2020/08/11 P.L. Perrin and Associates Amendment 1 to PD Comprehensive Polygraph Services* Please attached a second page for additional information to support this agreement.
CITY OF MENIFEE
Agreement/contract coversheet
DATE: August 5, 2020
TO: Armando G. Villa, City Manager
CC:
Agreement Routed to City Attorney: 7/30/2020 (Via email, attached)
Insurance Requirements: General Liability (Expiration Date: 2/22/2021)
(Attached) Automobile Liability (Expiration Date: Pending)
Worker’s Compensation (Expiration Date: Pending)
Other- Professional Liability (Expiration Date: 9/19/2020)
FROM: Margarita Cornejo, Financial Services Manager
Tiffani Sik, Sr. Personnel/Training Analyst
SUBJECT: Amendment NO. 1 to the Agreement between the City of Menifee and P.L. Perrin &
Associates for Menifee PD: Polygraph Services
IS THE AGREEMENT/CONTRACT WITHIN THE CITY MANAGER’S SIGNATURE AUTHORITY?
Yes – Purchase of Commodities under $50,000 Professional Services under $25,000
Change Order under $25,000 or less than 10% of original contract (supplies, equipment, services
or construction contracts)
Public Works Contract for $45,000 or less
No – City Council authorized City Manager to sign (Council action attached) Per Resolution No. 18-739
approved 11/7/2018, the City Manager is authorized to commence all arrangements for the acquisition of
all necessary equipment for the formation of the Menifee Police Department.
WHY IS THIS AGREEMENT/CONTRACT NEEDED?
The Amendment No.1 to the agreement between the City of Menifee and P.L. Perrin & Associates both:
- Extends the term of service through June 30, 2021 to continue to facilitate the procurement of qualified
polygraph services as it applies to the Menifee Police Department staff.
- Increases the original agreement amount by $6,409.81 to cover all needed services as it applies to the Menifee
Police Departmen staff.
This amendment is necessary to formally extend the term of services and amend the amount to allow sufficient time for
the continuation of the polygraph services as it relates to the Menifee Police Department staff (sworn and non-sworn).
WHAT IS THE TOTAL LENGTH OF THE AGREEMENT/CONTRACT?
The original term of the agreement is from February 1, 2020 through June 30, 2020 is amended to end June 30, 2021
Department Date Initials
Christine Booker, Police Budget & Grant
Analyst
Pat Walsh, Police Chief
Wendy Preece, Deputy Finance Director
Rochelle Clayton, Deputy City Manager
Jeffrey T. Melching, City Attorney
Sarah A. Manwaring, City Clerk
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8/5/2020
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8/10/2020
8/10/2020
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WHAT IS THE TOTAL DOLLAR AMOUNT OF THE AGREEMENT/CONTRACT?
Total revised contract amount is $12,909.81 including the amendment No.1 for $6,409.81
HOW WAS THE VENDOR/CONSULTANT/CONTRACTOR DECIDED ON?
N/A (Existing agreement)
Supplies/Equipment/Maintenance/Construction Prior Contract/Experience with the City
$5,000 - $49,000 – Three Written Quotes Yes
Over $50,000 – Competitive Bidding and Formal Proposals
Public Works Projects Professional Services
Under $45,000 – Purchase Order, Contract (Prudent Judgement) Under $25,000 – City Manager
$45,000 - $174,999 – Informal Bidding Process over $25,000 – City Council Approval
Over $175,000 – Formal Bidding Required
WHERE ARE THE FUNDS COMING FROM?
Funding is coming from the approved FY 2019/20 Menifee Police Department Budget (Professional Services)
WHAT GENERAL LEDGER ACCOUNT NUMBER SHOULD BE USED FOR THE PURCHASE ORDER?
105-4911-52800 (Professional Services)
IS THERE SUFFICIENT BUDGET? WHAT IS THE AVAILABLE BUDGET?
