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2020/12/27 Axon Enterprise, Inc. First Amendment to Master Services and Purchasing Agreement (3)* Please attached a second page for additional information to support this agreement. CITY OF MENIFEE Agreement/contract coversheet DATE: July 22, 2020 TO: Armando G. Villa, City Manager CC: Agreement Routed/Approved By City Attorney: 6/9/2020 (Via email, attached) Insurance Requirements: General Liability (Expiration Date: N/A) (Attached) Automobile Liability (Expiration Date: N/A) Worker’s Compensation (Expiration Date: N/A) Professional Liability FROM: Margarita Cornejo, Financial Services Manager Dave Gutierrez, Police Captain SUBJECT: Amendment No. 1 to Master Services and Purchasing Agreement between Axon and the City of Menifee for Menifee PD: Axon Devices & Services (Tasers and Interview Rooms) IS THE AGREEMENT/CONTRACT WITHIN THE CITY MANAGER’S SIGNATURE AUTHORITY? Yes – Purchase of Commodities Under $50,000 Professional Services under $25,000 Change Order under $25,000 or less than 10% of original contract (supplies, equipment, services or construction contracts) No – City Council authorized City Manager to sign (Council action attached) Per Resolution No. 18-739 approved 11/7/2018, the City Manager is authorized to commence all arrangements for the acquisition of all necessary equipment for the formation of the Menifee Police Department. WHY IS THIS AGREEMENT/CONTRACT NEEDED? Amendment No. 1 provides for following modifications to the executed agreement with Axon for the City of Menifee PD for Tasers, Body Worn Cameras, and Interview Improvements: - Clarification of agreement parties from “Menifee Police Department” to “City of Menifee” and Axon - Update to Axon’s cumulative liability for any damages to $1,000,000 - Addition of Quote #Q-256296 for the addition of 6 body cameras for the CSO Officers WHAT IS THE TOTAL LENGTH OF THE AGREEMENT/CONTRACT? The term of the agreement will cover the period of May 1, 2020 through June 30, 2025. WHAT IS THE TOTAL DOLLAR AMOUNT OF THE AGREEMENT/CONTRACT? The Fiscal Year 2019/20 cost will be updated as follows $298,401.23 (Not-to-Exceed Amount) as follows: Department Date Initials Christine Booker, Budget & Grants Analyst Pat Walsh, Police Chief Wendy Preece, Deputy Finance Director Rochelle Clayton, Deputy City Manager Jeffrey T. Melching, City Attorney Sarah A. Manwaring, City Clerk DocuSign Envelope ID: 019D9552-669C-4C1D-A156-617B0854EDC8 7/23/2020 7/23/2020 7/23/2020 7/30/2020 8/5/2020 8/6/2020 2 - $4,684.49 (hardware) + $215,454.24+43,986.13 + $21,021.52 (Interview room) + $13,254.85 -Years 2 thru 5 costs will total: $815,906.57 for a revised total cost of $1,114,307.80 broken down as follows: Year Interview Room Tasers/BWC TOTAL 1: FY19/20 $21,021.52 $264,124.86 + $13,254.85 $298,401.23 2: FY20/21 19,330.10 155,560.05 + $9,288 184,178.12 3: FY21/22 19,330.10 182,815.02 + $9,288 211,433.12 4: FY22/23 19,330.10 181,529.55 + $9,288 210,147.65 5: FY23/24 19,330.10 181,529.55 + $9,288 210,147.65 $98,341.92 $1,015,965.88 $1,114,307.80 HOW WAS THE VENDOR/CONSULTANT/CONTRACTOR DECIDED ON? Axon is specialized in providing law enforcement tasers, body worn cameras (BWC) and related software improvements. Menifee PD has obtained pricing as a combination of: 1) cooperative purchasing via Cooperative Purchasing Agreements #VH11630 with VH11629 (SEE ATTACHED) with NPP.GOV Supplies/Equipment/Maintenance/Construction Prior Contract/Expericence with the City $5,000 - $49,000 – Three Written Quotes Yes Over $50,000 – Competitive Bidding and Formal Proposals Public Works Projects Professional Services Under $45,000 – Purchase Order, Contract (Prudent Judgement) Under $25,000 – City Manager $45,000 - $174,999 – Informal Bidding Process Over $25,000 – City Council Approval Over $175,000 – Formal Bidding Required WHERE ARE THE FUNDS COMING FROM? FY 19/20 Department Budget for Year 1 for the additional $13,254.85. Years 2-5 will be budgeted within the corresponding budget year. WHAT GENERAL LEDGER ACCOUNT NUMBER SHOULD BE USED FOR THE PURCHASE ORDER? 