2020/08/19 Menifee CARES Act Funds CARES Small Business Grant Relief* Please attached a second page for additional information to support this agreement.
CITY OF MENIFEE
Agreement/contract coversheet
DATE:
TO:
December 03, 2020
Armando G. Villa, City Manager
CC:
Agreement Routed to City Attorney: 8/18/2020 (Via email, attached)
Insurance Requirements: General Liability (Expiration Date :N/A)
(Attached) Automobile Liability (Expiration Date :N/A)
Worker’s Compensation (Expiration Date :N/A)
Other- Professional Liability (Expiration Date :N/A)
FROM: Margarita Cornejo, Financial Services Manager
Edna Aguilar, Management Aide
Kayla Charters, Management Analyst
SUBJECT: City of Menifee COVID-19 Small Business Grant Agreements (19 TOTAL) between the City
of Menifee and: Nutrishop Menifee - $5,000, Waba Grill - $5,000, R & R Business
Solutions - $5,000, Clever Fox Escape Rooms - $5,000, Gallant Medical Supply, Inc. -
$5,000, Sun City Family Restaurant - $4,939.02, Sun City Barber - $5,000, McNeal &
Associates Insurance - $5,000, Physical Therapy of Menifee - $5,000, New Hub Auto
Service - $5,000, Advancede Emission Specialist, Inc - $5,000, Los De Santiago’s Auto
Body, LLC - $5,000, Gracie’s Lunchbox - $5,000, Blitzer’s Premium Frozen Yogurt - $5,000
Bradley Family Dental - $5,000, Pete’s Music - $5,000, M3K Menifee, LLC - $5,000, Lovely
Nails - $5,000, The Mason Jar - $5,000,
IS THE AGREEMENT/CONTRACT WITHIN THE CITY MANAGER’S SIGNATURE AUTHORITY?
Yes – Purchase of Commodities under $50,000 Professional Services under $25,000
Change Order under $25,000 or less than 10% of original contract (supplies, equipment, services
or construction contracts)
Public Works Contract for $60,000 or less
Grant Agreement (Authorized 8-19-2020 Staff Report)
No – City Council authorized City Manager to sign (Council action attached)
WHY IS THIS AGREEMENT/CONTRACT NEEDED?
Pursuant to the staff report (Menifee CARES Act Funds) presented at the 8/19/2020 Council Meeting, the City has
allocated $100,000 out of its $1,198,820 CARES Act Fund allocation specifically for Economic Support to small local
business impacted by the COVID-19 pandemic. Administered by City’s Economic Development Department, the City’s
CARES, COVID-19 Small Business Grant Program shall provide direct financial assistance in the form of grants up to $5,000
to eligible small businesses for provide for financial assistance to mitigate the impacts of COVID-19 to the business.
Department Date Initials
Gina Gonzalez, Economic Dev. Director
Wendy Preece, Deputy Finance Director
Rochelle Clayton, Deputy City Manager
Jeffrey T. Melching, City Attorney
Sarah A. Manwaring, City Clerk
DocuSign Envelope ID: 47D8EBE7-9B19-475B-BCEB-88590B8F5D8F
12/4/2020
12/3/2020
12/7/2020
12/7/2020
12/7/2020
12/8/2020
2
An additional $165,000 has been approved by the City Managers office to fund Phase II of the Economic Support to small
local businesses impacted by the COVID-19 pandemic.
This grant agreement is necessary for purposes of grant oversight/administration, to identify amount granted to each
business, and memorialize the applicable conditions/requirements associated with the City’s CARES program.
WHAT IS THE TOTAL LENGTH OF THE AGREEMENT/CONTRACT?
The term of the agreement will cover the period of March 18, 2020 to December 31, 2020
WHAT IS THE TOTAL DOLLAR AMOUNT OF THE AGREEMENT/CONTRACT?
The nineteen (19) agreements addressed within this memo include the following agreement amounts:
Business Name Grant Agreement Amount ($)
Nutrishop Menifee $5,000
Waba Grill $5,000
R & R Business Solutions $5,000
Clever Fox Escape Rooms $5,000
Gallant Medical Supply, Inc $5,000
Sun City Family Restaurant $4,939.02
Sun City Barber $5,000
McNeal & Associates Insurance $5,000
Physical Therapy of Menifee $5,000
New Hub Auto $5,000
Advanced Emmission Specialist, Inc $5,000
Los De Santiago’s Auto Body Repair LLC $5,000
Gracie's Lunchbox $5,000
Blitzer’s Premium Frozen Yogurt $5,000
Bradley Family Dental $5,000
M3K Menifee, LLC $5,000
Pete’s Music $5,000
Lovely Nails $5,000
The Mason Jar $5,000
TOTAL $94,939.02
HOW WAS THE VENDOR/CONSULTANT/CONTRACTOR DECIDED ON?
N/A. These agreements are grant agreements corresponding to the City of Menifee COVID-19 Small Business Grant
Program. The City’s Economic Development has vetted/approved applications for funding eligibility based on established
program requirements.
Supplies/Equipment/Maintenance/Construction Prior Contract/Experience with the City
$5,000 - $49,000 – Three Written Quotes Yes
Over $50,000 – Competitive Bidding and Formal Proposals
Public Works Projects Professional Services
Under $45,000 – Purchase Order, Contract (Prudent Judgement) Under $25,000 – City Manager
$45,000 - $174,999 – Informal Bidding Process over $25,000 – City Council Approval
Over $175,000 – Formal Bidding Required
Other
Grant Agreement(s)
DocuSign Envelope ID: 47D8EBE7-9B19-475B-BCEB-88590B8F5D8F
3
WHERE ARE THE FUNDS COMING FROM?
Funding is coming from the approved CARES Act (Small Business Assitance Grant Program)
WHAT GENERAL LEDGER ACCOUNT NUMBER SHOULD BE USED FOR THE PURCHASE
ORDER? (Grant Fund) 301-4221-52215 - $94,939.02
IS THERE SUFFICIENT BUDGET? WHAT IS THE AVAILABLE BUDGET?
Yes, as of 12/03/2020 Account #301-4221-52215 has a balance of $173,129.28, including proposed $94,939.02
for nineteen (19) business listed above.
ATTACHMENTS
- 8-19-2020 STAFF REPORT (MENIFEE CARES ACT FUNDS)
- CONTRACT/AMENDMENT
- EMAIL TO CITY ATTORNEY FOR REVIEW/APPROVAL
- EXPENDITURE STATUS REPORT (AVAILABILITY OF FUNDS)
DocuSign Envelope ID: 47D8EBE7-9B19-475B-BCEB-88590B8F5D8F
CITY OF MENIFEE
SUBJECT:Menifee CARES Act Funds
MEETING DATE:August 19, 2020
TO:Mayor and City Council
PREPARED BY:Margarita Cornejo, Financial Services Manager
REVIEWED BY:Rochelle Clayton, Deputy City Manager
APPROVED BY:Armando G. Villa, City Manager
RECOMMENDED ACTION
1.Accept Coronavirus Aid, Relief, and Economic Security (CARES) Act Funds in the
amount of $1,198,820 awarded by the State of California to the City of Menifee to
address public health and safety impacts of COVID-19; and
2.Authorize an increase in revenue in the amount of $1,198,820 to an account as
assigned by the Finance Department; and
3.Authorize the City Manager to execute all necessary agreements, amendments and
related documents to receive the CARES Act funds awarded by the State of California;
and
4.Authorize the City Manager to replace recommended funding source (6/17/2020 Council
Meeting) for the $100,000 related to the City of Menifee COVID-19 Small Business
Assistance Grant Program from CDBG-CV funds to CARES Act Funds; and
5.Authorize the City Manager to allocate CARES Act funds to any item of appropriation for
COVID-19 eligible projects and activities and return to City Council with summary report
on recommended uses to ensure timely expenditure of CARES Act Funds; and
6.Waive the City’s competitive processes for the procurement of computerized or
Information Technology (IT) Systems, Supplies, Construction Services and Professional
Services to allow for the expeditious use of the CARES Act Funds to address the public
safety impacts of COVID-19.
