2020/08/14 New Hub Properties, LLC Amendment 8 to 10/01/18 agreement* Please attached a second page for additional information to support this agreement.
CITY OF MENIFEE
Agreement/contract coversheet
DATE: July 10, 2020
TO: Armando G. Villa, City Manager
CC:
Agreement Routed to City Attorney: 7/10/2020 (Via email, attached)
Insurance Requirements: General Liability (N/A)
Automobile Liability (N/A)
Worker’s Compensation (N/A)
FROM: Margarita Cornejo, Financial Services Manager
SUBJECT: Amendment No. 8 to the Rental/Lease Agreement between the City of Menifee and New
Hub Properties, LLC for Final Tenant Improvements (Menifee PD HQ (29714 Haun Road,
Menifee CA))
IS THE AGREEMENT/CONTRACT WITHIN THE CITY MANAGER’S SIGNATURE AUTHORITY?
Yes – Purchase of Commodities under $50,000 Professional Services under $25,000
Change Order under $25,000 or less than 10% of original contract (supplies, equipment, services
or construction contracts)
Public Works Contract for $45,000 or less
No – City Council authorized City Manager to sign (Council action attached) City Manager was pre-authorized by
Council at November 2018 meeting to sign all agreements related to the Police Deparment for purposes of meeting
the formation of the deparment’s tight schedule (SEE ATTACHED RESOLUTION NO. 18-739)
WHY IS THIS AGREEMENT/CONTRACT NEEDED?
Amendment No. 8 to the existing lease agreement between the City of Menifee and New Hub Properties, LLC shall
provide for all necessary final tenant improvements for the Menifee Police Department Headquarters located at 29714
Haun Road, Menifee, CA 92586
WHAT IS THE TOTAL LENGTH OF THE AGREEMENT/CONTRACT?
The term of the agreement cover the period of October 1, 2018 through March 31, 2024 (including actual lease of
property)
WHAT IS THE TOTAL DOLLAR AMOUNT OF THE AGREEMENT/CONTRACT?
$47,510.09 (Not-to-Exceed Amount) Amendment No.8 (Tenant Improvements Only). Including Amendment No. 8, the
total Tenant Improvements cost for the Menifee PD HQ site is $1,103,555.68.
Department Date Initials
Pat Walsh, Police Chief
Wendy Preece, Deputy Finance Director
Rochelle Clayton, Deputy City Manager
Jeffrey T. Melching, City Attorney
Sarah A. Manwaring, City Clerk
DocuSign Envelope ID: BA585D21-FCA5-4ADE-89AA-D45DEFC7DE00
7/10/2020
7/13/2020
8/10/2020
8/10/2020
8/14/2020
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HOW WAS THE VENDOR/CONSULTANT/CONTRACTOR DECIDED ON?
N/A. Lease agreement negotiated, tenant improvements are part of the necessary retrofit required to
function as Menifee PD Headquarters Project.
Supplies/Equipment/Maintenance/Construction Prior Contract/Experience with the City
$5,000 - $49,000 – Three Written Quotes Yes
Over $50,000 – Competitive Bidding and Formal Proposals
Public Works Projects Professional Services
Under $45,000 – Purchase Order, Contract (Prudent Judgement) Under $25,000 – City Manager
$45,000 - $174,999 – Informal Bidding Process over $25,000 – City Council Approval
Over $175,000 – Formal Bidding Required
WHERE ARE THE FUNDS COMING FROM?
Funding is coming from the approved FY 2019/20 Menifee Police Department Budget for Fiscal Year 2019/20,
specifically within the designated CIP project funds (CIP 19-18)
WHAT GENERAL LEDGER ACCOUNT NUMBER SHOULD BE USED FOR THE PURCHASE ORDER?
$12,800.00 from Account #100-4911-58090
$34,710.09 from Account #100-4555-58090
IS THERE SUFFICIENT BUDGET? WHAT IS THE AVAILABLE BUDGET?
Yes, as of 6/30/2020 Account #100-4911-58090 (Menifee Police Headquarters) has a balance of $101,160 and Account
#100-4555-58090 will have a balance of 136,742.42 (see attached Eden Report).
