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2021/02/23 Pacific Alarm Service, Inc. Contract Services Agreement for City of Menifee Menifee Police Department Additional Cameras and Recording Storage Installation Services* Please attached a second page for additional information to support this agreement. CITY OF MENIFEE Agreement/contract coversheet DATE: February 22, 2021 TO: Armando G. Villa, City Manager Agreement Routed to City Attorney: 2/22/2021 (Via email, attached) FROM: Margarita Cornejo, Financial Services Manager Chris Karrer, Police Captain SUBJECT: Contract Services Agreement between the City of Menifee and SSD Alarm for Additional Cameras and Recording Storage Installation Services. IS THE AGREEMENT/CONTRACT WITHIN THE CITY MANAGER’S SIGNATURE AUTHORITY? Yes – Purchase of Commodities under $50,000 Professional Services under $25,000 Change Order under $25,000 or less than 10% of original contract (supplies, equipment, services or construction contracts) Public Works Contract for $60,000 or less No – City Council authorized City Manager to sign (Council action attached) Department Date Initials Christine Booker, Police Budget & Grant Analyst Pat Walsh, Police Chief Wendy Preece, Deputy Finance Director Rochelle Clayton, Deputy City Manager Jeffrey T. Melching, City Attorney Sarah A. Manwaring, City Clerk INSURANCE REQUIREMENTS CATEGORY APPLICABLE NOT APPLICABLE WAIVED EXPIRATION DATE General Liability 12/1/2021 Automobile Liability 12/1/2021 Worker’s Compensation 12/1/2021 Umbrella Liability 12/1/2021 APPROVED/REVIEWED BY RISK MANAGEMENT (R. Cardenas, Risk Manager): DocuSign Envelope ID: E9E29A31-DB8E-49F7-8E2E-BC291F3BF912 2/22/2021 2/22/2021 2/23/2021 2/23/2021 2/23/2021 2/23/2021 2 Please note the attachments that include the City of Menifee’s standard agreement for installation services and SSD Alarm’s Standard agreement for the monthly billing/services. SSD Alarm Agreement also includes the new monthly cost, which increased from $438.88 to $539 per month. WHY IS THIS AGREEMENT/CONTRACT NEEDED? The agreement between the City of Menifee and SSD Alarm shall provide additional installation of cameras and recording storage at the Menifee PD Headquarters site.These improvement have been determined needed as part of the overall security system improvements for the site. WHAT IS THE TOTAL LENGTH OF THE AGREEMENT/CONTRACT? The term of the agreement will cover the period of February 1, 2021 through December 31, 2021 WHAT IS THE TOTAL DOLLAR AMOUNT OF THE AGREEMENT/CONTRACT? $29,865.63 (Not-to-Exceed Amount) which includes 1x Cost of $28,995.75 + $869.88 (payment & performance bond) + new monthly cost from $438.88 to $539 (24 monthly cost) = $12,936 FY20/21: Estimated 5 months of service (February 2021 to June 2021) at $538 per month and the remaining 19 months of 24 month period will be budgeted/funded as part of the respective year. HOW WAS THE VENDOR/CONSULTANT/CONTRACTOR DECIDED ON? Staff has procured this vendor by soliciting a quote from the vendor and evaluating for cost reasonability. Supplies/Equipment/Maintenance/Construction Prior Contract/Experience with the City $5,000 - $49,999 – Three Written Quotes Yes Over $50,000 – Competitive Bidding and Formal Proposals Public Works Projects Professional Services Under $60,000 – Purchase Order, Contract (Prudent Judgement) Under $25,000 – City Manager $60,000 - $200,00 – Informal Bidding Process over $25,000 – City Council Approval Over $175,000 – Formal Bidding Required WHERE ARE THE FUNDS COMING FROM? Funding is coming from the approved FY 2020/21 Budget WHAT GENERAL LEDGER ACCOUNT NUMBER SHOULD BE USED FOR THE PURCHASE ORDER? Installation: will be $27,480.62 from 100-4555-58090 + $1,515.13 from 105-4911-52800 Performance bond: $869.88 from 105-4911-52800 Monthly service: New monthly cost $539 from 110-4115-52500 IS THERE SUFFICIENT BUDGET? WHAT IS THE AVAILABLE BUDGET? Yes, as of 2/22/2021 account #100-4555-58090 (Menifee Police Headquarters) has a balance of $27,480.62; Account #105-4911-52800 (Professional Services) has a balance of $120,195.56; Account #110-4115-52500 has a balance of $125,635.56 (see attached Eden Report) DocuSign Envelope ID: E9E29A31-DB8E-49F7-8E2E-BC291F3BF912 3 ATTACHMENTS - CONTRACT/AMENDMENT (CITY’S CONTRACT SERVICES AGREEMENT FOR INSTALLATION SERVICES) - CONTRACT (SSD ALARM’S SERVICES AGREEMENT FOR MONTHLY BILLING/SERVICES) - CERTIFICATES OF INSURANCE - EMAIL TO CITY ATTORNEY FOR REVIEW/APPROVAL - EXPENDITURE STATUS REPORT (AVAILABILITY OF FUNDS) DocuSign Envelope ID: E9E29A31-DB8E-49F7-8E2E-BC291F3BF912 2671/031858-0001 7630667.2 a05/31/18 Exhibit A CONTRACT SERVICES AGREEMENT FOR CITY OF MENIFEE MENIFEE POLICE DEPARTMENT: ADDITIONAL CAMERAS AND RECORDING STORAGE INSTALLATION SERVICES THIS CONTRACT SERVICES AGREEMENT (“Agreement”) is made and effective this ___day of _____, 20_____ by and between the CITY OF MENIFEE, a California municipal corporation, (“City”) and PACIFIC ALARM SERVICES, a California Corporation (“Contractor”). City and Contractor are sometimes hereinafter individually referred to as “Party” and hereinafter collectively referred to as the “Parties”. R E C I T A L S A. City has sought, by issuance of a Request for Proposals or Invitation for Bids, the performance of the services defined and described particularly in Article 1 of this Agreement. B. Contractor, following submission of a proposal or bid for the performance of the services defined and described particularly in Article 1 of this Agreement, was selected by City to perform those services. C. Pursuant to the City of Menifee’s Municipal Code, City has authority to enter into this Contract Services Agreement and the City Manager has authority to execute this Agreement. D. The Parties desire to formalize the selection of Contractor for performance of those services defined and described particularly in Article 1 of this Agreement and desire that the terms of that performance be as particularly defined and described herein. OPERATIVE PROVISIONS NOW, THEREFORE, in consideration of the mutual promises and covenants made by the Parties and contained herein and other consideration, the value and adequacy of which are hereby acknowledged, the Parties agree as follows: ARTICLE 1. SERVICES OF CONTRACTOR. 1.1 Scope of Services. In compliance with all terms and conditions of this Agreement, Contractor shall provide those services specified in the Contract Documents and Specifications for the MENIFEE POLICE DEPARTMENT: ADDITIONAL CAMERAS AND RECORDING STORAGE INSTALLATION SERVICES, Project No. MENIFEE POLICE DEPARTMENT: ADDITIONAL CAMERAS AND RECORDING STORAGE INSTALLATION SERVICES (“Bid Specifications”) attached hereto as Exhibit B and incorporated herein by this reference, which services may be referred to herein as the “Services.” As a material inducement to City entering into this Agreement, Contractor represents and warrants that it has the qualifications, experience, and facilities necessary to properly perform the Services required under this Agreement in a thorough, competent, and professional manner, and is experienced in performing the Services contemplated herein. Contractor shall at all times faithfully, competently, and to the best of its ability, experience, and talent, perform all Services described herein. Contractor covenants that it shall follow the highest professional standards in DocuSign Envelope ID: E9E29A31-DB8E-49F7-8E2E-BC291F3BF912 23rd Feb.21 DocuSign Envelope ID: E9E29A31-DB8E-49F7-8E2E-BC291F3BF912 DocuSign Envelope ID: E9E29A31-DB8E-49F7-8E2E-BC291F3BF912 DocuSign Envelope ID: E9E29A31-DB8E-49F7-8E2E-BC291F3BF912 DocuSign Envelope ID: E9E29A31-DB8E-49F7-8E2E-BC291F3BF912 2671/031858-0001 7630667.2 a05/31/18 -6- which are disputed by City, or as provided in Section 7.3, City will use its best efforts to cause Contractor to be paid within forty-five (45) days of receipt of Contractor’s correct and undisputed invoice. In the event any charges or expenses are disputed by City, the original invoice shall be returned by City to Contractor for correction and resubmission. Invoices shall be submitted to: City of Menifee Attn: Accounts Payable 29844 Haun Road Menifee, CA 92586 2.5 Annual Appropriation of Funding. In accord with Article 16 Section 18 of the California Constitution, payment of compensation under this Agreement is contingent upon annual appropriation of funds by City for that purpose. Contractor acknowledges and agrees that to the extent that the Services provided under this Agreement extend beyond one (1) fiscal year, payment for such Services is expressly conditioned on City’s annual appropriation of funds for such Services for each year. If no funds are appropriated then this Agreement shall be terminated. City pledges and agrees to process such appropriation requests annually and in good faith. Nothing in this Section shall be construed to limit the right of either Party to terminate this Agreement as provided herein. 