DISCUSSION
Recognizing the unprecedented and immediate impact of the Coronavirus/COVID-19 pandemic
to the Menifee community, the Menifee City Council formally declared a public health
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City of Menifee Staff Report
Menifee CARES Act Funds
August 19, 2020
Page 2 of 8
emergency on March 18, 2020 by adoption of Resolution No. 20-869. Amongst the various
actions included within Resolution No. 20-869 were:
City Manager designated as Director of Emergency Services enabled to:
o Control/direct city’s emergency organization/coordination efforts
o Represent city in all dealings with public or private agencies on matters
pertaining to emergencies
o Make/issues rules and regulations on matters reasonably related to the
protection of life and property
o Procurement of all vital supplies, equipment and properties needed for the
protection of life and property
o Command emergency services of city employees
o Additional duties and responsibilities as assigned
Economic Development Support: The City Manager has been authorized to
explore and implement economic incentives, up to a maximum cumulative amount of
$250,000 to assist local businesses during the period of emergency.
City Hall Staffing Plan: The City Manager has been authorized to develop and
implement a City Hall Staffing Plan consistent with federal, state, and local rules and
guidelines in addressing COVID-19.
Public Safety: The City Manager has been authorized to work will all public safety
authorities to ensure City’s public safety needs are satisfied.
Ongoing Services: The City Manager has been authorized to make
recommendations to facilitate continuing processes of permits, plans and
entitlements and authorizations of the City.
Commissions and Committee Meetings: The City Manager has been authorized to
make recommendations for waiving or combining functions of City Commissions, and
expanding the use of telephonic meetings in lieu of in person meetings
Contracting Authority: The City Manager has been authorized to execute COVID-
19 related contracts up to $100,000, COVID-19 related contracts up to $200,000 will
require a 24 hour notification period to the Council to request Council
consideration/approval first. Also provides for the City Manager to sign any contract
under $200,000 not related to COVID-19 provided a 24 hour notification period to the
Council to request Council consideration/approval first, and allows for electronic
signatures of agreements.
Reporting Obligations: The City Manager shall provide for regular reporting of the
status of the emergency and the City’s response efforts.
In response to the various federal, state, and local rules and guidance provided since COVID-
19’s initial local presence in the Menifee community in March 2020, the City’s on-going
response efforts, include but are not limited to the following:
- Emergency Operations Center (EOC): Coordination, reporting, activation level
management, and regional communication activities.
- Community outreach/education efforts on COVID-19 and available resources
- Business outreach/support efforts in response to COVID-19
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City of Menifee Staff Report
Menifee CARES Act Funds
August 19, 2020
Page 3 of 8
- Procurement of necessary Personal Protective Equipment (PPE), such as masks,
gloves, plexiglass shields, hand sanitizer, temperature checking
stations/thermometers
- Procurement of necessary disinfectant spray, wipes, and related supplies and
increased cleaning services
- Increased IT equipment/infrastructure/services to accommodate remote working
needs to help ensure recommended federal/state/local social distancing
requirements.
- Senior meal distributions to address the current temporary required closure of the
Kay Ceniceros Senior Center daily congregate meal program.
As COVID-19 has been an unforeseen and on-going situation, but the efforts outlined above are
absolutely necessary as part of the City’s response to mitigating the impacts of the pandemic to
the Menifee community, the associated costs have not been budgeted as part of the City’s
current budget. Similar to other jurisdictions across the state, Menifee has prioritized the
importance of mitigating the impact of COVID-19 to the local community, and has been tracking
the related costs of its response efforts since March 2020.
On March 27, 2020, the CARES Act was approved by Congress and signed into law. The Act
included approximately $150 billion in stimulus aid to states and local governments with a
population of 500,000 or more. The City of Menifee fell short of this population threshold and, as
such, did not receive a direct allocation of stimulus aid from the federal government. However,
the City in conjunction with the other jurisdictions across the state has worked to advocate for
direct funding to cities to support each jurisdiction’s COVID-19 response efforts. The City has
been recently notified that the state of California will be allocating $275 million to cities with a
population less than 300,000 on per capita basis relative to the population of the cities in this
group, with Menifee receiving an allocation of $1,198,820.
The CARES Act provides that the funds can be used for COVID-19 related expenses incurred
between March 1, 2020 and December 30, 2020. The CARES Act generally limits expenditures
to those that are directly related to the COVID-19 health emergency, including second order
effects such as economic support arising from business interruptions caused by COVID-19. The
Act also requires that expenditures not be accounted for in the most recently approved budget.
The funds are federal funds (CFDA #21.019) and carry the audit applicable audit requirements
(“Single Audit”) of a federally funded grant.
Generally, the CARES Act funds must be spent within one (1) of the six (6) exp enditure
categories:
1.Medical Expenses: Treatment of COVID-19 and related expenses, temporary medical
facilities, testing, emergency medical response, establishing public telemedicine
capabilities.
2.Public Health Expenses: Communication/enforcement of public health orders,
acquisition and distribution of PPE/cleaning supplies, disinfection of public areas and
other facilities and related expenses.
3.Substantially Dedicated Payroll Expenses: Public Safety, public health, health care,
human services and similar employees substantially dedicated to COVID-19 efforts.
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City of Menifee Staff Report
Menifee CARES Act Funds
August 19, 2020
Page 4 of 8
4. Compliance with Public Health Measures and Mitigation of COVID-19 Effects: Food
delivery to at-risk populations, telework capabilities for public employees, homeless
services etc.
5. Economic Support: Grants to small businesses for costs of business interruption,
financial assistance grants, and similar programs.
6. Other: Any other COVID-19 expense “reasonably necessary” to the function of the
government that satisfies the broader eligibility criteria.
Receipt of the CARES Act Funds is contingent on the City’s Adherence to federal guidance, the
state’s stay-at-home requirements and other health requirement as directed in gubernatorial
Executive Order N-33-20, any subsequent executive orders or statues, and all California
Department of Public Health orders, directives, and guidance issued in response to the COVID-
19 public health emergency.
It is important to note that all CARES Act funds must be SPENT by December 30, 2020, with a
90 day liquidation period allowance based on recent guidance provided by the State. The state
of California has placed additional spending requirements on local government. Funds cannot
be used to backfill lost revenue. Unspent funds will be required to be returned to the state, and
reallocated to other jurisdictions. Therefore, to ensure timely expenditure of the CARES Act
Funds, staff is recommending the following two (2) actions:
Authorize for the City Manager to allocate CARES Act funds to any item of
appropriation for COVID-19 eligible projects and activities and return to City Council
with summary report on recommended uses to ensure timely expenditure of CARES
Act Fund, and
Waive the City’s Competitive Processes for the Procurement of Computerized or
Information Technology (IT) Systems, Supplies, Construction Services and
Professional Services to allow for the expeditious use of the CARES Act Funds to
address the public safety impacts of COVID-19. Pursuant to the CARES Act
guidance competitive bidding is not required.
COVID-19’S ECONOMIC IMPACT TO THE MENIFEE COMMUNITY & CITY OF MENIFEE
COVID-19 SMALL BUSINESS ASSISTANCE GRANT PROGRAM:
The City of Menifee recognizes the ongoing and increasing negative impacts that the COVID -19
emergency has caused to our local business community, particularly our small and independent
local businesses. Many businesses that have applied for funding have experienced the
challenges of not having the credit to qualify or have applied and are waiting for assistance or
approval for loans or grants. Although the City of Menifee has not seen as detrimental impacts
as some neighboring cities, there are a number of small businesses in Menifee that are on the
brink of closing, not only causing a loss of revenue for the City, but a loss of services and jobs
for our residents. As a priority of the City Council, the City operates as a business -friendly City
that values job creation from all industry sectors, recognizing that a variety of industries are
needed in the City to diversify locally. City leadership continues to recognize the crucial role that
small businesses play in the local economy and more importantly, Menifee.
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City of Menifee Staff Report
Menifee CARES Act Funds
August 19, 2020
Page 5 of 8
Pursuant to the directives of the adopted Resolution No. 20-869, staff has worked diligently to
explore and implement economic incentives, up to a maximum cumulative amount of $250,000
to assist local businesses during the COVID-19 pandemic. Following approval of the CARES
Act by Congress, one of the first direct funding programs available for jurisdictions to help
mitigate the impacts of COVID-19, was the CDBG-CV (Community Development Block Grant-
Coronavirus) program announced in April 2020 and administered by US Department of Housing
and Urban Development (HUD). At the June 17, 2020 City Council meeting, City Council
accepted the allocation $307,232 in CDBG-CV funds and approved the proposed Substantial
Amendment to the PY2019/20 Annual Action Plan, incorporating recommended use of CDBG-
CV funds to the following activities:
Public Service Food Activities
Small Business Grants
Workforce Development Public Service Activities
Administration Costs
Subsequently, the City released the City of Menifee COVID-19 Small Business Assistance
Grant Program (Menifee CARES Business Grant) providing small businesses in Menifee the
opportunity to apply for up to $5,000 to cover COVID-19 related impact expenses (payroll, rent,
equipment, and PPEs). Pre-applications were accepted until July 2, 2020 (4:00 pm). Since the
approval of the program by City Council, release of the pre-application to businesses, review of
the submitted pre-applications, and in depth review/consultation of all applicable CDBG (federal)
program requirements, staff has determine that the mandatory restrictions and requirements of
the CDBG-CV program heavily restrict the ability to provide direct economic assistance to
businesses. CDBG-CV funds, while intended to address the impact of COVID-19, still carry the
overall CDBG program requirements, which in the case economic development activities
generally require job creation or retention for income qualified employees. In its’ review, 23
applications were received for the Menifee CARES Business Grant under the CDBG-CV
requirements, and only 2-3 of the applications would potentially meet the program requirements
laid out by HUD. Furthermore, requiring small businesses to commit to the creation of new jobs
in the existing economic environment may prove too much of a burden when business are
struggling to stay open and keep existing staff on hand.