ATTACHMENTS
- EMAIL TO CITY ATTORNEY FOR REVIEW/APPROVAL
- EXPENDITURE STATUS REPORT (AVAILABILITY OF FUNDS)
- RESOLUTION NO. 18-739 (MENIFEE PD FORMATION)
DocuSign Envelope ID: BA585D21-FCA5-4ADE-89AA-D45DEFC7DE00
AMENDMENT NO. 8 TO
AGREEMENT BETWEEN NEW HUB PROPERTIES, LLC
AND THE CITY OF MENIFEE FOR COMMERCIAL LEASE OF PREMISES
AT 29714 HAUN ROAD, MENIFEE CA 92586
This is Amendment No. 8 to that certain AGREEMENT for Commercial Lease Agreement
(“Agreement”) made on October 1, 2018 by and between the City of Menifee (“City”) and NEW
HUB PROPERTIES, LLC (“Landlord”) for lease of premises at 29714 Haun Road, Menifee CA
92586 which Amendment is made and entered into on _________________, 2020, to include
Menifee Police Department Headquarters Tenant Improvements to the Agreement as indicated
below:
1. Exhibit C, Menifee Police Department Headquarters Tenant Improvements is
incorporated into the lease to include necessary tenant improvements for the Police
Headquarters Facility included within the attachment hereto labeled as “Exhibit C:
Menifee Police Department Headquarters Tenant Improvements (Amendment No.
8)”.
2. All other terms and conditions of the Agreement remain in full force and effect.
DocuSign Envelope ID: F9A7036A-3031-484F-ADA5-B30E9601477ADocuSign Envelope ID: BA585D21-FCA5-4ADE-89AA-D45DEFC7DE00
August 14,
Professional Services Amendment No. 8 with New Hub Properties, LLC 2 of 2
CITY OF MENIFEE LANDLORD
_______________________________ _______________________________
Armando G. Villa, City Manager Lynette Gibson
Attest: ________________________________
_______________________________
Sarah A. Manwaring, City Clerk
Approved as to Form:
_______________________________
Jeffrey T. Melching, City Attorney
DocuSign Envelope ID: F9A7036A-3031-484F-ADA5-B30E9601477ADocuSign Envelope ID: BA585D21-FCA5-4ADE-89AA-D45DEFC7DE00
Professional Services Amendment No. 8 with New Hub Properties, LLC 2 of 2
Exhibit C: Menifee Police Department Headquarters Tenant Improvements
(Amendment No. 8)
This amendment only includes the Tenant Improvements through 6/30/2020 as specifically
listed below. Any additional improvements not explicitly listed below but required to be
completed would be addressed in separate/subsequent contract amendments.
Tenant Improvements Description Amount ($)
BALANCE OF JORDAN'S PERIOD 4
BILLING
$1,676.42
SCISSOR LIFT 353.74
JORDAN'S PERIOD 5 LABOR ONLY 1,355.14
MATERIALS 733.38
PULLED WIRE FOR GATE OPERATOR 1,099.89
GATE OPENERS KEY PADS AND
SENSORS
8,090.00
WEST GATES & FENCE 15,950.00
BALLARDS 1,040.00
BALANCE FROM T.I. WORK 1,127.00
COMPLETE GATE INSTALL 339.25
ENTRANCE SIDELITE REPLACEMENT 1,215.55
JORDAN WAGE OF $2,636.14 367.72
BUILDING B A/C UNIT IN WAREHOUSE 1 12,800.00
25 ADDITIONAL REMOTES AND
MODULES
1,362.00
TOTAL: $47,510.09
DocuSign Envelope ID: F9A7036A-3031-484F-ADA5-B30E9601477ADocuSign Envelope ID: BA585D21-FCA5-4ADE-89AA-D45DEFC7DE00
From:Margarita Cornejo
To:Jeffery T. Melching
Subject:Agreement Review Request: Amendment No. 8 (New Hub Properties)(Menifee PD HQ Tenant Improvements)
Date:Friday, July 10, 2020 5:06:00 PM
Attachments:image007.png
1920 CM- LEASE AGREEMENT Amendment No. 8 (New Hub Properties).docx
Good Afternoon Jeff,
Attached for your review is the proposed Amendment No. 8 with New Hub Properties for the
Menifee PD HQ Tenant Improvements.
This agreement request is from the City’s Menifee Police Department.
Can you please review and advise if this is ok to start routing for signatures or will require any
changes?
Thank you!
Margarita Cornejo | Financial Services Manager
Finance Department
City of Menifee | 29844 Haun Road | Menifee, CA 92586 (*Please note our new location!)
Direct: (951) 723-3716 | City Hall: (951) 672-6777 | Fax: (951) 679-2568
mcornejo@cityofmenifee.us
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*Please note that email correspondence with the City of Menifee, along with attachments, may be subject to the California
Public Records Act, and therefore may be subject to disclosure unless otherwise exempt. The City of Menifee shall not be
responsible for any claims, losses or damages resulting from the use of digital data that may be contained in this email.