2.6 Waiver. Payment to Contractor for Services performed pursuant to this Agreement shall not be deemed to waive any defects in work performed by Contractor. ARTICLE 3. PERFORMANCE SCHEDULE. 3.1 Time of Essence. Time is of the essence in the performance of this Agreement. 3.2 Schedule of Performance. Contractor shall commence the Services pursuant to this Agreement upon receipt of a written notice to proceed and shall perform all Services within the time period(s) established in the “Time Limits of Work” in the Bid Specifications, and incorporated herein by this reference (“Schedule of Performance”). When requested by Contractor, extensions to the time period(s) specified in the Schedule of Performance may be approved in writing by the Contract Officer but not exceeding one hundred eighty (180) days cumulatively. (Not Applicable) 3.3 Force Majeure. The time period(s) specified in the Schedule of Performance for performance of the Services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of Contractor, including, but not restricted to, acts of God or of the public enemy, unusually severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars, litigation, and/or acts of any governmental agency, including City, if Contractor shall within ten (10) days of the commencement of such delay notify the Contract Officer in writing of the causes of the delay. The Contract Officer shall ascertain the facts and the extent of delay, and extend the time for performing the Services for the period of the enforced delay when and if in the judgment of the Contract Officer such delay is justified. The Contract Officer’s determination shall be final and conclusive upon the Parties to this Agreement. In no event shall DocuSign Envelope ID: E9E29A31-DB8E-49F7-8E2E-BC291F3BF912 DocuSign Envelope ID: E9E29A31-DB8E-49F7-8E2E-BC291F3BF912 DocuSign Envelope ID: E9E29A31-DB8E-49F7-8E2E-BC291F3BF912 DocuSign Envelope ID: E9E29A31-DB8E-49F7-8E2E-BC291F3BF912 DocuSign Envelope ID: E9E29A31-DB8E-49F7-8E2E-BC291F3BF912 2671/031858-0001 7630667.2 a05/31/18 -11- performed under this Agreement. The insurance must be maintained for at least five (5) consecutive years following the completion of the Services or the expiration or termination of this Agreement. During this additional five (5)-year period, Contractor shall annually and upon request of City submit written evidence of this continuous coverage. (e) Pollution Liability. A policy of pollution liability insurance written on a per occurrence for bodily injury, personal injury and property damage. The policy of insurance shall be in an amount not less than ONE MILLION DOLLARS ($1,000,000.00) per pollution incident and ONE MILLION DOLLARS ($1,000,000.00) in the general aggregate. The policy shall apply to any incidents at or from any location on which Contractor performs the Services under this Agreement. (Not Applicable) The insurance must be maintained for at least one (1) year following the completion of Contractor’s services or the expiration or termination of this Agreement. (f) Additional Insurance. Policies of such other insurance, as may be required in the Special Requirements in Exhibit A. 5.2 General Insurance Requirements. All of the above policies of insurance shall be primary insurance and shall name City, its elected and appointed officers, employees, agents, and authorized volunteers as additional insureds and any insurance maintained by City or its officers, employees, agents, or authorized volunteers shall apply in excess of, and not contribute with, Contractor’s insurance. The insurer is deemed hereof to waive all rights of subrogation and contribution