Alternatively, staff has reviewed the eligible activities under the CARES Act allocation and
pursuant to the allocation guidelines and has determined funding the City of Menifee COVID-19
Small Business Assistance Grant Program may be more appropriate. The change in funding
source would allow the City to repurpose and redirect a portion of the CDBG-CV funding to
other public services (i.e. Senior Meal Program, homeless outreach/support services) which
better fit the funding requirements of the CDBG-CV program. Pursuant to the CARES Act state
allocation guidelines:
“Expenses associated with the provision of economic support in connection with the COVID-19
public health emergency are eligible expenses. Any “necessary expenditures incurred due to
the public health emergency” such as those “suffering from employment or business
interruptions due to COVID-19 business related closures (Attachment A),” including
“expenditures related to the provision of grants to small businesses to reimburse the costs of
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City of Menifee Staff Report
Menifee CARES Act Funds
August 19, 2020
Page 6 of 8
business interruption caused by required closures,” as stated in section 5, on page 4
(Attachment A).”
Within the COVID-19 funding requirements, there cannot be a duplication of services/assistance
as it would be considered ineligible expenses. The eligible expenses with the state’s CARES Act
Funds include:
- Business lease rent, or loan payment for rent; and
- Equipment for PPE’s; and
- Employees hired to work on COVID related activities.
Staff recommends moving forward with City of Menifee COVID-19 Small Business Assistance
Grant Program (Menifee CARES Business Grant), funded from the City’s CARES Act state
allocation, instead of using CDBG-CV funds.
Upon approval to move forward with Menifee CARES Grant Program under the CARES Act
funding, staff will transfer the applications over to the oversight/program administration through
the City’s Economic Development Department, and contact each business which has applied to
provide program updates/changes and an application status update.
Below is a summary of the key eligibility requirements of the City’s COVID-19 Small Business
Assistance Grant Program (Menifee CARES Business Grant). These requirements have been
established by reviewing CARES funding guidelines and comparison of nearby jurisdictions:
ELIGIBILITY: Eligible business will be required to meeting all of the following:
1. Be an existing for-profit business since March 1st, 2019 located within the City of Menifee.
2. Be able to demonstrate adverse business impacts from the COVID-19 pandemic.
3. Have a current business license from the City of Menifee that was issued prior to the
COVID-19 crisis and be current on any other governmental permits or certifications that
the business is required to have.
4. Be in good standing with the City of Menifee (i.e. no open code violations) and not have
any outstanding fines owed or violations pursuant to any previously issued Menifee Code
Enforcement Notice of Violation(s) or Administrative Citation(s).
5. The following businesses are not eligible for funding : Nonprofits, home-based
businesses, Illegal businesses, passive income real estate projects, cannabis related
businesses, adult entertainment businesses, or religious organizations and businesses
with more than 49 employees, including the owner(s).
6. The business must have a City of Menifee business address that is not in a residential
area or residential zone of the City, as additional funding is available to them via
California’s Employment Development Department (EDD) due to new allowances
because of the pandemic.
7. If the business does not own the building or the land where the business is located, they
will be required to affirmatively declare that they were not in arrears on rent prior to
February 29, 2020 and they must provide their landlord’s contact information, or letter, for
further verification.
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City of Menifee Staff Report
Menifee CARES Act Funds
August 19, 2020
Page 7 of 8
USE OF GRANT FUNDING DECLARATION: Grant recipients, approved businesses, will be
required to affirmatively declare that any funds received from the City will be used exclusively to
the benefit of the business physically located in Menifee (some Menifee based businesses have
satellite locations in other jurisdictions).
GRANT AGREEMENT & PROGRAM RECORDS/REPORTING REQUIREMENTS: Staff has
developed a standard agreement to be executed between the City and business approved to
receive grant funding. The agreement identifies eligible expenses, funding, tracking and reporting
requirements to ensure compliance with federal, state and local requirements, and will
maintained with all program files, including but not limited to application files, and required
reporting.
As stated in the “Coronavirus Relief Fund Reporting and Record Retention Requirements,” staff
will work with the Emergency Management staff to include program detail and expenses to be
included in the quarterly report that is due on October 13, 2020. In addition, this document details
that, “all records shall be maintained for a period of five years after final payment is made using
Coronavirus Relief Fund monies. These record retention requirements are applicable to “all
prime recipients and their grantees and subgrant recipients, contractors, and other levels of
government” (Attachment B), and City staff will work with the Office of the City Clerk to ensure
retention schedule for all program records. Additionally, staff with work with the Finance
Department to disperse to local small businesses as quickly as possible.
FISCAL IMPACT
The fiscal impact of the acceptance of the CARES Act Funds results in an increase of
$1,198,820 to the City’s revenue. This funding will help the City recover its costs directly
associated with the impacts of COVID-19, including direct expenses incurred by the City and
second order effects such as much needed economic support to the small business heavily
impacted by COVID-19. Grant revenue will be recorded within a specific account set up by the
Finance Department (Account # 301-3740 (CARES Act)).
With respect to the City of Menifee COVID-19 Small Business Assistance Grant Program
(Menifee CARES Business Grant), the fiscal impact will be $100,000. However, the associated
costs will be reimbursed as part of the City’s CARES Act Funds ($1,198,820 allocation).
Expenses associated with the COVID-19 Small Business Assistance Grant Program (Menifee
CARES Business Grant and other CARES Act Fund will be funded as follows:
Account Number Account Name Amount ($)
301-4221-52215 Small Business Assistance Grant Program $100,000
301-4221-52214 Declared Emergency Response (CARES Act) 1,098,820
TOTAL $1,198,820
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City of Menifee Staff Report
Menifee CARES Act Funds
August 19, 2020
Page 8 of 8
ATTACHMENTS
1.Attachment A: Coronavirus Relief Fund Guidance for State Territorial Local and Tribal
Governments
2.Attachment B: Treasury Office of Inspector General Coronavirus Relief Fund Recipient
Reporting and Record Keeping Requirements
3.Attachment C: Menifee CARES COVID-19 Business Grant Agreement
4.Resolution FY 20-21 - CARES Act
5.Grant Summary Report (CARES Act Funds)
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DocuSign Envelope ID: 47D8EBE7-9B19-475B-BCEB-88590B8F5D8F
From:Melching, Jeffrey
To:Margarita Cornejo; McKee, Shawna; Kayla Charters
Cc:Gina Gonzalez; Edna Aguilar; Dall, Heather
Subject:RE: Exhibit D-COVID-19 Business Grant Agreement-KC (00000002)
Date:Tuesday, August 18, 2020 3:28:15 PM
Attachments:image008.png
CAUTION: This email originated from outside of the organization. Do not click on any
links or open attachments unless your recognize the sender and know the content is safe.
If Shawna says its good, I’m good.
Jeffrey T. Melching
Rutan & Tucker, LLP
611 Anton Boulevard, 14th Floor
Costa Mesa, CA 92626
(714) 641-3422 (direct)
jmelching@rutan.com
www.rutan.comRUTAN
Privileged And Confidential Communication.
This electronic transmission, and any documents attached hereto, (a) are protected by the Electronic
Communications Privacy Act (18 USC §§ 2510-2521), (b) may contain confidential and/or legally privileged
information, and (c) are for the sole use of the intended recipient named above. If you have received this electronic
message in error, please notify the sender and delete the electronic message. Any disclosure, copying, distribution,
or use of the contents of the information received in error is strictly prohibited.