Yes, as of 8/4/2020 Account #105-4911-52800 (Professional Services) has a balance of $6,420.81
(see attached Eden Report)
ATTACHMENTS
- CONTRACT/AMENDMENT
- CERTIFICATES OF INSURANCE
- EMAIL TO CITY ATTORNEY FOR REVIEW/APPROVAL
- EXPENDITURE STATUS REPORT (AVAILABILITY OF FUNDS)
- RESOLUTION NO. 18-739 AUTHORIZING CITY MANAGER TO EXECUTE AGREEMENT
DocuSign Envelope ID: 2504D761-CE8E-4E53-B5EA-BDF41709D159
AMENDMENT NO. 1 TO
AGREEMENT BETWEEN P.L. PERRIN & ASSOCIATES
AND THE CITY OF MENIFEE FOR MENIFEE POLICE DEPARTMENT:
COMPREHENSIVE POLYGRAPH SERVICES
This is Amendment No. 1 to that certain AGREEMENT for Professional Services
Agreement (“Agreement”) made on by and between the City of Menifee (“City”) and P.L.
PERRIN & ASSOCIATES (“Consultant”) for MENIFEE POLICE DEPARTMENT:
COMPREHENSIVE POLYGRAPH SERVICES which Amendment is made and entered into
on ______________, 2020 to extend the term of services, increase the scope of work and
compensation amount as indicated below:
1. Section 1.1, “Term of Services” is amended to read as follows:
1.1 Term of Services. The term of this Agreement shall begin on the
February 1, 2020 and shall end on June 30, 2021 unless the term of the Agreement
is otherwise terminated or extended as provided for in Section 8. The time provided
to Consultant to complete the services required by this Agreement shall not affect the
City's right to terminate the Agreement, as provided for in Section 8.
2. Section 2, “Compensation” is amended to read as follows, increasing the contract amount
by: $6,409.81 (SIX THOUSAND FOUR HUNDRED NINE DOLLARS AND EIGHTY
ONE CENTS)
Section 2. City hereby agrees to pay Consultant a sum not to exceed
$12,909.81 (TWELVE THOUSAND NINE HUNDRED NINE DOLLARS AND
EIGHTY ONE CENTS) notwithstanding any contrary indications that may be contained
in Consultant's proposal, for services to be performed and reimbursable costs incurred
under this Agreement. In the event of a conflict between this Agreement and Exhibit A,
regarding the amount of compensation, this Agreement shall prevail. City shall pay
Consultant for services rendered pursuant to this Agreement at the time and in the manner
set forth herein. The payments specified below shall be the only payments from City to
Consultant for services rendered pursuant to this Agreement. Consultant shall submit all
invoices to City in the manner specified herein. Except as specifically authorized in
advance by City, Consultant shall not bill City for duplicate services performed by more
than one person.
All other terms and conditions of the Agreement remain in full force and effect.
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August 11
Professional Services Amendment No. 1 with P.L. PERRIN & ASSOCIATES
CITY OF MENIFEE P.L. PERRIN & ASSOCIATES
_______________________________ _______________________________
Armando G. Villa, City Manager Pete Perrin, Sole Proprietor
Attest: ________________________________
_______________________________
Sarah A. Manwaring, City Clerk
Approved as to Form:
_______________________________
Jeffrey T. Melching, City Attorney
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1
Maritsa Ramirez
From:Margarita Cornejo
Sent:Thursday, July 30, 2020 10:56 AM
To:Maritsa Ramirez
Subject:RE: Agreement Review Request: Amendment No. 1 to Professional Services Agreement
(P.L. Perrin)
From: Margarita Cornejo
Sent: Thursday, July 30, 2020 10:55 AM
To: Jeffery T. Melching <jmelching@rutan.com>
Subject: Agreement Review Request: Amendment No. 1 to Professional Services Agreement (P.L. Perrin)
Hello again Jeff,
Attached for your review is the proposed Amendment No. 1 to the Professional Services Agreement P.L. Perrin for
Polygraph Services.
This agreement request is from the City’s Police Department
Can you please review and advise if this is ok to start routing for signatures or will require any changes?
Thank you again!
