2019/07/02 IEC Corporation PMP19-02 Quail Valley Resufacing Project Labor Compliance Srvcs CorrespondenceMENIFEE
CITY OF NIENIFEE
Agreement/contract coversheet
DATE: July 2, 2019
TO: Armando G. Villa, City Manager
CC:
Department
Date
Initials
Samantha Rodriguez, Sr. Management
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4
Analyst
Jonathan Smith, Public Works Director
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Wendy Preece, Deputy Finance Director
Rochelle Clayton, Deputy City Manager
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Jeffrey T. Melching, City Attorney
Sarah A. Manwaring, City Clerk
Agreement Routed to City Attorney: 7/2/2019 (Via email, attachek(L>Z
Insurance Requirements: ® General Liability (Expiration Date: 02/13/2020)
(Attached) ® Automobile Liability (Expiration Date: 02/13/2020)
® Worker's Compensation (Expiration Date: 02/13/2020)
® Other- Professional Liability (Expiration Date: 02/03/2020)
FROM: Carlos Geronimo, Senior Civil Engineer �'-
Margarita Cornejo, Financial Services Manager, ( /
SUBJECT: Professional Services Agreement between the City of Menifee and Infrastructure
Engineering Corporation for Labor Compliance Services of PMP 19-02 (Quail Valley Street
Resurfacing Project)
1S THE AGREEMENT/CONTRACT WITHIN THE CITY MANAGER'S SIGNATURE AUTHORITY?
® Yes — ❑ Purchase of Commodities under $50,000 ® Professional Services under $25,000
❑ Change Order under $25,000 or less than 10% of original contract (supplies, equipment, services
or construction contracts)
❑ Public Works Contract for $45,000 or less
❑ No — City Council authorized City Manager to sign (Council action attached)
WHY IS THIS AGREEMENT CONTRACT NEEDED?
The agreement between the City of Menifee and Infrastructure Engineering Corporation (IEC) provides Labor Compliance
Services for PMP 19-02 (Quail Valley Street Resurfacing Project). IEC will serve as the primary contact for issues relating
to labor standards for PMP 19-02 (Quail Valley Street Resurfacing Project). The services will include, but are not limited
to, verifying contractor's eligibility through the State Contractor's Licensing Board, provide contractor labor compliance
handouts, and provide project reports that meet DIR/State requirements. The intent of this agreement is to provide
labor compliance monitoring and coordination between the City of Menifee and Contractors.
WHAT IS THE TOTAL LENGTH OF THE AGREEMENT CONTRACT?
The term of the agreement will cover the period of June 20, 2019 through December 31, 2019
WHAT IS THE TOTAL DOLLAR AMOUNT OF THE AGREEMENT/CONTRACT?
$8,285 (Not -to -Exceed Amount)
* Please attached a second page for additional information to support this agreement.
HOW WAS THE VENDOR CONSULTANT CONTRACTOR DECIDED ON?
Staff completed an RFQ for qualified consultants in the Spring of 2018. IEC submitted a proposal for services and was
determined qualified. For this project, staff has procured this vendor by informal quote/proposal. The vendor is located
within Temecula and provides related consulting services.
Sup,o Tres E ui meat Maintenonce Consiructiori
❑ $5,000 - $49,000 —Three Written Quotes
❑ Over $50,000 — Competitive Bidding and Formal Proposals
Public Works Pro[ects
❑ Under $45,000 — Purchase Order, Contract (Prudent Judgement)
❑ $45,000 - $174,999 — Informal Bidding Process
❑ Over $175,000 — Formal Bidding Required
WHERE ARE THE FUNDS COMING FROM?
FY 18/19 Project budget
Prior ContractlExaerience with the Citv
❑ Yes .......-
Professional Services
Services
® Under $25,000 — City Manager
❑ Over $25,000 — City Council Approval
WHAT GENERAL LEDGER ACCOUNT NUMBER SHOULD BE USED FOR THE PURCHASE ORDER?
460-4554-58061
IS THERE SUFFICIENT BUDGET? WHAT IS THE AVAILABLE BUDGET?
As of 7/2/2019 Account #460-4554-58061 has a balance of $713,608.42. (See attached Eden Report).
2
Mar arita Cornejo
From: Margarita Cornejo
Sent: Wednesday, July 3, 2019 8:30 AM
To: Jeffery T. Melching
Subject: Agreement Review Request: (IEC- Labor Compliance Services for PMP 19-02 - Quail
Valley Resurfacing Project)
Good Morning Jeff,
Attached for your review is the proposed Professional Services Agreement with IEC for Labor Compliance Services for
PMP 19-02 - Quail Valley Resurfacing Project
This agreement request is from the City's Public Works/Engineering Department.
Can you please review and advise if this is ok to start routing for signatures or will require any changes?
Thank you!!
Margarita Cornejo I Financial Services Manager
Finance Department
City of Menifee 29844 Haun Road Menifee, CA 92586 (*Please note our new location!)
Direct: (951) 723-3716 City Hall: (951) 672-6777 Fax: (951) 679-3843
rncorne'o(@dtYofmenifee.us
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therefore may be subject to disclosure unless otherwise exempt. The City of Menifee shall not be responsible for any claims, losses or damages
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