From: Margarita Cornejo <mcornejo@cityofmenifee.us>
Sent: Tuesday, August 18, 2020 2:31 PM
To: Melching, Jeffrey <jmelching@rutan.com>; McKee, Shawna <smckee@rutan.com>; Kayla
Charters <kcharters@cityofmenifee.us>
Cc: Gina Gonzalez <ggonzalez@cityofmenifee.us>; Edna Aguilar <eaguilar@cityofmenifee.us>; Dall,
Heather <HDall@rutan.com>
Subject: RE: Exhibit D-COVID-19 Business Grant Agreement-KC (00000002)
Hello Jeff and Shawna,
Thank you so much! We have accepted the recommended changes/additions have updated the
sections with remaining questions.
DocuSign Envelope ID: 64709570-3AD9-4B6F-85B0-A06A2F1CFC2FDocuSign Envelope ID: 47D8EBE7-9B19-475B-BCEB-88590B8F5D8F
Can you please take a look at the revised attached agreement template and advise if this is good to
go?
Thank you again!
Margarita Cornejo | Financial Services Manager
Finance Department
City of Menifee | 29844 Haun Road | Menifee, CA 92586 (*Please note our new location!)
Direct: (951) 723-3716 | City Hall: (951) 672-6777 | Fax: (951) 679-2568
mcornejo@cityofmenifee.us
Connect with us on social media: | | |
*Please note that email correspondence with the City of Menifee, along with attachments, may be subject to the California
Public Records Act, and therefore may be subject to disclosure unless otherwise exempt. The City of Menifee shall not be
responsible for any claims, losses or damages resulting from the use of digital data that may be contained in this email.
From: Melching, Jeffrey <jmelching@rutan.com>
DocuSign Envelope ID: 64709570-3AD9-4B6F-85B0-A06A2F1CFC2FDocuSign Envelope ID: 47D8EBE7-9B19-475B-BCEB-88590B8F5D8F
Sent: Tuesday, August 18, 2020 2:02 PM
To: McKee, Shawna <smckee@rutan.com>; Margarita Cornejo <mcornejo@cityofmenifee.us>; Kayla
Charters <kcharters@cityofmenifee.us>
Cc: Gina Gonzalez <ggonzalez@cityofmenifee.us>; Edna Lebron <Elebron@cityofmenifee.us>; Dall,
Heather <HDall@rutan.com>
Subject: RE: Exhibit D-COVID-19 Business Grant Agreement-KC (00000002)
CAUTION: This email originated from outside of the organization. Do not click on any links or open
attachments unless your recognize the sender and know the content is safe.
Thanks Shawna. I sent the attachment to Margarita and Edna in a separate
email (not copied to you).
Thanks for handling, though.
Jeffrey T. Melching
Rutan & Tucker, LLP
611 Anton Boulevard, 14th Floor
Costa Mesa, CA 92626
(714) 641-3422 (direct)
jmelching@rutan.com
www.rutan.comRUTAN
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From: McKee, Shawna <smckee@rutan.com>
Sent: Tuesday, August 18, 2020 1:03 PM
To: Margarita Cornejo <mcornejo@cityofmenifee.us>; Kayla Charters <kcharters@cityofmenifee.us>
Cc: Gina Gonzalez <ggonzalez@cityofmenifee.us>; Edna Lebron <Elebron@cityofmenifee.us>;
Melching, Jeffrey <jmelching@rutan.com>; Dall, Heather <HDall@rutan.com>
Subject: RE: Exhibit D-COVID-19 Business Grant Agreement-KC (00000002)
DocuSign Envelope ID: 64709570-3AD9-4B6F-85B0-A06A2F1CFC2FDocuSign Envelope ID: 47D8EBE7-9B19-475B-BCEB-88590B8F5D8F
12/03/2020City of Menifee110:04AMPage:expstat.rptExpenditure Status Report7/1/2020 through 6/30/2021Periods: 0 through 14Grant Fund301Account NumberAdjusted AppropriationExpendituresYear-to-date ExpendituresYear-to-date EncumbrancesBalancePrct Used301-4221 Non Departmental265,000.00 91,870.72 91,870.72 34.67301-4221-52215 Small Business Assistance - Coronavirus0.00 173,129.28Total Grant Fund265,000.00 91,870.72 91,870.72 0.00 173,129.28 34.67Grand Total265,000.0091,870.7291,870.7234.670.00173,129.281Page:DocuSign Envelope ID: 47D8EBE7-9B19-475B-BCEB-88590B8F5D8F
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Page 1 of 10
CITY OF MENIFEE
COVID-19 SMALL BUSINESS ASSISTANCE
GRANT AGREEMENT
M3K Menifee LLC
This COVID-19 SMALL BUSINESS ASSISTANCE GRANT AGREEMENT
(“Agreement”) is made this ___________ day of _______ 2020 (“Effective Date”) by and
between the CITY OF MENIFEE, a California municipal corporation (“City”);and M3K Menifee
LLC. a business licensed to operate in the City of Menifee (“Business”), collectively referred to
as the “Parties”.
WHEREAS, on March 18, 2020, per Resolution No. 20-869 the City of Menifee declared
a public health emergency within the City of Menifee arising from the COVID-19 outbreak, and
WHEREAS, on March 19, 2020, Governor Newsom issued Executive Order N-33-20,
“Stay At Home” Order, which generally prohibited all people in California from leaving their
homes or participating in social, spiritual and recreational gatherings of any kind regardless of
the number of participants, and all non-essential businesses in California State from
conducting business, within the limitations therein; and
WHEREAS, Governor Newsom issued Executive Order N-60-20, which established an
initial four-phased approach to reopening the State of California; and
WHEREAS, as of August 2020, Riverside County remains under the State of California
Department of Public Health watch list of counties being monitored for worsening coronavirus
(COVID-19) trends, and thereby is subject to significant restrictions to regular business
operations, including, but not limited to, indefinite closure of bars, pubs, brewpubs, and
breweries, restricted operations for dine-in restaurants, and prohibition of indoor dine in
activity; and
WHEREAS, disruptions to workers and small businesses are serious, as small
businesses are the backbone of our economy, and provide the foundation of employment,
services for the community, and revenue for cities and other public agencies to continue to
provide essential services for the public welfare and benefit; and
WHEREAS, the Menifee City Council recognizes that one of its essential functions is to
secure the health and welfare of Menifee’s citizens; and
WHEREAS, resources are necessary to help small businesses survive and certain
small businesses reasonably require public aid in order to survive; and
WHEREAS, on March 18, 2020, under Resolution 20-869, the Menifee City Council
authorized the City Manager, designated as the Director of Emergency Services, to explore
CFDA No. #21.019 DocuSign Envelope ID: 1773E4E7-2FEF-4DBF-A04F-BD2B8D6E9955DocuSign Envelope ID: 47D8EBE7-9B19-475B-BCEB-88590B8F5D8F
8th December
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and implement economic development incentives, up to a maximum cumulative among of
$250,000 to assist local businesses during the period of the emergency; and
WHEREAS, on March 27, 2020, the United States Congress adopted the Coronavirus
Aid, Relief, and Economic Security Act (“CARES Act”) which, among other things, amended
Section 601(a) of the Social Security Act and established the Coronavirus Relief Fund, as
added by section 5001 of the CARES Act (PL 116-136), and appropriated $150 billion to the
Coronavirus Relief Fund be used to make payments for specified uses to States and certain
local governments; and
WHEREAS, guidance issued by the U.S. Treasury Department indicates that necessary
expenditures incurred due to the COVID-19 public health emergency include costs incurred to
support local businesses that suffered losses due to COVID-19 business interruptions, or
incurred costs for personal protective equipment or other materials, supplies and equipment
needed to safely operate following a COVID-19-related closure; and
WHEREAS, the Business has applied for and has been selected by the City to receive a
grant from the CARES Act COVID-19 Small Business Assistance Grant Program administered
by the City (“Grant Funds”) for allowable expenses, as set forth herein.
NOW THEREFORE, the Parties do hereby agree as follows:
AGREEMENT
1. Overview
(a) Purpose: The City of Menifee’s COVID-19 Small Business Assistance Grant
Program (“Grant Program”) provides financial assistance to City-based small
businesses impacted by the COVID-19 pandemic.
(b) Program Funding: The City has agreed, subject to appropriation, and
pursuant to the CARES Act signed into law by President Trump on March 27, 2020, to
utilize funds received through the CARES Act Coronavirus Relief Fund to assist small
businesses within the City. The Parties acknowledge that funding for this Agreement
comes solely as reimbursement of, or payments made to, the City from the State of
California through the CARES Act. The City has no independent obligation to provide
the Business with funds from any other source.