Margarita Cornejo | Financial Services Manager
Finance Department
City of Menifee | 29844 Haun Road | Menifee, CA 92586 (*Please note our new location!)
Direct: (951) 723-3716 | City Hall: (951) 672-6777 | Fax: (951) 679-2568
mcornejo@cityofmenifee.us
Connect with us on social media: | | |
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08/04/2020
City of Menifee
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2:49PM
Page:expstat.rpt Expenditure Status Report
7/1/2019 through 6/30/2020
Periods: 0 through 14
Measure DD Transaction Tax Fund105
*** Title Not Found ***4000
Prct
UsedBalance
Year-to-date
Encumbrances
Year-to-date
ExpendituresExpenditures
Adjusted
AppropriationAccount Number
105-4911 Menifee Police Department
105-4911-50000 *** Title Not Found ***
1,711,736.00 1,411,734.36 1,411,734.36 82.47105-4911-50100 Salaries 0.00 300,001.64
3,000.00 3,000.00 3,000.00 100.00105-4911-50152 Relocation Expense Reimb. 0.00 0.00
28,765.00 21,764.82 21,764.82 75.66105-4911-50154 Other Benefits 0.00 7,000.18
11,000.00 612.50 612.50 5.57105-4911-50200 Overtime 0.00 10,387.50
5,850.00 4,579.07 4,579.07 78.27105-4911-50220 Part Time 0.00 1,270.93
667.00 0.00 0.00 0.00105-4911-50230 Education Reimbursement 0.00 667.00
211,695.00 149,780.50 149,780.50 70.75105-4911-50300 PERS Retirement 0.00 61,914.50
350.00 183.12 183.12 52.32105-4911-50310 Social Security 0.00 166.88
31,041.00 21,623.87 21,623.87 69.66105-4911-50320 Medicare 0.00 9,417.13
182,276.00 142,275.98 142,275.98 78.06105-4911-50400 Section 125 Benefit Plan 0.00 40,000.02
18,000.00 12,554.49 12,554.49 69.75105-4911-51010 Office Supplies 0.00 5,445.51
13,800.00 7,105.38 7,105.38 75.76105-4911-51300 Printing & Duplication 3,349.50 3,345.12
34,000.00 13,780.96 13,780.96 73.58105-4911-51500 Small Tools/Field Equipment 11,235.13 8,983.91
7,250.00 4,994.00 4,994.00 68.88105-4911-51600 Special Dept Exp 0.00 2,256.00
65.00 64.95 64.95 99.92105-4911-52039 Mobile Devices 0.00 0.05
500.00 0.00 0.00 0.00105-4911-52050 Facilities Maintenance 0.00 500.00
17,187.00 15,496.25 15,496.25 100.00105-4911-52060 Building Leases 1,690.75 0.00
1,500.00 350.00 350.00 23.33105-4911-52200 Membership & Dues 0.00 1,150.00
5,357.00 2,090.97 2,090.97 39.03105-4911-52210 Conference/Mtgs/Mileage 0.00 3,266.03
5,000.00 566.31 566.31 11.33105-4911-52211 Training 0.00 4,433.69
5,000.00 298.51 298.51 48.66105-4911-52502 Leased Equipment 2,134.66 2,566.83
531,501.00 45,914.86 45,914.86 100.00105-4911-52750 Dispatch Services 485,586.14 0.00
40,500.00 16,773.92 16,773.92 66.05105-4911-52752 Property/Evidence/Forensics 9,974.73 13,751.35
110,208.75 101,299.68 101,299.68 94.17105-4911-52800 Professional Services 2,488.26 6,420.81
2,556,323.91 2,397,717.14 2,397,717.14 98.72105-4911-53155 Capital Outlays 125,858.07 32,748.70
266,881.00 0.00 0.00 0.00105-4911-58090 Menifee Police Headquarters 0.00 266,881.00
Total Measure DD Transaction Tax Fund 5,799,453.66 4,374,561.64 4,374,561.64 642,317.24 782,574.78 86.51
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