100-4911-52800 (Professional Services) IS THERE SUFFICIENT BUDGET? WHAT IS THE AVAILABLE BUDGET? As of 7/22/2020 Account #100-4911-52800 has a balance of $54,344.62 (See attached Eden Report). ATTACHMENTS - CONTRACT/AMENDMENT - RESOLUTION NO. 18-739 AUTHORIZING CITY MANAGER TO EXECUTE AGREEMENT - NPP.GOV COOPERATIVE PURCHASING AGREEMENTS - EMAIL TO CITY ATTORNEY FOR REVIEW/APPROVAL #VH11630 with VH11629 - EXPENDITURE STATUS REPORT (AVAILABILITY OF FUNDS) DocuSign Envelope ID: 019D9552-669C-4C1D-A156-617B0854EDC8 First Amendment to Master Services and Purchasing Agreement Page 1 of 1 This First Amendment (“Amendment”) is between Axon Enterprise, Inc., a Delaware corporation (“Axon”), and Menifee Police Department (“Agency”). This Amendment is effective as of the last signature date on this Amendment (“Effective Date”). Axon and Agency are each a “Party” and collectively “Parties”. Axon and Agency are parties to a Master Services and Purchasing Agreement with an effective date of December 27, 2020 (“Agreement”). The Parties wish to incorporate further changes into the Agreement and to the Quote, as defined in the Agreement. The Parties therefore agree as follows: 1.All references in the Agreement to the Menifee Police Department are hereby replaced with the City of Menifee. 2.Section 1 of the Agreement is hereby deleted in its entirety and replaced with the following: This Agreement begins on the Effective Date and continues for 5 years (“Term”). Agency may renew this Agreement for an additional 5 years upon execution of a new quote. New devices and services may require additional terms. Axon will not authorize services until Axon receives a signed Quote or accepts a purchase order, whichever is first. 3.Section 7.4.2 of the Agreement is hereby deleted in its entirety and replaced with the following: Axon’s cumulative liability to any Party for any loss or damage resulting from any claim, demand, or action arising out of or relating to any Axon Device or Service will not exceed $1,000,000. Neither Party will be liable for direct, special, indirect, incidental, punitive, or consequential damages, however caused, whether for breach of warranty or contract, negligence, strict liability, tort or any other legal theory 4.Quote is hereby redefined to include Quotes #Q-240779 and #Q-241664 (the “Original Quotes”), and Quote #Q-256296 (the “New Quote”). 5.All other terms and conditions of the Agreement shall remain unchanged and in full force and effect. Each representative identified below declares that the representative is authorized to execute this Amendment as of the date of signature. Axon Enterprise, Inc. Signature: Name: Title: Date: Agency Signature: Name: Title: Date: DocuSign Envelope ID: 5775F21C-0ED7-4152-AA13-06FB4A1AF912 Robert Driscoll, VP, Associate General Counsel 7/22/2020 VP, Associate General Counsel Approved As to Form: _____________________________________Jeffrey T. Melching, City Attorney Attest: ____________________________________________Sarah A. Manwaring, City Clerk DocuSign Envelope ID: 019D9552-669C-4C1D-A156-617B0854EDC8 