(c) Grant Amount: Pursuant to this Agreement, the City, through Menifee CARES
Funds, will disburse (award not to exceed $5,000.00) to the Business.
(d) Grant Use: The Grant must be used for employee salary and benefits and
other business capital and operating expenses directly related to the immediate impacts
of COVID-19 as identified in the application submitted by Business. No other use of
funds is allowed by the Business. Business shall use Grant Funds only to pay for
reimbursement of Eligible Expenses incurred during the time period set forth in Section
1(f) Grant Term. A list of Eligible and Ineligible Expenses is included in Exhibit 1. In the
DocuSign Envelope ID: 1773E4E7-2FEF-4DBF-A04F-BD2B8D6E9955DocuSign Envelope ID: 47D8EBE7-9B19-475B-BCEB-88590B8F5D8F
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event an expenditure is submitted that is ineligible for payment per Exhibit 1, it will not
be reimbursed by the City.
(e) Grant Disbursement: City will disburse the Grant to the Business within Thirty
(30) business days after all of the following have been completed: 1) all Parties have
signed this Agreement, 2) the Business has submitted the required application,
financial, and disbursement forms, and 3) the Business has submitted a Safe
Reopening Plan, hereby attached as part of this Agreement.
(f) Grant Term: The Grant Term of this Agreement shall begin on March 18, 2020
and terminate on December 31, 2020 (“Grant Term”), unless formally extended by an
executed agreement amendment.
(g) City Liaison: The Business will be assigned an individual at City who will
serve as a primary point of contact for questions and will connect the Business to
resources during the Grant Term (“City Liaison”).
(h) Compliance with Federal, State and Local Laws: The Business shall comply
with and obey all applicable federal, state and local laws, regulations, and ordinances
(“Applicable Laws”). Should the Business’ spending of the Grant Funds be inconsistent
with Applicable Laws and/or provisions of this Agreement, the City shall have the right
to the return of any portion of the Grant Funds that are later determined to have been
spent in violation of Applicable Laws and/or the provisions of this Agreement. In the
alternative, at the City’s option and in the City’s sole discretion, the City may recapture
such funds from payments due under this Agreement. The City shall not exercise this
right until it has given written notice of noncompliance with Applicable Laws or this
Agreement to Business and allowed the Business a period of ten (10) days from the
date of notice for Business to cure the noncompliance. The right of recapture provided
in this Section is in addition to and not in lieu of any right which California law provides
for breach of contract.
(i) No Use of Grant Funds for Expenses Covered by Other Programs: The
Business shall not use Grant Funds to cover payroll or other employee-related or
business-associated costs for which the Business has received other federal, state or
regional funds, including without limitation funds made available under the Payroll
Protection Program (PPP), Economic Injury Disaster Loan (EIDL), or unemployment
insurance compensation.
(j) Certification Regarding Debarment, Suspension, Ineligibility and Voluntary
Exclusion – Lower Tier Covered Transaction: Business certifies, by signing this
Agreement that neither it nor its principals is presently debarred, suspended, proposed
for debarment, declared ineligible, or voluntarily excluded from participation in this
transaction by any Federal or State department or agency.
(k) Final Report:
DocuSign Envelope ID: 1773E4E7-2FEF-4DBF-A04F-BD2B8D6E9955DocuSign Envelope ID: 47D8EBE7-9B19-475B-BCEB-88590B8F5D8F
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(i) By December 31, 2020 (“Reporting Deadline”), the Business must
provide the City with a “Final Report” on the operational status of the Business,
the number of current employees and an accounting of the use of the Grant
Funds as of December 31, 2020. The City will provide an online reporting
template by November 1, 2020. The Business must either complete the online
template, send via email, or mail a paper copy of the completed template to the
following address by the Reporting Deadline:
City of Menifee
29844 Haun Road
Menifee, CA 92586
Attn: Economic Development Department
menifeecaresgrant@cityofmenifee.us
(ii) As an attachment to the Final Report, the Business must provide
documentation of its reported Grant Funds use, such as expense receipts and
payroll filings for the periods covering the Grant Term period.
(i) Repayment of Grant Funds:
(i) If the Business does not use the Grant Funds as required by Section
1(d), then the Business must repay the ( award not to exceed $5,000.00) to the
City by January 31, 2021.
(ii) If the Business ceases operations before the end of the Grant Term,
the Business must notify the City Liaison immediately and must complete the
Final Report and repay any unused portion of the Grant to the City within thirty
(30) days of business closure.
2. General Provisions
(a) Notices, Demands, and Communications between the Parties: Formal
notices, demands, and communications between the Parties shall be given by (i)
personal service; (ii) reputable document delivery service, such as Federal Express,
with a receipt showing date and time of delivery; or (iii) certified or first-class United
States mail, postage prepaid, with a receipt showing date and time of delivery
To the City: City of Menifee
29844 Haun Road
Menifee, CA 92586
Attn: Economic Development Department
To the Business: M3K Menifee LLC
30120 Haun Rd
Menifee, Ca 92586
Attn: Michael Culwell
Email: mike@superm3k.com
DocuSign Envelope ID: 1773E4E7-2FEF-4DBF-A04F-BD2B8D6E9955DocuSign Envelope ID: 47D8EBE7-9B19-475B-BCEB-88590B8F5D8F
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Written notices, demands, and communications shall be sent in the same manner to
other addresses that any Party designates in writing.
(b) Entire Agreement; Amendments: This Agreement constitutes the entire
agreement among the Parties as to the Grant Program and may not be amended or
modified, except in writing signed by each of the Parties. The Business may not assign
or transfer its rights and interests in this Agreement to any other person, business or
entity.
(c) No Third-Party Beneficiaries: This Agreement is not intended to create any
rights or benefits for a person or entity who is not a party, whether as a third-party
beneficiary or otherwise.
(d) Governing Laws; Venue: This Agreement shall be governed by the laws of
the State of California. Any legal action related to the performance or interpretation of
this Agreement shall be filed only in the Superior Court of the State of California located
in Riverside, California, and the parties waive any provision of law providing for a
change of venue to another location.
(e) Severability: If any term of this Agreement is held by a court of competent
jurisdiction to be invalid, void or unenforceable, the other provisions will remain in force
to the extent practicable and taking into consideration the purposes of this Agreement.
(f) Interpretation: The terms of this Agreement shall be construed in accordance
with the meaning of the language used and not for or against any party by reason of the
authorship or any other rule of construction that might otherwise apply. The section
headings are for purposes of convenience only and shall not be construed to limit or
extend the meaning of this Agreement.
(g) Determinations; Disbursements:
(i) Any determination by the Director of Economic Development, or
designee, of fulfillment or non-fulfillment of the terms of this Agreement by the
Business shall be binding on the City. The City may request such determinations
by the Director of Economic Development as necessary.
(ii) The City shall have no responsibility to disburse any funds beyond the
amount that the City has received from the CARES Act Coronavirus Relief Fund
or has itself contributed for the purpose of the Grant Program.
(h) Non-Liability of Officials, Employees, and Agents: No member, official,
employee or agent of the City or of Business and Community Services shall be
personally liable to the Business in the event of any default or breach by the City or for
any amount that may become due to the Business or its successors or assigns under
the terms of this Agreement.
DocuSign Envelope ID: 1773E4E7-2FEF-4DBF-A04F-BD2B8D6E9955DocuSign Envelope ID: 47D8EBE7-9B19-475B-BCEB-88590B8F5D8F
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(i) Attorney’s Fees: Each party shall pay its own attorney’s fees for the drafting,
review, and execution of this Agreement and matters related to this Agreement and the
Grant Program. Notwithstanding the foregoing, if any suit or action is instituted to
enforce any of the terms of this Agreement, the prevailing party shall be entitled to
recover from the other party its attorney fees and costs in addition to all other sums
provided by law.
(j) Business Day Convention: If the date of any required action falls upon a
weekend day or a holiday when the City is not open for business, the required action
may be deferred to the next business day.
(k) Force Majeure: No party will be held responsible for failing perform its
responsibilities under this Agreement if the failure results from any act of nature or other
cause that is beyond the reasonable control of the party and that makes performance
impossible or illegal.
(l) Confidentiality: Business shall identify any confidential or proprietary records
by clearly labeling each document as confidential or proprietary and listing the asserted
basis for the label, such as trade secret. City will not disclose records labeled as
confidential or proprietary except pursuant to law, subpoena, or court order. Business
acknowledges that City is a public entity subject to both the California Public Records
Act and the Brown Act and is therefore unable to guarantee confidentially of all
documents and records related to this Agreement.