it may have against City, its officers, employees, agents, authorized volunteers, and their respective insurers. Prior written consent from City is required if any of the said policies have a deductible or self-insured retention in excess of TWENTY-FIVE THOUSAND DOLLARS ($25,000). Contractor shall provide written notice to City within ten (10) working days if: (1) any of the required insurance policies is terminated; (2) the limits of any of the required polices are reduced; or (3) the deductible or self insured retention is increased. In the event any of said policies of insurance are cancelled, Contractor shall, prior to the cancellation date, submit new evidence of insurance in conformance with Section 5.1 to the Contract Officer. No Services under this Agreement shall commence until Contractor has provided City with original endorsements effecting coverage set forth in this Article 5. The endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. The endorsement is to be on forms provided by or approved by City. As an alternative to City-approved forms, Contractor may provide complete certified copies of all required insurance policies, including endorsements affecting the coverage. City reserves the right to inspect complete, certified copies of all required insurance policies at any time. Any failure to comply with the reporting or other provisions of the policies including breaches or warranties shall not affect coverage provided to City. City and its officers, employees, agents, and authorized volunteers shall be covered as additional insureds with respect to each of the following: liability arising out of the Services DocuSign Envelope ID: E9E29A31-DB8E-49F7-8E2E-BC291F3BF912 DocuSign Envelope ID: E9E29A31-DB8E-49F7-8E2E-BC291F3BF912 DocuSign Envelope ID: E9E29A31-DB8E-49F7-8E2E-BC291F3BF912 DocuSign Envelope ID: E9E29A31-DB8E-49F7-8E2E-BC291F3BF912 DocuSign Envelope ID: E9E29A31-DB8E-49F7-8E2E-BC291F3BF912 DocuSign Envelope ID: E9E29A31-DB8E-49F7-8E2E-BC291F3BF912 2671/031858-0001 7630667.2 a05/31/18 -17- preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other Party. 7.6 Legal Action. In addition to any other rights or remedies, either Party may take legal action, in law or in equity, to cure, correct, or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. 7.7 Liquidated Damages. Since the determination of actual damages for any delay in performance of this Agreement would be extremely difficult or impractical to determine in the event of a breach of this Agreement, Contractor and its sureties shall be liable for and shall pay to City the sum of FIVE HUNDRED DOLLARS ($500.00) as liquidated damages for each working day of delay in the performance of any of the Services required hereunder, as specified in the Schedule of Performance. City may withhold from any monies payable on account of the Services performed by Contractor any accrued liquidated damages. (Not Applicable) 7.8 Termination Prior to Expiration of Term. This Section 7.8 shall govern any termination of this Agreement except as specifically provided in the following Section 7.9 for termination for cause. City reserves the right to terminate this Contract at any time, with or without cause, upon thirty (30) days’ written notice to Contractor, except that where termination is due to the fault of Contractor, the period of notice may be such shorter time as may be determined by the Contract Officer. In addition, Contractor reserves the right to terminate this Agreement at any time, with or without cause, upon sixty (60) days’ written notice to City, except that where termination is due to the fault of City, the period of notice may be such shorter time as Contractor may determine. Upon receipt of any notice of termination, Contractor shall immediately cease all Services hereunder except such as may be specifically approved by the Contract Officer. Except where Contractor has initiated termination, Contractor shall be entitled to compensation for all Services rendered prior to the effective date of the notice of termination and for any Services authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation or such as may be approved by the Contract Officer, except as provided in Section 7.3. In the event Contractor has initiated termination, Contractor shall be entitled to compensation only for the reasonable value of the work product actually produced hereunder. In the event of termination without cause pursuant to this Section, the terminating Party need not provide the non-terminating Party with the opportunity to cure pursuant to Section 7.2. 