope of Work
Noise Modeling Transportation Sources: The Planning Center will evaluate noise from transportation sources,
freeways, and major roadways. Traffic noise will be modeled using the SounclPlan computer model. Noise modeling
will be conducted based on roadway segment volumes provided by the traffic engineer for existing and general plan
buildout conditions. The SounclPlan model will be used to display the results of noise modeling as noise contours on
top of existing and general plan buildout land use maps. Noise contours for freeways, major roadways, and major rail
lines will be developed in accordance with General Plan requirements.
Vibration: Vibration will also be evaluated for the major sources that occur within the City. Primary sources of vibration
occurring within the City include constructions activities and trains. The pertinent noise thresholds from the City and
the Federal Transit Administration's Transit Noise and Vibration Impa ct Assessment will be used to evaluate vibration
from these sources.
Traffic Impact Analysis Report
Urban Crossroads will summarize results of the information gathered in Tasks 1.6 through 1.8 in a traffic study report.
Evaluate the findings of the traffic analysis in the context of the area -wide funding programs. A screencheck draft
report will be submitted to the project team. Based upon comments received from the team, a draft traffic study
report will be prepared. Urban Crossroads, Inc. will assist the project team in responding to comments received on
the draft Environmental Impact Report (DEIR) and will prepare a final traffic study report based upon the responses to
comments received.
Climate Action Plan (OPTIONAL)
The California Office of the Attorney General recommends that a Climate Action Plan (also known as a GHG Emissions
Reduction Plan) be prepared concurrent with a General Plan. Consequently, as an optional task, The Planning Center
recommends preparation of a Climate Action Plan. A Climate Action Plan is an important tool for jurisdictions to identify
the City's GHG emissions reduction target and outline GHG emissions reduction strategies that can achieve the GHG
emissions reduction target for the City.
The Planning Center can provide a quantitative community -wide and municipal government operations GHG
emissions inventory that identifies the City's year 2020 baseline emissions based on population, employment, and
housing projections for the City. The GHG emissions inventory for the Climate Action Plan will differ from the GHG
emissions inventory for the General Plan because the General Plan must be based on full buildout of all land uses in
the City, whereas the Climate Action Plan will be based on demographic projections for year 2020. In addition, the GHG
emissions inventory for the Climate Action Plan would detail GHG emissions from municipal government operations
that are within the control of the City in addition to the community -wide GHG emissions from other nonmunicipal
land uses.
Once the GHG emissions inventory is established, The Planning Center, Dudek, and Urban Crossroads will work with
the City to identify GHG emissions reduction strategies to achieve the GHG emissions target identified. GHG emissions 71
reduction strategies will be crafted to reduce emissions from residential and commercial uses, transportation,
electricity, water, and waste and recycling. The Planning Center can quantify the potential GHG emissions reductions
for each action.
The Planning Center can also identify the potential barriers to their implementation and work with the City to create
a successful implementation and monitoring program. The implementation program can serve as the key strategy for
the local Climate Action Plan. The Planning Center can work with the City to create a monitoring program to be used
THE PLANNING CENTER I PROPOSAL FOR CITY OF MENIFEE NEW GENERAL PLAN AND ENVIRONMENTAL IMPACT REPORT
by the City during implementation of the plan to ensure that the City is on track with meeting the GHG emissions
reduction targets. The monitoring program should be closely linked with the implementation program so that
quantitative standards can be identified to determine the success of the City in meeting the GHG reduction target.The
Planning Center can work with the City to include flexibility in the Climate Action Plan so that the plan can be revised
in the event that the monitoring program identifies obstacles to successful implementation.
TASK 5.5 SCREENCHECK/DRAFT EIR
The Planning Center will prepare a "full -scope" Screencheck EIR that includes all of the impact categories identified in
the Appendix G CEQA checklist, plus a Global Climate Change section.
+ Executive Summary
+ Introduction
+ Project Summary
+ Environmental Setting
+ Environmental Analysis
+ Alternatives to the Proposed Project
+ Other CEQA-Mandated Sections
This proposal allows for one round of revisions to the Screencheck Draft. Should the City request more, the budget will
be amended at a later date. It is presumed that all City comments concerning the Screencheck EIR will be transmitted
in writing to The Planning Center at the same time. As appropriate,The Planning Center's EIR Project Manager will meet
with City staff to discuss and resolve any major areas of concern or to clarify areas of misunderstanding, etc. Follow-up
with City departments or other agencies will be conducted as necessary to respond to comments, and The Planning
Center will then produce the Draft EIR for public review.
The Planning Center will prepare the Notice of Completion (NOC)/Notice of Availability (NOA) for City approval and
signature, to be transmitted with all copies of the Draft EIR.