(m) Counterparts: This Agreement may be executed in one or more counterparts,
each of which shall be an original and all of which together shall be one and the same
instrument. A facsimile, .pdf copy or other electronic signature (e.g., Docusign) of this
Agreement, when signed in compliance with this Section, is an enforceable, original
agreement for all purposes.
(n) Dispute Resolution: In the event that an issue regarding or arising under this
Agreement cannot be resolved by the Parties, the issue will be brought to the Director of
Business and Community Services, or designee, for final decision.
(o) Non-Discrimination: The Business will not discriminate against any individual
with regard to employment or participation or in any other manner for reasons of race,
color, religion, gender or gender identification, sexual identity, pregnancy, childbirth or
related medical conditions, national origin, age, marital status, disability or any other
characteristic that is protected by local, state or federal law.
(p) Maintenance of Records: The Business shall maintain accurate written
records, including accounting records such as invoices, sales receipts, and proof of
payment, books, documents, data and other evidence that reflects all of Business’ direct
and indirect expenditures of Grant Funds. These records must be sufficient to
demonstrate that the Grant Funds have been used in accordance with Section 601(d) of
the Social Security Act and the list of Eligible Expenses in Exhibit 1. The City may at
DocuSign Envelope ID: 1773E4E7-2FEF-4DBF-A04F-BD2B8D6E9955DocuSign Envelope ID: 47D8EBE7-9B19-475B-BCEB-88590B8F5D8F
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any time review the documentation to determine the Business’ conformance with the
requirements of the Grant Program, and the Business shall make available to the City,
upon request, all of the Business’ records and documents with respect to all matters
covered by this Agreement.
(i) The City may require the Business to provide additional documentation
if the existing documentation is deemed incomplete.
(ii) The Business shall retain all records related to this Agreement for a
period of five (5) years following the receipt of Grant Funds. These records,
including materials generated under the Agreement, shall be subject at all
reasonable times to inspection and review by the City, and to an audit by the
State of California Department of Finance, the Office of the State Auditor, and
federal and state officials so authorized by law, regulation or agreement.
(iii) If any litigation, claim or audit is started before the expiration of the five
(5) year period provided in Section 2(p)(ii) above, the records shall be retained
until all litigation, claims, or audit findings involving the records have been
resolved.
(iv) Except as otherwise provided in this Agreement, all Business
documents and records comprising this Agreement, and all other documents and
records provided to the City by the Business, are deemed public records subject
to disclosure under the California Public Records Act. Thus, the City may be
required, upon request, to disclose the Agreement and documents or records
related to it unless an exemption under the California Public Records Act or other
laws applies.
(q) Administration: The City Council, the City Manager, or their designee(s), are
the only authorized City representatives who may at any time, by written order, alter this
Agreement. The Economic Development Director or designee, shall administer this
Agreement on behalf of the City.
(r) Further Assurances: Business agrees to execute such other and further
documents as may from time-to-time in the reasonable opinion of City be necessary to
perfect, confirm, establish, reestablish, continue, or complete the purposes and
intentions of this Agreement.
(s) Indemnity: To the fullest extent permitted by law, Business shall indemnify,
defend and hold harmless City, its City Council, boards and commissions, officers,
agents, volunteers, and employees (collectively, the “Indemnified Parties”) from and
against any and all claims (including, without limitation, claims for bodily injury, death or
damage to property), demands, obligations, damages, actions, causes of action, suits,
losses, judgments, fines, penalties, liabilities, costs and expenses (including, without
limitation, attorney's fees, disbursements and court costs) of every kind and nature
whatsoever (individually, a “Claim”; collectively, “Claims”), which may arise from or in
DocuSign Envelope ID: 1773E4E7-2FEF-4DBF-A04F-BD2B8D6E9955DocuSign Envelope ID: 47D8EBE7-9B19-475B-BCEB-88590B8F5D8F
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any manner relate, directly or indirectly, to misrepresentations by Business, the
expenditure of Grant Funds, the application submitted by the Business, or this
Agreement (including the negligent and/or willful acts, errors and/or omissions of the
Business, its principals, officers, agents, employees, vendors, suppliers, consultants,
subcontractors, anyone employed directly or indirectly by any of them or for whose acts
they may be liable or any or all of them). The provisions of this Section shall survive the
termination of this Agreement.
M3K Menifee LLC
By: ________________________________________________ _________
Date
CITY OF MENIFEE, CALIFORNIA
By: _________________________________________________ _________
Gina Gonzalez, Date
Economic Development Director
By: __________________________________________________ _________
Armando G. Villa Date
City Manager
Approved as to Form: _____________________________________ _________
Jeffrey T. Melching Date
City Attorney
Attest: _______________________________________________ _________
Sarah A. Manwaring Date
City Clerk
DocuSign Envelope ID: 1773E4E7-2FEF-4DBF-A04F-BD2B8D6E9955
12/1/2020
Michael Culwell
DocuSign Envelope ID: 47D8EBE7-9B19-475B-BCEB-88590B8F5D8F
12/4/2020
12/7/2020
12/7/2020
12/8/2020
Page 9 of 10
EXHIBIT 1:– ELIGIBLE & NON-ELIGIBLE USE OF GRANT FUNDS
A. Eligible Uses of Grant Funds:
a. Payment of rent or required monthly loan payments.
b.Payments of regular wages, employee benefits and taxes; provided such expenses
have not been and, to the best knowledge of the Business, will not be reimbursed under
any federal, state or regional program, including any grant or loan programs.
c. Expenditures involved in typical operating costs, including those set forth on an
income statement as a regular, ongoing cost of operating the business.
d. Typical draws or wages paid on a regular interval to the owner; provided such draws
or wages are consistent with those paid to the owner in previous corresponding
quarters, years or other appropriate time intervals.
e. Expenses for compliance with COVID-19-related public health measures, including
personal protective equipment and supplies, plexiglass barriers or other similar
equipment and expenses reasonably necessary for the protection of public health and
the health of Business owners and employees.
B. Ineligible Uses of Program Grant Funds:
a. Political campaign contributions or donations.
b. Charitable contributions or gifts.
c. Bonus payments to Business owners, officers or employees.
d.Payment of wages to any member of the Business owner’s family who is not a bona
fide employee.
e. Draws or salary to Business owner that exceeds the amount paid over a
corresponding interval, quarter, or year in 2019.
f. Paydown or payoff of debt by more than the monthly amount required by the
underlying debt instrument.
g. Payroll and other employee- or business-associated costs for which the Business has
received or expects to receive reimbursement from other federal, state or regional funds
(e.g. Payroll Protection Program or unemployment insurance).
h. Damages covered by insurance.
i. Reimbursement to donors for donated items or services.
j. Severance pay.
DocuSign Envelope ID: 1773E4E7-2FEF-4DBF-A04F-BD2B8D6E9955DocuSign Envelope ID: 47D8EBE7-9B19-475B-BCEB-88590B8F5D8F
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k. Legal settlements.
l. Any expense not considered an eligible business expense by the Department of the
Treasury Internal Revenue Service.
DocuSign Envelope ID: 1773E4E7-2FEF-4DBF-A04F-BD2B8D6E9955DocuSign Envelope ID: 47D8EBE7-9B19-475B-BCEB-88590B8F5D8F
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DocuSign Envelope ID: 47D8EBE7-9B19-475B-BCEB-88590B8F5D8F
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CITY OF MENIFEE
COVID-19 SMALL BUSINESS ASSISTANCE
GRANT AGREEMENT
THE MASON JAR BREWING COMPANY, LLC
This COVID-19 SMALL BUSINESS ASSISTANCE GRANT AGREEMENT
(“Agreement”) is made this ___________ day of _______ 2020 (“Effective Date”) by and
between the CITY OF MENIFEE, a California municipal corporation (“City”);and THE MASON
JAR BREWING COMPANY, LLC. a business licensed to operate in the City of Menifee
(“Business”), collectively referred to as the “Parties”.