7.9 Termination for Default of Contractor. If termination is due to the failure of Contractor to fulfill its obligations under this Agreement, City may, after compliance with the provisions of Section 7.2, take over the Services and prosecute the same to completion by contract or otherwise, and Contractor shall be liable to the extent that the total cost for completion of the Services required hereunder exceeds the compensation herein stipulated (provided that City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to Contractor for the purpose of set-off or partial payment of the amounts owed City as previously stated. 7.10 Attorneys’ Fees. If either Party to this Agreement is required to initiate or defend or made a Party to any action or proceeding in any way connected with this Agreement, the prevailing Party in such action or proceeding, in addition to any other relief which may be granted, DocuSign Envelope ID: E9E29A31-DB8E-49F7-8E2E-BC291F3BF912 DocuSign Envelope ID: E9E29A31-DB8E-49F7-8E2E-BC291F3BF912 DocuSign Envelope ID: E9E29A31-DB8E-49F7-8E2E-BC291F3BF912 DocuSign Envelope ID: E9E29A31-DB8E-49F7-8E2E-BC291F3BF912 DocuSign Envelope ID: E9E29A31-DB8E-49F7-8E2E-BC291F3BF912 DocuSign Envelope ID: E9E29A31-DB8E-49F7-8E2E-BC291F3BF912 DocuSign Envelope ID: E9E29A31-DB8E-49F7-8E2E-BC291F3BF912 DocuSign Envelope ID: E9E29A31-DB8E-49F7-8E2E-BC291F3BF912 DocuSign Envelope ID: E9E29A31-DB8E-49F7-8E2E-BC291F3BF912 DocuSign Envelope ID: E9E29A31-DB8E-49F7-8E2E-BC291F3BF912 DocuSign Envelope ID: E9E29A31-DB8E-49F7-8E2E-BC291F3BF912 DocuSign Envelope ID: E9E29A31-DB8E-49F7-8E2E-BC291F3BF912 DocuSign Envelope ID: E9E29A31-DB8E-49F7-8E2E-BC291F3BF912 DocuSign Envelope ID: E9E29A31-DB8E-49F7-8E2E-BC291F3BF912 2/23/2021 Armando G. Villa 2/23/2021 2/23/2021 DocuSign Envelope ID: E9E29A31-DB8E-49F7-8E2E-BC291F3BF912 DocuSign Envelope ID: E9E29A31-DB8E-49F7-8E2E-BC291F3BF912 DocuSign Envelope ID: E9E29A31-DB8E-49F7-8E2E-BC291F3BF912 DocuSign Envelope ID: E9E29A31-DB8E-49F7-8E2E-BC291F3BF912 DocuSign Envelope ID: E9E29A31-DB8E-49F7-8E2E-BC291F3BF912 ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? INSR ADDL SUBR LTR INSD WVD PRODUCER CONTACT NAME: FAXPHONE (A/C, No):(A/C, No, Ext): E-MAIL ADDRESS: INSURER A : INSURED INSURER B : INSURER C : INSURER D : INSURER E : INSURER F : POLICY NUMBER POLICY EFF POLICY EXPTYPE OF INSURANCE LIMITS(MM/DD/YYYY) (MM/DD/YYYY) AUTOMOBILE LIABILITY UMBRELLA LIAB EXCESS LIAB WORKERS COMPENSATION AND EMPLOYERS' LIABILITY DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) AUTHORIZED REPRESENTATIVE EACH OCCURRENCE $ DAMAGE TO RENTEDCLAIMS-MADE OCCUR $PREMISES (Ea occurrence) MED EXP (Any one person) $ PERSONAL & ADV INJURY $ GEN'L AGGREGATE LIMIT APPLIES PER:GENERAL AGGREGATE $ PRO-POLICY LOC PRODUCTS - COMP/OP AGGJECT OTHER:$ COMBINED SINGLE LIMIT $(Ea accident) ANY AUTO BODILY INJURY (Per person) $ OWNED SCHEDULED BODILY INJURY (Per accident) $AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE $AUTOS ONLY AUTOS ONLY (Per accident) $ OCCUR EACH OCCURRENCE CLAIMS-MADE AGGREGATE $ DED RETENTION $ PER OTH- STATUTE ER E.L. EACH ACCIDENT E.L. DISEASE - EA EMPLOYEE $ If yes, describe under E.L. DISEASE - POLICY LIMITDESCRIPTION OF OPERATIONS below INSURER(S) AFFORDING COVERAGE NAIC # COMMERCIAL GENERAL LIABILITY Y / N N / A (Mandatory in NH) SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). COVERAGES CERTIFICATE NUMBER:REVISION NUMBER: CERTIFICATE HOLDER CANCELLATION © 1988-2015 ACORD CORPORATION. All rights reserved.ACORD 25 (2016/03) CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) $ $ $ $ $ The ACORD name and logo are registered marks of ACORD 12/2/2020 License # 0M70471 10851 Security Signal Devices, Inc. 1740 N. Lemon Street Anaheim, CA 92801 16044 16045 A 1,000,000 X 51GL014081201 12/1/2020 12/1/2021 