8/6/2020 City Manager Armando G. Villa Payment Terms: Net 30 Delivery Method: Fedex -Ground Contract Number: 00025429 Q-256296-43983.808KP Year 1 Item Description Term (Months)Quantity List Unit Price Net Unit Price Total (USD) Axon Plans & Packages 73746 PROFESSIONAL EVIDENCE.COM LICENSE 59 6 0.00 0.00 0.00 73686 EVIDENCE.COM UNLIMITED AXON DEVICE STORAGE 59 6 0.00 0.00 0.00 73683 10 GB EVIDENCE.COM A-LA-CART STORAGE 59 24 0.00 0.00 0.00 73680 AWARE PLUS LICENSE 11 6 0.00 0.00 0.00 73682 AUTO TAGGING LICENSE 11 6 0.00 0.00 0.00 Hardware 73202 AXON BODY 3 -NA10 6 699.00 524.25 3,145.50 74210 AXON BODY 3 -8 BAY DOCK 1 1,495.00 1,121.25 1,121.25 70033 WALL MOUNT BRACKET, ASSY, EVIDENCE.COM DOCK 1 43.90 43.90 43.90 74028 WING CLIP MOUNT, AXON RAPIDLOCK 11 0.00 0.00 0.00 11534 USB-C to USB-A CABLE FOR AB3 OR FLEX 2 6 0.00 0.00 0.00 Other 73842 UNLIMITED EVIDENCE.COM TAP BUNDLE PAYMENT 11 6 979.00 979.00 5,874.00 73843 UNLIMITED EVIDENCE.COM TAP BUNDLE TRUE UP PAYMENT YEAR 1 2 6 71.70 71.70 430.20 73827 AB3 CAMERA TAP WARRANTY 59 6 0.00 0.00 0.00 73828 AB3 8 BAY DOCK TAP WARRANTY 59 1 0.00 0.00 0.00 Issued: 06/01/2020 Quote Expiration: 07/01/2020 Account Number: 508779 Axon Enterprise, Inc. 17800 N 85th St. Scottsdale, Arizona 85255 United States Phone: (800) 978-2737 Protect Life. PRIMARY CONTACT Dave Gutierrez Phone: (951) 723-1520 Email: dgutierrez@menifeepolice.org BILL TO Menifee Police Dept. -CA 29714 Haun Rd. Menifee, CA 92586 US SHIP TO Dave Gutierrez Menifee Police Dept. -CA 29844 Haun Rd. Menifee, CA 92586 US SALES REPRESENTATIVE Kyle Panasewicz Phone: (480) 905-2071 Email: kylep@axon.com Fax: (480) 658-0673 Q-256296-43983.808KP 1 DocuSign Envelope ID: 5775F21C-0ED7-4152-AA13-06FB4A1AF912DocuSign Envelope ID: 019D9552-669C-4C1D-A156-617B0854EDC8 Year 1 (Continued) Item Description Term (Months)Quantity List Unit Price Net Unit Price Total (USD) Other (Continued) 71019 NORTH AMER POWER CORD FOR AB3 8- BAY, AB2 1-BAY / 6-BAY DOCK 1 0.00 0.00 0.00 73666 AWARE PLUS PAYMENT 11 6 275.00 275.00 1,650.00 73835 AUTO TAGGING LICENSE PAYMENT 11 6 165.00 165.00 990.00 Subtotal 13,254.85 Estimated Shipping 0.00 Estimated Tax 0.00 Total 13,254.85 Year 2 Item Description Term (Months)Quantity List Unit Price Net Unit Price Total (USD) Other 73842 UNLIMITED EVIDENCE.COM TAP BUNDLE PAYMENT 12 6 1,068.00 1,068.00 6,408.00 73835 AUTO TAGGING LICENSE PAYMENT 12 6 180.00 180.00 1,080.00 73666 AWARE PLUS PAYMENT 12 6 300.00 300.00 1,800.00 Subtotal 9,288.00 Estimated Tax 0.00 Total 9,288.00 Year 3 Item Description Term (Months)Quantity List Unit Price Net Unit Price Total (USD) Other 73309 AXON BODY CAMERA REFRESH ONE 6 0.00 0.00 0.00 73842 UNLIMITED EVIDENCE.COM TAP BUNDLE PAYMENT 12 6 1,068.00 1,068.00 6,408.00 73689 MULTI-BAY BWC DOCK MID REFRESH 1 0.00 0.00 0.00 73835 AUTO TAGGING LICENSE PAYMENT 12 6 180.00 180.00 1,080.00 73666 AWARE PLUS PAYMENT 12 6 300.00 300.00 1,800.00 Subtotal 9,288.00 Estimated Tax 0.00 Total 9,288.00 Protect Life.Q-256296-43983.808KP 2 DocuSign Envelope ID: 5775F21C-0ED7-4152-AA13-06FB4A1AF912DocuSign Envelope ID: 019D9552-669C-4C1D-A156-617B0854EDC8 Year 4 Item Description Term (Months)Quantity List Unit Price Net Unit Price Total (USD) Other 73842 UNLIMITED EVIDENCE.COM TAP BUNDLE PAYMENT 12 6 1,068.00 1,068.00 6,408.00 73835 AUTO TAGGING LICENSE PAYMENT 12 6 180.00 180.00 1,080.00 73666 AWARE PLUS PAYMENT 12 6 300.00 300.00 1,800.00 Subtotal 9,288.00 Estimated Tax 0.00 Total 9,288.00 Year 5 Item Description Term (Months)Quantity List Unit Price Net Unit Price Total (USD) Other 73310 AXON BODY CAMERA REFRESH TWO 