Product:
+ Screencheck Draft EIR (1 reproducible copy, 1 electronic PDF copy on CD-ROM, and up to 20 CDs)
+ Draft EIR (including 1 reproducible copy, 1 electronic copy, up to 50 CDs, 15 copies of the Executive
Summary for the SCH, 12 copies for Planning Commission, and 12 copies for City Council)
TASK 5.6 FINAL EIR
A Final EIR will be preparedinaccordance with the CEQA Guidelines and will contain the following:
72 Response to Comments. Followina receipt of all comments on the Draft EIR, we will prepare written responses for
each comment. We will create a. Response to Comments section for the Final EIR.
Mitigation oonitoring, Program. The Planning Center will prepare a Mitigation Monitoring and Reporting Program
(MMRP), pursuant to Section 21081.E of the Public Resources Code. A draft MMRP can be prepared for consideration by
the Plannil �y Commission, if desired, so that any comments they may have can be incorporated into the Final EIR.
PLANNING IS THiP'KING AND DOING SOMETHING ABOUT THE FUTURE NOV:': LET'S COLLABORATE.
Scope of Work
Facts and Findings and Statement of Overriding Considerations. The Planning Center will prepare a draft Facts
and Findings in support of findings described in each of the significant impacts indentified by the EIR and the
determination as to whether those impacts would be reduced to below a level of significance by proposed mitigation
measures. These facts and findings will be incorporated into the resolution to be prepared by City staff. Additionally,
Section 15093 of the CEQA Guidelines requires that when an agency approves a project that will have significant
adverse environmental effects that are unavoidable, the agency must adopt a statement of overriding considerations
which includes a statement of its views on the ultimate balancing of the merits of approving the project despite
the environmental impact. The Planning Center will prepare a draft Statement of Overriding Considerations for any
significant and unavoidable impacts that may be identified by the Final EIR for consideration by the City.
This proposal allows for one round of revisions to the Screencheck Final EIR. Should the City request more, the budget
will be amended at a later date. It is presumed that all City comments concerning the Final EIR will be transmitted in
writing to The Planning Center at the same time.
Product:
+ Screencheck Final EIR (1 reproducible copy, 1 electronic PDF copy on CD-ROM, and up to 10 CDs)
+ Final EIR (1 reproducible copy, 1 electronic copy on CD-ROM, up to 25 CDs, 12
copies for Planning Commission, and 12 copies for City Council)
TASK 5.7 NOTICE OF DETERMINATION
Within five days of EIR certification, The Planning Center will prepare a Notice of Determination (NOD) for the City to
file with the State Clearinghouse and the County Clerk.
Product:
+ Notice of Determination
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THE PLANNING CENTER I PROPOSAL FOR CITY OF MENIFEE NEW GENERAL FLAN AND ENVIRONMENTAL IMPACT REPORT
74
PHASE 6. PROJECT MANAGEMENT
TASK 6.1. PROJECT MANAGEMENT
This task accounts for the ongoing operational and coordination activities that are essential for keeping a project
on schedule and within budget. This task includes activities such as project start-up, minutes and agendas, budget
and schedule tracking, ongoing coordination with the consultant team, and providing the daily point of contact with
the City. The project manager will oversee the project from beginning to end and provide the leadership at critical
milestones in the process.
The Planning Center will be responsible for coordination with subconsultants, processing invoices, reviewing and
managing deliverables, ensuring quality control, and adherence to the schedule. The Project Manager will also be
responsible for ongoing updates with the City's Project Manager. The updates may take the form of formal memos
or may also be completed through e-mail communications —this process will be further defined during the kick-off
meeting in Task 1.2.
Eight hours per month over the 18-month project timeframe is assumed for project management. In addition,
representatives from The Planning Center will attend up to 24 in -person project team meetings at key junctures in
the process to coordinate public participation activities, and development of key products, and to review findings.
The Planning Center will meet with City Staff in person or via conference call as appropriate, and will combine team
meetings with others when possible.
Product:
+ Weekly coordination with the Community Development Department
+ Project Team Meetings and Meeting Notes
+ Monthly Status Reports (progress of work being performed, milestones attained,
resources expended, problems encountered, corrective actions taken).
Reimbursables
Reimbursable expenses, including the costs for printing, photography, copies, scanning, mileage, traveling, and
deliveries, are not included in the separately enclosed budget estimates for professional fees.
The Planning Center estimates reimbursable expenses at 7.5 percent of the overall project's labor budget. If
reimbursables end up being more than 7.5 percent of the overall project budget, a budget augment will be required.
A 12.5 percent markup is applied to all subconsultant fees and reimbursable expenses.
PLANNING IS THINKING AND DOING SOMETHING ABOUT THE FUTURE NOW. LET'S COLLABORATE.