DocuSign Envelope ID: BA585D21-FCA5-4ADE-89AA-D45DEFC7DE00
06/30/2020City of Menifee112:34PMPage:expstat.rptExpenditure Status Report7/1/2019 through 6/30/2020Periods: 0 through 14General Fund100*** Title Not Found ***4000Prct UsedBalanceYear-to-date EncumbrancesYear-to-date ExpendituresExpendituresAdjustedAppropriationAccount Number100-4555 Capital Projects100-4555-50000 *** Title Not Found ***280,000.00 131,636.79 131,636.79 51.16100-4555-58090 Menifee Police Headquarters11,620.79 136,742.42Total General Fund280,000.00 131,636.79 131,636.79 11,620.79 136,742.42 51.16Grand Total280,000.00 131,636.79 131,636.79 51.1611,620.79 136,742.421Page:DocuSign Envelope ID: BA585D21-FCA5-4ADE-89AA-D45DEFC7DE00
07/10/2020City of Menifee1 4:57PMPage:expstat.rptExpenditure Status Report7/1/2019 through 6/30/2020Periods: 0 through 14General Fund100*** Title Not Found ***4000Prct UsedBalanceYear-to-date EncumbrancesYear-to-date ExpendituresExpendituresAdjustedAppropriationAccount Number100-4911 Menifee Police Department100-4911-50000 *** Title Not Found ***6,500.00 6,444.00 6,444.00 99.14100-4911-51350 Software Licensing/Annual Maint.0.00 56.0055,000.00 28,783.07 28,783.07 52.42100-4911-51500 Small Tools/Field Equipment49.34 26,167.59186,500.00 76,827.24 76,827.24 93.25100-4911-51501 Materials and Supplies97,090.15 12,582.6128,000.00 26,906.80 26,906.80 96.10100-4911-51720 Marketing0.00 1,093.2024,750.00 12,812.54 12,812.54 51.77100-4911-52039 Mobile Devices0.00 11,937.4621,000.00 16,746.87 16,746.87 79.75100-4911-52041 Utilities-Electricity0.00 4,253.13500.00 437.21 437.21 87.44100-4911-52042 Utilities-Gas0.00 62.794,200.00 3,234.47 3,234.47 77.01100-4911-52043 Utilities-Water0.00 965.5310,135.00 3,000.00 3,000.00 34.24100-4911-52050 Facilities Maintenance470.00 6,665.00389,996.00 389,995.56 389,995.56 100.00100-4911-52060 Building Leases0.00 0.44221,390.00 118,603.48 118,603.48 99.56100-4911-52100 New Hire Screenings/Testings101,821.00 965.5280,000.00 25,998.72 25,998.72 81.33100-4911-52211 Training39,066.80 14,934.48181,121.00 108,437.92 108,437.92 92.11100-4911-52400 Uniforms58,386.48 14,296.60995,186.00 62,262.87 62,262.87 100.00100-4911-52750 Dispatch Services932,922.95 0.18261,115.00 145,941.03 145,941.03 92.95100-4911-52751 Protective Devices & Accessories96,753.23 18,420.7420,000.00 4,497.18 4,497.18 93.49100-4911-52752 Property/Evidence/Forensics14,199.93 1,302.89371,878.00 4,847.50 4,847.50 8.71100-4911-52800 Professional Services27,542.50 339,488.00712,380.00 664,115.89 664,115.89 99.11100-4911-53150 Furniture & Equipment41,950.68 6,313.43101,160.00 0.00 0.00 12.65100-4911-58090 Menifee Police Headquarters12,800.00 88,360.00378,703.00 378,703.00 378,703.00 100.00100-4911-59005 Operating Transfer Out - IT Support0.00 0.008,666.00 8,666.00 8,666.00 100.00100-4911-59010 Operating Transfers Out - Fleet Support0.00 0.0046,239.00 46,239.00 46,239.00 100.00100-4911-59011 Operating Transfers Out - Facility Supp.0.00 0.00Total General Fund4,104,419.00 2,133,500.35 2,133,500.35 1,423,053.06 547,865.59 86.65Grand Total4,104,419.00 2,133,500.35 2,133,500.35 86.651,423,053.06 547,865.591Page:DocuSign Envelope ID: BA585D21-FCA5-4ADE-89AA-D45DEFC7DE00
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