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2019/02/20 County, Riverside Government to Government agreemtn - Attachment B , achnient B_- Riverside County B.1 Hours of Operation a) 8:00a.m. Recording.Time Title Company documents may be submitted to SECURE each day from 4:01p.m. the previous day to 8:00a.m. (Pacific Time). b) Daily Documents All documents may be submitted to SECURE from 8:01 a.m. to 4:00p.m. (Pacific Time) each day by all Authorized Submitters. Submissions will be processed by the County of Riverside Monday through Friday, excluding County Holidays. Submissions on Saturday's and Sunday's, and County Holidays are unacceptable and will be rejected by our office. B.2 TyRes of Documents and Processing Timeframes a)_$ 94a,jLi..: Type l and Type 2 Title Company Documents Documents submitted under this category will be recorded and returned daily on a First In—First Out(FIFO) basis and will receive a time stamp of 8:00am. b) Daily: (Type 1 and Type 2 Documents) Documents submitted under this category will be recorded on a FIFO basis and will receive a time stamp of the real time receipted; however any documents in the daily queue not processed the day they were electronically received will be processed within three business days thereafter c) Electronic Signatures on Digital Documents—Type 2 Documents Agents/Authorized Submitters will be required to provide documentation,. satisfactory to Riverside County, of their electronic signature process. The documentation must clearly show the method of how the signature is affixed and the security features of the process that prevents fraud or forgery. Prior to submitting documents Agents/Authorized Submitters will also be required to provide a list of authorized signors that contains samples of the electronic signatures they intend to use and shall update the list, from time to time, as the names change. Upon review, the County Recorder will notify the Agents/Authorized Submitters of the County Recorder's approval or denial of the proposed electronic signature process. B.3 Concurrent Packages/Related and Severable Documents a)Concurrent_Packages The Submitter must identify all packages that are to record concurrently with another package by checking the appropriate box in SECURE, identifying the recording specifics in the notes field and within the package order number(i.e. CoR- 123456- 1 of 3). It is the responsibility of the Submitter to submit the packages in the proper recording order. b) Related and Severable Documents Riverside County will reject an entire package if any document in the package requires further attention. BA Processing Schedules Riverside County will not reserve a place for a document/package that is returned to a Submitter for further attention or correction. All corrected documents/packages will be considered as new submissions. B.5 Package Submittals The Submitters are required to request a unique "Account Code" from the County of Riverside Assessor-County-Clerk-Recorder Accounting Section for financial billing purposes. Packages shall be submitted using the unique "Account Code" as the leading prefix, followed by the transaction order number; i.e. COR-125630. The Submitter shall limit the size of each package to a maximum of 25 documents. B.6 Recording Fees All fees shall be paid in accordance with Riverside County's approved process as described in B.14 and may be amended from time to time by the County. B.7 Itehn-n 012tinxzs Recorded documents will be returned to the Submitter in electronic format after recordation is complete. Recorded documents will include endorsement labels which will provide the following: Document Number, Recording Date and Time, Fees, Transfer Tax Paid (if applicable), and Number of Pages. The County of Riverside reserves the right to make changes to the indexing and/or Documentary Transfer Tax information, as well as any fee adjustments as necessary. Submitted documents that are rejected for correction will be returned to the Submitter in electronic format along with a description of the reason(s) for rejection. B.8 ScanninLy Requirements 0 Solid black characters on white paper • Embossed text and seals shall be shaded and legible Minimum font size is 10 pt. Arial font type is recommended • Scan in black and white scale. Grey or colored scale is unacceptable r Original page size must be maintained when scanning into SECURE. Page size must not exceed 8 '/z x 14 B.9 Illegible Documents The Submitter is responsible for scanning documents at 300 dpi quality level and performing quality assurance on each page of all documents to ensure compliance with photographically reproducible requirements. Documents or pages not meeting this requirement will be rejected for rescanning and resubmission. B.10 Preliminary-Change of Ownership Report WCDR) PCORs shall be scanned as a separate attachment to the document and submitted into the "PCOR" image field. Documents containing PCORs as part of the recordable document will be rejected and returned to the Submitter for correction and resubmission. B.11 Documentary Transfer Tax Affidavit If a document includes a PCOR and a DTT Affidavit, the DTT Affidavit must be scanned after the PCOR into the "Other" image field. B.12 Non-Disclosure Statements, also known as "Not for Public Record" or "No Shows" Non-Disclosure Statements shall be scanned as a separate attachment to the document and submitted into the "Other" image field. Documents containing a Non-Disclosure Statement as part of the recordable document will be rejected and returned to the Submitter for correction and resubmission. The Submitter shall not include the applicable taxes on the face of the document. B.13 Technical Service Help and Security Incident Contact Information If assistance is required for technical issues or a security issue requires reporting, please call (714) 478-9891, Monday through Friday between the hours of 7:00a.m. and 5:00p.m. B.14 Payment Options Submitter is responsible for the payment of all recording fees. The Submitter agrees to provide the County of Riverside with an authorization to originate Automated Clearing House (ACH) debits against its bank account in payment of said fees. If any ACH debit is returned unpaid, the County of Riverside may immediately stop the submission and recording of electronic documents from said Submitter. The Submitter must pay all outstanding balances and returned item fees and may be required to post a security deposit as condition to resume the submission and recording of electronic documents. B.15 Account Setup Procedures The Submitter is required to complete the applicable Memorandum of Understanding, the Application for Charge Account and the ACH Debit Authorization forms. Once the account request is approved, a Customer Code will be created and activated for use. B.16 Reporting and Reconciliation The County of Riverside will e-mail a Title Company Detail Report to each submitter, showing the breakdown of the fees due to be debited via ACH. The Submitter is responsible for reconciling the Title Company Detail Report and notifying the County Recorder's Accounting department of any discrepancy. B.17 Agent Responsibilities All Authorized Submitters are required to follow the guidelines listed above when using an Agent to submit on their behalf. It is the responsibility of every Agent to deliver a copy of this Attachment B, which outlines the rules for electronic recording in Riverside County, to each of their Authorized Submitters. The above "Attachment B" is a component of the Electronic Recording Memorandum of Understanding("MOU" or"Agreement"), made and entered into, between the counties of Los Angeles, Orange, Riverside, and San Diego that own the Statewide Electronic Courier Universal Recording Environment("SECURE"), which contains specific business operating procedures for the County of Riverside. IN WITNESS WHEREOF, the Authorized Submitter/Agent have thoroughly reviewed the contents of the above "Attachment B", have thorough understanding of, and agree to comply with its terms and conditions. Authorized 5uhmitterIA t: O ; C-_1 Signed & Approved 6 / Date: a Printed Name: Title: C:t f ,e r !L Office Location: Zq$'1141 urn , , Log i ��� CA 25 S(e Telephone#: 951-'77_3--37o,?' Email Address: Srrugnux1r;y►ar0c.1tUcr�'fY1�r3� ��