6 0.00 0.00 0.00 73842 UNLIMITED EVIDENCE.COM TAP BUNDLE PAYMENT 12 6 1,068.00 1,068.00 6,408.00 73688 MULTI-BAY BWC DOCK FINAL REFRESH 1 0.00 0.00 0.00 73835 AUTO TAGGING LICENSE PAYMENT 12 6 180.00 180.00 1,080.00 73666 AWARE PLUS PAYMENT 12 6 300.00 300.00 1,800.00 Subtotal 9,288.00 Estimated Tax 0.00 Total 9,288.00 Grand Total 50,406.85 Protect Life.Q-256296-43983.808KP 3 DocuSign Envelope ID: 5775F21C-0ED7-4152-AA13-06FB4A1AF912DocuSign Envelope ID: 019D9552-669C-4C1D-A156-617B0854EDC8 Summary of Payments Payment Amount (USD) Year 1 13,254.85 Year 2 9,288.00 Year 3 9,288.00 Year 4 9,288.00 Year 5 9,288.00 Grand Total 50,406.85 Discounts (USD) Quote Expiration: 07/01/2020 List Amount 51,829.10 Discounts 1,422.25 Total 50,406.85 *Total excludes applicable taxes Protect Life.Q-256296-43983.808KP 4 DocuSign Envelope ID: 5775F21C-0ED7-4152-AA13-06FB4A1AF912DocuSign Envelope ID: 019D9552-669C-4C1D-A156-617B0854EDC8 Notes This quote is co-termed with quote Q-240779 (executed contract #00025429). Year one has been pro-rated to 10.5 months to align with agency annual billing dates. This has been done according to an anticipated ship date range of 7/1/2020-7/15/2020. The end date of these subscriptions is subject to change if the ship/start date changes. Axon Body 3 and 8 Bay dock contained in this quote will be covered under the Technology Assurance Plan (TAP) and will be eligible for 2 replacements according the contract refresh dates. Tax is subject to change at order processing with valid exemption. Axon’s Sales Terms and Conditions This Quote is limited to and conditional upon your acceptance of the provisions set forth herein and Axon’s Master Services and Purchasing Agreement (posted at www.axon.com/legal/sales-terms-and-conditions), as well as the attached Statement of Work (SOW) for Axon Fleet and/or Axon Interview Room purchase, if applicable.Any purchase order issued in response to this Quote is subject solely to the above referenced terms and conditions. By signing below, you represent that you are lawfully able to enter into contracts. If you are signing on behalf of an entity (i ncluding but not limited to the company, municipality, or government agency for whom you work), you represent to Axon that you have legal authority to bind t hat entity. If you do not have this authority, please do not sign this Quote. Signature:CustSIG Date:CustDate Name (Print):CustName Title:CustTitle PO# (Or write N/A):CustPo Please sign and email to Kyle Panasewicz at kylep@axon.com or fax to (480) 658-0673 Thank you for being a valued Axon customer. For your convenience on your next order, please check out our online store buy.axon.com The trademarks referenced above are the property of their respective owners. Protect Life.Q-256296-43983.808KP 5 ***Axon Internal Use Only*** Review 1 Review 2 SFDC Contract #: Order Type: RMA #: Address Used: SO #: Comments: DocuSign Envelope ID: 5775F21C-0ED7-4152-AA13-06FB4A1AF912DocuSign Envelope ID: 019D9552-669C-4C1D-A156-617B0854EDC8 City ManagerArmando G. Villa 8/6/2020 From:Margarita Cornejo To:Jeffery T. Melching Subject:Agreement Review Request: Master Agreement (Axon: Menifee PD Body Cameras, Tasers and Interview Room Improvements) Date:Tuesday, June 9, 2020 6:28:00 PM Attachments:Menifee PD MSPA CONTRACT.pdf image007.png Hello Jeff, Attached for your review is the proposed Master Agreement with Axon: Menifee PD Body Cameras, Tasers and Interview Room Improvements) This agreement request is from the City’s Police Department. Can you please review and advise if this is ok to start routing for signatures