WHEREAS, on March 18, 2020, per Resolution No. 20-869 the City of Menifee declared
a public health emergency within the City of Menifee arising from the COVID-19 outbreak, and
WHEREAS, on March 19, 2020, Governor Newsom issued Executive Order N-33-20,
“Stay At Home” Order, which generally prohibited all people in California from leaving their
homes or participating in social, spiritual and recreational gatherings of any kind regardless of
the number of participants, and all non-essential businesses in California State from
conducting business, within the limitations therein; and
WHEREAS, Governor Newsom issued Executive Order N-60-20, which established an
initial four-phased approach to reopening the State of California; and
WHEREAS, as of August 2020, Riverside County remains under the State of California
Department of Public Health watch list of counties being monitored for worsening coronavirus
(COVID-19) trends, and thereby is subject to significant restrictions to regular business
operations, including, but not limited to, indefinite closure of bars, pubs, brewpubs, and
breweries, restricted operations for dine-in restaurants, and prohibition of indoor dine in
activity; and
WHEREAS, disruptions to workers and small businesses are serious, as small
businesses are the backbone of our economy, and provide the foundation of employment,
services for the community, and revenue for cities and other public agencies to continue to
provide essential services for the public welfare and benefit; and
WHEREAS, the Menifee City Council recognizes that one of its essential functions is to
secure the health and welfare of Menifee’s citizens; and
WHEREAS, resources are necessary to help small businesses survive and certain
small businesses reasonably require public aid in order to survive; and
WHEREAS, on March 18, 2020, under Resolution 20-869, the Menifee City Council
authorized the City Manager, designated as the Director of Emergency Services, to explore
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December8th
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and implement economic development incentives, up to a maximum cumulative among of
$250,000 to assist local businesses during the period of the emergency; and
WHEREAS, on March 27, 2020, the United States Congress adopted the Coronavirus
Aid, Relief, and Economic Security Act (“CARES Act”) which, among other things, amended
Section 601(a) of the Social Security Act and established the Coronavirus Relief Fund, as
added by section 5001 of the CARES Act (PL 116-136), and appropriated $150 billion to the
Coronavirus Relief Fund be used to make payments for specified uses to States and certain
local governments; and
WHEREAS, guidance issued by the U.S. Treasury Department indicates that necessary
expenditures incurred due to the COVID-19 public health emergency include costs incurred to
support local businesses that suffered losses due to COVID-19 business interruptions, or
incurred costs for personal protective equipment or other materials, supplies and equipment
needed to safely operate following a COVID-19-related closure; and
WHEREAS, the Business has applied for and has been selected by the City to receive a
grant from the CARES Act COVID-19 Small Business Assistance Grant Program administered
by the City (“Grant Funds”) for allowable expenses, as set forth herein.
NOW THEREFORE, the Parties do hereby agree as follows:
AGREEMENT
1. Overview
(a) Purpose: The City of Menifee’s COVID-19 Small Business Assistance Grant
Program (“Grant Program”) provides financial assistance to City-based small
businesses impacted by the COVID-19 pandemic.
(b) Program Funding: The City has agreed, subject to appropriation, and
pursuant to the CARES Act signed into law by President Trump on March 27, 2020, to
utilize funds received through the CARES Act Coronavirus Relief Fund to assist small
businesses within the City. The Parties acknowledge that funding for this Agreement
comes solely as reimbursement of, or payments made to, the City from the State of
California through the CARES Act. The City has no independent obligation to provide
the Business with funds from any other source.
(c) Grant Amount: Pursuant to this Agreement, the City, through Menifee CARES
Funds, will disburse (award not to exceed $5,000.00) to the Business.
(d) Grant Use: The Grant must be used for employee salary and benefits and
other business capital and operating expenses directly related to the immediate impacts
of COVID-19 as identified in the application submitted by Business. No other use of
funds is allowed by the Business. Business shall use Grant Funds only to pay for
reimbursement of Eligible Expenses incurred during the time period set forth in Section
1(f) Grant Term. A list of Eligible and Ineligible Expenses is included in Exhibit 1. In the
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event an expenditure is submitted that is ineligible for payment per Exhibit 1, it will not
be reimbursed by the City.
(e) Grant Disbursement: City will disburse the Grant to the Business within Thirty
(30) business days after all of the following have been completed: 1) all Parties have
signed this Agreement, 2) the Business has submitted the required application,
financial, and disbursement forms, and 3) the Business has submitted a Safe
Reopening Plan, hereby attached as part of this Agreement.
(f) Grant Term: The Grant Term of this Agreement shall begin on March 18, 2020
and terminate on December 31, 2020 (“Grant Term”), unless formally extended by an
executed agreement amendment.
(g) City Liaison: The Business will be assigned an individual at City who will
serve as a primary point of contact for questions and will connect the Business to
resources during the Grant Term (“City Liaison”).
(h) Compliance with Federal, State and Local Laws: The Business shall comply
with and obey all applicable federal, state and local laws, regulations, and ordinances
(“Applicable Laws”). Should the Business’ spending of the Grant Funds be inconsistent
with Applicable Laws and/or provisions of this Agreement, the City shall have the right
to the return of any portion of the Grant Funds that are later determined to have been
spent in violation of Applicable Laws and/or the provisions of this Agreement. In the
alternative, at the City’s option and in the City’s sole discretion, the City may recapture
such funds from payments due under this Agreement. The City shall not exercise this
right until it has given written notice of noncompliance with Applicable Laws or this
Agreement to Business and allowed the Business a period of ten (10) days from the
date of notice for Business to cure the noncompliance. The right of recapture provided
in this Section is in addition to and not in lieu of any right which California law provides
for breach of contract.
(i) No Use of Grant Funds for Expenses Covered by Other Programs: The
Business shall not use Grant Funds to cover payroll or other employee-related or
business-associated costs for which the Business has received other federal, state or
regional funds, including without limitation funds made available under the Payroll
Protection Program (PPP), Economic Injury Disaster Loan (EIDL), or unemployment
insurance compensation.
(j) Certification Regarding Debarment, Suspension, Ineligibility and Voluntary
Exclusion – Lower Tier Covered Transaction: Business certifies, by signing this
Agreement that neither it nor its principals is presently debarred, suspended, proposed
for debarment, declared ineligible, or voluntarily excluded from participation in this
transaction by any Federal or State department or agency.
(k) Final Report:
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(i) By December 31, 2020 (“Reporting Deadline”), the Business must
provide the City with a “Final Report” on the operational status of the Business,
the number of current employees and an accounting of the use of the Grant
Funds as of December 31, 2020. The City will provide an online reporting
template by November 1, 2020. The Business must either complete the online
template, send via email, or mail a paper copy of the completed template to the
following address by the Reporting Deadline:
City of Menifee
29844 Haun Road
Menifee, CA 92586
Attn: Economic Development Department
menifeecaresgrant@cityofmenifee.us
(ii) As an attachment to the Final Report, the Business must provide
documentation of its reported Grant Funds use, such as expense receipts and
payroll filings for the periods covering the Grant Term period.
(i) Repayment of Grant Funds:
(i) If the Business does not use the Grant Funds as required by Section
1(d), then the Business must repay the ( award not to exceed $5,000.00) to the
City by January 31, 2021.
(ii) If the Business ceases operations before the end of the Grant Term,
the Business must notify the City Liaison immediately and must complete the
Final Report and repay any unused portion of the Grant to the City within thirty
(30) days of business closure.
2. General Provisions
(a) Notices, Demands, and Communications between the Parties: Formal
notices, demands, and communications between the Parties shall be given by (i)
personal service; (ii) reputable document delivery service, such as Federal Express,
with a receipt showing date and time of delivery; or (iii) certified or first-class United
States mail, postage prepaid, with a receipt showing date and time of delivery
To the City: City of Menifee
29844 Haun Road
Menifee, CA 92586
Attn: Economic Development Department
To the Business: THE MASON JAR BREWING COMPANY, LLC
29683 New Hub Dr., Ste A
Menifee, Ca 92586
Attn: Robert Carter
Email: gracesantiago@#sbcglobal.net
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Written notices, demands, and communications shall be sent in the same manner to
other addresses that any Party designates in writing.
(b) Entire Agreement; Amendments: This Agreement constitutes the entire
agreement among the Parties as to the Grant Program and may not be amended or
modified, except in writing signed by each of the Parties. The Business may not assign
or transfer its rights and interests in this Agreement to any other person, business or
entity.
(c) No Third-Party Beneficiaries: This Agreement is not intended to create any
rights or benefits for a person or entity who is not a party, whether as a third-party
beneficiary or otherwise.
(d) Governing Laws; Venue: This Agreement shall be governed by the laws of
the State of California. Any legal action related to the performance or interpretation of
this Agreement shall be filed only in the Superior Court of the State of California located
in Riverside, California, and the parties waive any provision of law providing for a
change of venue to another location.
(e) Severability: If any term of this Agreement is held by a court of competent
jurisdiction to be invalid, void or unenforceable, the other provisions will remain in force
to the extent practicable and taking into consideration the purposes of this Agreement.