500,000 10,000 1,000,000 5,000,000 2,000,000 ERRORS OMMISSIO Included 1,000,000B 51CAD00199201 12/1/2020 12/1/2021 10,000,000A 51CC005093201 12/1/2020 12/1/2021 10,000,000 10,000 C 5300003001201 12/1/2020 12/1/2021 1,000,000 Y 1,000,000 1,000,000 City of Menifee, its officers, agents and employees are included as Additional Insured per the terms of the attached CG2010 0413 / CG2037 0413 endorsements. City of Menifee Attn: Margarita Cornejo 29844 Haun Road Menifee, CA 92586 SECUSIG-01 PATRA1 Orion Risk Management Insurance Services, An Alera Group Insurance Agency, LLC 1800 Quail Street, Suite 110 Newport Beach, CA 92660 Vanessa Lenart vlenart@orionrisk.com Everest Indemnity Insurance Company Everest Denali Insurance Company Everest Premier Insurance Company X X X X X X X X DocuSign Envelope ID: E9E29A31-DB8E-49F7-8E2E-BC291F3BF912 POLICY NUMBER: COMMERCIAL GENERAL LIABILITY CG 20 37 04 13 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. CG 20 37 04 13 © Insurance Services Office, Inc., 2012 Page 1 of 1 ADDITIONAL INSURED – OWNERS, LESSEES OR CONTRACTORS – COMPLETED OPERATIONS This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART PRODUCTS/COMPLETED OPERATIONS LIABILITY COVERAGE PART SCHEDULE Name Of Additional Insured Person(s) Or Organization(s) Location And Description Of Completed Operations Information required to complete this Schedule, if not shown above, will be shown in the Declarations. A. Section II – Who Is An Insured is amended to include as an additional insured the person(s) or organization(s) shown in the Schedule, but only with respect to liability for "bodily injury" or "property damage" caused, in whole or in part, by "your work" at the location designated and described in the Schedule of this endorsement performed for that additional insured and included in the "products-completed operations hazard". However: 1.The insurance afforded to such additional insured only applies to the extent permitted by law; and 2.If coverage provided to the additional insured is required by a contract or agreement, the insurance afforded to such additional insured will not be broader than that which you are required by the contract or agreement to provide for such additional insured. B.With respect to the insurance afforded to these additional insureds, the following is added to Section III – Limits Of Insurance: If coverage provided to the additional insured is required by a contract or agreement, the most we will pay on behalf of the additional insured is the amount of insurance: 1.Required by the contract or agreement; or 2.Available under the applicable Limits of Insurance shown in the Declarations; whichever is less. This endorsement shall not increase the applicable Limits of Insurance shown in the Declarations. */ %ODQNHW:KHUH5HTXLUHGE\:ULWWHQ&RQWUDFW DocuSign Envelope ID: E9E29A31-DB8E-49F7-8E2E-BC291F3BF912 POLICY NUMBER: COMMERCIAL GENERAL LIABILITY CG 20 10 04 13 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. CG 20 10 04 13 © Insurance Services Office, Inc., 2012 Page 1 of 2 ADDITIONAL INSURED – OWNERS, LESSEES OR CONTRACTORS – SCHEDULED PERSON OR ORGANIZATION This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name Of Additional Insured Person(s) Or Organization(s) Location(s) Of Covered Operations Information required to complete this Schedule, if not shown above, will be shown in the Declarations. A. Section II – Who Is An Insured is amended to include as an additional insured the person(s) or organization(s) shown in the Schedule, but only with respect to liability for "bodily injury", "property damage" or "personal and advertising injury" caused, in whole or in part, by: 1.Your acts or omissions; or 2.The acts or omissions of those acting on your behalf; in the performance of your ongoing operations for the additional insured(s) at the location(s) designated above. However: 1.The insurance afforded to such additional insured only applies to the extent permitted by law; and 2.If coverage provided to the additional insured is required by a contract or agreement, the insurance afforded to such additional insured will not be broader than that which you are required by the contract or agreement to provide