2013/07/26 Gary F. Hoyt Landscape Architecture, Inc. Community Development Landscape Plan check $ ry F Hoyt
July 26, 2013
Ms. Lisa Gordon, Senior Planner
Community Development Department, Planning Division
f City of Menifee
29714 Haun Road
Menifee, CA 92586
la n d s ea p e Subject: Statement of Qualifications and Proposal for
City of Menifee, Community Development Dept.
a r e h i t-e c k v r c, Inc. Landscape Architectural Plan Check and
Inspection Services
Dear Ms. Gordon:
Crary EHayt,ASLA I am very pleased to have this opportunity to submit my
Principal firm's qualifications to provide landscape architectural plan check
and inspection services to City of Menifee Community
Development Department, Planning Division. I have relevant
experience providing plan check and inspection services from my
tenure in the public sector as Landscape Architect for the City of
Poway, CA. My firm currently provides such services to the cities
of Poway, California and La Mesa, California.
'�ondeeape�ie+ehioac�uee
"nd PLennieg I would like to offer for your consideration the services of
my firm—Gary F. Hoyt Landscape Architecture, Inc.—for
landscape plan check and inspection services. My firm offers the
City of Menifee over thirty years of landscape architectural
experience in Southern California. For the last twenty years, I
have provided plan check and inspection services to the City of
Poway. In addition, I have provided plan check and inspection
services to the City of La Mesa, California since 2004.
Thank you for your time and consideration. It is my desire
to complement the professional planning staff of the Community
Development Department. My extensive experience providing plan
check and inspection services will be an asset to the City and the
Department. I am authorized to negotiate an agreement and
contractually bind our firm. If you have any questions regarding
how I may be able to assist in meeting your needs for landscape
architectural plan check and inspection services, please call me at
13625 Ali an Street your convenience.
Poway CA 0 0 6-4
Enclosed are a firm profile, my professional resume, and
references.
reL- 853.486.493I Sincerely,
fox: 858.4 86.1457
1 Gary F. Hoyt, ASLA
California R.L.A. #2517
RI—A.#2517
EXHIBIT A
Gary F. Hoyt Landscape Architecture, Inc.
City of Menifee, CA
Landscape Plan Checking and Construction Field Review
Scope of Services*
A. LANDSCAPE PLAN CHECKING:
1. Cam: Accept landscape plan submittals, cost estimates and supporting construction
documents from applicant. Collect any landscape fee or deposit based on the City's
fee schedule. Verify that all required information has been submitted, and assemble
plan check package (including building and grading plans) for delivery to Gary F.
Hoyt Landscape Architecture, Inc. (Consultant).
2. Consultant: Review plans for conformance with project conditions of approval and
City Landscape Standards. Coordinate plan reviews with City departments as
required. Transmit check prints to the City until plan checking is complete. Turnover
time for plan review will be no longer than two weeks (10 working days).
3. Cam: Review plan check comments from Consultant. Contact project applicant and/or
applicant's consultants to notify them of completed plan checks or approved plans.
Sign the approved plans (Engineering and Community Services).
4. Consultant: Review construction plan changes,plan revisions, and as—built drawings
as required by the City.
5. Cam: Transfer funds from project deposit accounts to cover fees for cost of plan check
and inspection services, including additional deposits if necessary. Prepare City
Council reports for acceptance of improvements and release of securities.
6. Consultant: Attend project meetings as requested by the City.
B. LANDSCAPE CONSTRUCTION FIELD REVIEW(INSPECTION):
1. Consultant: Attend landscape pre—construction meeting with project Consultant, and
any subsequent meetings as requested by the City.
2. Consultant: Review installation of landscape improvements for conformance with
City Landscape Standards and approved plans. Prepare punch lists of landscape
correction items, and review record drawings.
3. Cam: Review and approve as—built plans, and release securities.
4. Consultant: Review final punch list items for correction. Ascertain to the best of his
knowledge, information, and belief that the landscape installation is in conformance
with the approved landscape construction documents and City Landscape Standards.
5. Consultant: Attend project meetings as requested by the City.
*Please note City tasks are included in scope of services to clarify the plan review and
inspection process.
EXHIBIT B
Gary F. Hoyt Landscape Architecture, Inc.
City of Menifee, CA
Landscape Plan Checking and Construction Field Review
Fee Proposal
Gary F. Hoyt Landscape Architecture, Inc. (Consultant) shall perform high quality and
complete plan reviews for conformance to conditions of approval, statutory and regulatory
requirements, storm water pollution prevention, low impact development techniques, water efficient
landscape standards and water use calculations, wildland—urban interface (WUI) code for vegetative
fuel management and fire safety,biological conservation, and recycled water use regulations.
Consultant compensation to provide landscape plan check and inspection and other related
landscape consultation services to the City of Menifee is outlined below.
1. Hourly billing rate for plan checks, re—checks, and inspections: $65.00/hour
2. Administrative/clerical services related to plan checks and inspections: $55.00/hour
3. Hourly billing rate for other landscape consultation
services as requested by the City: See attached Exhibit C for rates
Notes:
A. Gary F. Hoyt Landscape Architecture,Inc.will assist to prepare and update the City's
landscape fee schedule, landscape standards, design manual, policies and procedures, as requested
by City staff.
EXHIBIT C
Gary F. Hoyt Landscape Architecture, Inc.
SCHEDULE OF OFFICE HOURLY RATES
BILLING RATES BY SERVICE TYPE
Principal/Project Management: $115.00
Design and Planning: $95.00
Construction Administration: $85.00
CADD Services: $75.00
Plan Checking and Construction Field Review: $65.00
Drafting/Illustration/Studies/Reports: $65.00
Administrative/Technical Support: $55.00
In addition to fees for professional services, Contractor shall be reimbursed
for all reasonable expenses necessarily incurred in performance of the
services including, but not limited to, printing, plotting, photocopies,
messenger services, mailings, etc. Contractor shall invoice City for such
expenses at cost plus 15% as incurred.
Rate Schedule 01/01/13 gfh