(f) Interpretation: The terms of this Agreement shall be construed in accordance
with the meaning of the language used and not for or against any party by reason of the
authorship or any other rule of construction that might otherwise apply. The section
headings are for purposes of convenience only and shall not be construed to limit or
extend the meaning of this Agreement.
(g) Determinations; Disbursements:
(i) Any determination by the Director of Economic Development, or
designee, of fulfillment or non-fulfillment of the terms of this Agreement by the
Business shall be binding on the City. The City may request such determinations
by the Director of Economic Development as necessary.
(ii) The City shall have no responsibility to disburse any funds beyond the
amount that the City has received from the CARES Act Coronavirus Relief Fund
or has itself contributed for the purpose of the Grant Program.
(h) Non-Liability of Officials, Employees, and Agents: No member, official,
employee or agent of the City or of Business and Community Services shall be
personally liable to the Business in the event of any default or breach by the City or for
any amount that may become due to the Business or its successors or assigns under
the terms of this Agreement.
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(i) Attorney’s Fees: Each party shall pay its own attorney’s fees for the drafting,
review, and execution of this Agreement and matters related to this Agreement and the
Grant Program. Notwithstanding the foregoing, if any suit or action is instituted to
enforce any of the terms of this Agreement, the prevailing party shall be entitled to
recover from the other party its attorney fees and costs in addition to all other sums
provided by law.
(j) Business Day Convention: If the date of any required action falls upon a
weekend day or a holiday when the City is not open for business, the required action
may be deferred to the next business day.
(k) Force Majeure: No party will be held responsible for failing perform its
responsibilities under this Agreement if the failure results from any act of nature or other
cause that is beyond the reasonable control of the party and that makes performance
impossible or illegal.
(l) Confidentiality: Business shall identify any confidential or proprietary records
by clearly labeling each document as confidential or proprietary and listing the asserted
basis for the label, such as trade secret. City will not disclose records labeled as
confidential or proprietary except pursuant to law, subpoena, or court order. Business
acknowledges that City is a public entity subject to both the California Public Records
Act and the Brown Act and is therefore unable to guarantee confidentially of all
documents and records related to this Agreement.
(m) Counterparts: This Agreement may be executed in one or more counterparts,
each of which shall be an original and all of which together shall be one and the same
instrument. A facsimile, .pdf copy or other electronic signature (e.g., Docusign) of this
Agreement, when signed in compliance with this Section, is an enforceable, original
agreement for all purposes.
(n) Dispute Resolution: In the event that an issue regarding or arising under this
Agreement cannot be resolved by the Parties, the issue will be brought to the Director of
Business and Community Services, or designee, for final decision.
(o) Non-Discrimination: The Business will not discriminate against any individual
with regard to employment or participation or in any other manner for reasons of race,
color, religion, gender or gender identification, sexual identity, pregnancy, childbirth or
related medical conditions, national origin, age, marital status, disability or any other
characteristic that is protected by local, state or federal law.
(p) Maintenance of Records: The Business shall maintain accurate written
records, including accounting records such as invoices, sales receipts, and proof of
payment, books, documents, data and other evidence that reflects all of Business’ direct
and indirect expenditures of Grant Funds. These records must be sufficient to
demonstrate that the Grant Funds have been used in accordance with Section 601(d) of
the Social Security Act and the list of Eligible Expenses in Exhibit 1. The City may at
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any time review the documentation to determine the Business’ conformance with the
requirements of the Grant Program, and the Business shall make available to the City,
upon request, all of the Business’ records and documents with respect to all matters
covered by this Agreement.
(i) The City may require the Business to provide additional documentation
if the existing documentation is deemed incomplete.
(ii) The Business shall retain all records related to this Agreement for a
period of five (5) years following the receipt of Grant Funds. These records,
including materials generated under the Agreement, shall be subject at all
reasonable times to inspection and review by the City, and to an audit by the
State of California Department of Finance, the Office of the State Auditor, and
federal and state officials so authorized by law, regulation or agreement.
(iii) If any litigation, claim or audit is started before the expiration of the five
(5) year period provided in Section 2(p)(ii) above, the records shall be retained
until all litigation, claims, or audit findings involving the records have been
resolved.
(iv) Except as otherwise provided in this Agreement, all Business
documents and records comprising this Agreement, and all other documents and
records provided to the City by the Business, are deemed public records subject
to disclosure under the California Public Records Act. Thus, the City may be
required, upon request, to disclose the Agreement and documents or records
related to it unless an exemption under the California Public Records Act or other
laws applies.
(q) Administration: The City Council, the City Manager, or their designee(s), are
the only authorized City representatives who may at any time, by written order, alter this
Agreement. The Economic Development Director or designee, shall administer this
Agreement on behalf of the City.
(r) Further Assurances: Business agrees to execute such other and further
documents as may from time-to-time in the reasonable opinion of City be necessary to
perfect, confirm, establish, reestablish, continue, or complete the purposes and
intentions of this Agreement.
(s) Indemnity: To the fullest extent permitted by law, Business shall indemnify,
defend and hold harmless City, its City Council, boards and commissions, officers,
agents, volunteers, and employees (collectively, the “Indemnified Parties”) from and
against any and all claims (including, without limitation, claims for bodily injury, death or
damage to property), demands, obligations, damages, actions, causes of action, suits,
losses, judgments, fines, penalties, liabilities, costs and expenses (including, without
limitation, attorney's fees, disbursements and court costs) of every kind and nature
whatsoever (individually, a “Claim”; collectively, “Claims”), which may arise from or in
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any manner relate, directly or indirectly, to misrepresentations by Business, the
expenditure of Grant Funds, the application submitted by the Business, or this
Agreement (including the negligent and/or willful acts, errors and/or omissions of the
Business, its principals, officers, agents, employees, vendors, suppliers, consultants,
subcontractors, anyone employed directly or indirectly by any of them or for whose acts
they may be liable or any or all of them). The provisions of this Section shall survive the
termination of this Agreement.
THE MASON JAR BREWING COMPANY, LLC
By: ________________________________________________ _________
Date
CITY OF MENIFEE, CALIFORNIA
By: _________________________________________________ _________
Gina Gonzalez, Date
Economic Development Director
By: __________________________________________________ _________
Armando G. Villa Date
City Manager
Approved as to Form: _____________________________________ _________
Jeffrey T. Melching Date
City Attorney
Attest: _______________________________________________ _________
Sarah A. Manwaring Date
City Clerk
DocuSign Envelope ID: A4B300C6-1795-4DA9-8E00-3E31F9A5C65E
12/1/2020
Robert Carter
DocuSign Envelope ID: 47D8EBE7-9B19-475B-BCEB-88590B8F5D8F
12/4/2020
12/7/2020
12/7/2020
12/8/2020
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EXHIBIT 1:– ELIGIBLE & NON-ELIGIBLE USE OF GRANT FUNDS
A. Eligible Uses of Grant Funds:
a. Payment of rent or required monthly loan payments.
b.Payments of regular wages, employee benefits and taxes; provided such expenses
have not been and, to the best knowledge of the Business, will not be reimbursed under
any federal, state or regional program, including any grant or loan programs.
c. Expenditures involved in typical operating costs, including those set forth on an
income statement as a regular, ongoing cost of operating the business.
d. Typical draws or wages paid on a regular interval to the owner; provided such draws
or wages are consistent with those paid to the owner in previous corresponding
quarters, years or other appropriate time intervals.
e. Expenses for compliance with COVID-19-related public health measures, including
personal protective equipment and supplies, plexiglass barriers or other similar
equipment and expenses reasonably necessary for the protection of public health and
the health of Business owners and employees.
B. Ineligible Uses of Program Grant Funds:
a. Political campaign contributions or donations.
b. Charitable contributions or gifts.
c. Bonus payments to Business owners, officers or employees.
d.Payment of wages to any member of the Business owner’s family who is not a bona
fide employee.
e. Draws or salary to Business owner that exceeds the amount paid over a
corresponding interval, quarter, or year in 2019.
f. Paydown or payoff of debt by more than the monthly amount required by the
underlying debt instrument.
g. Payroll and other employee- or business-associated costs for which the Business has
received or expects to receive reimbursement from other federal, state or regional funds
(e.g. Payroll Protection Program or unemployment insurance).
h. Damages covered by insurance.
i. Reimbursement to donors for donated items or services.
j. Severance pay.
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k. Legal settlements.
l. Any expense not considered an eligible business expense by the Department of the
Treasury Internal Revenue Service.
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