for such additional insured. B.With respect to the insurance afforded to these additional insureds, the following additional exclusions apply: This insurance does not apply to "bodily injury" or "property damage" occurring after: 1.All work, including materials, parts or equipment furnished in connection with such work, on the project (other than service, maintenance or repairs) to be performed by or on behalf of the additional insured(s) at the location of the covered operations has been completed; or 2.That portion of "your work" out of which the injury or damage arises has been put to its intended use by any person or organization other than another contractor or subcontractor engaged in performing operations for a principal as a part of the same project. */ %ODQNHW:KHUH5HTXLUHGE\:ULWWHQ&RQWUDFW DocuSign Envelope ID: E9E29A31-DB8E-49F7-8E2E-BC291F3BF912 Page 2 of 2 © Insurance Services Office, Inc., 2012 CG 20 10 04 13 C.With respect to the insurance afforded to these additional insureds, the following is added to Section III – Limits Of Insurance: If coverage provided to the additional insured is required by a contract or agreement, the most we will pay on behalf of the additional insured is the amount of insurance: 1.Required by the contract or agreement; or 2.Available under the applicable Limits of Insurance shown in the Declarations; whichever is less. This endorsement shall not increase the applicable Limits of Insurance shown in the Declarations. DocuSign Envelope ID: E9E29A31-DB8E-49F7-8E2E-BC291F3BF912 1 Maritsa Ramirez From:Margarita Cornejo Sent:Monday, February 22, 2021 9:17 AM To:Maritsa Ramirez Subject:FW: Agreement Review Request: (SSD Alarm (Menifee PD: Security Camera and Camera System Monthly Support Services) Attachments:2021 PD- CONTRACT SERVICES AGREEMENT (SSD ALARM) (ADDITIONAL CAMERAS AND RECORDING STORAGE INSTALLATION SERVICES) - 2.17.docx; SSD ALARM (SERVICES AGREEMENT).pdf From: Margarita Cornejo Sent: Monday, February 22, 2021 9:17 AM To: Jeffery T. Melching <jmelching@rutan.com> Subject: Agreement Review Request: (SSD Alarm (Menifee PD: Security Camera and Camera System Monthly Support Services) Good Morning Jeff, Attached for your review is the proposed Contract Services Agreement (Installation Services) and Camera System Monthly Support Services Agreement with SSD Alarm for Menifee PD: Security Alarm System This agreement request is from the Police Department. Can you please review and advise if this is ok to start routing for signatures or will require any changes? Thank you! Margarita Cornejo | Financial Services Manager Finance Department City of Menifee | 29844 Haun Road | Menifee, CA 92586 (*Please note our new location!) Direct: (951) 723-3716 | City Hall: (951) 672-6777 | Fax: (951) 679-2568 mcornejo@cityofmenifee.us DocuSign Envelope ID: E9E29A31-DB8E-49F7-8E2E-BC291F3BF912 2 Connect with us on social media: | | | *Please note that email correspondence with the City of Menifee, along with attachments, may be subject to the California Public Records Act, and therefore may be subject to disclosure unless otherwise exempt. The City of Menifee shall not be responsible for any claims, losses or damages resulting from the use of digital data that may be contained in this email. DocuSign Envelope ID: E9E29A31-DB8E-49F7-8E2E-BC291F3BF912 02/22/2021 City of Menifee 1 9:36AM Page:expstat.rpt Expenditure Status Report 7/1/2020 through 6/30/2021 Periods: 0 through 14 General Fund100 Account Number Adjusted Appropriation Expenditures Year-to-date Expenditures Year-to-date Encumbrances Balance Prct Used 100-4555 Capital Projects 450,000.00 0.00 0.00 0.00100-4555-58079 Central Park Amphitheatre 0.00 450,000.00 86,444.97 56,234.10 56,234.10 68.21100-4555-58090 Menifee Police Headquarters 2,730.25 27,480.62 Total General Fund 536,444.97 56,234.10 56,234.10 2,730.25 477,480.62 10.99 Grand Total 536,444.97 56,234.10 56,234.10 10.99 2,730.25 477,480.62 1Page: DocuSign Envelope ID: E9E29A31-DB8E-49F7-8E2E-BC291F3BF912 02/22/2021 City of Menifee 1 9:36AM Page:expstat.rpt Expenditure Status Report 7/1/2020 through 6/30/2021 Periods: 0 through 14 Measure DD Transaction Tax Fund105 Account Number Adjusted Appropriation