or will require any changes? Thank you again! Margarita Cornejo | Financial Services Manager Finance Department City of Menifee | 29844 Haun Road | Menifee, CA 92586 (*Please note our new location!) Direct: (951) 723-3716 | City Hall: (951) 672-6777 | Fax: (951) 679-2568 mcornejo@cityofmenifee.us Connect with us on social media: | | | *Please note that email correspondence with the City of Menifee, along with attachments, may be subject to the California Public Records Act, and therefore may be subject to disclosure unless otherwise exempt. The City of Menifee shall not be responsible for any claims, losses or damages resulting from the use of digital data that may be contained in this email. DocuSign Envelope ID: 019D9552-669C-4C1D-A156-617B0854EDC8 07/22/2020City of Menifee1 1:38PMPage:expstat.rptExpenditure Status Report7/1/2019 through 6/30/2020Periods: 0 through 14General Fund100*** Title Not Found ***4000Prct UsedBalanceYear-to-date EncumbrancesYear-to-date ExpendituresExpendituresAdjustedAppropriationAccount Number100-4911 Menifee Police Department100-4911-50000 *** Title Not Found ***6,500.00 6,444.00 6,444.00 99.14100-4911-51350 Software Licensing/Annual Maint.0.00 56.0055,000.00 28,783.07 28,783.07 52.42100-4911-51500 Small Tools/Field Equipment49.34 26,167.59186,500.00 81,364.33 81,364.33 95.69100-4911-51501 Materials and Supplies97,090.15 8,045.5228,000.00 26,906.80 26,906.80 96.10100-4911-51720 Marketing0.00 1,093.2024,750.00 12,812.54 12,812.54 51.77100-4911-52039 Mobile Devices0.00 11,937.4621,000.00 16,746.87 16,746.87 79.75100-4911-52041 Utilities-Electricity0.00 4,253.13500.00 437.21 437.21 87.44100-4911-52042 Utilities-Gas0.00 62.794,200.00 3,691.71 3,691.71 87.90100-4911-52043 Utilities-Water0.00 508.2910,135.00 3,507.00 3,507.00 80.04100-4911-52050 Facilities Maintenance4,605.00 2,023.00389,996.00 389,995.56 389,995.56 100.00100-4911-52060 Building Leases0.00 0.44221,390.00 118,603.48 118,603.48 99.56100-4911-52100 New Hire Screenings/Testings101,821.00 965.5280,000.00 47,601.40 47,601.40 81.33100-4911-52211 Training17,464.12 14,934.48181,121.00 108,475.47 108,475.47 92.13100-4911-52400 Uniforms58,386.48 14,259.05995,186.00 62,262.87 62,262.87 100.00100-4911-52750 Dispatch Services932,922.95 0.18261,115.00 145,962.67 145,962.67 92.95100-4911-52751 Protective Devices & Accessories96,753.23 18,399.1020,000.00 4,497.18 4,497.18 93.49100-4911-52752 Property/Evidence/Forensics14,199.93 1,302.89371,878.00 4,847.50 4,847.50 85.39100-4911-52800 Professional Services312,685.88 54,344.62712,380.00 664,115.89 664,115.89 99.11100-4911-53150 Furniture & Equipment41,950.68 6,313.43101,160.00 0.00 0.00 12.65100-4911-58090 Menifee Police Headquarters12,800.00 88,360.00378,703.00 378,703.00 378,703.00 100.00100-4911-59005 Operating Transfer Out - IT Support0.00 0.008,666.00 8,666.00 8,666.00 100.00100-4911-59010 Operating Transfers Out - Fleet Support0.00 0.0046,239.00 46,239.00 46,239.00 100.00100-4911-59011 Operating Transfers Out - Facility Supp.0.00 0.00Total General Fund4,104,419.00 2,160,663.55 2,160,663.55 1,690,728.76 253,026.69 93.84Grand Total4,104,419.00 2,160,663.55 2,160,663.55 93.841,690,728.76 253,026.691Page:DocuSign Envelope ID: 019D9552-669C-4C1D-A156-617B0854EDC8 DocuSign Envelope ID: 019D9552-669C-4C1D-A156-617B0854EDC8 DocuSign Envelope ID: 019D9552-669C-4C1D-A156-617B0854EDC8 DocuSign Envelope ID: 019D9552-669C-4C1D-A156-617B0854EDC8 DocuSign Envelope ID: 019D9552-669C-4C1D-A156-617B0854EDC8 DocuSign Envelope ID: 019D9552-669C-4C1D-A156-617B0854EDC8 DocuSign Envelope ID: 019D9552-669C-4C1D-A156-617B0854EDC8