Expenditures Year-to-date Expenditures Year-to-date Encumbrances Balance Prct Used 105-4911 Menifee Police Department 1,738,894.00 1,041,096.28 1,041,096.28 59.87105-4911-50100 Salaries 0.00 697,797.72 32,500.00 27,198.01 27,198.01 83.69105-4911-50154 Other Benefits 0.00 5,301.99 16,983.00 18,200.00 18,200.00 107.17105-4911-50157 Uniform Allowance - PD 0.00 -1,217.00 0.00 540.27 540.27 0.00105-4911-50220 Part Time 0.00 -540.27 27,500.00 19,771.87 19,771.87 71.90105-4911-50230 Education Incentive Pay 0.00 7,728.13 245,027.00 143,441.02 143,441.02 58.54105-4911-50300 PERS Retirement 0.00 101,585.98 0.00 33.50 33.50 0.00105-4911-50310 Social Security 0.00 -33.50 25,214.00 17,020.05 17,020.05 67.50105-4911-50320 Medicare 0.00 8,193.95 393,957.00 198,113.21 198,113.21 50.29105-4911-50400 Section 125 Benefit Plan 0.00 195,843.79 8,349.50 0.00 0.00 40.12105-4911-51300 Printing & Duplication 3,349.50 5,000.00 13,135.13 12,118.84 12,118.84 92.26105-4911-51500 Small Tools/Field Equipment 0.00 1,016.29 4,000.00 0.00 0.00 0.00105-4911-51501 Materials and Supplies 0.00 4,000.00 6,500.00 0.00 0.00 0.00105-4911-52502 Leased Equipment 0.00 6,500.00 39,852.00 18,181.14 18,181.14 45.62105-4911-52509 Crime Watch 0.00 21,670.86 1,871,327.00 0.00 0.00 0.00105-4911-52750 Dispatch Services 0.00 1,871,327.00 108,000.00 22,921.58 22,921.58 53.51105-4911-52751 Protective Devices & Accessories 34,873.31 50,205.11 4,005.31 3,734.94 3,734.94 99.62105-4911-52752 Property/Evidence/Forensics 255.35 15.02 183,000.00 5,400.00 5,400.00 34.32105-4911-52800 Professional Services 57,404.44 120,195.56 295,934.31 26,847.24 26,847.24 39.40105-4911-53155 Capital Outlays 89,754.75 179,332.32 260,000.00 183,474.13 183,474.13 99.66105-4911-58090 Menifee Police Headquarters 75,645.62 880.25 Total Measure DD Transaction Tax Fund 5,274,178.25 1,738,092.08 1,738,092.08 261,282.97 3,274,803.20 37.91 Grand Total 5,274,178.25 1,738,092.08 1,738,092.08 37.91 261,282.97 3,274,803.20 1Page: DocuSign Envelope ID: E9E29A31-DB8E-49F7-8E2E-BC291F3BF912 02/22/2021 City of Menifee 1 9:37AM Page:expstat.rpt Expenditure Status Report 7/1/2020 through 6/30/2021 Periods: 0 through 14 Information Technology110 Account Number Adjusted Appropriation Expenditures Year-to-date Expenditures Year-to-date Encumbrances Balance Prct Used 110-4115 Information Technology 835,059.00 306,135.68 306,135.68 36.66110-4115-50100 Salaries 0.00 528,923.32 0.00 4,878.76 4,878.76 0.00110-4115-50200 Overtime 0.00 -4,878.76 0.00 45,964.64 45,964.64 0.00110-4115-50220 Part Time 0.00 -45,964.64 110,880.00 20,542.48 20,542.48 18.53110-4115-50300 PERS Retirement 0.00 90,337.52 1,618.00 2,443.32 2,443.32 151.01110-4115-50310 Social Security 0.00 -825.32 12,108.00 5,209.17 5,209.17 43.02110-4115-50320 Medicare 0.00 6,898.83 168,000.00 55,540.57 55,540.57 33.06110-4115-50400 Section 125 Benefit Plan 0.00 112,459.43 431,032.00 91,567.43 91,567.43 30.81110-4115-51350 Software Licensing/Annual Maint. 41,246.47 298,218.10 5,552.34 0.00 0.00 100.00110-4115-51351 Computer Hardware 5,552.34 0.00 156,172.58 36,159.55 36,159.55 100.00110-4115-51352 Computer Software 120,013.03 0.00 10,000.00 1,942.33 1,942.33 19.42110-4115-51500 Small Tools/Field Equipment 0.00 8,057.67 6,000.00 60.89 60.89 1.01110-4115-51600 Special Dept Exp 0.00 5,939.11 56,987.00 2,625.12 2,625.12 4.61110-4115-52039 Mobile Devices 0.00 54,361.88 23,850.00 0.00 0.00 0.00110-4115-52200 Membership & Dues 0.00 23,850.00 34,000.00 10,640.39 10,640.39 31.30110-4115-52210 Conference/Mtgs/Mileage 0.00 23,359.61 170,897.74 13,160.95 13,160.95 26.48110-4115-52500 Equipment Maint. 32,101.23 125,635.56 553,179.47 248,619.96 248,619.96 91.13110-4115-52800 Professional Services 255,476.51 49,083.00 0.00 773.23 773.23 0.00110-4115-53150 Furniture & Equipment 0.00 -773.23 391,000.00 141,885.97 141,885.97 36.29110-4115-53155 Capital Outlays 0.00 249,114.03 3,974.00 3,974.00 3,974.00 100.00110-4115-59010 Operating Transfers Out - Fleet Support 0.00 0.00 Total Information Technology 2,970,310.13 992,124.44 992,124.44 454,389.58 1,523,796.11 48.70 Grand Total 2,970,310.13 992,124.44 992,124.44 48.70 454,389.58 1,523,796.11 1Page: DocuSign Envelope ID: E9E29A31-DB8E-49F7-8E2E-BC291F3BF912